S02 - 815IC3040 - Basis of Design.pdf

Long Island National Cemetery Construction Documents 2 VA Project Number 815IC3040 May 22, 2020

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Facility Renovation, Improvements, and Repairs Farmingdale, New York

Construction Documents 2 Project Number: 815IC3040

Prepared for:

US Department of Veterans Affairs Office of Construction Management

May 22, 2020

Prepared by

TABLE OF CONTENTS

1. Introduction

2. Existing Conditions

3. Site Development

4. Architectural

5. Structural

6. HVAC Systems

7. Plumbing Systems

8. Electrical Systems

9. Environmental

10. Specifications

11. Cost Estimating

12. Appendices

· Appendix A – Design Review Meeting Minutes

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1. Introduction

Project Need As stated in the Scope of Work (SOW), each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (North Atlantic District) policies, priorities, goals, and objectives. The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include the conduct of Memorial Day events and other special ceremonies, as well as the care of graves, structures and grounds. Long Island National Cemetery is operated and maintained by local NCA staff supervised by the cemetery director.

The existing spoils area contains unsafe amounts of debris, a failing trash container enclosure and is unappealing to visitors.

The maintenance yard lacks permanent covered storage for the cemetery’s equipment and materials. Portions of the fence are aging and do not match, which detracts from the cemetery’s visual appeal.

The staff areas of the maintenance building are deteriorating and do not meet the needs of the cemetery. A complete renovation of the lunch space, locker rooms, restrooms and office space is required to provide an adequate work environment.

The portion of the administration building to be renovated is dated and is underutilized. The conference area ceiling shows signs of water damage and the kitchen is not functional. The area will be renovated to meet the current needs of the cemetery.

Project Goals and Objectives The Objective of this project is to provide updated facilities to meet the needs of cemetery staff and operations. This includes a reconfiguration of the existing spoils area, new storage structures in the maintenance yard, renovated staff areas in the maintenance building, and a functional meeting space in the admin building.

This project is broken down into four (4) Contract Line Items (CLIN) as follows:

· CLIN 01 – Spoils Area o Remove excess fill and vegetation from site. Regrade / level spoils area to match elevations of burial sections on each side. Regrade and stabilize from topside down to Colonial Springs Road.

o Design a solution to ensure adequate/all season storm water drainage, improve the function, safety, and appearance of the trash container area.

o Replace existing screen/security fencing with new fencing where needed.

o Add heavy duty 12’ wide paved maintenance road through re-graded site from

North entrance to South entrance.

o Add water hydrants with freeze proof valves and vehicle washing areas at North and South exits from spoils area.

· CLIN 02 – Maintenance Yard o Add new 65’ x 31’ nominal material storage building.

o New tool storage building, nominally 40’x25’ in size to replace existing storage.

Construction Documents 2 o Provide fair weather exterior equipment and vehicle wash station.

o Replace old fence & gates between maintenance yard and Western Drive.

o Review fence replacement around employee parking lot area and create 2-4 new staff parking spaces.

o Provide exterior electric outlets along east fence line for heavy equipment block heaters.

· CLIN 03 – Maintenance Building o Roof requires selective repairs o Renovate Men’s locker room o Add women’s locker room o Renovate employee lunchroom o Renovate Galley/Kitchen o Open office space o Uniform closet/storage room o Mud room/drying station o Telecom room; minimum size required is 5’ x 10’ o Workshop/vehicle bay next to locker room building, convert to open office space o Replace outdoor deck at grade with concrete patio and new fixed shade structure

· CLIN 04 – Administrative Building o Renovate Conference Room o Open office space; 3 work stations o Storage space o Renovate Galley/Kitchen

Project Kick-Off Meeting On August 9th, 2019, the project kick-off meeting was held in the Administration Building at the Long Island National Cemetery in Farmingdale, NY. Included in this meeting were site visits by architect and engineers to assess and document site conditions. At the meeting, representatives from the VA, Long Island National Cemetery, and the Design Team reviewed and discussed the program objectives. Refer to Appendix A for meeting minutes and attendee list.

Schematic Design (SD) Review Meeting On December 6, 2019, the SD review conference call was conducted. At the meeting, representatives from the VA and the Design Team reviewed and discussed the program objectives. Refer to Appendix A for meeting minutes and attendee list.

Design Development (DD) Review Meeting On February 25, 2020, the DD review conference call was conducted. At the meeting, representatives from the VA and the Design Team reviewed and discussed the program objectives. Refer to Appendix A for meeting minutes and attendee list.

Construction Documents 1 (CD1) Review Meeting On April 24, 2020, the CD1 review conference call was conducted. At the meeting, representatives from the VA and the Design Team reviewed and discussed the program objectives. Refer to Appendix A for meeting minutes and attendee list.

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2. Existing Conditions The Long Island National Cemetery is located on approximately 360 acres between Wellwood Avenue and Little East Neck Road in the community of Farmingdale on Long Island in Suffolk County, N.Y. The cemetery contains multiple burial sections, four (4) committal shelters, two (2) columbaria, maintenance area, spoils area and administration complex. Adjacent development includes commercial uses & a cemetery to the west, agriculture to the north, residential to the east and Pinelawn Memorial Park and Arboretum to the south.

Spoils Area The spoils area is relatively flat before sloping steeply towards Colonial Springs Road. There are multiple mounds of earth resulting from maintenance operations. There are multiple connex boxes located in the northwest corner of the area for contracted labor. There is a concrete enclosure for three (3) trash containers which continuously flood.

Maintenance Yard The maintenance yard is flat with both concrete and asphalt surfaces contained within a fenced perimeter. The area contains a fueling station, equipment storage building, maintenance building and multiple connex/trailers for storage.

Maintenance Building In fair to poor condition, staff areas will undergo a complete renovation. Water damage is apparent on the ceiling and all finishes/fixtures are in in marginal condition.

Administration Building In poor/fair to good condition and contains areas which were renovated at different times. The project area is in poor/fair condition, the meeting area is functional but dated and the remaining areas are marginally functional.

3. Site Development Spoils Area

· Grading: Site will be leveled, compacted and stabilized.

· Drainage: The inlets for the dumpster containment area to be replaced and a new connection to the stormwater structure to be provided. A new dry well with overflow pipe will connect to the dumpster area to facilitate proper drainage. Due to the limited new impervious areas, no additional stormwater management facilities are required.

· Erosion and Sediment Control: State of New York requirements are followed. This includes sediment fencing and wash racks. No basins or traps are necessary.

· Site Improvements o Fencing to the north will be replaced new 8’ tall chain link fence tall with black screening slats o A rolling gate will be provided in front of the dumpster containment area.

o A heavy-duty asphalt road will be provided and will connect the north and south entrance to the spoils area.

o Hydrants will be provided at each entrance.

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Maintenance Yard

· Grading: Areas directly surrounding the proposed structures are modified to accommodate the building pads.

· Drainage: Positive drainage is provided away from all proposed structures. A sump in the pavement along the northern entrance is provided a gutter and trench drain to promote positive drainage.

· Erosion and Sediment Control: State of New York requirements are followed. This includes sediment fencing and wash racks. No basins or traps are required.

· Site Improvements o Replace fencing along Western Drive with new 8’ tall chain link fence tall with black screening slats o Create additional parking in the employee parking area.

o Concrete aprons at entrances to new buildings.

4. Architectural Codes and Regulations

Our drawings will adhere to the following

IBC 2015 International Building Code

IMC 2015 International Mechanical Code

IPC 2015 International Plumbing Code

IFC 2015 International Fire Code

IFGC 2015 International Fuel Gas Code

IECC 2015 International Energy Conservation Code

2015 NFPA 101 Life safety Code

VA Program Guide PG-18-3, PG-18-4, PG-18-15

VA Sustainable Design Manual (rev1 August 18, 2017)

VA Design and Construction Criteria, NCA Specific Criteria and Specifications

VA Program Guide 18-10

National Cemetery Signs

ABA American Barriers Act PG-18-13

Administration Building The scope of the renovation in the administration building is limited to 2,016 SF, including the conference room to the south up to the breezeway for the northern border of the limits of construction.

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· Exterior Work: The building was constructed in the 1930s from brick masonry. There are a few areas in need of tuck pointing. This project includes an allowance for tuck pointing.

The punched opening windows are original to the building. They are wood, double hung operable windows in need of replacement. The storefront windows are aluminum and of a newer vintage than the original building. All windows and storefront within the project scope of work are to be replaced with this project. The roof is slate tile. Five percent of the tiles over the expanse of the building have come loose and are a safety hazard.

There is an allowance in this project to repair the roof and replace tiles where needed.

· Conference Room: The conference room is a large rectangular space with a storage area at the south end. The door to the storage area will be shifted to the west in order to better utilize the wall for media display. Infrastructure with cable and data will be provided in this wall for mounting a large monitor.

· Kitchen: The kitchen currently includes a range, hood and casework. All equipment and casework will be demolished. New casework will be provided in the kitchen area to include a new coffee bar and refrigerator, there will not be a range or a hood.

· Restrooms: No restrooms will be provided in this building with this project.

· Office: In the office the ceiling, and flooring will be replaced, new paint and wall base will be provided.

· Storage: In the storage room, the ceiling, and flooring will remain, new paint and wall base will be provided.

· Finishes: All interior finishes will be updated in the area of work. New flooring to be a combination of carpet tile and LVT in the office, conference room and kitchen. ACT ceiling throughout. Laminate faces base cabinets with solid surface countertops will be provided in the kitchen area.

Maintenance Building

· Exterior work: The overhead door in the easternmost bay will be infilled with brick on metal stud back up. There will be an alternate to replace the roof underlayment and shingles limited to the area of work. All exterior doors and windows within the area of work, will be replaced. The shelter on the patio will be replaced with a pre-engineered site shelter. It will be of steel construction with a metal roof. Colors are to match the existing equipment storage building.

· Galley Kitchen: All casework and equipment will be removed from the galley kitchen.

The area will be reconfigured to include solid surface countertop that will allow for a new 2-compartment sink and space for 3 microwaves. There will be space for 2 full size refrigerators. A new ceiling will be installed, walls will be repainted and the flooring will be removed and restored to a polished concrete finish.

· Break Room: Built in tables will be removed. New ceiling, and flooring will be installed, new paint and wall base will be provided.

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· Locker rooms: All lockers and benches will be demolished. An area of the men’s locker room will be carved out to allow for a new female locker room, accessed from the break room. All fixtures in the existing restroom and shower will be demolished to allow for better flow in the men’s restroom. The floor will be polished concrete, walls will be repainted, and the ceiling will be patched and painted.

· Mud room: The floor will be polished concrete, the walls will be painted, and the ceiling will be replaced.

· Office: The ceiling will be replaced, the walls will be painted, and the flooring will be removed and restored to a polished concrete finish.

· Open Office: The existing slab will be built up to level the floor with the remainder of the finished building. The flooring in the room will polished concrete. There will be a new ACT ceiling in the space at 9’-0” AFF. The walls will be furred out to allow junction boxes to be recessed.

Material Storage Building

· The material storage building will be 4 symmetrical bays with 14’x22’ overhead coiling doors. The walls will consist of 12” cast in place concrete up to 8’-0” with cold form metal studs above. The exterior of the building will be clad in metal wall panel. The interior of the building, above the concrete will be fiber reinforced panel on ½” sheathing.

Windows constructed of polycarbonate paneling along the rear wall, opposite the overhead doors will allow natural light to enter the building.

· The floor slope will have positive drainage out of the building with a 10’ deep apron in front of the doors on the exterior.

Tool Storage Building

· The tool storage building will be one open space with steel barn doors. The walls will consist of 12” cast in place concrete up to 2’-0” with cold form metal studs above. The exterior of the building will be clad in metal wall panel. The interior of the building, above the concrete will be fiber reinforced panel on ½” sheathing. Windows constructed of polycarbonate paneling along the rear wall, opposite the doors will allow natural light to enter the building.

5. Structural

Codes and Regulations:

Our structural drawings and specifications will adhere to the following

IBC 2015 International Building Code

ASCE 7-10 Minimum Design Loads for Buildings and Other Structures

ACI 318-14 Building Code Requirements for Structural Concrete

ACI 530-13 Building Code Requirements for Masonry Structures

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AISC 360-10 Specification for Structural Steel Systems

AISI Specification for the Design of Cold-Formed Steel Structural Members

ACI 301-10 Code of Standard Practice for Reinforced Concrete Buildings

AISC 303-10 Code of Standard Practice for Structural Steel Buildings and Bridges

VA Program Guide PG-18-3, PG-18-4, PG-18-15

VA Sustainable Design Manual (rev1 August 18, 2017)

VA Design and Construction Criteria, NCA Specific Criteria and Specifications

Loads

· Live Loads: All occupied spaces are on slabs-on-grade. While live loads will follow applicable codes, the capacity of the slabs-on-grade is considered sufficient to support all anticipated live loads. The interior of the buildings are not designed for forklift, truck, or other vehicular loading.

· Wind Loads and Seismic Loads: Applied to New Buildings per applicable Building Codes.

· Blast Loads: Only select doors are prescriptively designed for blast loads by the applicable VA standards. The supporting structures are not specifically designed for blast loads.

Structural Risk Category

· Administrative Building and Maintenance Building: Structural Risk Category II

· Material Storage Building and Tool Storage Building: Risk Category I

Administration Building

· The structural scope of the renovation in the administration building is limited to creating a few new small openings in the existing walls for ductwork. Such openings are not anticipated to trigger a seismic evaluation nor significantly reduce the capacity of the lateral-force-resisting system. New steel lintel angles will be installed in the existing masonry to support the gravity load above the new openings.

Maintenance Building The structural scope of the renovation in the maintenance building is limited to four items.

· Exterior work: The overhead door in the easternmost bay will be infilled with brick on metal stud back up. This infill is considered non-structural and not part of the lateral-force-resisting system.

· Open Office: The existing slab will be built up to level the floor with the remainder of the finished building by casting a new concrete slab directly over the existing concrete slab after it has been properly cleaned by removing the dirt and debris from the surface.

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· In an existing load-bearing brick masonry wall, an existing door will be infilled with reinforced CMU and a new opening will be created further down the wall with new steel lintel angles. The existing wall is not triggered for seismic evaluation because of the negligible difference in stiffness between the old condition and the new condition.

· New mechanical units will be supported in the ceiling space of the renovated maintenance building. These units will be supported by steel beams spanning to the adjacent load bearing masonry walls.

· New depressed slabs for shower basins will be installed. In addition, miscellaneous steel will be installed in the ceiling space to brace new interior walls as well as to install ceiling hung toilet partitions. This miscellaneous steel is a delegated design to the contractor and will be coordinated with existing roof framing conditions.

Material Storage Building

· The material storage building will be 4 symmetrical bays with 14’x22’ overhead coiling doors. The walls will consist of 12” cast in place concrete up to 8’-0” with a structural steel frame and cold-formed metal studs above. The frame will consist of steel columns and girders. The main roof structure will consist of cold-formed joists, spanning to the steel girders. The joists will be overlaid with metal roof deck. The exterior of the building will be clad in metal wall panel. The interior of the building, above the concrete walls will be protected with fiber reinforced panel on ½” sheathing. The floor slope will have positive drainage out of the building with a 10’ deep apron in front of the doors on the exterior.

Tool Storage Building

· The tool storage building will be one open space with steel barn doors. The walls will consist of 12” cast in place concrete up to 2’-0” with a steel frame and cold-formed metal studs above. The exterior of the building will be clad in metal wall panel. The roof structure will consist of cold formed joists spanning across the bays to the steel girders, and overlaid with a metal roof deck spanning down the slope of the roof. The interior of the building, above the concrete walls will be protected with fiber reinforced panel on ½” sheathing.

Pre-Engineered Site Shelter:

· The Pre-Engineered Site Shelter will be an open-aired shelter approximately 16’x30’ in size. This structure will be designed and engineered by the building manufacturer. A preliminary footing detail is provided on our drawings, however the design will be provided by the manufacturer. The shelter is to be designed in accordance with the Live, Snow, Wind, and Seismic loads specified in the Contract Documents and the geotechnical engineering recommendations provided in our specifications.

6. HVAC Systems

Administration Building

· The North Administration Wing was renovated approximately 5 years ago. This wing is heated and cooled by a Variable Refrigerant Flow (VRF) system with ceiling cassette units serving offices, toilets, and lounge/kitchenette. All ceiling cassettes have

Construction Documents 2 supplemental electric heat and are primarily served by two heat pump units on grade.

Two energy recovery ventilator systems provide ventilation to all ceiling cassette units and exhaust air from the building.

· The scope of work for this project includes administration areas south of the breezeway.

The existing conference room is heated and cooled by an air handling unit with hot water heating coil and air-cooled condensing unit on grade. The air handling unit does not have any ventilation air or economizer capabilities. The existing office and storage rooms are heated by hot water unit and cabinet unit heaters and do not have any ventilation air. The existing kitchen does not have any heating, ventilating, or air conditioning. The hot water high efficiency condensing boiler that serves these units (and existing unit heaters in areas outside the scope of this project) is located in the mechanical room on the North side of the breezeway and is about 5 years old. The existing office also has a window air conditioner for cooling. All HVAC equipment listed, except the boiler system, will be removed as part of this project.

· The renovated areas in our scope of work will be heated and cooled by a VRF system as like the north administration wing with a heat pump located on grade where existing condensing unit is located. The VRF system will allow for thermostat control in the office, the kitchen area, and the conference room. This area will also utilize an energy recovery ventilator for ventilation air and exhaust air.

· Outdoor design conditions for this location are 15.9°F in winter and 85.7°F DB/71.9°F WB in summer. Inside design conditions are cooling 75°F, 50% RH and heating 70°F, 30% RH.

· The new restrooms will be exhausted per NCA Facilities Design Guide.

Maintenance Building

· The existing maintenance office, breakroom, locker room areas are heated and cooled by an air handling unit with hot water heating coil and air-cooled condensing unit on grade. The air handling unit does not have any ventilation air or economizer capabilities.

The unit is located in the attic space and is very difficult to access for maintenance. The existing men’s restroom, lunchroom, kitchen and office all have supplemental baseboard finned tube hot water radiant heaters and the locker room has a centrally located round hot water unit heater hanging from the ceiling. The restroom exhaust is through a wall prop fan discharging into the existing adjacent workshop and controlled by a manual wall timer switch. This fan will be removed in the renovation as it is not up to code or current NCA design guidelines. The existing workshop that is being remodeled into open office space is heated by a gas-fired radiant heater. All of these HVAC systems noted above will be removed as part of this renovation.

· The existing hot water Burnham boiler that serves the air handling unit heating coil, baseboard radiant heaters and possibly other unit heaters in areas outside the scope of this project is located in the mechanical room adjacent to the locker room. This boiler is

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19 years old and will be replaced with a high efficient condensing boiler as part of this project including the heating water inline pumps.

· The renovated break room, kitchen, offices, men’s locker, and women’s locker areas will be heated and cooled by a small variable-air-volume air handling system with hot water heating coil and DX cooling coil with hot water reheat terminal units zoned to provide thermostat control in each occupied room. An air-cooled condensing unit will be located on grade similar to the existing system. The air handling unit will have economizer capability and provide ventilation air per ASHRAE 62.1. Maintenance access to AHU will be improved over current access by locating AHU in ceiling above new open office.

Perimeter heating will be provided as required.

· The new restrooms and locker rooms will be exhausted per mechanical code and NCA Facilities Design Guide to an energy recovery ventilator (ERV) that will also temper incoming ventilation air to the AHU. The ERV will also be located in the ceiling above new open office.

Material Storage Building

· The material storage building will be heated by gas-fired infrared radiant heater, one per bay.

Tool Storage Building

· No HVAC will be provided in the tool storage building.

7. Plumbing Systems

Administration Building

· The existing domestic water service entrance serving the area south of the breezeway is in the existing Uniform Storage Room. The domestic water service piping will be replaced as well as all domestic water piping serving the existing kitchen sink. An existing 5-gallon State electric water heater located on the floor of the existing Supply Storage Room that currently serves the kitchen sink will be removed. The sanitary piping from the kitchen sink is currently routed along the wall exposed through the Supply Storage Room, through the exterior wall and elbowed down below grade…possibly routed toward existing septic field. This sanitary piping will be removed and new sanitary routing needs to be coordinated with Civil Engineer. New sanitary piping will require floor tear up within the remodel area and possibly parking area east of the building depending on where the sanitary piping will exit the building.

· New domestic water piping, instantaneous electric water heater, sanitary and vent piping will be provided for the new kitchen sink.

· The existing building is not fire sprinklered.

Maintenance Building

· The existing domestic water service entrance is located in the existing mechanical room adjacent to the locker room. It appears to be an existing 1” or 1-1/2” main with a booster pump. Calculations based on the new plumbing fixtures indicate a 2” minimum water

Construction Documents 2 service entrance is needed. All accessible domestic water piping within the renovation scope of work will be replaced. Due to the renovations, a large amount of sanitary piping associated with the restrooms will be replaced. An existing 74.5 gallon AO Smith natural gas-fired water heater is located in the mechanical room. The water heater is 18 years old and appears to be leaking. The water heater will be replaced and a hot water recirculation system will be provided to meet NCA Facilities Design Guide.

· Wall mounted water closets with battery powered flush valves will be specified. Urinals shall be ultra-high efficient with battery powered flush valves. Lavatories will be wall mounted vitreous china with sensor faucets. Kitchen sink will be double bowl stainless steel with ADA compliant gooseneck faucet with wrist blades. Electric water cooler shall be bi-level with self-contained refrigeration system. Showers shall be wall mounted, detachable spray assembly, elevated vacuum breaker, concealed supplies, type T/P combination thermostatic and pressure balancing, for wall mounted shower with chrome plated level type operating handle.

· Compressed air piping located in the workshop that is being renovated into office space will be removed and capped to maintain operability of existing compressed air system in other work areas.

· Natural gas piping system will be modified to disconnect existing equipment and connect new gas-fired equipment listed above.

Material Storage Building

· Water will be supplied to a fair-weather exterior equipment and vehicle wash station with shut off valves located for winterization. A gas-fired pressure washer (similar to a Hotsy unit) will be provided for the exterior wash station. Due to exterior drainage location of vehicle wash, wastewater disposal to meet EPA standards shall be by civil engineer.

Natural gas will be routed to the Material Storage Building from on site.

Tool Storage Building

· No water will be provided in the tool storage building.

8. Electrical Systems

Administration Building

· Demolition: The extent of electrical demolition work will be limited to the areas of renovation, totaling 2,016 square feet. All electrical equipment, electrical devices, raceways, lighting, lighting controls, communications devices, etc. will be removed within area of work, except for electrical and low voltage systems infrastructure items passing through area of work that serve other portions of the building or other buildings.

One noteworthy exception is the communications cabling and equipment currently located in the corridor near the kitchen, which serves the house located across the parking lot from the Administration Building.

· Power: The area of work is currently served by two panelboards, an obsolete load center located within the current Uniform/Storage room and a dated but functional panelboard located in the Garage. Both panelboards will be replaced as part of this project. The load center will be replaced by a single-phase panelboard fed from an existing spare breaker

Construction Documents 2 within distribution panel MDP, including new feeders. The Garage panel is being replaced in place. The existing source breaker within MDP will be utilized, but a new feeder will be provided.

· In addition to general power receptacles located throughout the area of work, dedicated power devices will be provided as needed to accommodate kitchen equipment. Anticipate receptacles 6’ on center, at a minimum, on all walls of the new Conference Room. In addition, the NEC requires five floor mounted receptacles within the Conference Room based on its square footage.

· Lighting: New lighting will be provided throughout the area of work. Luminaires within most spaces will be recessed volumetric troffers or flat panels. Restrooms will include downlights for general lighting and dedicated vanity lighting above mirrors. Undercabinet task lighting will be provided within the new Kitchen area. All new luminaires will utilize LED sources with a minimum CRI of 80 and a nominal color temperature of 4000K.

Standalone battery lighting units will be utilized to provide code required egress lighting.

Standalone, automatic lighting controls will be utilized; each space will include line voltage toggle switches, dimmer switches, and either wall-mounted or ceiling-mounted dual-technology occupancy sensors as appropriate for the size and shape of rooms served. Where dimming is utilized, lighting will be dimmable to 10% or lower.

· Low Voltage Systems: This project will include new telecommunications devices to serve equipment within space.

In addition to new telecom devices noted above, the telecom cabling serving the house located in the parking lot is currently routed through the area of work. This cabling will remain in its currently location and be maintained as-is.

The existing fire alarm system is modern and in good working condition, and as such, will be expanded into the area of work. New ceiling mounted smoke detectors and wall mounted notification devices will be provided throughout the area of work as required by code.

Maintenance Building

· Demolition: All electrical equipment, electrical devices, raceways, lighting, lighting controls, communications devices, etc. will be removed within area of work.

· Power: The existing service equipment is obsolete and does not have sufficient spare circuit breaker capacity to accommodate new work. Based on initial conversations with PSEG, the existing utility pole and associated transformers are adequate to serve the building. A new CT cabinet and meter will be located on the exterior wall of the existing main electrical/mechanical room to allow for utility access. A service rated distribution panel will be provided to serve all branch panels within the building in addition to the two remote buildings currently served. Three new branch panels will be provided: panel MECH in the main electrical/mechanical room, panel A in the new data room, and panel B in the current garage space.

· Lighting: New lighting will be provided throughout area of work. Luminaires within most spaces will be recessed volumetric troffers or flat panels. Restrooms will include downlights for general lighting and dedicated vanity lighting above mirrors. All new luminaires will utilize LED sources with a minimum CRI of 80 and a nominal color

Construction Documents 2 temperature of 4000K. Standalone battery lighting units will be utilized to provide code required egress lighting.

Standalone, automatic lighting controls will be utilized; each space will include line voltage toggle switches, dimmer switches, and either wall-mounted or ceiling-mounted dual-technology occupancy sensors as appropriate for the size and shape of rooms served.

Where dimming is utilized, lighting will be dimmable to 10% or lower.

· Low Voltage Systems: The Maintenance Building telecommunications service entrance is being relocated as part of this project. While the existing equipment is modern and in good working condition, the current location is not compatible with the scope of this project. In addition to voice and data communications equipment, the Maintenance Building also houses the staff radio head end. This equipment will also be relocated to the new Tele/Data space.

This project will include new telecommunications devices to serve equipment within space.

Anticipate a large quantity of telecom devices within the Open Office space to accommodate workstations.

The existing fire alarm system is obsolete. However, a fire alarm system is not required in this building occupancy. Existing fire alarm devices located within area of work will be removed. New standalone smoke detectors with sounder bases will be provided throughout area of work for local detection and notification.

Maintenance Yard

· Power: GFCI receptacles with weatherproof in-use covers will be provided along the east fence line of the maintenance yard for block heaters and other staff convenience use.

Rigid metallic conduit will be utilized to serve these receptacles to protect against damage.

Material Storage Building

· Power: The new Material Storage building will be served by either the existing Equipment building or a new utility service located within the Maintenance Building. A 60A load center will be included within the building to serve lighting, convenience power, and HVAC loads.

Convenience receptacles will be located throughout the building for staff use.

· Lighting: Luminaires throughout the Material Storage building will be industrial, linear strip lights. Exterior wall packs will be provided at all entries/exits to building. All luminaires will utilize LED sources with a minimum CRI of 80 (exterior lighting to have a minimum CRI of

70) and a nominal color temperature of 4000K. Standalone battery lighting units will be utilized to provide code required egress lighting.

Standalone, automatic lighting controls will be utilized; each space will include line voltage toggle switches and ceiling-mounted dual-technology occupancy sensors as appropriate for the size and shape of rooms served. Sensors will be designed and rated for the environmental conditions of this building.

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· Low Voltage Systems: There will be no low voltage system scope within the Material Storage building.

Tool Storage Building

· Power: The new Tool Storage building will be served by either the existing Equipment building or a new utility service located within the Maintenance Building. A 60A load center will be included within the building to serve lighting and convenience power loads.

Convenience receptacles will be located throughout the building for staff use.

· Lighting: Luminaires throughout the Tool Storage building will be industrial, linear strip lights. Exterior wall packs will be provided at all entries/exits to building. All luminaires will utilize LED sources with a minimum CRI of 80 (exterior lighting to have a minimum CRI of

70) and a nominal color temperature of 4000K. Standalone battery lighting units will be utilized to provide code required egress lighting.

Standalone, automatic lighting controls will be utilized; each space will include line voltage toggle switches and ceiling-mounted dual-technology occupancy sensors as appropriate for the size and shape of rooms served. Sensors will be designed and rated for the environmental conditions of this building.

· Low Voltage Systems: There will be no low voltage system scope within the Tool Storage building.

Wiring Methods and Materials

· General: The conductors throughout the building will be copper. In general, power and lighting feeders and branch circuits will be routed above the suspended ceiling in electrical metallic tubing (EMT).

· Grounding: An insulated equipment ground conductor will be installed in all raceways along with phase conductors. Metal raceways, boxes, equipment, receptacles, and light fixtures will be bonded to the equipment grounding system.

· Receptacles: Receptacles throughout will be 125V, 20A, NEMA configuration 5-20R.

Ground fault circuit interrupter (GFCI) receptacles will be provided only at those locations required by NFPA 70. If the GFCI receptacle is located such that it is not readily accessible per NFPA 70 (NEC) then a GFCI circuit breaker will be provided for that receptacle. Device color will be ivory. Device cover plates will be 302 stainless steel satin finish. All receptacle cover plates will be labeled to indicate the panelboard and circuit number from which it is served. Tamper-Resistant type receptacles will be provided in the building where required by NFPA-70.

· Conductors: All conductors throughout the building will be copper. All conductors will be type THHN/THWN 75ºC insulation. Minimum size for branch circuits will be #12 AWG. All interior cables will be installed in metallic raceway. All branch circuits and feeders will have green equipment grounding conductors.

Construction Documents 2

· Raceways: Electrical Metallic Tubing (EMT) will be used for all branch circuit and feeder wiring in dry locations. Minimum size conduit will be 3/4 inch.

· Low Voltage Cabling: CAT 6 cabling will be used for all data and communications outlets.

9. Environmental An Asbestos and Lead Paint Survey Report was provided as part of the SD submission. The report will be included within the final specifications.

10. Specifications Red line specifications are provided as part of this 100% submission package.

11. Cost Estimating The 100% cost estimate is included as part of this overall submission.

APPENDIX A

Design Review Meeting Minutes

PROGRAMMING AND PLANNING

CIVIL ENGINEERING

LANDSCAPE ARCHITECTURE

SURVEY AND MAPPING

SECURITY CONSULTING

www.gordon.us.com DCJS License # Is 11-7158

148 S. Queen Street, Suite 201, Martinsburg, WV 25401 — Phone: (304) 725-8456

Long Island National Cemetery Kickoff Meeting – Minutes

Long Island National Cemetery (LINC) Facility Renovation, Improvements, and Repairs Project # 815IC3040

August 9, 2019 Location: 2040 Wellwood Avenue; Farmingdale, NY 11735-1211 Starting Time: 8:30 AM Eastern

1. Attendance Michael Borgman – PM; NCA Paul White – LINC Robert Donnelly - LINC Mark Dyck – GORDON Chad Wallen – GORDON Stacy Feit – Leo A Daly

General

1) Construction budget is 5.4 million. Michael Borgman to confirm

2) Detailed Scope of Work (SOW) review

3) Site inspections were performed after the review of the SOW

4) Project priorities are A) Spoils Area, B) Maintenance Area, and C) Administrative Building.

5) New Cemetery Director to begin on 8/19/2019.

6) Everything to be verified in field, drawings in SOW are schematic.

The following elements were discussed in greater detail.

CLIN 01 – Spoils Area

1) Trash Containers

a) Requires access from rear to dump materials

b) Provide roll gate to conceal front of container area

i) To be black vinyl with black slats

ii) Access from front a couple times per week

c) Drainage

i) Existing inlets likely clogged and were not maintained

ii) Potential outfall to be evaluated

iii) Divert road drainage away from container area if possible.

2) Perimeter Fence

a) Segment along utility easement to be replaced

b) Fence along portion of Section 3B fence

3) Survey

a) Gordon to provide notice to LINC Staff so water can be pumped from trash container area to allow for access / evaluation

b) Michael Borgman to provide boundary survey

4) Existing Contractors

a) Maintain access to Conex storage during construction

Programming and Planning | Civil Engineering | Landscape Architecture | Survey and Mapping | Security Consulting

CLIN 02 – Maintenance Yard

1) Fence

a) Adjacent to Western Drive

i) Replace as directed in SOW

ii) Do not move fence closer to road as indicated in SOW Section 7.2.5

b) New fence (between parking and yard) to remain. Existing green screen material to be replaced with black slats

2) North Entrance Drainage

a) Pavement slumping and holding water. In winter water becomes ice and is a life safety issue.

b) Concrete gutter to inlet to be installed

3) Wash Station

a) To be a pad with drainage and water supply

4) Proposed Buildings

a) Does not include shelves

CLIN 03 – Maintenance Building

1) Staff

a) Maintenance staff consists of 19

b) Private contractors utilized

2) Phasing/Temporary Facilities

a) Existing unoccupied building (former Workers Compensation Building) can be utilized as locker room during renovation

b) Existing administrative conference room can be utilized as lunch room during renovation

c) Existing showers not used by employees and temporary showers will not be required during construction

3) Electrical Panels

a) To be replaced

b) The SOW (Section 7.4.2) requires new panels for the Administrative Building. This renovation was intended for the Maintenance Building, not the Administration Building.

4) Locker Room

a) Currently 100 to 150 lockers (for only 19 people)

b) Provide 30 new lockers (men)

c) Floor to be refinished. Epoxy finish with sand or similar for non-slip surface

d) Ceiling will likely need to be replaced

e) Older ceiling mounted radiator type heater is only source of heat

f) Urinals to be replaced

5) Lunch Room

a) Existing tables to be removed

b) Provide tables and chairs for 20 people

6) Workshop / Vehicle Bay

a) To include six (6) cubicles

b) Cubicles to provide simple desk work station, wrap around desk/working space not required

c) Verify if current heating/cooling can handle space or if it will need to be a stand-alone system

7) ADA

a) To be provided for everything within building

b) Site and exterior pathways not part of scope

8) Asphalt Shingle Roof

Programming and Planning | Civil Engineering | Landscape Architecture | Survey and Mapping | Security Consulting

a) Age is unknown

b) Provide notes to replace asphalt shingles as an add alternate

CLIN 04 – Administrative Building

1) Slate Shingles

a) Shingles are breaking free and are not being replaced

b) SHPO would not allow previous renovation to change shingle material

c) Construction documents to include allowance for the replacement of missing shingles.

Amount to be determined by design team (e.g. up to 100 shingles)

2) Electrical Panels

a) Will not be replaced.

b) The SOW (Section 7.4.2) requires new panels for the Administrative Building. This renovation was intended for the Maintenance Building, not the Administration Building.

3) Lights: To be LED

4) Existing Conference Room

a) Internal Cemetery use only, not used as public space

b) Flag display to be removed

c) New television to be provided

i) Could move closet door (under stair access) to the left to provide additional wall space

d) Chair material to consider users and wear/tear

e) Current individual table configuration preferred (eight (8) 6’-0” tables)

f) White board to be replaced

g) Safes may be relocated to supply room or office

h) Entire renovation area can be cleared of furniture/clutter by Cemetery Staff prior to construction

5) Restrooms

a) No direct access from conference room, to be accessed from kitchen

b) Restrooms likely to be in current Supply Room

6) Existing Uniform Room

a) Carillons system to be preserved. Consideration as a display piece in conference room.

b) Everything will be removed by LINC Staff prior to renovation

7) Existing Supply Room

a) Old burial books in supply room need to be preserved. Can be relocated to unoccupied / former workers compensation building.

b) Existing 30+/- cabinets to be moved by Cemetery Staff.

8) Existing Office

a) Provide new finishes, everything else to remain

9) Utilities

a) HVAC

i) Only two (2) years old (ducts were not replaced), does not need to be evaluated

ii) Ducts shall be cleaned as part of this renovation

iii) Cooling to be provided from conference room to office

b) Pipes are in attic and are exposed

c) Hot water heat may remain, but insulation may need replacement

Programming and Planning | Civil Engineering | Landscape Architecture | Survey and Mapping | Security Consulting

Reports and Studies

1) Asbestos and Lead Paint

a) Concerns based on previous project include that asbestos may be contained in wall but will be exposed with window replacement

ACTION ITEMS & INFORMATION REQUESTS

1) GORDON

a) Gordon to provide notice to LINC Staff so water can be pumped from trash container area to allow for access / evaluation

2) NCA

a) Confirm construction budget

b) Provide boundary survey

Inquiries and corrections regarding the summary of these meeting minutes shall be made within five (5) business days of receipt of these minutes. Failure to notify GORDON within this time period shall constitute acceptance of the summary provided.

LANDSCAPE ARCHITECTURE

SURVEY AND MAPPING

SECURITY CONSULTING

www.gordon.us.com DCJS License # Is 11-7158

148 S. Queen Street, Suite 201, Martinsburg, WV 25401 — Phone: (304) 725-8456

Long Island National Cemetery (LINC) Schematic Design (SD) Review Meeting – Meeting Minutes

December 6, 2019

Contract # 36C78618D0150 Delivery Order # 36C78619N0343 Project # 815IC3040.23

Meeting Date: December 5, 2019 Time: 10:00 pm to 12:00 pm Location: Conference Call

Attendees: Michael Borgman Chad Wallen Sue Jehlen Mark Dyck Michael Carcanague Ben Svedlow Paul White Stacy Feit Robert Donnelly Renee Meyersick Martin Brock Tony Staub

Brad Schaap

1. General: Review comments were received from the National Cemetery Administration (NCA) prior to the conference call. The format of the call included a line by line review of comments. Many comments were acknowledged and did not require additional discussion.

Comments with no discussion are not included as part of the meeting minutes.

2. CLIN 01 – Spoils Area

a. Grading

· Irregular grading limits along Colonial Springs Road provided to preserve existing vegetation which stabilizes steep slope.

· Grading to maintain gentle slope to south.

· Proposed grading plan is acceptable.

b. Dumpster Enclosure

· Unclogging and replacing inlet may not solve problem. Current dry well not sized or located deep enough to contain water.

· New dry well should be considered to handle existing condition. Dry well may require overflow outlet.

· Drainage issue to be evaluated and resolved.

3. CLIN 02 – Maintenance Yard

a. Wash Station

· To be located south of proposed Material Storage Building.

· Can drain to existing drywell south of location. LINC Staff stated this dry well is functional and has not incurred any capacity issues.

b. Fence / Gate

· Gate to be roll type, cantilever gate on tracks. Do not want rollers on ground due to maintenance issues.

c. Exterior Outlets

SD Review Meeting - Meeting Minutes

December 6, 2019

Programming and Planning | Civil Engineering | Landscape Architecture | Survey and Mapping | Security Consulting

· To be provided in existing location, LINC Staff verified that four (4) outlets are adequate.

d. Material Storage Building

· Basis of Design calls for overhead radiant heat.

· LINC Staff inquired about radiant floor heat as an option for efficiency.

· Design team concerned about potential malfunctions (power outage), maintenance and additional space requirements.

· Concerns about spoils absorbing heat from below and surface of spoils pile will be frozen, not standard practice by VA.

· Unresolved, decision deferred to VA District Engineer for input. GORDON to provide RFI.

e. Electric for Material Storage and Tool Storage Building

· Basis of Design currently assumes buildings will be fed through Maintenance Building since this structure contains proposed renovations.

· LINC Staff would like the possibility of connecting to the Photovoltaic (PV) System at the existing Equipment Storage Building to be explored.

· Design team does not have load data or existing infrastructure for building.

· PV system design not considered in Scope of Work.

· Design team to review existing construction plans and provide additional input / final recommendation.

4. CLIN 03 – Maintenance Building

a. LINC Staff stated the original option submitted in the SD plan set is preferred, less construction cost and down time.

b. Kitchen

· Maintain existing wall location adjacent to office.

c. Lockers

· Design selected with boot drawer acceptable.

· GORDON to forward additional literature to Michael Borgman for review.

d. Electric Water Cooler with bottle filler

· To be provided, LINC Staff does not have preference on location.

e. Wash Down Sinks

· Staff has 10-minute window for cleanup and this time is to accommodate 20 people.

· Two sinks to be provided.

f. Showers

· Sizing discussed. ADA requires 36” or 60”. Determined 36” shower to be provided.

· Women’s shower does not have adequate space for changing area with privacy curtain. Current configuration (2 rooms with door) provides adequate separation.

· Changing area with privacy curtain to be provided within men’s bathroom adjacent to shower.

g. Interior Doors

· Interior doors (5 referenced) to be removed to increase flow of traffic.

h. Open Office Area

· Work…