S02 - Attachment 8 - SOCAMES 6 Design Alert 3.pdf
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- Solicitation number
- 36C77621R0074
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This document provides updated guidance on classroom space planning requirements for the Department of Veterans Affairs' Electronic Health Records Modernization training program. The key changes include increasing the number of required classes per end user from 3.5 to 5, and adjusting the maximum number of seats per class from 15 to 12 for standard classrooms and maintaining 8 seats for socially distanced classrooms. The updated guidance aims to provide end users with more classroom time and decreased overall class sizes relative to the program's needs. The revised space planning calculations reflect these updated parameters and are intended to help ensure adequate classroom capacity is available at Veterans Affairs Medical Centers and Community Based Outpatient Clinics for staff training on the new electronic health record system.
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HEFP/10NA5G/20APR21
VA OEHRM previously planned for 3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. However, during the recent VHA EHRM Strategic Review, it was determined that each end user shall have 5 classes and that there will be either 8 seats per class with social distancing or 12 seats per class without social distancing. The changes described result in a larger space need.
VHA HEFP SEP provided guidance in the Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 1/27/2021, that required
3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. VA OEHRM and VHA determined that more class time per end user and a decrease in the overall class size are needed.
The Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, has been updated to reflect the new requirements. The following classroom calculations were revised.
Previous classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
HEFP SEP (SOCAMES 6) Design Alert 3
Problem
Background
Solution
HEFP/10NA5G/20APR21
CBOC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week.
New classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 5 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 5 weeks of EUT / 5 days of training per week.
Please use this link, Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 4/20/2021 to find the most up-to-date information.
Notes https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides
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