S-10000-00012052 ITB.pdf

ITB S-10000-00012052 – Mobile Office Van Modifications DAS Procurement Services, Version 1.0 – February 20, 2019 Page 1 of 15

STATE OF OREGON

COVER PAGE

Oregon Department of Human Services, Central & Shared Services

MOBILE OFFICE VAN MODIFICATIONS

Invitation to Bid (ITB)

S-10000-00012052

Date of Issue: April 24, 2025 at 3:00PM (Pacific)

Closing: May 8, 2025, at 3:00 PM (Pacific)

Single Point of Contact (SPC): Russell Brammer

Address: 500 Summer Street NE. E-03 City, State, Zip: Salem, OR 97301 E-mail: russell.brammer@odhsha.oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

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TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 SUMMARY OVERVIEW

1.2 Scope of Work

1.3 SCHEDULE OF EVENTS

1.4 DEFINITION OF TERMS

1.5 SINGLE POINT OF CONTACT

SECTION 2: ITB PROCESS

2.1 PROCUREMENT AUTHORITY

2.2 PROCUREMENT METHOD

2.3 PRE-BID CONFERENCE

2.4 ITB AND DOCUMENTS AVAILABLE ON OREGONBUYS

2.5 QUESTIONS AND CLARIFICATIONS

2.6 ADDENDUM

SECTION 3: INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

3.2 BID SUBMISSION; MODIFICATION; WITHDRAWL; LATE BIDS; OPENING

3.3 BID REQUIREMENTS (PASS/FAIL)

SECTION 4: BID REVIEW METHODOLOGY

4.1 RESPONSIVENESS DETERMINATION

4.2 RESPONSIBILITY DETERMINATION

4.3 COST COMPARISON

4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

4.5 REFERENCES

4.6 PREFERENCES

4.7 METHOD OF AWARD

SECTION 5: INTENT TO AWARD

5.1 INTENT TO AWARD NOTIFICATION

5.2 PAY EQUITY

5.3 NONDISCRIMINATION IN EMPLOYMENT

5.4 OTHER REQUIRED INFORMATION

SECTION 6: CONTRACT EXECUTION

SECTION 7: ADDITIONAL INFORMATION

7.1 GOVERNMENT BODIES

7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

7.3 COST OF BIDDING

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

7.5 RECYCLED PRODUCTS

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LIST OF ATTACHMENTS

Attachment A – Sample Contract

Attachment B – Bid Cover Sheet

Attachment C – Bid Price Sheet

Attachment D – Reference Check Form

Attachment E – Responsibility Inquiry

Attachment F – Certified Disadvantaged Business Outreach Plan

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SECTION 1: GENERAL INFORMATION

1.1 SUMMARY OVERVIEW

The State of Oregon, acting by and through the Oregon Department of Human Services, (“Agency”), is issuing this Invitation to Bid (ITB) to establish a Contract(s) for a Bidder(s) to modify six (6) Agency cargo vans, (“Vans”),that will be used as mobile offices across multiple Agency districts.

The Vans will be shared by each of the following Agency programs: The Office of Aging and People with Disabilities (APD), Self Sufficiency Programs (SSP), and Child Welfare (CW) in Agency districts 6, 11, 12, 13, 14, and 15. These mobile offices will be used to assist rural Oregonians in applying for Agency benefits and services.

Agency anticipates the award of multiple Contracts resulting from this ITB. In the event multiple Contracts are awarded, Agency will use the following methodology to determine from which Contractors to purchase:

Each Bidder will submit a bid for a standard Van modification, consisting of an itemized budget for each requested feature or part listed in 1.2.1 Services to be provided. Each Agency district will have the opportunity to choose which features or parts they want included in their final Van modification package, based on their needs and total project budget. The Bidder with the lowest cost for each build, as chosen by the districts, will be awarded a contract for that district’s Van modification package.

The initial term of an awarded Contract from this ITB is anticipated to be up to 6 months, with an option to renew up to a term of 1 year.

1.2 SCOPE OF WORK

Bidders will submit bids for each of the features listed below in 1.2.1. Services to be Provided.

1.2.1 SERVICES TO BE PROVIDED.

The equipment items listed below will be used for the award process of this ITB and reflect the anticipated equipment items Agency intends to use to modify the Vans upon award, utilizing a Trade Services Contract.

The Agency foresees the potential need to purchase additional equipment and modifications from the winning Bidder(s) after the initial award based on Agency needs. If additional equipment and modifications need to be purchased by Agency, Agency will follow the procedure for additional purchases that will be set forth in the resulting contract awarded from this ITB. Agency reserves the right to purchase additional products or services not specifically listed in this ITB that the winning Bidder(s) is able to offer to Agency.

Based on the individual needs of each district, the Agency reserves the right to remove individual products and services from consideration prior to execution of any awarded Contract.

Bidder shall include all components and parts necessary, for complete and proper assembly, and operation of the equipment. Bidder shall only provide and install new and unused equipment.

Refer to 1.2.2. “Example” for photos of a completed modified van as an example of the layout

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 5 of 15 and finish. Bidder, Contractor upon award, shall provide the below modifications to each Van, including but not limited to:

a. Aluminum roof rack and awning system – Fiamma Rack and Fiamma F80S Awning system or equivalent. See 1.2.2. “Example.”

b. Running Boards. Located at driver door entry and passenger door/sliding door entry.

Approximate Length: 32" Driver Side and 96" Passenger Side, 6.5 inch wide step, black powder coat. See 1.2.2. “Example.”

c. Sliding Door window in place of factory metal to increase visibility and airflow. Slider or awning screened opening to allow for airflow. See 1.2.2. “Example.”

d. Windows in rear doors to increase visibility and airflow.

e. Insulation package: Double faced insulation throughout walls, doors and ceiling prior to finish panels being installed. 600L 3M Thinsulate or equivalent.

f. Floor Package: 1/2" plywood subfloor with all weather flooring adhered. Exposed edges trimmed and finished in rubber nosing. 2tec2 or equivalent. See 1.2.2. “Example.”

g. Textured Wall Kit: Rear and Sliding door panels, Column trimout w/ foil faced insulation backing. Titan Vans Wall Panel Kit or equivalent. See 1.2.2. “Example.”

h. Ceiling Kit with foil faced insulation backing.

i. Heating System: Gasoline furnace with rheostat thermostat and 2 registers. Runs off of van gasoline and 12v supplied by house electrical system. Webasto AirTop STC2000 or equivalent.

j. Ventilation System: All-weather ceiling ventilation fan + exterior profile adapter and installation supplies. MaxxFan Deluxe 00-05301K or equivalent.

k. Electrical System: ~400W solar array, 4KwH LiFePO4 battery, 3600W inverter, shore/solar/alternator/generator charging. User interface with display/diagnostic screen.

l. Lighting and outlets: Zone ceiling and undercabinet lighting w/ switches. No less than two

(2) 110VAC outlets, four (4) USB outlets, and one (1) 12V outlet. See 1.2.2. “Example.”

m. Interior tie down system (L-Track) on driver side wall. Two rows in rear, one level above fold down wood desk. See 1.2.2. “Example.”

n. Steel sliding door interior entry handle

o. Passenger side Cabinetry: Plywood construction with laminate exterior surfaces:

Overhead storage, benchtop w/ lockable steel drawer system, pre-wired printer cabinet, electrical enclosure, small closet. See 1.2.2. “Example.”

p. Fold down wood desk surface behind driver seat, forward. Specifications:

approximately 20”x36” @30” high, Clearcoat wood finish. See 1.2.2.

“Example.”

q. Broom holder, awning tool mounts.

r. Digital Rearview Mirror - BrandMotion FullVUE Digital Rearview mirror or equivalent

s. Roof Mounted Air Conditioning unit - Dometic RTX2000 or equivalent

t. Chest style refrigerator w/ tie downs.

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1.2.2 EXAMPLE

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1.2.3 VANS:

D6 2023 RAM ProMaster 159 3500 High Roof

D11 2024 RAM ProMaster 2500 High Roof

D13 2023 RAM ProMaster 159 3500 High Roof

D14 2024 RAM ProMaster 2500 High Roof

D15 2021 RAM 2500

ProMaster 2500 High Roof

D12 2024 RAM ProMaster 2500 High Roof

1.2.4 SCHEDULING, DELIVERY, AND ACCEPTANCE

• Modifications to each Van shall take approximately three weeks to complete.

• Successful Bidder(s) shall schedule Van pick-up and drop-off day and time with designated district person per Attachment A, Exhibit A Part 2, Section 1b(1).

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Successful Bidder(s) shall ensure each modified Van is available to be inspected prior to acceptance by an Agency District.

• Upon delivery of the completed Van, Successful Bidder(s) shall provide the designated district person with a copy of the quote displaying the modifications.

• Contractor shall ensure Van modifications are suitable for their intended purposes.

1.3 SCHEDULE OF EVENTS

The table below represents a tentative schedule of events. Agency may modify these dates at any time, with appropriate notice. All times are Pacific Time (PT).

EVENT DATE TIME (Pacific Time)

Mandatory Pre-Bid Conference

April 30, 2025 3:00 PM

Questions and Clarifications Due May 1, 2025 Answers to Questions and Clarifications Due

(approximate) May 5, 2025

Closing/Opening of Bids (Due Date, time Bids will be opened)

May 8, 2025 3:00 PM

OregonBuys Notice of Intent to Award (approximate)

May 13, 2025

Contract Execution (approximate) May 22, 2025

Agency operating hours are:

Monday through Friday 8:00 AM to 5:00 PM, Pacific Time, except for state holidays and State approved closures, including those for inclement weather.

1.4 DEFINITION OF TERMS

For the purposes of this ITB, unless specifically defined in this ITB, capitalized words have the meanings provided in OAR 125-246-0110. These definitions do not apply to the Proposed Contract attached as Attachment A.

1.4.1 GENERAL DEFINITIONS

Capitalized terms not specifically defined in this document are defined in OAR 125-246-0110.

“SPC” means the Single Point of Contact listed on the cover page of this ITB. All communications related to any provisions of this ITB shall be directed only to the SPC to ensure every Bidder receives the same information.

“Schedule of Events” means the specific time and dates events relating to this ITB will occur.

“Successful Bidder” means the person(s), organization(s) to which the award is made.

1.5 SINGLE POINT OF CONTACT

All questions, requests for clarification, and protests about any component of this ITB, including the technical requirements, contractual requirements, and the procurement process must be directed to the SPC identified on the cover page of this ITB.

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SECTION 2: ITB PROCESS

2.1 PROCUREMENT AUTHORITY

Agency is conducting this ITB pursuant to ORS 279A.050 and DAS Delegation 649-11, as amended.

2.2 PROCUREMENT METHOD

Agency is using the Competitive Sealed Bidding method, pursuant to ORS 279B.055 and OAR 125- 247-0255, and may use any available optional procedures.

2.3 PRE-BID CONFERENCE

A mandatory pre-Bid conference will be held for this ITB.

DATE TIME LOCATION

April 30, 2025 3:00 PM Pacific Time Virtually via Microsoft Teams

The purpose of this conference is to explain the ITB requirements and to answer questions.

Statements made at the pre-Bid conference are not binding upon Agency. Bidders are cautioned, the ITB requirements will change only by written Addenda issued by Agency as provided in Sections 2.5 and 2.6.

Bidders who submit a Bid who did not attend the Mandatory pre-Bid conference will not be considered for award.

To participate in the Pre-Proposal Conference, please click on the below link to be directed to the Microsoft Teams Meeting. It is highly encouraged that interested parties click on this link at least 24 hours in advance of the Pre-Proposal Conference to ensure that your computer can access the meeting. If access can’t be achieved from your computer, please contact the ITB SPC for further support. If contact is made with the ITB SPC with less than 24-hours’ notice, the ITB SPC may not be available to provide technical assistance.

Microsoft Teams Need help?

Join the meeting now Meeting ID: 277 216 404 875 Passcode: 8Z9k6LU6

Dial in by phone +1 971-277-2343,,833554693# United States, Portland Find a local number Phone conference ID: 833 554 693# For organizers: Meeting options | Reset dial-in PIN For technical assistance, ODHS and OHA employees please contact the OIS Service Desk;

guests, please click the "Learn more about Teams" link.

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjVlYzU1NWMtZmUzZC00ZTZjLWJhZDgtN2NjMWM4YTE5MmFi%40thread.v2/0?context=%7b%22Tid%22%3a%22658e63e8-8d39-499c-8f48-13adc9452f4c%22%2c%22Oid%22%3a%22dff31037-aadc-4d68-a57f-014aab7e7f5b%22%7d tel:+19712772343,,833554693 https://dialin.teams.microsoft.com/2df0f08c-5e2f-4516-b2d9-ce7dd2663420?id=833554693 https://teams.microsoft.com/meetingOptions/?organizerId=dff31037-aadc-4d68-a57f-014aab7e7f5b&tenantId=658e63e8-8d39-499c-8f48-13adc9452f4c&threadId=19_meeting_MjVlYzU1NWMtZmUzZC00ZTZjLWJhZDgtN2NjMWM4YTE5MmFi@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

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2.4 ITB AND DOCUMENTS AVAILABLE ON OREGONBUYS

This ITB, including all Addenda, attachments and exhibits are posted on OregonBuys. They can be located by logging into OregonBuys at https://oregonbuys.gov and searching bid solicitations for “S-10000-00012052”. Agency will not email or mail ITB documents to Bidders.

2.4.1 OREGONBUYS ASSISTANCE

Bidders needing assistance with OregonBuys including viewing, downloading documents, submitting questions and Bids (responses) through OregonBuys, shall contact the OregonBuys Helpdesk by telephone at 1-855-800-5046 or via email at support.oregonbuys@das.oregon.gov for assistance. It is the sole responsibility of the Bidder to do so.

2.5 QUESTIONS AND CLARIFICATIONS

All questions and requests for clarification, related to this solicitation must:

All inquiries, whether relating to the ITB process, administration, deadline, or method of award, or to the intent or technical aspects of the ITB must:

• Be delivered to the SPC via email;

• Reference the OregonBuys bid number;

• Identify Bidder’s name and contact information;

• Refer to the specific area of the ITB or Attachment A being questioned (i.e., page, section, and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.3. “Schedule of Events.” Late submissions will not be accepted.

• Questions by telephone are not accepted.

Agency will respond to questions and requests for clarifications through OREGONBUYS. In its’ sole discretion, Agency, may change this ITB by written Addendum and post to OREGONBUYS.

Clarifications, corrections or changes to this ITB made in any other manner are not binding on the State.

2.6 ADDENDUM

Unless otherwise stated in the ITB, Agency shall post any Addendum on OREGONBUYS. Addendum are incorporated into this ITB by this reference and can be viewed and downloaded by interested parties registered in OREGONBUYS. Bidder is responsible for monitoring OREGONBUYS regularly until ITB Closing. Agency is not responsible for sending Addendum to any prospective Bidder.

SECTION 3: INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

Bids are firm offers for a period of 180 calendar days from Closing.

3.2 BID SUBMISSION; MODIFICATION; WITHDRAWL; LATE BIDS; OPENING

3.2.1 BID DELIVERY

https://oregonbuys.gov/ mailto:support.oregonbuys@das.oregon.gov

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Bids are to be submitted electronically through OregonBuys at: https://oregonbuys.gov/bso/ Detailed instructions on how to submit a Bid can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Bids submitted via hand delivery, email, fax, or postal mail will not be accepted.

3.2.2 BID MODIFICATION

It is the responsibility of the Bidder to ensure modified Bids are received before the Closing date and time. Bids may be modified in OregonBuys until the Closing/Opening of Bids date and time located in Section 1.3 Schedule of Events.

3.2.3 BID WITHDRAWAL

If a Bidder wishes to withdraw its Bid, the Bidder must withdraw its Bid prior to Closing date and time. The Bidder must withdraw their bid in OregonBuys before the Closing/Opening of Bids date and time located in Section 1.3 Schedule of Events.

3.2.4 LATE BIDS

Late bids, bids that are received in Oregon Buys after the Closing/Opening of Bids date and time located in Section 1.3 Schedule of Events will NOT be accepted or reviewed. Late Bids will not be returned to the respective Bidder.

3.3 BID REQUIREMENTS (PASS/FAIL)

Bids will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this Section 3.3 and its subsections MAY be considered nonresponsive.

Agency has the right to determine if Bids substantially meet the requirements of this ITB.

3.3.1 CLOSING

Bids must be received by the Closing date and time listed in Section 1.3 Schedule to be considered.

3.3.2 REQUIRED FORMS

Bidder must submit the following forms:

• Attachment B – Bid Cover Sheet

• Attachment C – Bid Price Sheet

• Attachment D – Reference Check Form

• Attachment E – Responsibility Inquiry

• Attachment F – Certified Disadvantaged Business Outreach Plan

3.3.3 AUTHORIZED SIGNATURE

The Bid must be signed by person(s) legally authorized to bind the Bidder to the Bid and the Contract resulting from this ITB. Upon request by Agency, any representative submitting a Bid on behalf of the Bidder shall provide a current document certifying the representative’s authority to bind the Bidder. Upon request of Agency, Bidder shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the Bid to execute agreements on behalf of the entity.

3.3.4 REFERENCES

Bidder must provide three (3) references from similar projects performed for any clients within the last five (5) years. Information provided must include:

https://oregonbuys.gov/bso/ https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

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• Reference name, telephone number, email and mailing address;

• Description of services or products provided;

• Service or product delivery starting and ending dates; and

• Reference representative name, telephone number, and email address.

SECTION 4: BID REVIEW METHODOLOGY

4.1 RESPONSIVENESS DETERMINATION

A Bid received prior to Closing will be reviewed to determine if it is Responsive to all ITB requirements including compliance with Bids Requirements section. If the Bid is unclear, the SPC may request clarification from Bidder. However, clarifications may not be used to rehabilitate a non-Responsive Bid. If the SPC finds the Bid non-Responsive, the Bid may be rejected, however, Agency may waive mistakes in accordance with OAR 125-247-0470.

4.2 RESPONSIBILITY DETERMINATION

Agency will determine if an apparent successful Bidder is Responsible prior to award and execution of the Contract. Bidder(s) shall submit a signed Responsibility Inquiry form, Attachment E, with Bid.

At any time prior to award, Agency may reject a Bidder found to be not Responsible.

4.3 COST COMPARISON

If the ITB authorizes the award of multiple Contracts, Agency shall award the Contract to the Responsible Bidders whose Bids substantially comply with the requirements and criteria set forth in the ITB.

4.4 MINIMUM QUALIFICATIONS (PASS/FAIL)

Bidder must have at least 5 years of experience providing vehicle modification services.

4.5 REFERENCES

Agency may check to determine if references provided are supportive of the Bidder’s ability to comply with the requirements of this ITB. Failure to provide complete and accurate information in a Bid may be cause for rejection.

Agency may conduct other reference checks with persons whose names have not been provided by Bidder, but whom Agency has knowledge. Agency may use references to obtain additional information, break ties, or verify any information needed.

4.6 PREFERENCES

4.6.1 RECIPROCAL PREFERENCE

For bid calculation purposes per OAR 125-246-0310, Agency shall add a percent increase to each out-of-state Bidder’s Bid price that is equal to the percent preference, if any, given to a Resident Bidder in the Bidder's state.

https://www.naspo.org/reciprocity1

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4.6.2 RECYCLED MATERIALS

In comparing Goods from two or more Bidders, if at least one Bidder offers Goods manufactured with Recycled Materials, and at least one Bidder does not, Agency will select the Bidder offering Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the price of the Goods according to any applicable reciprocal preference.

4.6.3 PUBLIC PRINTING

Agency shall, for the purpose of evaluating Bids, apply the public printing preference set forth in ORS 282.210.

4.6.4 TIEBREAKERS

Oregon Supplies: If Agency receives Bids identical in price, fitness, availability and quality and chooses to award a Contract, Agency shall award the Contract in accordance with the procedures outlined in OAR 125-246-0300.

4.7 METHOD OF AWARD

4.7.1 MULTIPLE AWARDS

If awarded, Agency will award contract(s) based on bids on a per-van basis. Each bidder will submit a bid for a standard van, consisting of an itemized budget for each requested feature or part listed in 1.2.1 Services to be provided. Each District will have the opportunity to choose which features or parts they want included in their final build, based on their needs and total project budget. The bidder with the lowest cost for each build as chosen by the Districts will be awarded the contract for that district’s van.

SECTION 5: INTENT TO AWARD

5.1 INTENT TO AWARD NOTIFICATION

After a final selection is made, Agency may issue a notice of Intent to Award on OregonBuys. Bid files are public records and available for review at Agency by appointment.

5.2 PAY EQUITY

If selected for award and as applicable, Bidder shall submit to Agency a true and correct copy of an unexpired Pay Equity Compliance Certificate issued to the Bidder by the Oregon Department of Administrative Services. See https://www.oregon.gov/das/Procurement/Pages/Supplier.aspx for requirements.

ORS 279B.110(2)(f) requires that Bidder provide this prior to execution of the Contract.

As required by ORS 279B.235, Contractor shall comply with ORS 652.220 and shall not discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character, the performance of which requires comparable skills, or pay any employee at a rate less than another for comparable work, based on an employee’s membership in a protected class.

https://www.oregon.gov/das/Procurement/Pages/Supplier.aspx

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Contractor must comply with ORS 652.220 as amended and shall not unlawfully discriminate against any of Contractor’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age. Contractor’s compliance with this section constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles Agency to terminate this Contract for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

5.3 NONDISCRIMINATION IN EMPLOYMENT

As a condition of receiving the award of a Contract under this ITB, Bidder must certify, in accordance with ORS 279A.112, it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for, conduct constituting sexual harassment, sexual assault, or unlawful discrimination.

5.4 OTHER REQUIRED INFORMATION

5.4.1 INSURANCE

Prior to Contract execution, successful Bidder(s) selected for award of a Contract shall secure and demonstrate to Agency proof of insurance as required in this ITB. Insurance Requirements are found in Exhibit C of Attachment A.

SECTION 6: CONTRACT EXECUTION

After submission of the required information and insurances identified in this ITB by the successful Bidder(s) and obtaining all requisite approvals required, Agency will proceed with Contract execution.

The Terms and Conditions found in the Sample Contract attached hereto as Attachment A are not negotiable, except as outlined in Section 4.6.1. or as identified in the Sample Contract.

Contractor shall not commence work under the Contract until the Contract has been executed and the Agency has provided the Contractor with the Notice to Proceed.

SECTION 7: ADDITIONAL INFORMATION

7.1 GOVERNMENT BODIES

Under ORS Chapter 190, Agency may enter into an agreement with another government body for the Goods or Services that are the subject of this ITB. Intergovernmental agreements are not subject to the Public Contracting Code. If Agency receives an Offer from a government body, Agency will initially review the Offer according to the same criteria set forth in this ITB. Agency, in

DAS Procurement Services, Version 1.0 – February 20, 2019 Page 15 of 15 its sole discretion, may enter into an ORS Chapter 190 agreement with any government body for the Goods or Services, or any portion thereof and cancel this ITB if it would be in the public interest as determined by Agency.

7.2 OWNERSHIP/PERMISSION TO USE MATERIALS

Bids submitted in response to this ITB become the property of Agency. The submission of a Bid in response to this ITB grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Bid solely for the purpose of evaluating the Bid, awarding a Contract, or as otherwise needed to administer the ITB process, and to fulfill obligations under Oregon Public Records Laws. Bids, including supporting materials, will not be returned to Bidder unless Agency cancels this ITB prior to the Closing identified in Section 1.3.

7.3 COST OF BIDDING

Bidders must pay all costs of bidding including, but not limited to, the cost to prepare and submit Bids, samples and other supporting materials, or to participate in demonstrations, if required by this ITB.

7.4 CANCELLATION AND/OR REJECTION OF BIDS/DAMAGES

Pursuant to ORS 279B.100, Agency may reject any or all Bids in whole or in part, and may cancel this ITB at any time when the rejection or cancellation is in the best interest of the State. Agency, the State, and their officers, employees and agents are not liable to any Bidder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this ITB, or rejection of any or all Bids. Unless Agency cancels this ITB prior to the Closing identified in Section 1.3, all Bids will become part of the public record without obligation to Agency.

7.5 RECYCLED PRODUCTS

Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract services or work set forth in this document and the subsequent Contract. (ORS 279B.055(2)(f), ORS279B.225, and ORS279B.270-279B.280)