FINAL SPECS-Site Prep for Dual Energy CT-03312022.docx

Project #: 629-22-135 CT Scanner Replacement SLVHCS

629-22-135

Site Prep for Dual Energy CT

SOUTHEAST LOUISIANA VETERAN’S

HEALTH CARE SYSTEM

2400 CANAL STREET

NEW ORLEANS, LA 70119

Specifications

March 25, 2022

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 00 01 15 LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

E N D

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. The overall purpose is to provide a firm fixed price contract for design/build (construction) services required for the replacement of the existing CT Scanner in room 2 E 136 with a new Canon Aquilion ONE PRISM Edition (Envision 360) CT Scanner or with an equivalent CT Scanner at the Southeast Louisiana Health Care Systems (Medical Center), located at 2400 Canal Street, New Orleans, LA 70119.

B. The Design/Build Contractor shall modify existing construction to meet the prescriptive requirements for the receipt of the new CT equipment. The modification also includes power upgrade as the existing is 150 amps and the new CT requires 225 amps. The existing CT is air cooled while the new system is water cooled. Design/Build Contractor shall also ensure if it is adequate to use our facility chilled water or if a cooling unit needs to be installed. New core drills on the floor may be required for the new CT. The conduit outlet in the floor will not be the same. All these differences need to be addressed in the design and during build/construction.

C. The new CT weighs about 500 pounds more than the existing CT Scanner equipment. The Design/Build Contractor shall provide a solution which can be structurally supported by existing building structure, or if not, with minimal modifications to the building structure.

D. Visits to the site by Bidders may be made only by appointment with the Contracting Officer.

E. All employees of design/build contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. Prior to commencing work, the design/build contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the DB or subcontractors are present.

G. Training:

1. All employees of the design/build contractor or subcontractors shall have the 10-hour or 30-hour OSHA Construction Safety course and other relevant competency training, as determined by CO/General Engineer/COR acting as the Construction Safety Officer with input from the facility Construction Safety Committee.

2. Submit training records of all such employees for approval prior to contract award.

1.2. SCOPE

A. The Department of Veterans Affairs, Southeast Louisiana Veterans Health Care System (SLVHCS) in New Orleans, LA is seeking a vendor to design/build (construction) services required for the replacement of the existing CT Scanner in room 2 E 136 with a new Canon Aquilion ONE PRISM Edition (Envision 360) CT Scanner or with an equivalent CT Scanner. The Design/build Contractor shall provide all labor, materials, tool, and equipment necessary to perform design and build work including all demolition work and rework per engineering requirements and the SOW. The contractor shall ensure that all measures are in place to protect areas from dust, dirt, debris, and other foreign agents that could present an infection control concern.

B. The design/build contractor shall ensure that all work meets the NFPA Life Safety Code, VA directives, Joint Commission, the specifications, and drawings provided. All work will be performed at 2400 Canal Street in the areas identified.

C. The design/build contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW), except as may otherwise be specified. This includes but is not limited to, constructing new interior walls and ceilings, installing flooring, painting, installing electrical power outlets, installing telecommunications outlets, adding HVAC ductwork, adding fire suppression lines, and modifying the fire alarm system.

D. Electronic red line drawings and specifications of all work completed shall be provided by the contractor.

E. Utilize the Vendor Provided Site Specific Drawings, 100% design documents and the 100% construction documents that shall be provided by the design/build contractor and provide build/construction services for the installation of the CT Scanner and its accessories.

F. The Design/Build Contractor shall remove all existing Vinyl Sheet Floor and cart away debris from site, and as directed by the General Engineer and the COR.

G. The Design/Build Contractor shall clean the floor and replace with a well laid Resinous Epoxy Flooring.

H. The Design/Build Contractor shall utilize the 100% Construction Documents that were prepared by them and approved by the VA. Contractor shall also adhere to the installation/replacement guide as per Attached Aquilion ONE Prism Edition Drawing Contents (C1-Cover Sheet, GN1 & GN2 - General Notes, A1-Equipment Layout, A2-Equipment Elevations, S1-Structural Layout, S2-Structural Details, E1-Electrical Layout, E2-Conduit Schematic, E3-Electrical Details and E4-Cable Length Diagram) or its equivalent that will be supplied by the VA to the Design/Build Contractor.

I. The Contractor shall touch up walls after the installation of the CT Scanner, with one base coat and 2 prime coats of good quality Epoxy Paint.

J. CT Scanner equipment replacement is complex, requiring specific HVAC, mechanical and electrical work to ensure the system functions correctly in the space where it is installed. In addition, the Contractor needs to have prior knowledge and familiarity with innerworkings of the hospital systems to ensure the utilities are correctly tied into current systems. VA is seeking the services of a design/build Contractor who has that specialized experience and prior knowledge with similar successfully completed past projects, to perform these services.

1.3 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The Design/Build Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. Design/Build Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, The Design/Build Contractor shall give notice 3 days prior to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close or shut down the project site and order Contractor’s employees off the premises in the event of a national emergency. The Design/Build Contractor may return to the site only with the written approval of the Contracting Officer.

C. Document Control:

1. Before starting any work, the Design/Build Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The Design/Build Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

D. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Parking is not permitted on site. All contractors and their subcontractors must submit requests in writing to the General Engineer or COR requesting parking. This submission is not guaranteed for approval.

1.4 OPERATIONS AND STORAGE AREAS

A. The Design/Build Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings will not be provided.

C. The Design/Build Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the General Engineer and the COR.

E. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles always.

F. Execute work to interfere as little as possible with normal functioning of Medical Center including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by General Engineer and the COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities enough for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing: To ensure such executions, Contractor shall furnish the General Engineer and the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the General Engineer and COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, General Engineer, COR, and Contractor.

H. Building will be occupied during performance of work.

1. The Design/Build Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veteran’s Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

I. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing structures must be approved by the General Engineer and COR.

J. Coordinate the work for this contract with other construction operations as directed by General Engineer and COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.5 ALTERATIONS

A. Survey: Before any work is started, the Design/Build Contractor shall make a thorough survey with the General Engineer and COR of the building in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by Contractor, and General Engineer and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of General Engineer and COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236 2) and "CHANGES" (FAR 52.243 4 and VAAR 852.236 88).

C. Survey: The Contractor and/or General Engineer and COR shall make a thorough survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. The survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

2. Protection of interior of existing structures always from damage, dust, and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.6 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Design/Build Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to General Engineer and COR for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

C. Medical center Infection Control personnel shall monitor for airborne disease (e.g., aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The General Engineer, COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures were directed by General Engineer and COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2. Do not perform dust producing tasks within occupied areas of the hospital without the approval of the General Engineer and COR. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a. Provide dust proof fire-rated temporary drywall construction barriers to separate construction from the operational areas of the hospital to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Always maintain negative air. A fire-retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the General Engineer and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24” x 36”), shall be used at all interior transitions from the construction area to be occupied medical center area. These mats shall always be changed as often as required to maintain clean work areas directly outside construction area.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The Design/Build Contractor shall not haul debris through patient-care areas without prior approval of the General Engineer, COR and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re installation and reuse. Store such items were directed by General Engineer and COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS A. The Design/Build Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236 9)

B. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the General Engineer and COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the General Engineer and COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed because of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Design-Build Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings, and which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243 4 and VAAR 852.236 88) and "DIFFERING SITE CONDITIONS" (FAR 52.236 2).

1.10 PHYSICAL DATA

A. Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of, or conclusion drawn from the data or information by the Contractor.

B. Government does not guarantee that other materials will not be encountered, nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.11 AS-BUILT DRAWINGS

A. The Design/Build Contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the General Engineer and COR's review, as often as requested.

C. The Design/Build Contractor shall deliver two approved completed sets of as-built drawings to the General Engineer within 15 calendar days after each completed phase and after the acceptance of the project by the General Engineer and COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the General Engineer or COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.13 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workmen; such toilet accommodations as may be assigned to Contractor by Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract.

- - -E N D- - -

SECTION 01 11 21

REQUEST FOR PROPOSAL TO DESIGN-BUILD

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Design-Build Contractor shall provide all labor, materials, tools and equipment, and render design-build services necessary for design and construction for the replacement of the existing CT Scanner in room 2 E 136 with a new Canon Aquilion ONE PRISM Edition (Envision 360) CT Scanner or with an equivalent CT Scanner.

B. The Design-Build Contractor’s team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

1.2 CONSTRUCTION DOCUMENT PREPARATION:

A. The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs, and prevailing codes.

B. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

C. All submission packages will be reviewed at (35%), (65%) and (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (35%) and (65%) reviews. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Contractor.

D. Each review submission package shall include 2 hard copy sets and 2 set on CD-ROM. The package will include an index of drawings (by sheet number and tittle), specifications (by section number and tittle), Basis of Design and SOW submitted. The packages will be sent to the VA.

E. Reference data for use by the Design/Build Contractor may be downloaded from the VA’s Facilities Management Technical Library website which is located at http://www.cfm.va.gov/. This includes, but is not limited to VA Construction Standards, VA Standard Details, VA Master Construction Specifications and VA Design Manuals. Other technical publications governing work under this contract are:

1. Federal and nationally recognized industry and technical society codes, specifications and standards.

2. National Fire Protection Association Codes (NFPA).

3. All documents under Article 2.0 of the Design/Build.

1.3. Design Review Meetings:

A. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

B. Participants will include the VA Staff and the Design-Build Contractor’s team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

C. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

1. The VA’s receipt of the design review submission package.

2. The review meeting.

3. The Design-Build Contractor teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

D. Coordination of the review meeting schedules will be the responsibility of the VA-General Engineer, COR, and the Design-Build Contractor’s Project Manager.

1.4. Electronic Media:

A. Design review submission drawings and final Construction Document submission drawings will be executed in electronic PDF format B. Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word.

C. Specifications shall be based on VA Master Construction Specifications with Design/Build Contractor’s revisions, additions, deletions, etc., required to ensure all phases and facets of work are specifically covered without omission. The Design/Build Contractor shall be responsible for reviewing sections requested to revise, add, delete, etc., prior to typing finished specification package. VA Master Construction Specifications provided must be cited to make all items concurrent with work to be performed. Unnecessary reference items shall be deleted in total. Basic specification sections must be thoroughly reviewed to delete items from specifications that do not apply to work to be performed. The intent is to provide a specification package that is suitable for project intention.

1.5. Professional Licensing:

A. The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Louisiana.

B. The professional seal indicating such license by the State of Louisiana shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB A/E shall certify compliance with the VA SOW, and all applicable codes.

1.6. Approved Construction Documents:

A. The final construction document submission package will be submitted by the Design-Build team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action.

B. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

C. The final construction documents submission package will incorporate all VA supplied comments from the earlier 35%, 65% and 100% submission package reviews and will comply with the VA RFP.

D. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the Design-Build Contractor.

E. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

F. See Part IV, D2 Construction Period Submittals for Approved Construction Document distribution – http://www.cfm.va.gov/.

G. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, utility plans, schedules calculations and other details.

2. Structural drawings including foundation plans, framing plans, schedules, and details, impact of additional load from the new CT Scanner, including general notes and all calculations.

3. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, door schedules and details, window schedules and details, room finish schedules, and other details.

4. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

5. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

6. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

7. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

8. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

1.7. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA SOW. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e., shop drawings, product data, and samples as required by the VA SOW documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the VA requirements.

1.8. Design Requirements - Compliance with codes and standards.

A. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

1.9. Quality Assurance/Quality Control:

A. To reduce design errors and omissions, the Design-Build Contractor shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

C. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

D. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

1.10. Construction Period Submittals:

A. The Design-Build Contractor shall distribute a total of 2 sets of the approved construction documents prepared by the Design-Build Contractor’s Team to the VA.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA sow and specifications.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the specifications. The project record drawings will be always available for review by the VA General Engineer or COR.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the VA Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA General Engineer or COR. The VA General Engineer or COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the VA General Engineer and COR on complicated system submittals. The DB A/E shall notify the VA General Engineer and COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

1.11. Project Close-Out

The Design-Build Contractor shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in REVIT 2021 or in any most recent version of REVIT as at the time of submission. This is in addition to two (2) hard copies of the as-builts.

1.12. Site Visits and Inspections:

During the construction period the Design-Build A/E shall make weekly visits to the project site when requested by the General Engineer and COR. The General Engineer and COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The General Engineer and COR has the prerogative to determine the professional discipline(s) required for any visit. The Design-Build A/E shall observe the construction, advise the General Engineer and COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the General Engineer and COR within three work days following the site visit date.

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SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule up to date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating, and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers).

1.2 COMPUTER PRODUCED SCHEDULES

A. The Design/Build Contractor shall provide, initially, to the Department of Veterans Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also be responsible for the accurate and timely submittal of the updated project schedule and all data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the General Engineer or the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.3 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work.

1.4 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the Contractor shall execute some or all the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the General Engineer and COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project Schedule before the next update, at no additional cost to the Government.

1.5 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, data and supporting evidence as the General Engineer and COR may deem necessary for determination as to whether the Contractor is entitled to an extension of time under the provisions of the contract.

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SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Design/Build Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to…