RFP - Att 09 - SOW - Att 09 - 01 33 24 Ele Submittal - Bldg 73 Reno - MN.pdf
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This document is a technical specification section for Electronic Submittal Procedures for the VA Minneapolis Medical Center's Building 73 Interior Renovation project. The specification details requirements for using a web-based service to manage construction document submittals electronically, with the primary goals of expediting the construction process, reducing paperwork, and improving information flow. Contractors and subcontractors are required to use Submittal Exchange, a specific web-based tracking and approval system, to transmit shop drawings and product data in PDF format to the Architect and Owner simultaneously.
Key requirements include using a 300 dpi resolution for PDF files, providing automated email notifications for new submittals and review deadlines, tracking various documents like RFIs and change orders, and maintaining an organized digital storage system accessible to construction team members. The Contractor must provide their own internet access, email, and PDF review software like Adobe Acrobat or Bluebeam PDF Revu. At the project's conclusion, a complete set of submittals must be submitted to the Owner on a CD. Physical color samples and material samples are explicitly excluded from the electronic submittal process and must be submitted separately as described in another specification section.
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VA MINNEAPOLIS MEDICAL CENTER Project No. 618-_195 PROJECT NAME: Renovate Building 73 Interior DATE
01 33 24 - 1
SECTION 01 33 24
ELECTRONIC SUBMITTAL PROCEDURES
(WEB-BASED SERVICE)
PART 1 - GENERAL
1.1 DESCRIPTION
A. This section specifies requirements for provision and use of an electronic, web-based service for submittal and tracking of construction submittals for the Project.
1.2 REFERENCED DOCUMENTS
A. Additional submittal requirements: Section 01 33 23, SHOP
DRAWINGS, PRODUCT DATA, AND SAMPLES.
1.3 SUMMARY:
A. The intent of electronic web-based submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.
B. Shop drawing and product data submittals shall be transmitted to Architect in electronic (PDF) format using a web-based service designed specifically for transmitting and tracking submittals between construction team members.
C. The electronic submittal process is not intended for color samples, color charts, or physical material samples.
1.4 GENERAL DESCRIPTION OF PROCEDURES:
A. Submittal Preparation - Contractor may use any or all the following options:
1. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via the submittal exchange website.
2. Subcontractors and Suppliers provide paper submittals to General Contractor who electronically scans and converts to
PDF format.
3. Subcontractors and Suppliers provide paper submittals to Scanning Service which electronically scans and converts to
PDF format.
B. Contractor shall review, comment, and apply electronic stamp certifying that the submittal (as noted) complies with the requirements of the Contract Documents including verification of
01 33 24 - 2 manufacturer/product, dimensions and coordination of information with other parts of the work.
C. Contractor shall transmit each submittal to Architect and Owner (simultaneously) using the web-based submittal exchange service.
D. Architect/COR review comments will be made available on web-based submittal exchange service. Contractor shall receive email notice of completed review.
E. Distribution of reviewed submittals to subcontractors and suppliers is the responsibility of the Contractor.
1.5 REQUIREMENTS AND RESPONSIBILITIES
A. Submittal Exchange Service shall provide:
1. Web-based tracking and approval system.
2. Automated email notice for new submittals and reminders for submittals approaching the review deadline.
3. Tracking and exchange of ITC/RFI/CO’s and other similar document as well as product and equipment submittals.
4. Means for tracking of the status such documents including whether they have been approved and released by the Owner.
5. Organized storage of submittals that is accessible for review by the designated construction team members at any time.
6. Submit a complete set of submittals on CD to the Owner at the end of the Project. Include all submittals included product submittals, shop drawings, ITC/RFI/CO’s and other similar submittals.
B. Contractor responsibilities:
1. Training in the use of the service by the team members shall be at the option of the Contractor and, if chosen, shall be paid by the Contractor.
2. Contractor shall have or obtain required hardware and software: Internet Service and Equipment Requirements:
a. Email address and Internet access at Contractor’s main office.
b. Adobe Acrobat (www.adobe.com), Bluebeam PDF Revu (www.bluebeam.com), or other similar PDF review software for applying electronic stamps and comments.
http://www.adobe.com/ http://www.bluebeam.com/
01 33 24 - 3
3. Contractor shall prepare or have prepared all required submittals in the PDF format required.
a. PDF files must be readable. As a rule, a resolution of 300 dpi should be used.
b. If the Architect can download more readable product data directly from the manufacturer’s website than was submitted by the Contractor, the Architect shall reserve the right to reject the submittal.
4. Other responsibilities for submittals shall be as described in Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES.
a. Color samples, color charts, or physical material samples shall be submitted as described in Section 01 33 23.
1.6 ACCEPTABLE SERVICES
A. Submittal Exchange, no substitute.
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