RFP - Att 19 - SOW - RVD - Final - 11242025 - Bldg 73 Reno - Minneapolis.pdf

For Official Use Only PROJECT NO. 618-195

For Official Use Only

SCOPE OF WORK FOR DESIGN BUILD

“RENOVATE BUILDING 73 INTERIOR”

PROJECT NO. 618-195

BUILDING 73 MINNEAPOLIS VA MEDICAL CENTER

A. PART I GENERAL

A1. Definitions

a. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one (01) firm for both design and construction services for a specific project.

b. Contracting Officer: The services to be performed under this contract are subject to general supervision, direction, control, and approval of the Contracting Officer (CO).

c. Project Manager: The Contracting Officer's Representative (COR) responsible for administering contracts under the immediate direction of the CO.

d. Design Build Contract: This term, as used herein, refers to the Contract to perform.

e. “BizHub”: It is a multifunctional office machine that integrates several capabilities into a single device, including printing, scanning, copying, and faxing. It is designed to streamline document management processes and improve efficiency in office settings.

A2. Scope of Contract

a. The primary purpose of project 618-195 is to renovate the interior space of Building 73 on the Minneapolis VA campus. The design and construction shall meet Minneapolis VA Medical Center requirements defined in this Scope of Work (SOW).

b. The Minneapolis standards for door hardware necessitate the use of components from the following source vendors:

1. Schlage “L” series Mortised Door Locksets, or COR approved equal.

2. LCN Brand Door Closers, or COR approved equal.

c. The Design Build (DB) Team shall work with VA and be prepared for several working meetings with the VA to work on design.

d. The Design-Build (DB) team will provide all engineering and construction necessary to renovate building 73 interior. DB Team shall field verify all existing conditions, including but not limited to power supplies and communication outlets, sprinklers, fire alarms, diffusers and thermostats integrated with Minneapolis VA’s existing

Metasys system.

e. The DB Team must provide detailed engineering and design to ensure the concept is developed into construction drawings and specifications that will meet relevant codes and VA design requirements.

f. Provide shop drawings and demolition/installation and operating instructions as appropriate.

g. The DB Team shall meet with staff to review the design plans and gather comments after each design submission (35%, 65%, 95%, and 100%)

h. The DB Team shall update all related VA AutoCAD & as-built drawings.

Existing as-builts may not be 100% accurate.

i. The DB team shall dispose and remove all equipment, parts, components replaced furniture, and carpets. VA will not retain any of the demolished equipment or replaced furniture items and carpets, and it shall not be “abandoned in place.”

j. Refer to Specification 000100 (reference: SOW – Att 01 – Spec 00 01 001

– 102120215 – Bldg 73 Reno - Minneapolis) , Sections ‘Restoration’ and

‘Disposal and Retention’ for clean-up and site restoration requirements.

A3. Scope of Work

Construction Requirements: tasks are not in chronological order.

TASK 1 GENERAL HIGHLIGHTS

a. Utilize the VA Building 73 Design Concept (reference: SOW – Att 08 – DWG – Site Plan – Bldg 73 Reno – Minneapolis) to develop “For

Construction” drawings and specifications.

b. Update lighting in entire building.

c. Update flooring in entire building.

d. Update wall finishes in entire building.

e. Relocate and add/remove HVAC supply/return as necessary to accommodate renovated floor layout.

f. Rebalance air-handler and rooms to ensure proper air exchanges, including installation of additional necessary temperature controls.

g. Provide interconnection of HVAC monitoring with Metasys.

h. Provide necessary infrastructure to install a “BizHub”.

i. Replace storefront partition at “Cerner EHRM Closet” with an Electronic Health Records Management (EHRM) Telecom Room (TR) compliant partition

– including necessary door and hardware – salvage and reinstall existing security components (where practicable). Also, it shall be compliant with “Infrastructure Standard for Telecommunication Spaces

(ISTS)” Version 4.0, dated June 1, 2023.

j. Provide ceiling modifications including: acoustical ceilings, lighting, fire protection, IT devices, and GRDs (Grilles, Registers and

Diffusers) as needed to accommodate VA Building 73 Design Concept layouts.

g. Provide necessary partitions, including doors and hardware to accommodate VA Building 73 Design Concept layouts.

TASK 2 Architecture

a. Design shall include finishes for immediate and adjacent spaces affected by construction.

b. Design all spaces using current design standards specific to VA

Minneapolis Medical Center. The DB team shall field verify all room measurements and impacted existing conditions.

c. The DB Team shall provide code compliance review. Drawings set shall include code analysis sheet.

d. The DB Team shall verify door openings are adequate for the type of use of the building.

e. The DB team shall follow the next specifications as well as all other applicable division 8 specifications for doors:

1. Plain sliced red oak finished doors.

f. The DB team shall comply with the next specification for door frames:

1. Welded Hollow Metal Frames with Mesker Prep Locations / Equal rabbets not required / 16 GA minimum.

g. The DB team shall use Schlage L series mortise lock door components, or COR approved equal, as specified next:

1. Schlage L series mortise lock / Lever=03, Finish=626, Rose=B.

h. The DB team shall use Schlage brand for Best mortise cylinder & core components, or COR approved equal, as specified next:

1. Best Mortise Cylinder 1E74-C265-RP3 with 626 cylinder / Best 6-pin cores / Keyway “J or K”.

i. The DB team shall use door closers: LCN #4040xp, or COR approved equal.

j. Reflected ceiling plans show structural support, ceiling tiles/construction, overhead lighting, HVAC, sprinklers, speakers, detectors, RFID, etc.

k. Provide required maintenance and servicing clearances. Clearly indicate on floor plan.

l. Provide ceiling openings for maintenance access as required.

m. The DB Team shall design and construct all wall blocking for equipment mounting.

n. New partitions shall meet an STC rating of fifty (50).

o. Necessary structural support details shall be included in the design and to accommodate VA Design Concept ceiling layouts.

p. Relocations and modifications of HVAC, electrical and plumbing shall be included in the design and construction, as necessary to ensure compliance with NFPA, NEC and VA Design Requirements.

q. New low voltage necessary for renovation.

r. The DB Team shall determine the most efficient method to remove and relocate the wall, separating the conference room and the library, ensuring the preservation of existing ethernet ports, data communication outlets, and cables. This includes replacing the light regulator, and upgrading the power outlets as needed. The finishes and appearance of the relocated wall shall seamlessly integrate with the new space, ensuring it appears cohesive and as if it were a brand-new installation.

TASK 3 Interior Design

a. Interior design shall meet Minneapolis VA Medical Center Design Standards.

b. The DB Team shall work with the VA Interior Designers to finish schedule. Provide color board for each site when finishes have been selected.

TASK 4 Structural

a. The DB Team shall be responsible for design and detail of floor, wall, and ceiling structures in accordance with the weights, moments, and forces as shown in design documents.

b. The DB team shall follow all PSRDM requirements for interior renovations.

c. Design and construct all structural components and consider the impact on adjacent areas to spaces being renovated, using current VA design standards.

TASK 5 Electrical

a. All existing electrical systems and components shall be field verified by the DB Team electrical engineer.

b. All electrical work shall meet the 2023 National Electrical Code (NEC) published by the National Fire Protection Association (NFPA).

c. Design and Construction shall include all electrical plans, elevations, sections, details, diagrams and schedules showing existing power, new power, and low voltage.

d. Incoming power supply for equipment shall be dedicated back to source, isolated, and insulated from any other equipment such as generators, HVAC systems, etc.

e. The DB Team shall verify the 3-phase, 480V AC power supplies and if they are impacted by the renovation of building 73 interior, it shall take corrective measures and safety precautions as required, according to NEC regulations.

f. The DB Team shall include all low voltage systems necessary to meet code and VA standards. Low voltage includes fire alarm, security, cameras, etc.

g. The DB team shall provide site-specific construction specifications for low voltage and telecommunications.

h. The DB Team shall verify if there is the need for electrical raceways and floor penetration with all other work, including fire protection safety measures, and proceed according to standard requirements by the

NEC and FPPA.

i. The DB Team shall coordinate to ensure the Fire Alarm System meet requirements by the NFPA 72, National Fire Alarm and Signaling Code, as required by 15 U.S. Code 2227 and OSHA.

j. The DB Team shall verify if the fire alarm system is impacted by renovation. If it is, it should procced to include correction measures, complying with the NFPA 72, National Fire Alarm and Signaling Code, as required by 15 U.S. Code 2227 and OSHA.

k. The DB Team shall include necessary cable trays/ducts/conduits, correctly sized and located in accordance with applicable VA Standards.

l. The DB Team shall include a layout for equipment cabling. There are cable length limitations that shall be assessed and described in drawings. If it is need it, the design shall include raceways and floor penetrations.

m. The DB Team shall include circuit breakers that meet load current rating and short circuit current rating described in vendor equipment drawings.

n. Verify existing 120V systems to meet current National Electrical Code, (NEC).

TASK 6 Mechanical

The DB team verifies existing conditions. Design for installation and replacement/repair of ductwork, VAV boxes, controls, valves, and all other components, as needed.

a. The DB Team shall include all mechanical plans, elevations, sections, details, schedules for controls, sequence of operations, pumps, valves, piping systems, gages, duct work and other devices to support the architectural modification with the current mechanical system.

b. Design for an appropriate amount of air exchanges in accordance with VA HVAC design manual Rev. March 1, 2024.

c. The DB team, whenever possible, shall use existing piping inside the building to minimize installation cost and office space work disruptions.

d. The DB shall validate the air-handler provides necessary air exchanges required for the occupancy of the space.

e. The DB team shall balance existing air handlers. Preconstruction TAB is necessary.

f. The DB team shall ensure any new added BAS component is programmed, including sequence of operations, instrumentation drawings, and points list.

g. The DB team shall include in the design all the safety components required by the current NEC/NFPA Safety Code and VHA design criteria.

h. The DB team shall specify all equipment to achieve the highest practical level of energy efficiency.

i. The DB Team shall include any required modifications to the fire sprinkler system and shall be provided by a licensed Fire Protection

Engineer or company.

j. DB Team shall work with Johnson-Controls (JCI) to interconnect existing air-handler using a BACNET card and ethernet server to monitor status and discharge air temperature through Metasys systems.

A4. Requirements for the Contractor

a. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All the information in this SOW shall be treated as “For Official Use Only”. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

b. Accuracy of Planning Information: The AE shall conduct a thorough site visit to investigate all aspects of the existing conditions.

c. Discrepancies in Planning Information: The AE shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The

AE shall make no adjustments to their work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded their determination to the AE. The AE’s failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

d. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the AE prior to negotiation with the Minneapolis VA

Medical Center and approval by the Contracting Officer.

e. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the AE. With respect thereto, the AE agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

f. Professional Licensing:

1. The AE who prepares the construction documents shall be a professional architect or engineer licensed and/or registered.

2. The professional seal indicating such a license shall appear in the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The AE shall certify compliance with the VA SOW and all applicable codes.

g. Prime Contractor – The Prime Contractor shall be a Service-Disabled Veteran Owned Small Business.

h. Certified Competent Person (CP) - Prior to commencing work, general contractor shall provide proof that an OSHA certified “Competent

Person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. The OSHA certified CP shall have the 30-hour OSHA certified Construction Safety course and/or other relevant competency training, as determined by VA

CP with input from the ICRA team.

i. OSHA 10 Certification - All employees of general contractors or subcontractors shall have the 10-hour OSHA certified Construction

Safety course.

j. Hazardous Materials: It is not anticipated that hazardous materials will be encountered during the activities associated with this project, as Building 73 was constructed in compliance with the federal asbestos prohibition regulations.

k. Unexpected Hazardous Materials: In the event hazardous materials are encountered, refer to Specification 010000, section 1.6, for handling and reporting procedures...

l. Utility Outages – Refer to Specification 010000, Sections ‘Operations and Storage Areas’ and ‘Lockout/Tagout’ for utility coordination and safety procedures.

A5. Schedule

ACTION DELIVERABLES DUE TOTAL CALENDAR DAYS

Notice to Proceed, NTP 0 0 calendar days

Kick-Off Mtg/Preliminary Site Review

10 10 calendar days

Submittals due 35 45 calendar days

Submittals Reviewed 21 66 calendar days Submittals Final 8 73 calendar days

35% Schematic Design (SD) and 100% Demo Design Package due

10 83 calendar days

35% SD VA Review & Comments Return (Meeting if needed)

21 104 calendar days

35% SD Meeting and Demo Design Package Approval (Teams)

7 111 calendar days

65% Development Design (DD) due 21 132 calendar days

65% DD VA Review & Comments Return (Meeting if needed)

21 153 calendar days

65% DD Meeting (Teams) 7 160 calendar days

95% Construction Documents (CD) due

21 181 calendar days

95% CD VA Review Mtg & Comments Return (Meeting if needed)

21 202 calendar days

95% CD Meeting (Teams) 7 209 calendar days

Start renovation activities 0 209 calendar days

100% Final CD due 15 224 calendar days

100% Final CD VA Review Mtg & Comments Return

21 245 calendar days

100% Final stamped CD Due 10 255 calendar days

Construction completion 115 370 calendar days

A6. Schedule Objectives

The anticipated completion of this project is 370 calendar days from the Notice to Proceed (NTP) with Design. The time stated for completion includes final cleanup of the premises, as-builts and closeout documents.

A7. Cost Range

The anticipated cost range for this project is between $300,000 and

$600,000.

A8. Deadlines and Holidays

a. If a due date on the timeline below falls on the day a Federal Holiday is observed, the submittal shall be due on the following business day.

b. Federal Holidays that fall on a Saturday will be observed the Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

A9. Contract Oversight

a. All contracts for this project shall be awarded by the Program

Contracting Activity Central (PCAC); only a warranted VA Contracting

Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

b. PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the DB team’s performance under the design project contract. The COR shall be a representative of the Minneapolis VA

Health Care System, Facilities Engineering Section and have the technical knowledge required to monitor and oversee the project.

c. A COR from the Minneapolis VA Health Care System, Facilities Engineering Section for the constructions shall also be designated for the renovation project contract to monitor and manage for the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s

Representative” and does not supersede or eliminate the A/E’s DB team responsibility for Part Two Services/Construction Period Services. The

A/E DB team ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

A10. Reporting Requirements

The Contractor shall be required to report to the Minneapolis VA Health

Care System to obtain Contractor ID badge.

a. Refer to Specification 010000, Section ‘Contractor Work Hours’ for working hour requirements and off-hour work procedures.

b. Performing on-site work outside normal working hours will require approval from the Contracting Officer and the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on-site staff.

c. Refer to Specification 010000, Section ‘Construction Security Requirements’ for site access, badging, and clearance procedures.

B. PART II – RESPONSIBILITIES

B1. VA Team

a. The VA team is comprised of Contracting and Facilities Engineering.

The Contracting Officer is the only team member with authority to make contracting decisions. The Contracting Officer’s Representative (COR) will be the delegated authority to make technical decisions on behalf of the Contracting Officer.

b. The VA will provide the DB team with the following documents:

1. Available as-builts and drawings. The AE shall visit the project site to field-verify the information shown on the as-builts.

2. Specification 010000, General Requirements.

3. Specification 013324, Electronic Submittal Procedures.

4. Submittal Register Template.

5. Minneapolis VA Design Standards

B2. Design-Build Team

a. The DB team includes all partners, consultants, and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

b. DB team Engineers shall have P.E. licensure. Substitutions of DB Team Members must be approved by the CO.

c. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period (contract length). It shall be the responsibility of the DB team to verify all items shown on the as-built drawings provided by the VA for this solicitation. The VA will not be held responsible for differing site conditions that could have been verified by the DB.

d. Refer to Specification 010000, Section ‘General Intention’ for requirements regarding Key Personnel qualifications, conduct, and replacement procedures.

C. PART III – Design-Build Requirements

C1. Design Services

a. General

1. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation.

2. Qualifications of Designers: DB AE shall provide experienced engineers to prepare the Construction Documents and Specifications for project 618-195 Renovate Building 73 Interior. All aspects of the projects shall be completed by registered engineers and architects.

3. The DB AE shall provide Submittal Exchange or an approved VA file sharing platform during the design and construction of this project.

The DB Team is expected to utilize this platform as the primary means of document review/transfer. The DB AE will provide and maintain access to Submittal Exchange or approved VA file sharing platform throughout the duration of the project.

4. The DB AE shall completely survey all existing systems affected by the design. The survey shall include architectural, electrical, mechanical, structural, and low voltage systems and equipment as necessary. The VA anticipates 5-6 site visits will be required for the design and construction of project 618-195.

5. Prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes. (See Part IV – Post Award Requirements section

D1 Construction Document Preparation)

6. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings.

7. Attendance for scheduled design and construction meetings for the duration of the project is required. Provide 2-day advance notice to

COR & CO when attendance is not possible.

8. Post award construction services include submittal reviews, construction meetings, inspections, and site visits.

9.Provide hourly cost for each discipline and the costs for inspections per discipline in the design cost estimate

10. The DB AE will design a project which keeps outages at a minimum and the facilities up and running. The DB AE and Contractor must provide a coordination plan for utility outages.

11. The DB AE shall include all work necessary for completion of identified requirements. DB AE shall show all necessary equipment, panels, wiring, conduit, raceways, and conductors for a complete and usable electrical system.

12.Drawings shall include all electrical plans, elevations, sections, details, diagrams, and schedules showing electrical closets, power panels, switchboards, transformers, disconnects, power distribution systems, and auxiliary power systems.

13. All drawing sheets are assigned VA drawing number 1402- (i.e. 1402-

G001)

14.Construction Drawings - Shall include, but not be limited to, a coordinated set of the following:

I. General:

Title Sheet, Drawing Index, Site location, Code Data, Infection

Prevention Protocols, electrical symbols, and general notes or references applicable to the project.

II. Architectural:

demolition plans, new construction plans, floor plans, elevations, building sections, wall sections, reflected ceiling plans and any other architectural detail applicable to the project.

III. Structural:

plans, schedules, details, and general notes for any structural detail applicable to the project

IV. Mechanical:

plans, schedules, details, and general notes for any structural detail applicable to the project.

V. Electrical:

site utility plan, demo plans, new construction plans, lighting plans, coordination plans, equipment schedules, panel schedules, electrical one-lines, riser plans, details, and general notes applicable to the project

C2. Construction Services

a. General 1.DB General Contractor will provide a renovated space as detailed by the drawings and specifications developed by the DB AE firm.

2. DB General Contractor shall Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of the project as defined in this SOW and described with more details in section A3 to accomplish “Renovate Building 73

Interior”.

3. DB General Contractor will work with DB AE firm and the VA to develop

“Renovate Building 73 Interior”.

4. DB General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

5. DB Contractor will construct a project which will keep electrical outages at a minimum and the facilities up and running. The DB AE and

Contractor must provide a coordination plan for utility outages.

6. Utility Outages – VA operations are to always remain operational and uninterrupted during normal business hours throughout construction.

Work requiring interruption to business operations or electrical utility services shall be performed off-hours (nights or wknds) and coordinated with the VA COR. The DB contractor must provide VA 30-day notice for utility outages.

7. DB Contractor shall ensure a Lock-out/Tag-out is applied to electrical circuits and disconnects. Working on live circuits is prohibited.

8. Hours of work: DB General Contractor is allowed to conduct work which does not require a power outage during business working hours 7:00am

– 4:30pm. This type of work includes but not limited to: work not requiring power tools, debris removal, removal/installation of wire, controls, etc. – This work is allowed at any time.

9. Demolition consists of, but is not limited to removal and disposal of the following electrical items: conduit, electrical wire, transformers, panels, relays, circuit breakers, batteries, power outlets and other components as need it to comply with the requirements of this contract.

b. References The DB shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable:

1. Design and Construction Procedures

2. Minneapolis VA Medical Center Design Standards and specifications (reference: SOW – ATT 16 – MN Design Stnd – Bldg 73 Reno -

Minneapolis).

3. VA Design Guides/Design Manuals

4. VA Master Specifications

5. VHA National CAD Standards and Details

6. International Building Codes, State and Federal Regulations, ASHRAE

Standards

7. NFPA and Life Safety Code

8. VA BIM Guide

9. Minneapolis BIM Management Plan (reference: SOW – Att 14 – BIM Worksheet – Bldg 73 Reno – Minneapolis)

10. Minneapolis VA Revit Model Standards (reference: SOW – Att 15 – VA

Revit – Bldg 73 Reno – Minneapolis)

c. Government Provided Materials

1. The AE shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The AE shall promptly report any discrepancies to the VAMC Project Manager or COR for clarification.

2. The VAMC Project Manager or COR will provide specification section 01

00 00 (referenc: SOW Att 01 – Spec 00 01 00 - 10212025 – Bldg 73 Reno

– Minneapolis) General Conditions to the AE. The AE shall modify the specification section to meet project requirements.

3. The VAMC Project Manager or COR shall provide the AE with access to all available as-builts and utility locations including:

i.Minneapolis VA Medical Center Design Standards (reference: SOW –

ATT 16 – MN Design Stnd – Bldg 73 Reno - Minneapolis).

ii.VA Design Concept drawing (reference: SOW - Att 10 - DWG -

Furniture RVD - Bldg 73 Reno - Minneapolis).

iii.BIM Management Plan Worksheet (reference: SOW - Att 14 - BIM

Worksheet - Bldg 73 Reno – Minneapolis).

iv.Revit Model Standards V1 (reference: SOW - Att 15 - VA Revit - Bldg

73 Reno – Minneapolis).

d. Deliverables

1. Design shall be completed using Autodesk Revit 2019. See

“Minneapolis VA BIM Management Plan Worksheet” (reference: SOW - Att

14 - BIM Worksheet - Bldg 73 Reno – Minneapolis), and “Minneapolis VA

Revit Model Standards V1” reference: SOW - Att 15 - VA Revit - Bldg

73 Reno – Minneapolis) for additional requirements and information.

2. All documents of a digital format shall be uploaded to the Submittal Exchange site – Submittal Exchange site access shall be provided and maintained by AE.

3. Site visits, as necessary to complete the design. Describe the number of site visits required for each discipline in the cost proposal.

4. Review all contract drawings and specifications, including equipment layout with VA at 35%, 65%, 95%, 100% and final CD issue. (See Part

IV Post Award Requirements)

5. Cost estimates shall be provided at the 65%, 95% and final CD submissions. Cost estimates shall be broken out by construction division.

6. Costs shall include commissioning of all equipment/systems as required.

7. Specifications shall be provided in Microsoft Word, PDF, and hard copy format.

8. AE shall use the existing VA facilities drawings and update the existing as-built drawings to reflect contract documents. Include general, architectural, structural, mechanical, and electrical plans.

9. Refer to Specification 010000, Section ‘As-Built Drawings’ for documentation and submission requirements.

D. PART IV – POST AWARD REQUIREMENTS

D1. Construction Document Preparation

a. Design Review Submissions:

1. The Design-Build Team (DB AE) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of

Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions

(examples: demolition, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at 35%, 65, 95%, and 100% completion stages. Each submission package shall incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

4. The package will include an index of drawings (by sheet number and title), and specifications (by section number and title) submitted.

The packages will be distributed to the VA Project Management, the

CO, and COR and others as determined to be appropriate by the VA

Project Manager. Drawings are assigned to VA drawing number 1402.

5. Upload PDF formatted versions of the review documents (construction and specifications) to VA specified electronic document management system.

6. Each review submission package shall include:

i.35% design review:

Construction Drawings: Provide three (3) hard copy size ANSI C drawings and one (1) electronic PDF format.

Construction Specifications: Provide one (1) electronic PDF and

Microsoft Word format a Table of Contents including all VHA master specifications, indicating which specifications will not be included.

ii.65% design review:

Construction Drawings: Provide three (3) hard copy size ANSI C drawings and one (1) electronic PDF format.

Construction Specifications: Provide one (1) electronic PDF and

Microsoft Word format a Table of Contents including all VHA master specifications.

Construction Specifications: Provide one (1) hard copy and one

(1) electronic PDF format of the complete edited draft copy of all specification sections.

iii.95% design review:

Construction Drawings: Provide two (2) hard copy size ANSI E1 and

ANSI C drawings and one (1) electronic PDF format.

Construction Specifications: Provide one (1) hard copy and one

(1) electronic PDF format of the complete edited draft copy of all specification sections.

iv. 100% design review:

Construction Drawings: Provide two (2) hard copy size ANSI E1 and

ANSI C drawings and one (1) electronic PDF format.

Construction Specifications: Provide one (1) hard copy and one

(1) electronic PDF format of the complete edited copy of all specification sections for final review.

v.Final CDs:

Construction Drawings: Provide two (2) hard copy size ANSI E1 and

ANSI C complete set of construction drawings and electronic versions - .pdf, CAD, and REVIT Model.

Construction Specifications: Provide one (1) complete set of construction specifications in hard copy - bound, tabbed, and labeled per section. Provide complete set of construction specifications in electronic format - MS Word and pdf.

b. Design Review Meetings

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. The Design-Build Team shall attend meetings at the time and place requested by the Contracting Officer and COR. Minutes of the meetings shall be taken by the DB Contractor and submitted to the Contracting

Officer and COR.

3. Coordination of the review meeting schedule will be the responsibility of the VA Project Manager or COR and the DB Team

Project Manager.

4. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed. The DB team members will each allow one (1) hour for each design package review meeting. DB team management will be present at each review meeting. The DB Team shall plan for a minimum of 2 design review meetings for each design submission (35%, 65%, 95%, 100%).

5. The DB team shall allow a minimum of twenty-one (21) calendar days for each review cycle. A cycle includes:

i.The VA’s receipt of the design review submission package.

ii.The review meeting.

iii.DB teams’ receipt of comments from the VA electronically.

c. Electronic Media

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format Revit 2024.

Reference SOW Attachments 14 and 15 for further information.

d. Approved Construction Documents

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team.

The VA will have 10 calendar days to take approval action.

2. The final construction documents submission package will include:

i.two (2) hard copy size ANSI E1 and ANSI C complete set of construction drawings.

ii.electronic drawings formatted in PDF, DWG, and RVT uploaded to the

VA specified electronic document management system.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 35%, 65%, and 95% submission package reviews and will comply with the VA RFP and SOW.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5. The approved final construction documents shall include such details that the project can be constructed and will be used for construction of the project.

e. Construction Drawing Preparation - Materials, equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings may be limited to applicable construction disciplines necessary to complete the project. The construction documents shall include a coordinated set of the following:

1. Structural drawings, including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings, including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Fire protection drawings, including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

5. HVAC drawings, including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

6. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

7. Electrical drawings, including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

f. Construction Specifications - The DB Contractor shall use any and all applicable VAMC master specifications. The VAMC master specifications may be downloaded from the site: MASTER CONSTRUCTION SPECIFICATIONS

(PG-18-1) - Office of Construction & Facilities Management (va.gov)

Contact COR for access to specifications edited for Minneapolis site.

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA

SOW. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other equipment identification data as appropriate to clearly identify the product that will be used in the construction project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e., shop drawings, product data, and samples as required by the VA RFP documents.

3. The required stamp of the licensed architect, or engineer of record will be considered as certification of compliance with the SOW requirements for each discipline (i.e. – electrical engineer for electrical drawings and specifications, mechanical engineer for mechanical specifications and drawings, etc.).

g. Design Requirements -Compliance with codes and standards

1. Project design shall comply with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. The DB team shall provide prompt, written notification to the

Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

h. Quality Assurance/Quality Control

1. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2. Within 15 days of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

D2. Construction Period Submittals

a. Construction Documents - The DB contractor shall distribute a total of five (05) sets of the approved construction documents prepared by the

DB Team to the VAMC.

b. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the COR.

c. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the

SOW specifications. At all times, the project record drawings will be available for review by the VA COR.

d. Shope drawings and submittals –

1. The DB AE shall check the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature, test reports, field data and review the suitability of products conform with the SOW documents and construction documents.

2. The DB AE shall recommend approval, disapproval, or other suitable disposition to the VA CO or COR. The VA CO will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB AE will request the DB Construction Contractor to submit related components of a system before acting on a single component.

The DB AE shall notify the VA CO in writing of, any and all, deviations from the requirements of the construction documents that he/she has found in the submittals.

D3. Project Close-Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents. Refer to Specification 010000, Section

‘Warranty Management’ for close-out deliverables and warranty procedures.

D4. Site Visits and Inspections

During the construction period the DB AE shall make scheduled visits to the project site to inspect and commission new equipment. Visits to the site by Bidders may be in accordance with what is listed in the solicitation and at the discretion of the Contracting Officer. The COR may also request visits for special purposes. Only registered engineers thoroughly familiar with the project may make these site visits. The DB

AE shall observe the construction and advise VA on any deviation, deficiency or solution to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the VA COR within seven (07) calendar days following the site visit date.

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