Addendum 1~1.pdf
PDF 182 KB Posted
- Attached to
- Mobile Unit Van Modifications
- Solicitation number
- S-10000-00012052
- Issued by
- Marion County, Oregon
About this file
This document is Addendum 1 for Invitation to Bid (ITB) S-10000-00012052 issued by the Oregon Department of Human Services (ODHS) for Mobile Office Van Modifications. The addendum amends the original solicitation to add two new modifications to the van retrofitting project: a bench seat and one external 110VAC outlet. The document provides clarifications on the post-award layout approval process, allowing Program Designated personnel and successful bidders to collaborate on finalizing each district's van layout based on individual needs. The addendum also includes a questions and answers section addressing bidder inquiries about vehicle versatility, potential additional modifications, and bid submission requirements.
The addendum confirms that the ITB is limited to modifications for existing state-owned vehicles and does not allow for purchasing new vehicles. It maintains the original bid timeline, with the due date remaining May 1, 2025, and specifies that minor modifications do not restart the bidding clock. The document includes language that allows for modifications not specifically listed in the original ITB to be purchased after award, providing flexibility for districts' unique requirements. The amendment emphasizes that the state reserves the right to amend the closing/bid opening date if deemed in the best interest of the state, while ensuring that any changes do not create an undue burden on bidders.
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Text version
ITB S-10000-00012052 – Mobile Of�ice Van Modi�ications Addendum 1
Invitation to Bid (ITB) S-10000-00012052 Mobile Office Van Modifications
Addendum 1
Section 1: Purpose The purpose of this Addendum is to Amend the solicitation documents to add 2 (two) new modifications in Section 1.2.1 “Services to be Provided”, subsection a. of the document S- 10000-00012052 ITB (ITB Document) and delete and replace S-10000-00012052 Attachment A Sample Contract (Attachment A), and S-10000-00012052 Attachment C Bid Price Sheet (Attachment C) to include the additional modifications. Bids shall be submitted using the updated Attachment C.
Attachment A also includes a new subsection in Exhibit A, Part 1 “Statement of Work”, section 4. “Delivery and Acceptance” which clarifies the post award layout approval process.
This Addendum also provides answers to questions and requests for clarification received before the due date on May 1, 2025.
Section 2: Modifications
2.1 10000-00012052 ITB is hereby amended to add the following subsections to Section
1.2.1 “Services to be Provided”, Subsection a.:
(21) Bench Seat
(22) One (1) External 110VAC outlet
2.2 S-10000-00012052 Attachment A Sample Contract is deleted and replaced with an updated S-10000-00012052 Attachment A Sample Contract.
2.3 S-10000-00012052 Attachment C Bid Price Sheet is deleted and replaced with an updated S-10000-00012052 Attachment C Bid Price Sheet.
Section 3: Questions and Answers Q: Is there any feedback from previous work, are there any change requests or opportunities to make these better for future districts?
A: Nothing specific, some districts ended up not using their awnings, possibly because of their windy location.
ITB S-10000-00012052 – Mobile Of�ice Van Modi�ications Addendum 1
Q: (From District): We want a van that is versatile, if we fill it up with mobile office furniture it might make it difficult to haul other things. We’d like to be able to approve a mockup.
A: Program Designated people and successful Bidders shall work together to finalize layout of each District’s Van based on each Districts individual need. With this Addendum Attachment A has been updated to clarify that process.
Q: Is the state open to receiving bids for other types of vehicles not mentioned in the
ITB?
A: No, the vehicles listed in the ITB are vehicles that the State already owns and has available for this purpose. It would not within the scope of this ITB to buy new vehicles for this purpose.
Q: (From District): Can we add [other modifications] to the Solicitation?
A: This Amendment adds two (2) additional modifications requested by Districts (See 2.1 above). There is also language that allows for modifications not specifically listed in the ITB to be purchased after award. See Attachment A, Exhibit A, Part 1 “Statement of Work”, Section 3. “Additional Purchases” for more information.
Q: (From District) Would adding modifications to the ITB restart the clock?
A: No, minor additions to listed Modifications in ITB Document Section 1.2.1 “Services to Be Provided” and related changes to Attachment A and C added at the same time or before Answers to Questions and Requests for Clarifications are due do not cause an undue burden on Bidders. ODHS reserves the right to Amend the Closing/Bid Opening date and time if ODHS believes doing so is in the best interest of the State.
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