S02 - RFP - 36C77626R0016_1 - 01162026 FINAL - Bldg 73 Reno - Minneapolis.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C77626R0016

X 01-15-2026

TBD

TBD

618-195 36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131 Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131 Zachary Penhollow

(216) 447-8300 x49708 In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

This project will be procured using the two-phase design-build procedures.

This project is located at:

Minneapolis Veteran's Affairs Medical Center One Veterans Drive Building 73 Minneapolis, MN 55417-2309

The current project budget for this NRM project is approximately $600,000. The government cannot guarantee that additional funds will be made available for award. Offerors are under no obligation to approach this budget.

10 (ten)

X X

52.211-10 X

0 (zero) 10:00

EST

02-17-2026 X

90 (ninety)

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Joelle M. Mascarenas

VA-VHA-RPOC-2024-0009

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

DESIGN

Contract Period: Base POP Begin:

POP End:

GENERAL CONSTRUCTION

Contract Period: Base POP Begin:

POP End:

NOTICE

1. Line Item 0001 (Design) and Line Item 0002 (General Construction) contain all the work for this project.

1. Offerors must provide a lump sum price for Line Item 0001 (Design) and Line Item 0002 (General Construction). Failure to do so may render their offer unacceptable.

1. Award will be made on the Grand Total (Line Item 0001 – Design and Line Item 0002 General Construction).

1. Pricing must be submitted in whole dollar values. Do NOT include pricing in cents.

1. Contractor is required to fill in their Unique Entity Identifier associated with SAM.gov in Block No. 14 on Standard Form (SF) 1442.

1. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

Page 1 of Page 1 of

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposals (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

1.3 PAYMENT & PERFORMANCE BONDS

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

1.4 TAXES

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” (DEVIATION SEP 2025) and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSALS

This is a Request for Proposal (RFP) in accordance with FAR Part 15. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value to the Government. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

The Government reserves the right to award without discussions based upon the initial evaluation of the proposals but reserves the right to open discussions if determined to be necessary. All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the criteria provided in the solicitation. Using the lowest price technically available, it may be in the Government's best interest to consider award to other than the lowest price offeror if the lowest offer is not technically acceptable.

2.3 PRE-PROPOSAL SITE VISIT

A formal site visit will be scheduled for this project. A site visit will be offered to those offerors who advance to Phase 2. That will be the only opportunity for potential offerors to visit the site.

All Phase 2 offerors, subcontractors, and suppliers are strongly encouraged to attend this site visit.

2.4 TECHNICAL QUESTIONS

Questions of a technical nature must be submitted by prospective offerors via e-mail to: Contract Specialist Zachary Penhollow at zachary.penhollow@va.gov AND Contracting Officer Joelle Mascarenas at joelle.mascarenas@va.gov. The subject line of each e-mail must read: Building 73 Renovation – Minneapolis VAMC - 36C77626R0016 - Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS 26 January 2026 at 12:00pm EST.

2.5 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award.

2.6 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

2.7 SOURCE SELECTION

The Government will conduct a source selection using the Two-Phase Design-Build Selection Procedures noted in Federal Acquisition Regulation (FAR) Part 36.101-2.

· The Government will evaluate Phase 1 proposals against the Phase 1 evaluation criteria to determine the most highly qualified offerors according to FAR part 36.101-2. A maximum of 5 offerors shall be selected to move forward to Phase 2.

· The Government will notify the selected Phase 2 offerors and request submission of a Phase 2 proposal that addresses the Phase 2 evaluation criteria.

· The Government will evaluate Phase 2 proposals against Phase 2 evaluation criteria using the Lowest Price Technically Acceptable methodology defined at FAR Part 15.103-2. All offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all offerors. Thereafter, the Government will evaluate the proposal of the lowest priced offeror only. If the lowest priced offeror’s proposal is determined to be rated as Acceptable, the Government may make award to that offeror without further evaluation of the remaining offerors’ proposals, provided its price is determined to be fair and reasonable. If the lowest priced offeror’s proposal is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced proposal, and so forth and so on, until the Government reaches the lowest priced proposal that is determined to be rated as Acceptable with fair and reasonable pricing. However, the Government reserves the right to evaluate all offerors’ proposals should it desire to conduct discussions or otherwise determine it to be in the Government’s best interest.

Phase 1 – Instructions A. Submit proposals in two volumes.

1) Volume 1: Business

2) Volume 2: Technical

B. VOLUME 1: BUSINESS - Required Documentation:

1) SF1442: Complete blocks 14, 15, 16, and 19 of Standard Form (SF) 1442. See also (2) below if acknowledging amendments. Offerors shall not submit a price as part of Phase 1 proposal submission. An official with authority to contractually bind the offeror's company must complete and sign blocks 20a, 20b, 20c, 30a, 30b, and 30c of the SF1442 in accordance with the procedures prescribed in the Federal Acquisition Regulation Subpart 4.207. Failure to complete and sign all required blocks may result in an unacceptable offer.

2) Amendment(s) Acknowledgement: Acknowledge all solicitation amendments using one of the following methods as described in box 11 of the amendment (SF30): (1) Complete blocks 8, 15A, 15B, and 15C on each amendment (SF30) and return a copy with your proposal. An official with authority to contractually bind the offeror's company must complete and sign blocks 15A, 15B, and 15C of the SF30 in accordance with the procedures prescribed in the Federal Acquisition Regulation Subpart 4.207 or; (2) Complete blocks 19, 20a, 20b, and 20c, Acknowledgement of Amendments, on the SF1442.

3) Representations & Certifications: Acknowledge compliance with provision FAR 52.204-7 System for Award Management. Complete all required representations and certifications if they are not available at www.SAM.gov; including –

a. FAR 52.209-7 (b) Information Regarding Responsibility Matters.

b. FAR 52.209-13 (b) (1) or (2) Violation of Arms Controls Treaties or Agreements.

c. FAR 52.219-28 items (g)(1) through (g)(6) Post-Award Small Business Program Rerepresentation.

Small Business Program Representations.

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The offeror shall be registered at time of Phase 1 submission, Phase 2 submission, and award.

4) Capability to Perform: The offeror shall provide a letter from their surety demonstrating the offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding capacity must be outlined in a letter dated no earlier than the solicitation release date.

C. VOLUME 2: TECHNICAL

1) FACTOR 1 – TECHNICAL APPROACH

Submit a narrative (maximum 10 pages) that demonstrates a clear, logical, and feasible approach addressing the requirements and reflects an understanding of the project’s scope, constraints, and objectives and addresses the following elements:

· Design Approach:

Describes the proposed methodology for developing design documents, including coordination with VA stakeholders, incorporation of applicable codes and standards (e.g., NFPA, VA Design Guides), and integration of constructability considerations.

· Construction Approach:

Outlines the proposed means and methods for executing the renovation, including:

· Phasing and sequencing of work

· Coordination with ongoing VA operations (if applicable)

· Site access, material staging, and logistics

· Integration of design and construction teams.

· Schedule Awareness:

Demonstrates understanding of the 370-calendar day period of performance and identifies key milestones or risk areas that may impact timely completion.

· Compliance and Quality:

Describes how the offeror will ensure compliance with contract documents, VA standards, and quality expectations during both design and construction phases.

2) FACTOR 2 – KEY PERSONNEL/QUALIFICATIONS

Submit resumes under Standard Form 330 (SF330) Part I Section E for each of the following positions:

· Lead Architect

· Project Manager

· Structural Engineer

· Electrical Engineer

· Mechanical Engineer

· Civil Engineer

· On-site Superintendent

· Quality Control Manager

· On-site Safety Specialist The SF 330, Architect/Engineer Qualifications, form is available on-line at https://www.gsa.gov/reference/forms/architectengineer-qualifications.

3) FACTOR 3 – PROJECT EXPERIENCE AND PAST PERFORMANCE

Provide information on no more than three (3) projects within the last three (3) years, demonstrating the proposed team’s experience by addressing the following items:

· Design Experience: Include your experience completing A/E projects of similar requirements including but not limited to: renovations of existing office and administrative spaces, interior demolition, and general construction.

· Construction Experience: Describe experience in projects you completed on-time and within budget that are similar in scope to a 6,000 Square Foot (Sq. Ft.) building requiring interior demolition, renovation of existing office and administrative spaces, new fire protection installation and tie-in of existing systems, and general construction with HVAC and electrical tie-ins, similar in nature to the subject requirement.

· Teaming Experience: Include your experience as a construction contractor working with the proposed design team.

Each submitted project must demonstrate relevance in scope, complexity, and delivery method, and must include sufficient detail to support evaluation of design, construction, and teaming experience. Submit the following information for each project individually.

· Project title, location, and contract number associated with the project

· Detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e. prime contract, Teaming Partner or subcontractor

· Project Owner, owner’s point of contact including telephone number and email address.

· Services and/or Deliverables provided under the contract/task order

· Start and end dates

· Estimated cost

If the offeror is a Joint Venture (JV), project experience shall be submitted for projects performed by each individual entity, and by the Joint Venture (JV) itself, if available.

Submit Past Performance information for the same projects submitted for Project Experience by submitting a Past Performance Questionnaire using the solicitation attachment (PPQ) or a Contractor Performance Assessment Reporting System (CPARS) rating report.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the Phase 1 Proposal must be completed by the office/branch/individual team member performing the work under this contract. If the offeror is a Joint Venture (JV), past performance shall be submitted for projects performed by each individual entity, and by the Joint Venture itself, if available.

For any project that does NOT have CPARS data available, a Past Performance Questionnaire (PPQ) is required. The PPQ should be rated and signed by the evaluator. If a firm does not receive a completed PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a point of contact (POC) is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion. If no relevant past performance information is available, that must be stated in your proposal.

Phase 1 - Evaluation A. Volume 1: Business Required Documentation - Proposals lacking complete and accurate documentation may not be considered further.

1) SF1442: reviewed for completeness.

2) Amendment(s) Acknowledgement: reviewed for timely and proper acknowledgement.

3) Representations & Certifications: Information will be reviewed for completeness and award eligibility.

4) Capability to Perform: will be evaluated based on whether the offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project in accordance with the budget listed on page 1 of the solicitation.

B. Volume 2: Technical

1) FACTOR 1 – TECHNICAL APPROACH: The VA will evaluate Technical Approach, and use as an aid, to help determine that the offeror understands the complexity and risks of performing all the required elements of this project. The Technical Approach will be evaluated for inclusion of the technical areas listed in the criteria. The offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

2) FACTOR 2 – KEY PERSONNEL/QUALIFICATIONS: The following criteria will be given favorability:

· Design experience on projects of similar size, scope, and magnitude.

· Demonstration of the proposed designers have worked on previous projects with the Construction Contractor.

· Design experience on projects in similar environments.

· Design experience on projects working with Federal Government processes and requirements.

3) FACTOR 3 – PROJECT EXPERIENCE AND PAST PERFORMANCE: The quality of both the design and construction efforts associated with past projects will be evaluated. The Government will utilize the submitted project information and other available sources to assess the relevance and quality of work performed on similar projects. Evidence of experience and past performance as a design-build team may be considered more favorably rated. Past performance demonstrating higher levels of success and quality on recent and relevant projects similar to this solicitation present lower levels of risk and will be more favorably rated.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

During proposal evaluations, exchanges between the Government and offerors may occur to clarify the relevance of past performance information and/or address adverse past performance information which an offeror has not yet had an opportunity to respond to.

Phase 2 – Instructions A. Submit proposals in three (3) volumes. Only offerors invited to participate in Phase 2 will be evaluated.

1) Volume 1: Business

2) Volume 2: Technical

3) Volume 3: Price

B. VOLUME 1: BUSINESS – Required documentation:

1) SF1442: Complete blocks 14 through 20c of Standard Form (SF) 1442. See also (2) below if acknowledging amendments. An official with authority to contractually bind the offeror's company must complete and sign blocks 20a, 20b, 20c, 30a, 30b, and 30c of the SF1442 in accordance with the procedures prescribed in the Federal Acquisition Regulation Subpart 4.207. Failure to complete and sign all required blocks may result in an unacceptable offer.

2) Amendment(s) Acknowledgement: Acknowledge all solicitation amendments using one of the following methods as described in box 11 of the amendment (SF30): (1) Complete blocks 8, 15A, 15B, and 15C on each amendment (SF30) and return a copy with your proposal. An official with authority to contractually bind the offeror's company must complete and sign blocks 15A, 15B, and 15C of the SF30 in accordance with the procedures prescribed in the Federal Acquisition Regulation Subpart 4.207 or; (2) Complete blocks 19, 20a, 20b, and 20c, Acknowledgement of Amendments, on the SF1442.

3) Bid Bond: Submit Standard Form 24, Bid Bond duly executed between the offeror and the bonding company. Refer to clause 52.228-1.

4) VA Notice of Limitations of Subcontracting: The offeror must complete and sign the certification in VAAR 852.219-75 and return it with their proposal. The completed and signed certification will become part of the official award documentation. A copy of the clause to be completed and included with the proposal is in the attachments.

5) Notice to SVOSB/VOSB Joint Venture/Mentor-Protégé. Any offeror submitting a proposal as an SDVOSB joint venture must provide a certification from each joint venture partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal may result in a determination that an offeror is unacceptable and therefore ineligible for award. The Government reserves the right to request a copy of the Joint Venture Agreement.

C. VOLUME 2 - TECHNICAL

FACTOR 1 - SCHEDULE

Submit your proposed construction schedule for this specific project showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative. Submit your schedule in Gantt Chart format and include specific activities required for this project and a clear critical path with major milestones, long lead time items and applicable predecessor activities.

D. VOLUME 3 - PRICE

Enter the proposed dollar amount for each line item in the Price Schedule. Also provide a separate breakdown for each line item. The breakdown shall show the line item price broken down by major work components.

The total evaluated price will be determined by the offeror's price provided on the Price Schedule. The offeror who provides the lowest price will be determined to be the lowest priced offeror.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range.

If the offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the offerors proposal documents, the Contracting Officer may reject the proposal and exclude the offeror from further discussions.

Phase 2 – Evaluation A. Volume 1: Business Required Documentation - Proposals lacking complete and accurate documentation may not be considered further.

1) SF1442: reviewed for completeness.

2) Amendment(s) Acknowledgement: reviewed for timely and proper acknowledgement.

3) Bid Bond: reviewed for completeness and compliance with FAR requirements for submission.

4) VA Notice of Limitations of Subcontracting: reviewed for completeness and signed certification of VAAR 852.219- 75.

5) Notice to SVOSB Joint Venture/Mentor-Protégé. Reviewed for completeness (if applicable) by certification from each joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal may result in a determination that an offeror is unacceptable and therefore ineligible for award. The Government reserves the right to request a copy of the Joint Venture Agreement.

B. Volume 2: Technical

FACTOR 1 – SCHEDULE

The minimum requirements for an Acceptable rating include the following:

Acceptability is determined when the offeror provides (1) a construction schedule that is realistic, appropriate, and efficient; (2) clear and efficient critical path and logical sequencing; (3) accounts for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (4) demonstrates risk mitigation and successful completion within the required period of performance.

C. Volume 3: Price The total evaluated price will be determined by the offeror's price provided on the Price Schedule. Offeror must also submit a detailed breakdown with price proposal.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range.

If the offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the offeror’s proposal documents, the Contracting Officer may reject the proposal and exclude the offeror from further discussions.

2.8 DETERMINATION OF RESPONSIBILITY

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent awardee prior to processing the award. The Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary. NOTE: Any information received by the Government that would be cause for a negative determination of responsibility may make the offeror ineligible for award.

2.9 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

2.10 SYSTEM FOR AWARD MANAGEMENT (SAM)

The FAR requires that federal contractors register in the SAM database at https://sam.gov/ and enter all mandatory information into the system. In compliance with FAR 52.204-7, an offeror must have an active registration in SAM at the time an offer is submitted and at the time of award. The initial screening of proposals includes reviewing SAM.gov for compliance with this section.

2.11 DEVIATION NOTICE (FEB 2025)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.222-25, Affirmative Action Compliance, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraphs (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.12 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

2.13 REFERENCES TO BIDS/BIDDERS

Within the solicitation/contract specifications and/or drawings, any reference to “bid” must be replaced with “proposal” and any reference to “bidder” must be replaced with “offeror.”

2.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager,” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.15 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

(End of Provision)

2.16 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (NOV 2021)(DEVIATION NOV 2025)

(a) Definitions. As used in this provision- In writing, writing, or written means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

Proposal modification is a change made to a proposal before the request for proposal closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to material elements of a proposal made after the request for proposal closing date, at the request of or as allowed by a Contracting Officer, as the result of negotiations.

Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to requests for proposals. If this request for proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this RFP by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1)

(i) Proposals and modifications to proposals shall be—

(A) Submitted using the method and the format specified in the RFP;

(B) Addressed to the office specified in the RFP; and

(C) Showing the time and date specified for receipt, the RFP number, and the name and address of the offeror.

(ii) Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i)(B) and (C) of this provision.

(2) The first page of the proposal must show—

(i) The RFP number;

(ii) The name, address, and telephone number of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFP and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone number (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this RFP; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3)

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the RFP by the time specified in the RFP. If no time is specified in the RFP, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)

(A) Any proposal, modification, or revision received at the Government office designated in the RFP after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(1) If it was transmitted through an electronic commerce method authorized by the RFP, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the RFP, and urgent Government requirements preclude amendment of the RFP, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the RFP on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral RFPs may be withdrawn orally. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the RFP, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this RFP in English, unless otherwise permitted by the RFP, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the RFP.

(6) Offerors may submit modifications to their proposals at any time before the RFP closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this RFP will be valid for the number of days specified on the RFP cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall-

(1) Mark the title page with the following legend:

Mark the title page with the following legend: This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this RFP to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the RFP.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without negotiations with offerors (except clarifications as described in FAR 15.202(b)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct negotiations if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly evaluated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government…