S000000251 Official Bid Price Sheet.xlsx

XLSX spreadsheet 139 KB Posted Jun 23, 2023

Attached to: DFA AIRS Maintenance and Support
Solicitation number: S000000251
Issued by: Pulaski County, Arkansas

About this file

Written by GovTribe AI · Mar 25, 2024

This document is the Official Solicitation Price Sheet for RFP #S000000251 issued by the Arkansas Department of Finance and Administration (DFA) for AIRS Maintenance and Support services. The RFP seeks proposals for providing maintenance and support services for the AIRS system, including development, transition, and optional services. The price sheet provides a structured approach for proposing the costs associated with delivering the required services over an initial 3-year contract term, with four optional 1-year renewals. Prospective contractors must complete all required worksheets detailing hourly labor rates, transition costs, and any recommended optional services. Pricing must be inclusive of all costs, and the contractor must provide assumptions underlying their pricing. The resulting contract will involve services for the State of Arkansas as well as Pulasky County and the City of Little Rock.

The price sheet requires detailed pricing information across various service categories and years. Contractors must propose fully loaded hourly rates for key personnel such as project managers, developers, and architects. The price sheet also includes a transition phase with a fixed cost, as well as optional services that will not be included in the cost evaluation. Prospective contractors must ensure the integrity of the cost workbook and provide clear assumptions to support their pricing approach.

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Other files

File	Type	Posted
S000000251 Attachment 5 DFA AIRS State Staff Roles and Responsibilities.pdf	PDF	Jun 23, 2023
S000000251 Attachment 7 Confidentiality Agreement.pdf	PDF	Jun 23, 2023
S000000251 Attachment 9 TSS DIS Securing Web Applications Policy.pdf	PDF	Jun 23, 2023
S000000251 Attachment 10 SSA Security Reminders for State Agencies 04.2023.pdf	PDF	Jun 23, 2023
S000000251 Attachment 11 SSA Technical Systems Security Requirements TSSR.pdf	PDF	Jun 23, 2023
S000000251 Attachment 4 AIRS Project Work Flow.pdf	PDF	Jun 23, 2023
S000000251 Attachment 6 Issue Resolutions and Project Scoping.pdf	PDF	Jun 23, 2023
S000000251 Attachment 8 Safeguarding Language.pdf	PDF	Jun 23, 2023
S000000251 Sample Services Contract.pdf	PDF	Jun 23, 2023
S000000251 Attachment 1 DFA AIRS Organizational Structure and Contractor Staff.pdf	PDF	Jun 23, 2023
S000000251 Attachment 2 Program Complexity.pdf	PDF	Jun 23, 2023
S000000251 MAP RFP AIRS Maintenance and Support.pdf	PDF	Jun 23, 2023
S000000251 Response Packet.docx	DOCX document	Jun 23, 2023
S000000251 Attachment 3 Service Requirements.pdf	PDF	Jun 23, 2023
S000000251 Bidders Conference PPT.pdf	PDF	Jun 23, 2023
S000000251 Contract and Grant Disclosure.pdf	PDF	Jun 23, 2023

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Introduction

State of Arkansas Department of Finance and Administration

AIRS Maintenance and Support

RFP #: S000000251

Official Solicitation Price Sheet

Introduction

This workbook provides a structured approach for proposing the costs associated with delivering the required services. The Prospective Contractor shall fill out all applicable worksheets and cells as described in the workbook and individual worksheet instructions. This workbook is the formal cost proposal for the Prospective Contractor's Proposal. The Prospective Contractor warrants that all costs associated with the services as requested in this RFP are included in this workbook. Failure to adequately represent all costs as requested in this RFP may be grounds for Proposal disqualification at the sole discretion of DFA.

Where costs are requested on an annual basis, the year refers to the appropriate year of the Contract (i.e. Year 1 refers to the first year of the Contract rather than calendar or Federal fiscal year). Prospective Contractors shall complete the cost proposal with the expected cost rate based on the anticipated Contract start date as stated in the RFP. However, should the Contract start date shift for any reason, DFA expects Prospective Contractors to honor the costs as stated in their cost proposal.

This workbook contains cost information required for submission of a Proposal for theAIRS Maintenance and Support in this RFP. The worksheets within this workbook are listed below. All worksheets must be completed. Any Proposals that do not provide complete cost information may be excluded from the competitive field.

> Cells requiring Prospective Contractor data entry are highlighted in light-green to clearly indicate which cells are available for data entry.

> Cells that contain titles and formulas are marked in dark blue and gray highlight.

> Cells that are not applicable are marked in black highlight.

> Do NOT add, edit or adjust cells unless specifically requested to do so.

> It is the Prospective Contractor's responsibility to validate the integrity of the Cost Workbook formulas and links.

Instructions: Do nothing on this sheet.

Table of Contents
ID #	Section Title	Description
	Introduction	Cover Page, Instructions and Table of Contents
1	Total Cost Summary	Worksheet which summarizes the Prospective Contractor's total proposed costs.
2	Development	Worksheet for itemizing hourly rate structures for O&M and Development Services.
3	Transition In Phase	Worksheet for itemizing rates for transition.
4	Recommended Options	Worksheet for itemizing rates for proposed options.
5	Cost Assumptions	Worksheet for Prospective Contractor to itemize all assumptions upon which its pricing is dependent.

&"Arial,Regular"Introduction

&"Arial,Regular"&9&K000000&P of &N

1. Total Cost Summary

State of Arkansas Department of Finance and Administration

AIRS Maintenance and Support

RFP #: S000000251

Official Solicitation Price Sheet

Cost Summary

The costs on this worksheet will be automatically calculated using the information entered in the other worksheets. It is the Prospective Contractor's responsibility to ensure that costs on this sheet reflects the full Proposal cost for the services outlined in the RFP.

Instructions: Do not edit any cells on this sheet. Prior to submission, confirm all costs reflect the Proposal cost total.

		Table 1: Total Cost Summary
		Description	One Time Cost	Year 1	Year 2	Year 3	Year 4
(optional)	Year 5
(optional)	Year 6
(optional)	Year 7
(optional)	Total

Costs

Development Costs (Tab 2)	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Transition In Phase Costs (Tab 3)	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Total Cost	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Table 2: Total Cost Summary (not included in cost evaluation)
Description	Total

One-time

Costs	Year 1	Year 2	Year 3	Year 4
(optional)	Year 5
(optional)	Year 6
(optional)	Year 7
(optional)	Total Ongoing Costs	Total

Costs

Recommended Options (Tab 4)	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0
Total Recommended Options Costs	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0

&"Arial,Regular"Total Cost Summary

&"Arial,Regular"&9&P of &N

2. Development

State of Arkansas Department of Finance and Administration

AIRS Maintenance and Support

RFP #: S000000251

Official Solicitation Price Sheet

O&M and Development Services

The Tables in this worksheet must be used to provide Prospective Contractor hourly labor rates for the various classifications and grades of personnel for tasks described in Section 2.3 and Attachment 3 of the RFP.

The hourly rates must be loaded costs. Applicable purchase, delivery, tax, services, safety, license, travel, per diem, Prospective Contractor's staff training, facilities and any other expenses associated with the delivery of the proposed items and must be included in the Prospective Contractor's costs and fixed hourly rates. Use of the existing roles is appreciated, but not required. The Prospective Contractor may include additional roles to accurately represent the classifications it uses for describing the various classifications and grades of its personnel.

It is the responsibility of the Prospective Contractor to ensure spreadsheet calculations are correct.

		Table 1. Development Hourly Rate
		Position	Hourly Rate
Year 1	Hourly Rate
Year 2	Hourly Rate
Year 3	Hourly Rate
Year 4	Hourly Rate
Year 5	Hourly Rate
Year 6	Hourly Rate

Year 7

Project Manager	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Software Developer	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Technical Architect	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Average Rate	$0	$0	$0	$0	$0	$0	$0
Bucket of Hours	48,000	48,000	48,000	48,000	48,000	48,000	48,000
Total Average Cost	$0	$0	$0	$0	$0	$0	$0

&"Arial,Regular"OM and Development

3. Transition In Phase

State of Arkansas Department of Finance and Administration

AIRS Maintenance and Support

RFP #: S000000251

Official Solicitation Price Sheet

Transition In Phase

The Transition In Phase is the period in the Contract to complete all required knowledge transfer and other transfer/turnover activities (as described in the RFP) prior to the beginning of the Contract, which begins on October 1, 2023. For example, if Prospective Contractor proposes to provide 15 key resources for the Transition In Phase, this cost should be presented as the total fixed price for the Transition In Period.

Please complete Table 1 below. It is the responsibility of the Prospective Contractor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

Table 1: Transition Cost
Task Area	One Time Cost
Transition In Phase	$ - 0

Transition Phase

&P of &N

4. Rec Options

State of Arkansas Department of Finance and Administration

AIRS Maintenance and Support

RFP #: S000000251

Official Solicitation Price Sheet

Recommended Options

The recommended options costs must include all tasks and deliverables required.

It is the responsibility of the Prospective Contractor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

		Table 1: Recommended Options (not included in the cost evaluation)
		Item	One Time Cost	Year 1	Year 2	Year 3	Year 4
(optional)	Year 5 (optional)	Year 6 (optional)	Year 7 (optional)	Total
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
			$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
		Total Recommended Options Cost	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Recommended Options

&P of &N

5. Cost Assumptions

State of Arkansas Department of Finance and Administration

AIRS Maintenance and Support

RFP #: S000000251

Official Solicitation Price Sheet

Cost Assumptions

The Prospective Contractor shall state all assumptions upon which its pricing is being determined. Assumptions must not conflict with the Terms and Conditions or Mandatory Requirements of this RFP, and must not change the requested scope of the RFP as described. Assumptions that conflict with the requested products/services, mandatory requirements, Terms and Conditions or other language of the RFP or its supporting documents shall be invalid and shall be interpreted in favor of the RFP language. DFA OCSE may disqualify the Proposal if, in its discretion, it determines that assumptions stated here cause the Proposal to inaccurately represent the costs for scope described in the Prospective Contractor's Proposal, or meet the needs as described in this RFP. The Prospective Contractor shall provide a clear understanding to DFA OCSE of the cost impact to DFA OCSE if any assumption is determined to be invalid; DFA OCSE may use these values in consideration of the cost proposal.

Instructions: Complete the Table below using as many rows as needed. Clearly describe the location of references to the RFP and/or Proposal, description of the assumption, rationale for the need of the assumption, and the cost impact to DFA OCSE should the assumption be invalid. Insert additional rows as needed.

Table 1. Cost Assumptions
Item #	Proposal Section, Page, Paragraph, Tab	Description	Rationale	Cost Impact If The Assumption is Invalid
1
2
3
4
5
6
7
8
9
10

Cost Assumptions

File details come from the government source that posted it. Updated Mar 25, 2024.