S02 - 36C26125R0057.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 91

36C26125R0057 X

06-27-2025

654-24-1-6332-0001 654-23-006

36C261

Department of Veterans Affairs Network Contracting Office (NCO) 21 VA Northern California HealthCare System 3237 Peacekeeper Way Bldg 200 Suite 204 McClellan CA 95652-2613

Department of Veterans Affairs Network Contracting Office (NCO) 21 VA Northern California HealthCare System 3237 Peacekeeper Way Bldg 200 Suite 204 McClellan CA 95652-2613

Kristin Tribble (279) 842-7359

Project Title: Provide Utility Services Across Kirman Avenue Project Number: 654-23-006 Project Location: VA Sierra Nevada Health Care System, 975 Kirman Ave, Reno, NV 89502

The Contractor shall provide all labor, materials, equipment, tools, and supervision required to provide new utility services at the VA Sierra Nevada Health Care System Ioannis A. Lougaris Medical Center (VAMC) facility.

In accordance with VAAR 836.204, disclosure of the magnitude of construction projects, the magnitude of construction for project 654-23-006 is between $5,000,000.00 and $10,000,000.00.

The NAICS code for this solicitation is 236220 with a small business size standard of $45 million.

Bid bonds, payment bonds, and performance bonds shall be required under this solicitation and any resultant contract.

Site Visit is scheduled for Monday, July 7, 2025, at 9:30 am PDT.

Requests for Information (RFIs) are due Monday, July 14, 2025, 12 pm PDT

Proposal submissions are due Monday, July 28, 2025 by 12:00 PDT via email to kristin.tribble@va.gov.

This project shall be completed within 580 calendar days from issuance of Notice to Proceed (NTP).

“This is a SDVOSB set-aside. Offerors must be verified in the U.S. Small Business Administration's Dynamic Small Business Search (DSBS) or VetCert databases when the offer is submitted and, if the apparent awardee, prior to award.

Wage Determination NV20250026 02-14-2025 applies to this solicitation

This solicitation is being competed on an open market basis as an SDVOSB set-aside under FAR Part 15

10 580

X X 52.211-10

X 10 email 12:00 pm PDT

07-28-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Sierra Nevada Health Care System 975 Kirman Ave Reno NV 89502

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971

Charee Harris Contracting Officer

36C26125R0057

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 Site Visit (Construction) (Feb 1995) Alternate I (Feb 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.11 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.13 VAAR 852.223-70 INSTRUCTIONS TO OFFERORS—SUSTAINABLE

ACQUISITION PLAN (SEP 2019)

2.14 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.15 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

3.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.6 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.7 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (NOV

2021)

3.8 52.236-28 PREPARATION OF PROPOSALS—CONSTRUCTION (OCT 1997)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023) ALTERNATE I (DEC 2023)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.14 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.15 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.17 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.18 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.19 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.20 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.21 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.22 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.23 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.24 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.25 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..74

4.26 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.27 IT CONTRACT SECURITY

SECTION M – Evaluation Procedures

STATEMENT OF WORK

FOR

CONSTRUCTION SERVICES

PROJECT 654-23-006

654CA3823

Provide New Utility Services Across Kirman Avenue

VA SIERRA NEVADA HEALTH CARE SYSTEM

RENO, NEVADA

April 25, 2025

Project Points of Contact

Project Engineer: TBD

Contracting Officer: Charee Harris, 775-788-5511, charee.harris@va.gov

STATEMENT OF WORK

1. GENERAL

1.1 Provide professional construction services to provide new utility services at the VA Sierra Nevada Health Care System Ioannis A. Lougaris Medical Center (VAMC) facility located at 975 Kirman Avenue in Reno, Nevada 89512.

1.2 The work shall include all equipment, labor, demolition, disposal, material, new construction, testing/certification, and commissioning to provide fully functional new utility services and connections between the VAMC Boiler Plant and the Medical Center, as well as associated improvements as demonstrated in the Statement of Work, Drawings, and Specifications.

1.3 The Contractor shall furnish all services, materials, testing, equipment, and supervision as required in connection with this Statement of Work, Drawings and Specifications. All work will conform to the facility requirements as outlined in the 010000 General Requirements Specification and all federal, state, and local requirements.

2. SCOPE

2.1 The project intent is to complete construction of new utility services across Kirman Avenue inclusive of chilled water lines, steam and condensate return lines, concrete utility trench, access vaults, and connections to existing infrastructure services at Boiler Plant and other buildings on the VAMC campus.

2.2 Contractor shall visit the site prior to the start of construction to verify existing site conditions and identify potential conflicts.

2.2.1 Construction shall require one motor vehicle travel lane and one adjacent pedestrian sidewalk along Kirman Avenue to always remain open and available for normal use.

2.2.2 Contractor shall coordinate with VAMC and local agencies including, but not limited to, City of Reno and Regional Transportation Commission to develop a phasing plan and traffic control plan to account for continuous accessible pedestrian routes, motor vehicle traffic routes, bus service routes, and delivery vehicle traffic.

2.2.3 Construction shall include any associated new structures, sidewalks, curbs, foundations, pavement, driveways, signage and striping, utilities, metering, ancillary equipment, etc.

2.2.4 Construction shall require mitigation and protection in place of existing public and VA-owned infrastructure at Kirman Avenue and in associated public rights-of-way within and about the construction work area.

2.2.5 Construction shall require preservation and protection of accessible pedestrian routes serving the Kirman Avenue main entrance to the VAMC during normal operating hours.

2.2.6 Construction shall require preservation and protection of accessible pedestrian routes along public rights-of-way at both sides of Kirman Avenue, and local bus service stops throughout the duration of construction activity.

2.2.7 Construction shall require the mitigation and protection of existing site amenities including bicycle storage lockers, landscaping planters and retaining walls, storage containers, and irrigation systems.

2.2.8 Construction shall require excavation and disposal of contaminated soils and abandoned-in-place oil storage tank; Contractor shall coordinate with VA Contracting Officer’s Representative (COR), VA Green Environmental Management System’s (GEMS) officer, and local agencies and shall fully adhere to all requirements for the safe demolition, transport, and disposal of all contaminated materials.

2.3 Contractor shall coordinate staging and access with VA COR.

2.3.1 Any work requiring crane activity to deliver, stage, install and/or remove any equipment, materials, and/or other associated scope of work shall be required to be performed outside of normal operating hours. Crane activity requires coordination with VA COR, Contracting Officer, and any affected end users and/or building occupants.

2.4 Contractor shall regularly communicate and coordinate construction activity with VA staff to minimize disruptions to normal operations at the medical center.

2.4.1 Contractor shall ensure that the VAMC main entrance at Kirman Avenue shall always remain open and fully accessible during normal operating hours; alternate work hours may be required to accommodate this requirement.

2.4.2 Contractor shall coordinate all required utility outages with COR and VAMC Operations personnel to determine maximum limits of outage duration; outage(s) which exceed this limit(s) may require temporary auxiliary and/or backup utility systems to be provided by Contractor during outages.

2.4.3 Contractor shall be responsible for all coordination and permitting with local agencies including, but not limited to, City of Reno, Regional Transportation Commission, Truckee Meadows Water Authority, and NV Energy regarding the mitigation and protection of existing infrastructure in the roadway and public right-of-way, and amenities such as bus stops, accessible pedestrian routes, and access to local residences during all required construction activity such as excavation, road closures, etc.

2.4.4 Contractor shall coordinate all staging and access with VA COR, including phasing plans and mitigation of VAMC property/equipment in construction work areas as demonstrated in Drawings and Specifications.

2.5 Contractor, their personnel, and their Subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

2.6 Any damage resulting from the construction activity of this project shall be repaired to its former condition. Construction dust and debris shall be kept to a minimum, and the site shall be completely cleaned upon completion of work.

3. ATTACHMENTS

3.1. Construction Drawings

3.2. Project Specifications

3.3. Design Narrative

3.3.1. Appendices

4. ADMINISTRATIVE

4.1. Schedule. It is the intent of the Reno VA that the work is to be completed within 580 days from the issuance of the Notice to Proceed.

4.1.1. Scheduling will be coordinated to make the most efficient use of time with concurrent projects in the same area.

4.1.2. Work will be conducted during normal operating hours except for work that will cause disruption to hospital operations.

4.1.3 Work to be performed during normal business hours, Monday through Friday, 7:30AM to 4:00PM, excluding Federal holidays.

4.1.4 Alternate work hours may be necessary due to existing operational requirements and site conditions especially regarding public access to VAMC main entrance; all proposals for alternate work schedules will be considered but must be approved by both the project COR and the VA Contracting Officer.

4.2. Proposal. The proposal shall be prepared to reflect all work required to provide a complete and functioning system.

4.2.1. The Contractor shall thoroughly review the scope, all attachments, and specifications prior to submitting their proposal.

4.2.2. The contractor’s proposal will list the breakdown of all materials and labor and time required to complete the above-mentioned work.

4.2.3. Onsite job walk prior to bid is highly recommended.

5. Records Management Obligations

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, regardless of the medium in which the record exists. All data, information, and supporting documentation created as part of this contract is owned by the Government Agency. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

5.1. The term “Federal record” is defined in 44 U.S.C. § 3301. Federal records:

5.1.1. Include all recorded information, regardless of form or characteristics.

5.1.2. Are made or received by a Federal agency under Federal law or in connection with the transaction of public business.

5.1.3. Are preserved or are appropriate for preservation as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

5.2. Contractors are responsible for complying with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to:

5.2.1. The Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33)

5.2.2. NARA regulations a 36 CFR Part 1222 and Part 1228

5.2.3. Privacy Act of 1974 (5 U.S.C. 552a)

5.2.4. Freedom of Information Act (5 U.S.C. 552a)

5.3. Contractor shall:

5.3.1. Comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format, mode of transmission, or state of completion.\

5.3.2. Treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

5.3.3. Deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

5.3.4. Immediately report to the Contracting Officer any unlawful or accidental removal, defacing, alteration, or destruction of records.

5.3.5. Obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

5.3.6. Incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

5.3.7. Abide by Government and Agency guidance for protecting sensitive and proprietary information.

5.3.8. Immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment.

5.3.9. Ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

5.3.10. Ensure employees assigned to this contract who create, work with, or otherwise handle records are required to take Veterans Health Administration provided records management training.

5.4. Contractor shall not:

5.4.1. Create or maintain any records that are not specifically tied to or authorized by the contract.

5.4.2. Remove records from the legal custody of the Agency.

5.4.3. Create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

5.4.4. Disposition or destroy documents without the prior written consent of the

Contracting Officer.

5.4.5. Retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

1. INTRODUCTION:

a. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

b. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the technical proposal are current, factual, complete, and accurate.

c. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible.

d. The Government intends to award without discussions, unless discussions are in the best interest of the Government.

2. CONTRACT TYPE:

a. The awarded contract will be a firm fixed price (FFP) contract.

b. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM). SDVOSB firms must be U.S. Small Business Administration's Dynamic Small Business Search (DSBS) or VetCert databases verified prior to the submission of proposals.

3. SUBMISSION INSTRUCTIONS:

a. Each offeror shall also provide one (1) emailed copy of the technical proposal and one (1) emailed copy of the price proposal, to arrive on or before the due date/time to kristin.tribble@va.gov.

The subject line of the email must cite RFP: 36C26125R0057. In no circumstances shall file size exceed 10MB. Multiple emails are acceptable.

b. Faxed proposals are not permitted under any circumstances.

c. Please ensure you allow time for email transmission.

d. Offerors MUST mark the subject line of the email as 36C26125R0057 Provide Utility Services Across Kirman Avenue Technical Proposal and 36C26125R0057 Provide Utility Services Across Kirman Avenue Technical Price Proposal.

e. Offer Due date is July 28, 2025, at 12:00 P.M. Pacific Time.

4. QUESTIONS CONCERNING THIS RFP:

All Requests for Information (RFIs) regarding this RFP shall be submitted in writing and received no later than Monday July 14, 2025, at 10:00 AM Pacific Time to allow replies to reach all prospective offerors in a timely manner. All RFIs shall be sent via email to Kristin Tribble at kristin.tribble@va.gov.

5. PRE-PROPOSAL SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A site visit will be held on Monday July 7, 2025, at 9:30 AM Pacific Time mailto:kristin.tribble@va.gov

6. PROPOSAL FORMAT:

a. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal shall be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

b. The Technical Volume shall not exceed the page limits stated herein. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits for entire Technical Proposal shall not exceed thirty (30) pages front and back. The CPARS/Past Performance questionnaires do not count as part of the 30 pages.

c. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Text lines will be single-spaced.

d. Emailed proposals shall be prepared on standard 8.5 x 11-inch format (charts may be landscaped but must be on 8.5 x 11-inch format) and shall be in a legible font size (11 or 12 point). All pages of each proposal shall be appropriately numbered and identified with the RFP number. For ease of reference, consecutive page numbering with tabs is required.

e. Email Copy: Provide one (1) email copy of the complete proposal (Volumes 1 and 2) as specified above.

f. Indexing: Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major elements of technical and price proposals. Tab indexing will be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

g. Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

h. The offeror shall be held responsible for the validity of all information supplied in their proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

i. If revised proposals are requested, the number of revised copies to be submitted shall be the same as those of initial proposals unless stated otherwise.

7. PROPOSAL VOLUME CONTENTS:

TECHNICAL VOLUME (PROPOSAL SUBMISSION - 1): Include the following information on the cover:

Company Name Provide Utility Services Across Kirman Avenue

RFP: 36C26122R0503

Volume 1 – Technical Proposal

PROPOSAL SUBMISSION INDEX:

Tab 1: Copies of certifications and licenses, as specified in “Evaluation” section.

Tab 2: Key Personnel Experience, as specified ...

Tab 3: Technical/Management Approach, as specified ...

Tab 4: Past Performance, as specified ...

Tab 5: Sustainable Acquisition Plan IAW VAAR 852.223-70

a. The Technical volume shall include necessary information regarding the offeror’s ability to perform requirements outlined in the solicitation. Failure to provide a Technical Proposal in accordance with the solicitation instructions shall render an offeror’s proposal incomplete and ineligible for award.

b. Similar scope and complexity, when referred to in the evaluation factors, is defined as projects that consist primarily with HVAC, Flooring (same type) and trailer swing space components, modernization, repair, and maintenance.

c. Similar magnitude (size), when referred to in the evaluation factors, is defined as projects that were valued between $5,000,000 and $10,000,000.

d. The project personnel included in the offer shall be the personnel that are assigned to the project for the entire project. In the event a substitution must be made during the course of the project, the contractor shall submit to the contracting officer a request that includes a resume of the proposed substitution that indicates the person meets all of the qualifications in the evaluation factor included in this solicitation.

e. This project requires four positions be assigned: Project Manager, Superintendent, Safety Officer, and Quality Control Officer. The Superintendent must be a full-time and dedicated only to this project. The Superintendent must perform full-time in this role and no other role. The Superintendent must not perform other duties or responsibilities, i.e., safety officer, quality control officer, job site or home office project manager during the project duration.

f. The letter of intent for project personnel shall contain the following information:

i. Current Employees - Letter that is signed by both the employee and contractor that lists the solicitation the contractor is proposing on and their proposed roll on the project.

ii. Potential Employees - Contractor must provide a letter of intent signed by both the Contractor and potential employee that lists the following:

1. Specific solicitation/project being offered on

2. The position the proposed employee will be taking

3. Statement that the proposed employee has NO known conflicts that would prevent him or her from completing this project if awarded and that this person possesses the skills necessary to perform the required tasks as assigned

g. If proposing as a joint venture, a copy of the executed joint venture agreement shall be included with the proposal.

PRICE VOLUME (PROPOSAL SUBMISSION – 2): Include the following information on the cover:

Company Name Provide Utility Services Across Kirman Avenue

RFP: 36C26122R0053

Volume 2 – Price

PROPOSAL SUBMISSION INDEX

Tab 1: Standard Form 1442 (fully completed and signed); and acknowledgment of all amendments by either entering data in block 19 of the SF1442 or, completing blocks 15 a, b and c of the Amendment(s) (SF30’s) and returning with offer.

Tab 2: Cost Break-Out Sheet (fully completed)

Tab 3: SF24 Bid Bond with Raised Seals, and Power of Attorney (original bid bond, fully completed/signed as required)

Tab 4: Safety & Environmental Record Documentation

Tab 5: Experience Modification Rate (EMR) Documentation

Tab 6: Representations and Certifications. as applicable

Tab 7: VAAR 852.219-75 (JAN 2023) (DEVIATION) (attached) Offerors must complete and submit the VAAR 852.219-75 document attached to this solicitation to be considered for award. Earlier versions are not acceptable. Be advised:

a. Offeror's Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror's name is `SDVOSB Craftsman, LLC,' the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror's company name to be inserted at the bottom of the certification only. The offeror's name must be entered in the brackets referenced above.

b. Printed Name and Title of Signee: Enter the printed name and job title of the signee.

c. Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

d. Date: The certification must be properly dated.

e. Company Name and Address: The certification must include the signee's complete business name and address.

*Note: Offerors are responsible for insuring and verifying their offer and all required documents are received at the address designated in block 8 of the SF1442 Solicitation (and further specified directly below) by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning offer must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications. To aid in making this determination, offerors shall provide:

1. Safety & Environmental Record information as specified below

2. Experience Modification Rate (EMR) information as specified below

3. Completed Representations and Certifications; FAR 52.204-8, 52.209-5, and 52.209-7. (See Section K of RFP as appropriate).

This information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines below or submit this information may result in a determination of non- Responsibility and make the offer ineligible for award. The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past Performance Information Retrieval System (PPIRS).

PER VHA DIRECTIVE 7715 (06 April 2017: SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR): To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All offers shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their proposal.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All offerors shall submit information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead.

If an offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

ADDITIONAL SOLICITATION INFORMATION: See Provision 52.236-27 for specific information regarding the project pre-proposal site visit. This pre-proposal site visit will be the only opportunity for potential offerors to visit the site. All potential contractors, subcontractors, and suppliers are strongly encouraged to attend this pre-proposal site visit.

REQUEST FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, submit a written RFI utilizing the RFI Form included in this RFP, and send it via email to kristin.tribble@va.gov. See RFI Form for specifics.

RFIs will be responded to as necessary in amendment format and will be posted on FBO (now called Contract Opportunities). Deadline for submission or RFIs for this RFP is July 14, 2025, at 10:00 AM Pacific Time. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone request for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system. Award cannot be made until the contractor has been registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer. (See FAR 4.1102)

ADDITIONAL SBA DSBS INFORMATION:

(a) Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

(b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

(1) SDVOSB concern

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

(3) Verified for eligibility in the SBA DSBS database (https://dsbs.sba.gov/search/dsp_dsbs.cfm).

(c) A joint venture may be considered an SDVOSB or VOSB concern if

(1) At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

(3) The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

(4) The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

(d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Affiliation based on joint ventures. A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

mailto:kristin.tribble@va.gov https://sam.gov/SAM/ https://dsbs.sba.gov/search/dsp_dsbs.cfm

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful offeror. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

SECURITY REQUIREMENTS (GENERAL):

1. All personnel employed by the contractor in the performance of work, issued under this contract, or any representative of the contractor shall abide by all security instructions and directives of the Department of Veterans Affairs. Employees are responsible for safeguarding all government property provided for contractor use.

2. At the close for each work period, government facilities, equipment and materials shall be secured, lights, and all doors and window secured.

3. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the station/campus and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during background checks.

4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

5. Contractor Badge Policies: All requests for contractor ID badges will be submitted through the station Police/Security office.

6. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the station/campus. All vehicles entering the station/campus are subject to search. Any refusal or non-consent by an employee will result in termination of their access and immediate confiscation of their ID badge.

SYSTEM/POLICY UPDATES

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.1 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

(a) Definitions. As used in this provision—

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See http://www.sam.gov/ for the designated entity for establishing unique entity identifiers.

(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award (see FAR clause 52.204–13, System for Award Management Maintenance, for the requirement to maintain SAM registration during performance and through final payment).

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at http://www.sam.gov/ for establishment of the unique entity identifier directly to obtain one.

The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

http://www.sam.gov/

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov/ for information on registration.

(End of Provision)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm, Fixed-priced contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

https://www.sam.gov/

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror…