S02 - 578-26-006 SOW Steam Risers.pdf

578-26-006 Repair Steam and Condensate Risers – Phase 2 1

Statement of Work

Building 1 Repair Steam and Condensate Risers – Phase 2

Project 578-26-006

December 17, 2025

Attachments:

1. Hines Documents for Construction

2. PCRA – Pre Construction Risk Assessment

3. ICRA – Infection Control Risk Assessment

4. ILSM – Interim Life Safety Measures

5. Building 1 Asbestos Survey

6. Specifications Book

7. 578-26-006 Room Plans

8. Chase, Riser, & Pipe Size Details

References:

1. VA’s Technical Information Library (TIL)

2. Master Construction Specifications (PG-18-1)

3. Standard Details (PG-18-4)

4. Environmental Planning Guidance (PG-18-17)

5. 2011 Asbestos Survey for EHVAH Edward Hines Veterans Affairs Hospital

6. 2013 Historic Preservation Plan for the EHVAH

7. 2020 Statement of Conditions Survey for the EHVAH

8. 2022 Facility Condition Assessment for the EHVAH (available on request)

9. Hexavalent Chromium Program

10. Building 1 Room Photos (available on request)

A) Mission

The Engineering Service’s mission is the total oversight and management of the

Environment of Care, as it pertains to the physical infrastructure and base plant operations, at the

Edward Hines Jr.VA Hospital. The Engineering service provides support for its customers which includes, but is not limited to, patients, visitors, clinic staff, and administrative employees.

B) Goals

The goal of this project is to replace the existing steam risers, condensate risers, radiators, piping, valves and ancillary components in Sections A-G of Building 1 on the Hines Campus.

578-26-006 Repair Steam and Condensate Risers – Phase 2 2

C) Current Conditions

Building 1 is divided into 7 sections with Section A at the south end and Section G at the north end. The existing steam risers, condensate risers and radiators in Building 1 show signs of wear and tear as they were installed 95 years ago. The risers have exceeded their useful life and must be replaced before catastrophic failure.

D) Justification

This project will correct the following FCA deficiencies.

1) #166026 Steam Distribution which was graded as a “D”.

2) #162643 The 4” Condensate return line in Building 1 appears to be overtaxed. Condition was rated a “D”.

E) Objectives

The objectives of this project are to install all new steam risers, condensate risers, connecting lines, valves in Sections A-G of Building 1.

1) Build new pipe chases on each floor from the attic to the existing crawl space in Sections

A-G of Building 1.

2) Purchase and install all material necessary to install new steam risers, condensate risers, connecting lines, valves and radiators in Sections A-G of Building 1 connecting them to the existing supply lines and new steam traps.

a. Install new fin tube radiators in 5 locations identified in Attachment 7. Reuse existing heater covers to the degree possible. If unusable or unsuitable, provide new heater covers to match the existing. Reused heater covers are to be surface prepared to specification SSPC SP14/NACE No 8 and repainted. Contractors shall ensure control valves are accessible for adjustment without having to remove the covers once the covers are installed.

b. Wherever a new fin tube radiator has been installed, the Contractor shall install a wall mounted thermostatic radiator control system. The Basis of design is the Danfoss

RA2000, the contractor will purchase and install controls that meet or exceed this manufacturer’s product

3) Disconnect all the obsolete existing steam risers, condensate risers, connecting lines, valves and radiators from the attic to the existing pipe chase in Sections A-G of Building

1.

4) Cut, cap, seal, and abandon in place all obsolete steam and condensate lines, that cannot be easily removed.

5) Ensure all obsolete connection points are all sealed and will not leak.

6) Reconnect all existing radiators to new risers. Thread new fittings and all connections.

7) Install new insulation on all newly installed pipe risers, connecting lines and fittings.

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8) Much of the work will be performed in confined spaces that are not readily accessible to maintenance staff. Contractors shall ensure adherence to confined space and LOTO

(Lockout/Tagout) policies.

9) Perform the work in a manner least likely to interfere with the daily operations of

Building 1 while completing the work.

F) Acronyms and Definitions

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

ABAAS Architectural Barriers Act Accessibility Standards

ACM Asbestos Containing Material

A/E Architect and Engineer (firm)

AHU Air Handling Unit

BAS Building Automation System

CCE Construction Cost Estimate

CCD Contract Completion Date

CLIN Contract Line-Item Number

CO Contracting Officer

COR Contracting Officers Representative as delegated by the CO

CS Contracting Specialist assigned by the CO

EHRM Electronic Healthcare Records Management

EHVAH Edward Hines Veterans Affairs Hospital

FCA Facilities Condition Assessment

GC General Contractor (firm)

GLAC Great Lakes Acquisition Center

HEFP Healthcare Environment and Facilities Program

HVAC Heating/Ventilation/Air Conditioning

IDIQ Indefinite Delivery Indefinite Quantity

LF Linear or Lineal Feet

MATOC Multiple Award Task Order Contracting

MEP Mechanical/Electrical/Plumbing

NTP Notice to Proceed

OIT Office of Information & Technology

PCAC VHA Program Contracting Activity Central

PDT Project Delivery Team – Typically CO/CS, COR, and EHVAH staff

PIV Personal Identity Verification

POP Period of Performance

QCM Quality Control Manager

RFI Request for Information

SF Square Feet

TAB Testing and Balancing

TIL Technical Information Library

TO Task Order

TR Telecom Room

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VA Department of Veteran Affairs

VA-SEPS VA Space and Equipment Planning Systems

WAP Wireless Access Point

G) Requirements

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the Contractor will not need access to the Hines LAN or any VA

Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-bid site walk through is encouraged and should be coordinated by the

CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. The Contractor shall coordinate with the COR to schedule the site visit seven

(7) calendar days prior to the requested date.

c. Exploratory demolition is permitted but must be coordinated with the COR.

2) RFI Submittals:

a. The Contractor shall submit any RFI’s resulting from the site visit within five

(5) working days after the inspection to the CO.

b. Unless otherwise stated the Contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB):

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal.

http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

1. The ICB must be fire-resistant.

2. The barrier must be water resistant; capable of being cleaned and sanitized.

3. Installation of the barrier shall not:

a. Generate dust outside the barrier.

b. Generate excess noise outside the barrier.

c. Generates excess fumes outside the barrier.

4. Demobilization of the barrier shall not:

a. Generate dust outside the barrier.

b. Generate excess noise outside the barrier.

http://www.edge-guard.com/home.html

578-26-006 Repair Steam and Condensate Risers – Phase 2 5

c. Generates excess fumes outside the barrier.

d. Require floor, wall, or ceiling repairs upon removal.

5. The barrier should be environmentally responsible.

a. The materials should be reusable.

b. The materials should not contribute to unnecessary waste to our landfills.

d. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

1. The Contractor shall submit an RFI requesting approval during the bid period.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. See

Attachment 1.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures.

Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

1. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

2. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

3. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

4. Place a flapper valve connection on the ICB near to the ceiling.

5. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

6. If the power should accidentally get cut off, the flapper valve will swing closed thereby maintaining the integrity of the ICB.

4) The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and

Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. See Attachment 1. The contractor will update the postings when new documents are issued.

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5) Equipment Lead time:

a. Equipment lead times shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

b. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

c. For delays in the equipment delivery not caused by the government, the contractor shall bear the cost of temporary materials, equipment, labor, and services for the time between the end of the period of performance and the final installation of the contract’s specified materials and equipment.

6) EHVAH Permits:

a. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. Pay applications shall be initiated by the contractor in the form of a draft

“pencil draw” submission to the COR.

1. Prior to submission the contractor will review the amounts, date of the application, the application number, and the purchase order (PO) for the project are correct.

2. The COR may question the pencil draw and request revisions.

3. Upon approval by the COR, the application will be reviewed by the CO.

4. Upon approval by the CO, the application will be submitted into the electronic Invoice Payment Processing System (IPPS). Approval within

IPPS can take days or sometime weeks to be processed.

b. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

1. Certified payroll documents shall be submitted to the COR weekly.

2. Waste reports shall be submitted even when no waste has been produced.

The contractor shall validate this by submitting a quantity of zero on the waste report.

3. Approval of all invoices will require documents to be current.

c. With each invoice submission an updated, full schedule shall be submitted noting any changes in non-critical and critical paths, modifications approved, delays by the government, delays by the contractor, issuance dates for Letters of Concern and Letters of Cure, and other elements that impact the project completion date.

d. Submission of a 3-week look-ahead schedule will not be accepted.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the

COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

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b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Failure to submit the shutdown requests in a timely manner is not justification for a claim of delay on the part of the government.

c. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The Contractor shall have an OSHA 30-hour certified site superintendent on site whenever any work is being performed.

b. All contractor onsite employees and sub-contractors shall have at least OSHA

10-hour certification.

c. A copy of the OSHA certifications shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

13) EPA / IEPA Notification:

a. Pursuant to 40 CFR 61.145, written NESHAP notification is required to EPA at least 10 working days before the abatement or demolition is to begin.

b. A copy of this notification and acceptance shall be provided to the COR.

14) Post-Award meeting:

a. The meeting shall be coordinated through the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

c. The Contractor shall schedule and attend a “Page-Turn” meeting in which the

Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

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15) Training / Experience:

a. The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16 and other appropriate Federal, State, and local requirements are met for the project. As a minimum the SSHO must have completed the OSHA 30-hour

Construction Safety class and have five (5) years of construction industry safety experience or three (3) years if he/she possesses a Certified Safety

Professional (CSP) or certified Construction Safety and Health Technician

(CSHT) certification or have a safety and health degree from an accredited university or college.

b. The designated Prime Contractor’s On-site Superintendent shall have completed the OSHA 30-hour Construction Safety Course within the past 5 years and shall have at least 5 years of experience with projects of similar size, scope, and cost. The Superintendent shall be independent of the SSHO and must always be onsite when construction work is occurring.

c. All designated CPs shall have completed the OSHA 30-hour Construction

Safety course within the past 5 years.

H) Scope of Work

The Scope of Work for this project includes all labor, management, and materials for the following work at risers shown in Sections A-G in Building 1. All measurements/dimensions are approximate. The Contractor must verify all measurements/dimensions and material quantities required prior to submitting a proposal.

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval.

Any deviation from this scope of work requires the express authorization of the

Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

1) Continued Use – The Medical Center maintains operations 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2) Phases – The project work will be performed in Four (4) phases:

a. Phase 1 – Asbestos Abatement – 30 Days

b. Phase 2 – New Riser and Chase installation – 200 days.

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c. Phase 3 – Disconnect old risers and connect new risers for steam and condensate lines in Sections A-F – 170 days.

d. Phase 4 – Disconnect old risers and connect new risers for steam and condensate lines in Section G – 20 days.

3) The proposed locations of new and existing riser locations in the drawings are approximate and must be verified in the field by the contractor and confirmed with the COR for approval of actual locations along with submitted shop drawings.

4) The contractor shall include all costs associated with required asbestos inspection, testing, permitting, and abatement.

5) The contractor shall assume all hidden pipe insulation is positive for asbestos and coordinate the removal in accordance will all Local, State, and Federal regulations.

6) Asbestos abatement scheduling shall be coordinated and approved by the COR prior to construction. The contractor shall assume asbestos is present on any current piping in the walls, above ceiling, below the floors and in the tunnels. Attic is asbestos free.

Details for floor ACM are shown in Attachment 5.

7) Asbestos monitoring will be done by third party contractor

8) New pipes for steam and condensate lines from tunnel to attic shall be installed at locations that are near the existing steam and condensate lines.

9) New pipe chase shall be built around new pipes. The details of new pipe chase are given in Attachment 8.

10) All radiators shall be connected from distribution piping installed below the floor slab as shown on Attachment 8.

11) When the facility steam is turned off, the steam and condensate horizontal pipe connections to existing risers shall be disconnected either in attic or in tunnel.

Similarly disconnect connections to existing condensate risers in various sections of the tunnel. Disconnect all steam and condensate connections from the risers to radiators. New steam riser connections shall be made in the attic. Similarly, new condensate riser connections shall be made in the tunnel.

12) Remove existing plaster ceiling and core existing concrete structural decks as necessary at each of the floors to install the new risers. Remove approximately 100SF of plaster ceiling at each new chase location.

13) The contractor shall also include any costs associated with the removal and re-installation of any existing acoustic ceilings.

14) At each of the riser locations, seal openings and abandon obsolete steam, and condensate risers. All steam is supplied in the attic as shown in Attachment 8. New isolation valves shall be installed in the attic where new risers are connected.

15) Replace steam and condensate piping from attic steam valve down terminating at the horizontal condensate piping in the tunnel, including drip leg steam traps.

16) All radiator branch steam and condensate lines feeding the radiators will be replaced.

17) The horizontal distance between steam source in the attic and riser at each location is approximately 12’ The horizontal distance between condensate riser and condensate steam lines in the tunnel at each location is approximately 12’ The horizontal distance between steam riser and radiators on each floor is approximately 8’ The horizontal distance between condensate riser and radiator at each location is approximately 8’.

The floor-to-floor height is approximately 13’-5”.

578-26-006 Repair Steam and Condensate Risers – Phase 2 10

18) The approximate diameter sized of the pipes for risers where steam is fed from the attic are dimensioned on Attachment 8.

19) Shop drawings for each of the risers and radiators shall be approved by COR prior to construction.

20) The new pipe chase at every location shall be painted to match adjacent areas. All penetrations shall be patched, and fire stopped. Install isolation valves with access panels as shown in Attachment 8. All the work in the tunnel can be done only while steam is turned off in the tunnel. The work shall be done in the tunnel while following confined space safety requirements. See Attachment 1.

21) The contractor shall provide and apply the pesticide required for the roach infestation in the tunnel that is part of the scope.

22) The contractor shall provide calculations and shop drawings for the rigging and equipment intended to be used in the attic. The plan shall include the path of travel of the load, the staging area and intended access, and qualifications of the operator and signal person. The material can be carried to the fourth floor using elevators and moved to the attic from there through stairs.

23) Risers will be installed from the lines in the attic, to the first floor, and subsequent rooms above all the way to the attic isolation valve. The affected rooms are identified in Attachment 7 and any extra photos are available upon request.

24) Provide and install PVC vapor barrier jackets over the fiberglass insulation except for equipment that is to be covered with removable fabric insulation jackets.

25) All valves, traps, fittings etc. that are subject to periodic inspection or repair shall be insulated with removable/reusable, high-temperature, fabric insulation jackets. The insulation product material and fittings will require submittal approval by COR.

26) Pressure test all the pipe connections after installation but before applying the insulation. Submit the test results to the COR for review and approval. The pipe should hold 100 psi air for minimum of 24 hours, and COR shall be present during the test.

27) Demolition, relocation, or modifications of wall fixtures, equipment, cabinetry, radiator covers, OIT equipment and all furniture necessary to accommodate new pipe chase is the responsibility of the contractor. Surface damage or alterations must be restored to previous conditions including damage to paint. Contractor shall send shop drawings for all riser locations and where room modifications are needed to fit new pipe chases.

28) Modifications and/or removal of existing radiators is the responsibility of the contractor. Details for each room that requires radiator modification or new radiators will be in Attachment 7.

29) Outlets, ports, valves, taps, data ports, light switches and other utilities as shown in

Attachment 7 obstructing new chase construction will be disconnected by contractor and relocated at nearby location with COR approval then reconnected.

30) Disposal of any radiator, cabinetry, and all fixtures is the responsibility of the contractor.

31) The contractor shall verify all obsolete risers are separated and isolated from supply and return lines prior to patching and sealing up access panels. Any necessary repairs resulting from the contractor’s failure to ensure the abandoned risers are separated and sealed off from the supply will be the responsibility of the contractor.

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32) Contractor shall verify all newly installed risers are leak free and functional prior to closing and finishing new chases. Any necessary repairs resulting from the contractor’s failure to ensure the new risers are leak free will be the responsibility of the contractor.

33) Work in each location shall be executed uninterrupted until complete. No work shall commence for a follow-on phase until the work is completed and accepted by the

COR in the prior phase.

34) All materials for each Phase shall be purchased at the same time and stored securely at a location within 20 miles of the Hines VA. The COR shall inspect the material initially and randomly as needed.

35) Secure storage is defined as a separate, fenced area or a separate room where only materials related to this project are stored and locked.

36) Contractor shall be responsible for all transportation and disposal of materials.

37) Provide and install temporary infection control enclosure during demolition and construction per approved phasing plan and specifications.

38) Maintain staff, patient, and visitor access to the building during all phases of demolition and construction per specification.

39) Provide clear access for all patient care needs during phase shutdowns. Clear paths around the facility must be maintained for patient care.

40) Protect walls, corner guards and crash rails from damage during demolition. If means and methods require removal of corner guards and crash rails, they must be re-installed upon completion of all work.

41) Protect all existing drainage structures from debris and sediment.

42) Protect all existing electrical, data outlets, and all equipment from damage during demolition work.

43) Dispose of all demolition material and construction debris in accordance with

Federal, State, and local environmental requirements. All debris (garbage and trash) needs to be always covered while it is in transit through hospital hallways to and from the dumpster. Dumpster needs to be always covered and emptied as needed. It is the contractor’s responsibility to keep the area always surrounding the dumpster clean.

44) The contractor’s work must be coordinated with the COR to ensure minimum noise and disruptions to building occupants, visitors, and hospital staff.

45) Provide temporary signage that meets the Interim Life Safety Measure identifying closed off areas, temporary exits, and entrances.

46) No demolition or construction work shall commence on a Phase until the material arrives at the storage facility and is confirmed by the COR.

47) Continue to provide temporary infection control enclosure during construction per specifications.

48) Upon completion of cutting and capping of all obsolete risers, the contractor shall include all costs associated with patching, sanding, and painting old pipe connections.

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I) Notification to Offerors

1) Base scope of work is 30 locations listed below as CLINS 1-6. The following deductive alternates shall be priced separately. If accepted by COR, they will be removed from the contract scope, and the Base Bid will be reduced accordingly.

Below is a list of the itemized bid alternates. Contractor shall provide separate pricing for each of the following alternates:

Base Bid 1: Base scope of 30 locations CLINS 1-6

Bid Alternate 1: Base scope minus CLINS 5-6

Reduce total Period of Construction from 420 Days to 300 Days listed in paragraph M) 1) a.

Bid Alternate 2: Bid Alternate 1 minus CLINS 3-4

Reduce total Period of Construction from 300 Days to 160 Days listed in paragraph M) 1) a.

a. CLIN 1:

Risers in B-section:

1. Replace the riser from B159, B259, B355, B451

Risers in D-section:

1. Replace the riser from D129, D239, D346A, D410

Riser in F-section:

1. Replace the riser from F158, F256, F356, F456

Risers in G-section:

1. Replace the riser from G100-I, G212, G312, G415

2. Replace the riser from G100-J, G218, G320A, G421

b. CLIN 2:

Risers in A-section:

1. Replace the riser from A-section first floor, A227, A329, A429

2. Replace the riser from A-section first floor, A231, A329, A440

3. Replace the riser from A-section first floor, A214, A314, A418A

4. Replace the riser from A-section first floor, A224, A326, A432

5. Replace the riser from A-section first floor, A228, A326, A434A

c. CLIN 3:

Risers in A-section:

1. Replace the riser from A-section first floor, A213A, A315, A415

2. Replace the riser from A-section first floor, A213A, A315, A417

3. Replace the riser from A-section first floor, A214, A312, A416

4. Replace the riser from A-section first floor, A214, A314, A420

5. Replace the riser from A-section first floor, A228, A326, A434B

d. CLIN 4:

Risers in A-section:

1. Replace the riser from A-section first floor, A235, A331, A433

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2. Replace the riser from A-section first floor, A235, A333, A435

3. Replace the riser from A-section first floor, A239, A337, A439

4. Replace the riser from A-section first floor, A241, A341, A445

5. Replace the riser from A-section first floor, A241A, A343, B401

e. CLIN 5:

Risers in A-section:

1. Replace the riser from A-section first floor, A202A, A300, A400

2. Replace the riser from A-section first floor, A202A, A300, A400

3. Replace the riser from A-section first floor, A202B, A300-1, A400

4. Replace the riser from A-section first floor, A201, A303, A401

5. Replace the riser from A-section first floor, A205, A305, A405

f. CLIN 6:

Risers in A-section:

1. Replace the riser from A-section first floor, A209, A309, A413

2. Replace the riser from A-section first floor, A206, A306, CORR

3. Replace the riser from A-section first floor, CORR, CORR, A414

4. Replace the riser from A-section first floor, A230, A330, A438

5. Replace the riser from A-section first floor, A238, A340, A442

J. Constraints

1) Work hours for EHVAH staff are from 7:30 am until 4:00 pm, Monday through

Friday.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of Patient and Hospital

Privacy policies. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

4) Maximizing Use of American-Made Goods, Products, and Materials

a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.

b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the

United States.

c. Material purchases should adhere to this policy to the greatest extent possible.

5) The contractor badging process is a required security procedure of all VA stations. It is the responsibility of the general or prime contractors to notify their subcontractors of this requirement. All contracted workers visiting the jobsite will need to receive a contractor’s Flash badge. This is to be done before any construction or demolition work is started on the project. Failure to obtain and display the proper badge could result in the worker being removed from the station by Hines Police.

The procedure to follow is:

a. The Contractor shall have 2 weeks’ notice from award to Notice to Proceed

(NTP) to on-board team members with the necessary badging.

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b. The Contractor shall fill out Contractor Badging Form – See Attachment 1.

c. Two (2) forms are personal identification are needed. Valid (unexpired) forms of ID include:

1. Current Driver’s License. Real ID is required.

2. An original social security card (not laminated). Substitutes may include:

i. Current Passport

ii. Original birth certificate (not a copy)

Additional forms of identification can be found on Page 2 of the Contractor

Badging Form – See Attachment 1.

d. The Contractor shall coordinate with COR and bring the completed Contractor

Badging Form to Mikel Jones (Bldg. 2, Rm 119) to coordinate for fingerprints

(Phone: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).

e. Once the form is approved by Mikel Jones, contractors shall take a copy of the form to Human Resources located in Building 17 for fingerprinting. The hours for fingerprinting are 8:00 AM to 3:00 PM. The other copy will stay with Hines

Engineering.

f. Upon a favorable fingerprint adjudication, the contractor will schedule an appointment with HR to receive a Flash badge. The link to schedule this appointment will be provided by Mikel Jones upon notification of successful fingerprint adjudication.

K) Tasks and Responsibilities

A pre-construction (kick-off) meeting between the Contracting Officer (CO) or

Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

mailto:mikel.jones@va.gov

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e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job

Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

1. The Schedule of Value is a representative breakdown of the contractors firm, fixed-price bid. Each portion of the Schedule of Values represents the amount the government paid to the contractor for that portion of the work.

2. Because the contractor’s bid was fixed, so too is the Schedule of Values.

It is not fluid and does not change after submission and approval. The

Schedule of Values can only be modified through a bi-lateral agreement between the government and the contractor.

3. The government will utilize the Schedule of Values as a basis of negotiations for contract modifications. This is especially true when a credit is due to the government for all or measurable parts of certain portions of the firm, fixed-price contract.

i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the

Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: Along with coordinating the construction of the project, the

Contractor shall provide the following during construction services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Submit RFI’s during construction as necessary.

c. Attend and run weekly or biweekly construction meetings.

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1. Take notes and attendance, produce, and distribute minutes. Note –

Failure to produce fair, unbiased meeting minutes will result CO disciplinary action.

2. Track and RFI’s, submittals, and modifications through various logs.

3. Request permits and shutdowns.

4. Request inspections, reviews, and punch list.

5. Address any obstacles and work to coordinate resolutions.

d. Attend site visits, field inspections, and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction

Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The

COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the

Contractor and generate as recorded drawings and specifications.

L) Deliverables

1) The Contractor shall provide all submittals required by the Specifications Book.

M) Time Frames

1) This project shall be completed within Four hundred Eighty (480) calendar days once NTP is issued.

a. Phasing – This project shall be executed in Four (4) phases based upon the work locations. Work in each location shall be executed uninterrupted until complete. No work shall commence for follow-on phase until the work is completed in the prior phase. The contractor may execute the work in more than one phase at a time with coordination and approval by the COR/CS/CO.

1. Phase 1 – Asbestos Abatement – 30 Days

2. Phase 2 – Risers and chases installation – 200 days.

3. Phase 3 – Disconnect old risers and connect new risers for steam and condensate lines in Sections A-F – 170 days.

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4. Phase 4 – Disconnect old risers and connect new risers for steam and condensate lines in Section G – 20 days.

b. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.

c. Pre-Construction Period duration is NTP + 30 calendar days. Within this period the Contractor shall provide submittals for all materials and submit the following:

1. Logistics Plan.

2. Construction Security Plan.

3. Construction Phasing Plan.

4. Submittal Registry.

5. Accident Prevention Plan.

6. Activity Hazard Analyses.

7. Construction Schedule.

8. Schedule of Values.

9. Existing Conditions Survey.

10. Infection Control Plan.

11. Quality Control Plan.

12. Environmental Protection Plan.

13. Document Submissions.

14. Demolition Debris Management Plan.

15. Certificates, Licenses, and Training Documents.

16. Obtain PIV badges.

d. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is 420 calendar days with all product submittals to be delivered prior to the start of construction to the COR for review and approval. No demolition or construction shall be started without the review and approval from the COR for those items listed in the

Pre-Construction Period unless authorized in writing by the COR or the CO.

e. Construction Closeout Period begins 450 days after NTP. The Contractor shall submit all documents, drawings, and commissioning reports (if applicable) within 30 calendar days from acceptance of the completed punch list items by

EHVAH. Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. Waste Reports.

8. Existing Conditions Re-survey.

N) Performance Monitoring

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The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The

Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

O) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work.

Certifications shall include welders, pipe installers, machine operators, etc.

5) The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the

Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs

Master Specifications and all applicable state and federal regulations and codes.

P) Risk Control

1) Refer to the attached ICRA form.

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Q) Point of Contact at the EHVAH

1) Mark Manalili

Engineer, Project Planning Section

Engineering Service

Edward Hines Jr. VA Hospital

5000 S. Fifth Avenue

Building 2, Room 121

Hines, IL 60141 markjhelo.manalili@va.gov

Phone: 708-955-0475

FAX: 708-202-2167

2) Jake Kanuru

Engineer, Project Planning Section

Engineering Service

Edward Hines Jr. VA Hospital

5000 S. Fifth Avenue

Building 2, Room 121

Hines, IL 60141 jake.kanuru@va.gov

Phone: 708-670-9134

FAX: 708-202-2167