S02 Solicitation 36C25622R0075.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 113

36C25622R0075

X

05-26-2022

629-22-2-6705-0045

629-22-135

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Ave, Bldg 2 - Rm 3B113

Biloxi MS 39531

Email Phase I Offers to the Contract

Specialist shown below in section 9.a.

Address the Subject Line as follows:

Company Name; Solicitation 36C25622R0075

Project No. 629-22-135

Bill Geary/Email: William.Geary2@va.gov 228-523-5178

Project No: 629-22-135 Site Prep For Dual Energy CT, New Orleans, LA

Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under

Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information (VIP) at https://www.vip.vetbiz.va.gov/. Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals.

(Design/Build) a project to provide all labor, tools, material, and staffing required to design and build out site preparation for receipt of new CT Scanner equipment for the Southeast Louisiana Health Care System, 2400 Canal Street, New Orleans, 70119. See attached technical specifications package for RFP instructions.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204, Disclosure of the Magnitude of

Construction Projects, this project falls between the following price range: Between $250,000.00 and $500,000.00

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: New Orleans, Louisiana

JOINT VENTURE: Joint Ventures must be verified SDVOSB and registered in SAM.

*******NOTE: THE CERTIFICATION NOTED UNDER SECTION 4.17 VAAR 852.219-77 MUST BE COMPLETED BY THE OFFEROR AND

SUBMITTED BACK WITH YOUR PHASE I PROPOSAL***********

***End of Items***

10 242

X X 52.211-10

X

0 3:00 PM CDT

06-30-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 38 U.S.C. 8127 ( d )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

x

36C256

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

Department of Veterans Affairs

Financial Services Center (667)

PO Box 149971

Austin TX 78714-9971

1-877-353-9791 1-512-460-5429

William A. Geary

NCO165L3-0926

See Schedule of offer items

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 STATEMENT OF WORK

A.4 COST/PRICE SCHEDULE…………………………………………………………….28

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

B. PART II - RESPONSIBILITIES

ATTACHMENTS

2.1 52.211-1 AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

2.13 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

4.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.6 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (NOV 2021)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.13 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.14 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.15 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.16 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.17 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.18 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.19 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.20 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.21 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.22 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.23 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.24 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.25 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.26 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE

ITEMS (APR 2019)

4.27 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.28 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 109

4.29 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.30 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

DESIGN BUILD SPECIFICATIONS

4.31 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.32 OWNERSHIP OF ORIGINAL DOCUMENTS

4.33 RETENTION OF REVIEW DOCUMENTS

4.34 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.35 COORDINATION WITH MEDICAL CENTER

4.36 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

A.3 STATEMENT OF WORK

ENGINEERING SERVICES

Southeast Louisiana Veterans Health Care System Medical

Center

2400 Canal Street

New Orleans, LA 70119

DESIGN/BUILD CONTRACT

629-22-135

SITE PREP FOR DUAL ENERGY CT

REVISED DATE: May 9, 2022

STATEMENT OF WORK

SITE PREP FOR DUAL ENERGY CT

1. BACKGROUND:

1.1. The CT Scanners at SLVHCS were purchased in FY2013 as part of the activation of the new medical center. Since then, there have been many advances in technology. Dual-Energy CTs were not on the market at the time and replacing our current system with this technology would provide increased number of available scan appointments for patients. This is crucial as the CT scanners at SLVHCS have a heavy workload every day. The new Dual Energy datasets will provide more data and help the radiologists improve their diagnostic accuracy. This will substantially benefit the patient's safety because there should be less delays in patients getting the appropriate care plan for their diagnosis.

CT Scanner equipment replacement is complex, requiring specific HVAC, mechanical and electrical work to ensure the system functions correctly in the space where it is installed. In addition, the Design/Build

Contractor or his nominated subcontractor must have prior knowledge and familiarity with innerworkings of the hospital systems to ensure the utilities are correctly tied into current systems. VA is seeking the services of a design/build Contractor who has that specialized experience and prior knowledge with minimum of Five (5) years similar experience of successfully completed past projects of similar scope, size, and complexities (or more), to perform these services.

Work shall be performed at the Southeast Louisiana Veterans Health Care System (Medical Center), 2400 Canal Street, New Orleans, LA 70119, D & T Building, room # 2E136.

2. OBJECTIVES:

2.1. The purpose of this Statement of Work (SOW) is to obtain Design and Build services from a

Design/Build contractor. The nominated contractor shall render design services and have the capacity to render the build/construction services directly or may acquire the services of a very competent subcontractor. The Design services will include studies, project design, planning meetings, design reviews, contract drawings, basis of design, specifications, detailed sow, construction cost estimates for the Site Prep of a Dual Energy Computerized Tomography (CT); while during the build/construction phase, the Design/Build Contractor shall provide all labor, supervision and resources required to perform the actual construction work as stated by this SOW.

2.2. The period of performance for this contract is two hundred and forty-two days (242) from the notice to proceed. The following schedule shall be adhered to for the duration of the contract:

Required Deliverables Submission Requirement

Project Schedule Description of Content

Notice to Proceed N/A D Re: Articles 9 through 12 below.

35% Design Submittal 21 calendar days after NTP D+21

35% Design Review Meeting

Within five calendar days after VA returned comments

D+33 (seven calendar day review period for VA plus five days for design review meeting.)

65% Design Submittal Within 35 calendar days after receipt of VA approval of 65%

D+68 design

65% Design Review Meeting

Within five calendar days after VA returned comments on 65%

D+83 (10-day review period for VA plus five days for design review meeting)

100% Design Submittal Within 28 calendar days after receipt of VA approval of 65% design

D+111

100% Design Review Within five calendar days after VA returned comments on 100%

D+126 (10-day review period for VA plus five days for design review meeting)

Final Construction Documents

Within five calendar days of design review meeting

D+131

Build Phase-Start Within twenty-one calendar days of approved 100% Design and receipt of Construction Documents

D+152

Build Phase Final Ninety calendar days from start

D+ 242

3. TASK DESCRIPTION:

3.1. The Design/Build Contractor shall provide all labor, tools, material, and staffing required to design and build out site preparation for receipt of a new CT Scanner equipment. Work shall include demolition and removal of existing equipment, modification to infrastructure, electrical and HVAC to receive new equipment, refinishing and refurbishment of space in immediate work area and areas impacted by contractor work to include but not limited to finish replacement, patching and repair. Work shall occur in room # 2E136 at 2400 Canal St., New Orleans LA. The new CT Scanner equipment does may not have similar specifications with the existing equipment, so the Design/Build Contractor is expected to make modifications to the space to receive the new CT Scanner equipment.

3.1.1. The Design/Build Contractor shall modify existing construction to meet the prescriptive requirements for the receipt of the new CT equipment. The Contractor shall upgrade the power outlet of the new CT Scanner. The new CT scanner requires 225amps while the existing CT scanner is 150 amps.

The existing CT is air cooled while the new system is water cooled. Design/Build Contractor shall also ensure if it is adequate to use our facility chilled water or if a cooling unit needs to be installed. New core drills on the floor may be required for the new CT. The conduit outlet in the floor will not be the same. All these differences need to be addressed in the design and during build/construction.

3.1.2. The new CT weighs about 500 pounds more than the existing CT Scanner equipment. The

Design/Build Contractor shall provide a solution which can be structurally supported by existing building structure, or if not, with minimal modifications to the building structure.

3.1.3. The Design/Build Contractor shall provide a solution which allows for the safe, continuous operation of the Radiation Service department, Building E, and the entire SLVHCS Medical Center during all phases of construction. All design work shall include modifications to existing architecture and finishes. The contractor shall ensure that all finishes are specified and match or closely match up existing finishes in the area. All finishes shall be in accordance with VA design specifications.

3.1.4. Electronic copies of drawings and specifications for the existing building will be provided as part of this requirement. VA will provide the Design/Build contractor the installation/replacement guide of the

Aquilion ONE from the vendor who is expected to supply the CT Scanner. The Aquilion ONE Prism

Edition Drawing Contents includes C1-Cover Sheet, GN1 & GN2 - General Notes, A1-Equipment Layout, A2-Equipment Elevations, S1-Structural Layout, S2-Structural Details, E1-Electrical Layout, E2-Conduit

Schematic, E3-Electrical Details and E4-Cable Length Diagram. These drawings are not site specific to this project but would give guidance to the Design/Build contractor on VA’s expectations. The

Design/Build contractor should also be aware that the Aquilion ONE can be replaced with another type of

CT Scanner, and as a result could have different specifications from the drawings and sketches presented by the VA. Any changes made after design has been completed that as a result in the change of unit that are substantial different than expected specifications shall be addressed via preapproved change order.

3.1. 5. For all projects, the contractor shall comply only with the directions from the Contracting Officer, General Engineer, and the COR. The Contracting Officer is the only person authorized to make changes to the contract.

POINTS OF CONTACT:

Person Name Title Address Email Office Phone

General Engineer

COR

Kenneth Ward

Dabo Ajuboyediaka

General Engineer

Construction Control Rep.

Engineering, 2400 Canal St., NOLA 70119

Kenneth.Ward@va.gov

Dabo.Ajuboyediaka@va.gov

504-507-

(504)507- 2000, Ext:67331

4. STATEMENT OF WORK:

4.1. The Design/Build services for this project are as follows:

4.1.1. Design Services:

4.1.1.1. 35% Design includes investigating various alternatives for the project, analyzing the pros and cons of each alternative, and writing a report of findings/recommendations to include a construction cost estimate for each alternative. Design includes, but is not limited to, site surveying, researching, testing, defining the work, and presenting information required for project design. The Design/Build contractor shall provide a preliminary evaluation of the project scope, schematic drawings, schedule, and construction budget.

4.1.1.2. 65% Design documents include drawings and other documents that fix and describe the dimensions and character of the project. Architectural, structural, mechanical, and electrical systems and other elements are included as appropriate. A current construction cost estimate, broken down into the current CSI specification sections showing labor and material costs is also required.

mailto:Kenneth.Ward@va.gov mailto:Dabo.Ajuboyediaka@va.gov

4.1.1.3. 100% Design documents include, but are not limited to, design narratives, design analyses, and production of plans, specifications, a detailed cost estimate in current CSI format detailing labor and material costs, a submittal log, and other documents required for a smooth Build Phase.

4.1.2. Existing Facility Code Review: Services will include on-site inspection and review of existing VA facilities to determine fire and life safety code compliance and needs for the project design. Services will include a physical inspection of the facilities, documentation of areas inspected, documentation of any code deficiencies and assistance in developing corrective actions.

4.2. The Design/Build Contractor shall incorporate all standards set forth in VA Construction Standards, latest version including all amendments, into the investigation and design services for all projects. They are located at web site http://www.cfm.ga.gov/

4.4. Award of Contract:

4.4.1. For contract to be accomplished, the Government will furnish a SOW requirement supplementing the Contractor. The SOW shall describe the scope and objectives, estimated construction cost, if appropriate.

4.4.2. Upon receipt of a SOW, the Contractor shall prepare a design fee proposal for the contract, based on the negotiated standard rates for the services described below. The Government will either accept the fee proposal or negotiate differences between the fee proposal and the Government’s estimated cost.

4.5. The Contractor will have access to the VA’s existing facility drawings. These drawings may not be fully accurate. The Contractor is responsible for performing on site investigative work necessary to complete each task.

5. AVAILABLE REFERENCE DATA: Reference data for use by the Design/Build Contractor may be downloaded from the VA’s Facilities Management Technical Library website which is located at http://www.cfm.va.gov/. This includes, but is not limited to VA Construction Standards, VA Standard

Details, VA Master Construction Specifications and VA Design Manuals. Other technical publications governing work under this contract are:

5.1. Federal and nationally recognized industry and technical society codes, specifications, and standards.

5.2. National Fire Protection Association Codes (NFPA).

5.3. All documents under Article 2.0 of the Design/Build.

6. POST-AWARD ORIENTATION CONFERENCE: The Design/Build Contractor shall participate in a post-award conference for the purposes of making introductions, coordinating security requirements, discussing schedules, prioritizing SOW requirements, and providing details regarding the transition of work requirements from the incumbent contractor.

6.1. The Post Award Orientation Conference shall occur at SLVHCS, Central Energy Plant Building, Room 3N109, New Orleans, LA, 70119, or a location as otherwise announced, not later than five (5) business days after award.

7. DELIVERABLES AND CONTRACT PERFORMANCE TIMES:

7.1. Notes and Conditions Affecting Design/Build Contractor Performance Time:

7.1.1. The Contractor shall begin the task promptly after receipt of a negotiated task order unless otherwise negotiated.

7.1.2. The Design/Build Contractor shall immediately notify the Contracting Officer of any questionable administrative practices, Government-caused delays, or other problems which may affect the progress of the task.

7.1.3. The Government will review the Contractor's work in accordance with the performance and submittal requirements. The Government’s review is primarily functional, not technical, and does not relieve the Design/Build Contractor of the responsibility to perform quality control checks on all work.

7.1.4. The Government encourages communication and informal reviews between the Contractor and the General Engineer and/or COR throughout the contract.

8. DELIVERY INSTRUCTIONS: The Design/Build Contractor shall deliver required deliverables to the General Engineer and COR in the formats, media type and amounts mutually agreed upon.

9. MINIMUM REQUIREMENTS FOR DESIGN SUBMISSIONS:

9.1. This section defines the minimum stage of completion required for each submittal. This is not a statement of work coverage. The design requirements are defined by the statement of work, special project instructions, and other material included in the Contractor’s package.

9.2. The following are minimum requirements for review purposes only. This does not relieve the

Design/Build Contractor of the responsibility to produce a complete set of drawings and specifications in accordance with industry standard practice and VA criteria.

9.2.1. All disciplines involved with the design are required to obtain copies of this and all design requirements which are part of the contract documents and become thoroughly familiar prior to the initiation of the work.

9.2.2. The Design/Build Contractor will be given criteria for the project and appropriate orientation by the

VA. The Contractor shall prepare all drawings, basis of design (BOD) and specifications. The degree of completion and the stages of the submission shall be as specified.

9.2.3. At each submission all drawings shall be dated and appropriately labeled “35% Design

Submission”, “65% Design Submission” and “100% Design Submission”. in large block letters above or next to the title block. All prints shall be titled, arranged in numerical order, and bound in sets. In each submission the Contractor shall incorporate the material specified in the prior submission, revised according to comments made by VA at the prior review.

9.2.4. Each submittal shall include floor plans of all disciplines in the same scale as the architectural drawings. All drawings shall be based on standard Department of VA guidelines. Drawings shall be done in plain view at a minimum scale of 1/8” = 1’-0”. Where necessary, and generally ¼” = 1’-0” or larger.

Details shall be done in minimum scale of ¼” = 1’-0” or larger. Drawings shall be independent for each discipline and shall denote, on separate views, required demolition and reconstruction details on the same sheet for each function, where possible. All views, elevations, sections, etc., shall be complete to ensure total contractor compliance without fault to misunderstanding of incomplete or improper views, elevations, sections, nomenclatures, etc.

9.2.5. The Design/Build contractor shall visit the proposed project site, as required, to obtain total details of specifics required for renovation work, including but not limited to, demolition, architectural, structural, mechanical, electrical, etc., to fully complete drawings and specifications without omission. Such visit shall include thorough inspection of normally enclosed or inaccessible areas such as spaces above ceilings, with walls or chases, and in pipe crawl spaces under floors. Where necessary, Design/Build

Contractor shall arrange to have walls or ceilings opened to physically determine existing conditions.

Arrangements for visits should be made by telephone to the General Engineer or COR, with at least 48 hours advance notice.

9.2.6. The Design/Build Contractor shall retain file copies of all items forwarded to the Contracting

Officer under various design review submissions required. The intent of such requirement would be to save time by resolving questions over the telephone, to ensure that copies would be available in the event of loss or damage to originals during reproduction.

10. SPECIFICATION SUBMISSION REQUIREMENTS:

10.1. Specifications shall be based on VA Master Construction Specifications with Design/Build

Contractor’s revisions, additions, deletions, etc., required to ensure all phases and facets of work are specifically covered without omission. The Design/Build Contractor shall be responsible for reviewing sections requested to revise, add, delete, etc., prior to typing finished specification package. VA Master

Construction Specifications provided must be cited to make all items concurrent with work to be performed. Unnecessary reference items shall be deleted in total. Basic specification sections must be thoroughly reviewed to delete items from specifications that do not apply to work to be performed. The intent is to provide a specification package that is suitable for project intention.

10.2. Included in each construction section of specifications shall be one paragraph entitled “Submittal of Samples and Shop Drawings” Under such paragraph, the Design/Build Contractor shall list all items with a particular section of specifications for which samples and shop drawings are required with qualification words, “but not limited to.”

10.3. The Design/Build Contractor shall also prepare a checklist of submittals required by the specifications in two parts. The first part shall identify submittals required prior to construction; the second part shall identify those required upon completion, such as warranties, certification of installations, manuals, etc. If factory supervision of installation, in-service training of VA personnel, tests of equipment, etc., are required, these should be included in a third part with remarks as to what is specifically required and who is intended to do it. In addition, if the Design/Build Contractor’s inspection of a particular item is vital to successful completion of the project, the item and optimum percentage of completion when inspection is desired shall be identified.

10.4. Where choice of items is referenced in specification sections provided by VA, the Design/Build

Contractor shall consult Facility Management Services to eliminate such multiplicity. Contractor shall not be given alternatives or choices but must provide specific items as detailed in specifications. During visits with Engineering Services, Design/Build Contractor shall obtain the name and type of materials currently used and necessary for use on project work being prepared. All items shown in specifications shall be named specifically with an add-on statement such as “or approved equal.” Exception to such rule which may occur is when a particular item cannot be substituted due to maintenance requirements at the VA facility. Information on such maintenance items shall be provided to the Design/Build Contractor by the

VA.

10.5. ESTIMATE SUBMISSION REQUIREMENTS:

10.5.1. The Design/Build Contractor shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction and the level of detail for this estimate shall be consistent with the degree of completeness of the drawings. This means that if it is shown in detail, it must be priced in detail. For detailed elements, “lump sum” or “allowance” figures will not be acceptable. Cost estimates shall be broken down into major items of work and will be comprehensive in nature, identifying all areas of cost related to intended construction and shall show the cost of labor and materials for each item. It is very important that estimates be simultaneously submitted with the drawings in an order to make a complete evaluation of the project.

10.5.2. All costs shown shall include all labor insurance and taxes, sales taxes on material, and applicable contractor markup.

11. SUBMISSIONS: DRAWINGS: (BY PHASE)

11.1. 35% Design:

11.1.1. All drawings shall be on 30” x 42” sheets.

11.1.2. 35% Design includes the summary of initial user-group meetings in a narrative, a description of the work required by the project, at least three (3) alternative concept plans explained using plan, elevation, cross-section drawings or pertinent detail drawings of proposed solutions.

11.1.3. 35% Design also generally includes beginning detailed drawings in all disciplines to define the scope of the project.

11.1.3.1. Civil: Plans showing basic horizontal layout and vertical control. Utility tie-ins should be shown along with any major site structures.

11.1.3.2. Architectural: Plans showing floor plan layout and vertical control. Roof plans. Building elevations, cross-sections, typical wall sections to show basic structural components, plus door, window, and finish schedules.

11.1.3.3. Structural: Footing and Foundation plans, framing plans, typical wall sections showing structural components in relation to architectural.

11.1.3.4. Mechanical: HVAC and plumbing plans. Mechanical room layouts. Utility tie-in details.

11.1.3.5. Electrical: Power and lighting plans. Utility tie-in details.

11.1.3.6. Specifications: Complete outline specification for all disciplines.

11.1.3.7. Cost Estimate: Detailed labor and materials estimate.

11.2. 65% and 100% Design:

11.2.1. 65%: Documents in all disciplines should be in place with further detail beyond 35% Design.

Most final drawing sheet should be started.

11.2.1.1. Specifications: Draft specifications for all sections for all disciplines. Submit specification sections for each discipline marked up in red. This will be used to assure that the sections are marked up as desired by the VA. Final typing of specifications will occur after all review comments are incorporated.

11.2.1.2. Cost Estimate: Detailed labor and materials estimate.

11.2.2. 100%: All documents in all disciplines should be complete, fully coordinated, and ready for 100% construction documents. The only remaining work should be because of VA document review comments leading to the 100% construction documents submittal. The 100% documents shall bear the seal of the

Registered Professional Architect and Engineers, as appropriate. Prior to reproduction, the Design/Build

Contractor shall make all changes to the documents because of the 100% review conference.

11.2.3. Specifications

11.2.3.1. Specifications: Final specifications for all sections for all disciplines.

11.2.3.2. Cost Estimate: Detailed labor and materials estimate.

12. SUBMISSIONS: DESIGN NARRATIVE: The Design Narrative shall include but not be limited to documentation of the applicable reference or source of design data; loads, calculation, and sizing; and design options and reasons for selection of particular options. Each sheet shall be numbered, dated, and identified by project number, area of analysis, and name of the Design/Build firm.

13. RECORDS AND DATA: All software produced at the request of the VA becomes the sole property of the United States Government and shall enter the public domain and is non-proprietary.

Subsequent use of this software for commercial purposes by the contractor or any other entity may occur only after a properly filed FOIA request has been approved by the Government. Any such subsequent use shall attribute the origin of the software to the VA. All deliverables become the sole property of the

Government. Copyright: Any software and computer data/information developed, as a component of this contract shall have the following statement attached: “This computer program is a work effort for the US

Government and is not protected by copyright (17 US Code 105). Any person who fraudulently places a copyright notice on or does any other act contrary to the provisions of 17 US Code 506(c) shall be subject to the penalties provided therein. This notice shall not be altered or removed from this software or digital media and is to be on all reproductions.

14. GOVERNMENT FURNISHED ITEMS:

14.1. Available Government Reference Data per Article 5.

14.2. Existing Drawings

Drawing No. Title

A-015 4E203 CONFERENCE ROOM

01756-2AI422.1 Enlarged View

01841-2AF601 Room Finishes

02157-2MH102-E2 Ductwork

02338-2EL102-E2 Lighting Plan

02391-2EP102-E2 Power Plan

02456-2EP418 Enlarged Image and Intervention Plan

2AI102-E2 BLDG 2- SECOND FLOOR -AREA E1 AND E2

02098-2PG102-E Interstitial Piping

01913-2FX102-E2 Fire Protection

01963-2FA102-E2 Fire Alarm

02011-2PL102-E Plumbing

02049-2PL701-E Supply Riser

02070-2PL801-E Drainage Riser

02098-2PG102-E Medical Gas

0089-2SF102-E Framing Plan

0073-2SB101-E Floor Plan

210024443CTP Aquilion Canon Equipment Layout

Aquilion Prism 320-640 HCE Couch Aquilion ONE Canon Structural and Electrical

14.3. Existing Specifications

14.4. Construction Photos before walls were closed

15. PLACE AND HOURS OF PERFORMANCE: The place of performance is the SLVHCS Medical

Center, various buildings on the 30-acre campus. Specific locations of work will focus on the building or buildings described in the Statement of Work as well as the Engineering Service office as shown on the list of Points of Contact. The locations of the work will be specifically authorized by the General Engineer or the COR. Normal hours of performance are 7:30 AM to 4:00 PM, Monday through Friday, excluding

Government Holidays. Other hours of performance must be authorized by the General Engineer or COR.

During the construction period, the General Engineer or COR will authorize work during normal hours or require work to be off-hours after the workday or on weekends. SLVHCS is an active health care site and continuous operations must be maintained without interruption. Contractor personnel will not report to

Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor will not be compensated for the Government closures. The contractor is responsible for all notification of their contractor staff of all working hour situations.

16. PERSONAL IDENTITY VERIFICATION:

16.1. The Design/Build Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), OMB guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

16.2. The Design/Build Contractor shall account for all forms of Government-provided identification issued to the contractor employees in connection with performance under this contract. The contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government.

16.2.1. When no longer needed for contract performance.

16.2.2. Upon completion of the contractor employee’s employment.

16.2.3. Upon contract completion or termination.

16.3. The Contracting Officer may delay final payment under a contract if the contractor fails to comply with these requirements.

17. Design/Build LIABILITY: In the event that design errors, omissions, or deficiencies are discovered following completion and acceptance of the Design/Build Contractor’s contract documents, the contractor shall be liable as defined below:

17.1. When the suspected error, omission, or deficiency is discovered, the Government shall notify the

Design/Build Contractor immediately. The Contractor, without additional fee, shall participate in the definition of the problem and shall provide appropriate clarifications or corrections to the contract documents. Such clarifications or corrections may include sketches, drawings, specifications, cost estimates, and necessary related correspondence.

17.2. If a build/construction modification is required because of the error, omission, or deficiency, the

Design/Build Contractor shall correct all deficiencies at NO EXTRA COST TO THE VA. Government may pursue recovery of damages from the Design/Build Contractor where the contractor fails to abide by sections 17.1 and 17.2.

18. Build/Construction Services:

Statement of Work:

18.1. On completion of the design period services of this project, the Design/Build Contractor shall provide all labor, supervision and resources required to render the following Build/Construction services:

18.1.1. Utilize the Vendor Provided Site Specific Drawings, the 100% design submittals that were earlier developed by the Design/Build Contractor under item 4.1.1, and during the design period services as contained in this SOW, 100% construction documents, and provide construction/replacement services for the installation of the CT Scanner and its accessories.

18.1.2. The Contractor shall remove all existing Vinyl Sheet Floor and cart away debris from site, and as directed by the General Engineer and COR.

18.2. Task Descriptions

18.2.1. The Design/Build Contractor shall provide all labor, materials, tools, and equipment necessary to complete the construction of CT Scanner Replacement. The contractor shall ensure that all measures are in place to protect areas from dust, dirt, debris, and other foreign agents that could present an infection control concern.

18.2.2. The following shall be accomplished through this project:

18.2.2.1. Modify existing construction to meet the prescriptive requirements for the new CT scanner.

18.2.2.2. Provide a solution which can be structurally supported by the existing structure, or if not, with minimal modifications, as the new CT weighs about 500 pounds more than the existing CT Scanner equipment.

18.2.2.3. Provide a solution which allows for the safe, continuous operation of the Services in the

Radiology Suite, Building E and the entire SLVHCS Medical Center during all phases of construction.

18.2.3. The Design/Build contractor shall ensure that all work meets the NFPA and IBC codes, VA directives, Joint Commission, OSHA, specifications, and drawings provided.

18.2.4. The Design/Build Contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. This includes but is not limited to; demolition work, substrate support members, constructing of new interior walls and ceilings, installing flooring, ceiling painting, installing electrical power outlets, installing telecommunications outlets, HVAC ductwork, installing fire suppression lines, and modifying the fire alarm system as required.

19. GENERAL REQUIREMENTS

19.1. The Design/Build contractor shall maintain work schedules as outlined by this Statement of Work

(SOW). The schedules shall take into consideration that the staff can effectively perform their services without adversely impacting patient care and the safe operation of the medical center. The Design/Build

Contractor may deliver standard services in peak work hours of 7:30 am to 4:00 pm Monday through

Friday. After hours work may be required for some work tasks to minimize disruption to normal operations. After hours work shall be coordinated through General Engineer and COR prior to start.

19.2. The Design/Build Contractor shall complete build/construction services for the Diagnostic and

Treatment building on the VA campus, including, but not limited to installation of the new CT Scanner and associated architectural, mechanical, electrical, plumbing, and any other relevant modifications to restore the new CT Scanner to its full performance.

19.3. All build/construction work shall be performed by qualified carpenters, certified competent electricians, and experienced personnel. Documentation of all required licenses, certifications, credentials, and qualifications of personnel, shall be provided to the Contracting Officer (CO) prior to award of contract.

All employees of the Design/Build Contractor or Subcontractors shall be certified in the 10-hour and 30-hour OSHA Construction Safety Course and other relevant competency training, as determined by

General Engineer/COR acting as the Construction Safety Officer with input from the facility Construction

Safety Committee.

19.4. The room conversion shall include parts and labor warranty for a minimum of one (1) year after acceptance of all work as well as all other warranty criteria within the specifications and parts materials installed shall be adhered to.

19.5. The Contractor shall employ standard industry “best practices” while fulfilling this requirement.

19.6. The Contractor shall accomplish the following at a minimum:

19.6.1. ROOM CONVERSION

19.6.1.1. See Architectural and Engineering Design package.

19.6.2. DEMOLITION

19.6.2.1. Demolish building components as shown per engineering drawings and specifications.

Contact General Engineer for disposition of any removed building components that shall be turned over.

19.6.3. STRUCTURAL

19.6.3.1. Install ceiling joists and wall studs per engineering drawings.

19.7. INSTALLATION

19.7.1. Install new gypsum, ceiling, and flooring per engineering drawings.

19.7.2. Paint walls, ceilings and install rubber base mold. Work shall include the installation of all studs, wall materials, insulation and supports.

19.7.3. All walls and ceilings, both new and existing, shall be taped, floated, and sanded prior to painting. Wall finish shall be smooth with no bumps, bends or bowing and per engineering specifications.

19.7.4. All penetrations shall be caulked with fire caulk (2-hour rating minimum) as required.

19.8. ROOM REQUIREMENTS

19.8.1. DOOR AND DOOR OPENINGS

19.8.1.1. The door openings shall remain as per their current configurations.

19.8.1.2. Design/Build Contractor shall provide door mutes, locks, threshold, and door stops (floor surface mounted that adhere to ANSI A156.16.), if damaged by the contractor in the process of the installation of the CT Scanner.

19.8.1.3. All hardware shall comply with UFAS (Uniform Federal Accessible Standards) and VA

Barrier. Provide rated door hardware assemblies where required by 2006 NFPA 101 (Life Safety Code) and 2006 version of the International Building Code (IBC). Free Design Guidelines, unless specified otherwise.

19.8.1.4. The door hardware installations and testing shall be performed by qualified personnel.

19.8.1.5. New hardware shall match existing finish and style. Note: All door hardware with locks must be BEST IC compatible.

19.8.1.6. In a situation where the existing door was damaged by the Design/Build Contractor during the period of the installation of the new CT Scanner, the contractor shall supply and replace the door with the same specification and shall perform functional testing for door and verify it meets all NFPA

Life Safety Codes, VA directives, the Joint Commission, VA specifications and any drawings provided.

Contractor shall ensure the IBC requirements are meet per UL1784 for each fire rated smoke barrier door.

19.8.2. FLOORING

19.8.2.1. Prep existing subfloor for receipt of new epoxy and/or sheet vinyl flooring in accordance with engineering drawings, VA specifications and manufacturer guidelines.

19.8.2.2. Install flooring and rubber base in the room. Materials to be approved through the submittal process.

19.8.3. ELECTRICAL

19.8.3.1. Power (Outlets)

19.8.3.1.1. The Contractor shall upgrade the power outlet of the new CT Scanner. The new CT scanner requires 225amps while the existing CT scanner is 150 amps.

19.8.3.1.2. Install electrical wiring and circuits as shown on drawing. All outlets and light switches shall be labeled in accordance with labeling scheme throughout the buildings. All circuits shall be run in hard conduit; flex conduit is not permissible. Contact General Engineer or COR for a sample picture or depiction of the scheme.

19.8.3.1.3. All other outlets except for the CT Scanner shall be 3-phase, 4 wire 120V /208V, duplex and quad outlets. Color of outlet covers to be determined by VA and all emergency circuits shall have a red cover/face plate. All covers shall have the circuit information imprinted on the cover per the specifications. Any circuits within six feet of water sources shall be GFCI or be protected by an upstream

GFCI outlet.

19.8.3.1.4. All circuits shall be clearly marked at electrical panel. Electrical panel shall be updated with new circuit information. Emergency circuits shall be reviewed during the design phase and identified at that time. All panels shall have short circuit studies completed as part of the design. If existing panels are used, trip settings shall be reviewed and adjusted accordingly.

19.8.3.1.5. The Design/Build Contractor shall relocate all power as necessary to carry out this work.

At no point may conduit or wiring be abandoned in place.

19.8.3.1.6. Electrical interference testing shall be conducted on all circuits post lead lining installation and no wiring may be abandoned in place.

19.8.3.2. Telecommunication

19.8.3.2.1. Install telecommunication wiring and outlets to provide phone and internet service to the

CT scanner room as shown on drawing.

19.8.3.2.2. Install data ports and voice drops for phone and internet access as shown on drawing.

For data and voice, lines shall be Cat6 and Cat6a, respectively.

19.8.3.2.3. All data and voice lines shall be run, terminated, tested, and labeled. Terminations shall occur in the nearest TR (Telecommunication Room). The Design/Build Contractor shall provide all necessary patch panels and 110 blocks as necessary.

19.8.3.3. Fire Alarm

19.8.3.3.1. The Design/Build Contractor shall coordinate with VA for all system modifications and testing. New devices shall be programmed in the system and 100% testing on all devices installed shall be conducted by the contractor.

19.8.3.3.2. Install fire dampers as necessary for any duct runs through fire wall. Complete all tie-ins and programming of the fire damper to the existing fire alarm system.

19.8.3.4. Lighting

19.8.3.4.1. Install lighting and updated lighting controls as shown on drawing and per specifications.

Run new circuits as indicated on drawings. Fixtures shall consist of 2x4, fluorescent lamp or LED fixtures, troffer, and surface mounted. All fixtures installed shall include ballasts accessible quick disconnects.

19.8.3.4.2. Fixture shall be 2’-0’’ by 4’-0’’, surface mounted. Luminaire shall integrate with final selected ceiling system.