S02. Bid Opening Instructions.docx
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- Solicitation number
- 36C25026B0035_1Solicitation
About this file
This is a Bid Opening Instructions document for a VA construction project. Bids for Project 541-24-103 (Improve Sub-Basement Plumbing and Air Quality at Cleveland VAMC) must be received by 12:00 PM EST on May 15, 2026, at 2780 Airport Drive, Suite 340, Columbus, OH 43219. Bids may be submitted by mail or hand-delivered in person, with hand-delivery accepted between 10:30 AM and 11:30 AM at the main building entrance. All bids will be timestamped upon receipt. Contractors submitting bids in person are not required to remain on-site but may call a designated Microsoft Teams line (872-701-0185, access code 598923149) to listen to the bid opening live, which is scheduled for 12:00 PM.
The bid opening process includes recording attendance of all contractors and announcement of the apparent low bidder upon completion. Following post-bid review, responsiveness and responsibility checks, all bidders will be notified of the award winner via email letter and posting on the Contract Opportunities website, with a bid abstract also to be posted. This project is a 100 percent set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with bidders required to be verified in VetCert and registered in SAM at time of bid submission and award. The project magnitude is between $10,000,000 and $20,000,000 with a 251 calendar day period of performance at the Louis Stokes VA Medical Center in Cleveland, Ohio.
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Bid Opening Instructions for Project 541-24-103 Improve Sub-Basement Plumbing and Air Quality Cleveland VAMC
1. Bidding documents for the subject project will be accepted by mail or in person at 2780 Airport Drive, Suite 340, Columbus, OH 43219 until (NLT) 12:00 PM EST on 05-15-2026.
2. All bids will be annotated with date/time received – whether mailed or hand-delivered. Please ensure tracking information is emailed to the Contracting Officer if/when bids are sent UPS/FedEx/USPS.
3. For documents being hand-delivered, the following procedures will take place: a. Due to building layout, non-VA personnel are restricted from entering the building.
b. Documents will be accepted between 10:30am and 11:30am at the main entrance to the building by Contracting personnel. Please ensure you arrive early to ensure bids are accepted prior to the deadline.
c. Contractors do not need to remain in the parking lot after their bid has been accepted but are welcome to call in to listen to the bid opening. A Microsoft Teams Line has been set up for this purpose.
d. The Microsoft Teams Line # is: 872-701-0185. When prompted for your access code, please enter 598923149 on your telephone keypad followed by the # key.
e. Contractors may call in as early as 11:50am.
f. Bid opening is scheduled to take place at 12:00 pm, once all bids are transported to the Contracting Office conference room.
g. Attendance will be taken to record all Contractors “present” at the beginning and end of the Bid Opening, and to confirm all bid recordings have been heard.
h. The apparent low bidder will be announced upon completion of bid opening.
i. After all needed post-bid review actions are completed and responsiveness and responsibility checks have been completed all bidders will be notified who the awardee is via letter transmitted by email, and it will be posted to Contract Opportunities website.
j. A bid abstract will be posted.
File details come from the government source that posted it. Updated .