S-10000-00009881 RFGA.pdf

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STATE OF OREGON

COVER PAGE

Oregon Department of Human Services, Office of Self-Sufficiency Programs – Survivor Investment Partnership is issuing this Request for Grant Applications (RFGA) under OregonBuys Bid Number S-10000-00009881 for

SUVIVOR INVESTMENT PARTNERSHIP

Date of Issue: August 21, 2024

Opening Date and Time: September 24, 2024 at 3:00 PM Pacific Time

Single Point of Contact (SPC): Sharon M. Landis, OPBC

Address: 500 Summer Street NE, E-03

City, State, Zip Salem, Oregon 97301

Phone (office/cell) 971-208-4151

E-mail: sharon.m.landis@odhsoha.oregon.gov

You can get this document in other languages, large print, braille, or a format you prefer free of charge. Contact the SPC at the contact information found above. We accept all relay calls.

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

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TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

1.2 SCHEDULE

1.3 SINGLE POINT OF CONTACT (SPC)

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

2.2 DEFINITION OF TERMS

2.3 OVERVIEW AND PURPOSE

2.4 SCOPE OF ALLOWABLE ACTIVITIES, BUDGET, AND REPORTING

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

3.2 RFGA PROCESS

3.3 ROUND 1 APPLICATION PACKET REQUIREMENTS

3.4 POINT AND SCORE CALCULATIONS

SECTION 4: AWARD AND NEGOTIATION

4.1 AWARD NOTIFICATION PROCESS

4.2 SUCCESSFUL APPLICANT SUBMISSION REQUIREMENTS

4.3 GRANT AGREEMENT NEGOTIATION

SECTION 5: ADDITIONAL INFORMATION

5.1 GOVERNING LAWS AND REGULATIONS

5.2 OWNERSHIP/PERMISSION TO USE MATERIALS

5.3 CANCELLATION OF RFGA; REJECTION OF APPLICATION; NO DAMAGES

5.4 COST OF SUBMITTING AN APPLICATION

LIST OF ATTACHMENTS

ATTACHMENT A - APPLICATION

ATTACHMENT B - SAMPLE GRANT AGREEMENT

ATTACHMENT C - RESPONSIBILITY INQUIRY

ATTACHMENT D - AGENCY’S DISTRICTS MAP

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SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Oregon Department of Human Services, Office of Self-Sufficiency Programs, Survivor Investment Partnership, (“Agency”), is issuing this Request for Grant Application for Survivor Investment Partnership (“SIP”) services.

Senate Bill 5529 (2021 session) Package 130, Survivor Investment Partnership, creates the Survivor Investment Partnership program to provide domestic violence and sexual assault recovery services to survivors with Culturally Specific Organizations. The intention is to expand domestic violence and sexual assault services in a meaningful way and to reach Underserved Populations.

Additional details on the Scope of the goods or services or both to be supported by this grant are included in the Scope of Allowable Activities (Section 2.4).

Agency anticipates awarding one Grant Agreement, in the amount of $566,848 under this RFGA.

The initial term of the Grant Agreement is anticipated to be through June 30, 2025. Agency reserves the option to renew up to a cumulative maximum term of 6 years. Grant Agreement renewal will be contingent upon available funding allocations under the SIP program and would be done through an amendment of the awarded Grant Agreement. (See Attachment E, Agency’s Districts Map).

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time.

All dates listed are subject to change.

Event Date Time

Webinar (See section 3.2.3 for additional information and Zoom link)

September 10, 2024

10:00 AM

Questions / Requests for Clarification Due September 10, 2024 4:00 PM

Answers to Questions / Requests for Clarification Issued (approximately)

Up to three business days after receipt

Opening (Application Due) See RFGA cover page

Application review and evaluation (approximately) September 26, 2024 through October 3, 2024

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Event Date Time

Application Interviews, if needed To be determined

Notice of Award To be determined

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this RFGA is identified on the Cover Page, along with the SPC’s contact information.

Applicant shall direct all communications related to any provision of the RFGA only to the SPC, whether about the technical requirements of the RFGA, contractual requirements, the RFGA process, or any other provision.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

Agency is issuing this RFGA pursuant to its authority under ORS 409.110.

2.2 DEFINITION OF TERMS

2.2.1 General Definitions

Capitalized terms not specifically defined in this document are defined in OAR 125-246- 0110.

2.2.1.1 “Applicant” means any entity who submits an Application in response to this RFGA.

2.2.1.2 “Application” means a response to this RFGA submitted through OregonBuys by the Applicant. Application is used interchangeably with Application Packet.

2.2.1.3 “Grant Agreement” means the agreement, pursuant to which funds are awarded through this RFGA, that the successful Applicant will enter into with Agency, substantially in the form of the sample Grant Agreement (Attachment B).

2.2.1.4 “Recipient” means an entity that has an executed Grant Agreement resulting from an award from this RFGA process.

2.2.1.5 “RFGA” means Request for Grant Application.

2.2.2 Oregon Buys Terminology

2.2.2.1 “Amendment to a Bid” means the same as Addenda to Requests for Applications.

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2.2.2.2 “Bid” or “Bid Solicitation” means the same as Request for Grant Application or RFGA.

2.2.2.3 “Bid Opening Date” or “Opening Date” means the date and time all Applications must be received by.

2.2.2.4 “Quote” means an Applicant’s response to a RFGA. An application is another type of response to a RFGA.

2.2.2.5 “Seller” or “Seller Administrator” means the same as an Applicant.

2.2.2.6 “Vendor” means the same as a prospective Applicant.

2.2.3 Project Specific Definitions

2.2.3.1 “Co-Located Domestic Violence Advocacy Organizations” means existing community-based Domestic Violence and Sexual Assault organizations who are contracted by Agency to house domestic violence advocates in Agency offices. Advocates provide services and supports to Domestic Violence and Sexual Assault Survivors.

2.2.3.2 “Culturally Responsive” means to adapt, honor, and align with the beliefs, practices, culture, and linguistic needs of diverse populations and communities whose members identify as having particular cultural or linguistic affiliations by virtue of their place of birth, ancestry or ethnic origin, religion, preferred language, or language spoken at home. Culturally Responsive services are adapted to the varied and intersecting biological, social, and cultural categories such as gender identity, class, ability, sexual orientation, religion, caste, and other axes of identity.

2.2.3.3 “Culturally Specific Organizations” means organizations, Tribal governments, or other entities that provide Culturally Responsive services for a specific population based on their particular needs and use the languages, structures, and settings familiar to the culture of the specific population to create an environment of belonging and safety in which services are delivered. Culturally specific organizations typically refer to organizations with a majority of members/clients from a particular community. Culturally specific organizations also have a culturally focused organizational identity and environment, a positive track record of successful community engagement, and recognition from the community served as advancing the best interests of that community.

2.2.3.4 “Domestic Violence” or “DV” means a pattern of assaultive, coercive behaviors including physical, sexual, psychological, spiritual, and emotional abuses, as well as economic coercion, that people use against their intimate partners, family members, and/or cohabitants to gain power and control in that relationship. Domestic Violence includes hurting, threatening, or putting someone down or making them afraid. It also includes trying to control them or make them do things against their own volition.

2.2.3.5 “The Nine Tribes of Oregon” means the Nine Federally Recognized

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Tribes, namely, the following Tribes:

1. Burns Paiute Tribe;

2. Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians;

3. Confederated Tribes of Grand Ronde;

4. Confederated Tribes of Siletz Indians;

5. Confederated Tribes of the Umatilla Reservation;

6. Confederated Tribes of Warm Springs;

7. Cow Creek Band of Umpqua Indians;

8. Coquille Indian Tribe; and

9. Klamath Tribes.

The Nine Tribes of Oregon are sovereign nations with their own separate governments and territories. The Tribes have the power to protect the health and safety of their members and govern their land. Each Tribe has its own distinct culture and history.

2.2.3.6 “Underserved Populations”: means populations who face barriers in accessing and using services, and includes populations underserved because of geographic location, religion, sexual orientation, gender identity, underserved racial and ethnic populations, populations underserved because of special needs (such as language barriers, disabilities, immigration status, or age), and any other population determined to be underserved by the Attorney General or by the Secretary of Health and Human Services, as appropriate.

2.2.3.7 “Qualified Victims Services Program” means a nongovernmental, nonprofit, community-based program receiving moneys administered by Agency or the Oregon or United States Department of Justice, or a program administered by a Tribal government, that offers safety planning, counseling, support or advocacy services to victims of domestic violence, sexual assault or stalking, or a sexual assault center, victims advocacy office, women’s center, student affairs center, health center or other program providing safety planning, counseling, support or advocacy services to victims that is on the campus of or affiliated with a two- or four-year post-secondary institution that enrolls one or more students who receive an Oregon Opportunity Grant, in accordance with ORS 40.264.

2.2.3.8 “Sexual Assault” means any touch or act for which consent is not given that is sexual in content or used for sexual gratification or stimulation of the perpetrator(s). The perpetrator(s) may use threat of force, intimidation, force, trickery, coercion, or bribery where an imbalance exists because of size, strength, authority, age, development, or knowledge. Sexual Assault

5923/sml Page 7 of 19 includes, but is not limited to: rape, oral and anal sodomy, exhibitionism, voyeurism, obscene phone calls, sexual pictures, and prostitution.

2.2.3.9 “Survivor” means a person who has suffered from Domestic Violence or Sexual Assault or was harmed as a result of the same. The term “victim” and “Survivor” tend to be used interchangeably. However, Victim Advocates and Victim Service Providers prefer to use the term “Survivor” when working with individuals to help build empowerment and self-esteem in the individual.

2.2.3.10 “Survivor Investment Funds” means flexible funds awarded to organizations for direct support of Survivors, staffing, and other costs.

2.2.4 OregonBuys Terminology

2.2.4.1 An Amendment is a change or addition to a Bid Solicitation. An Amendment to a Bid Solicitation is the same as an Addendum to a Request for Proposals. OregonBuys modifications, if any, to this RFGA will be made by written Amendment(s). Intent to Award notices will be posted as Amendments to the Bid Solicitation.

2.2.4.2 The Attachments described in subsection 4.4 of this RFGA are Attachments in OregonBuys. These Attachments must be downloaded from OregonBuys in addition to this RFGA Document.

2.2.4.3 Bid or Bid Solicitation is the same as Request for Proposals. The Bid Solicitation number S-10000-00008138 is Agency’s Request for Proposals from qualified Vendors to provide project management services.

2.2.4.4 Bid Availability Date is the date and time the Bid Solicitation will be visible in OregonBuys for vendors to respond.

2.2.4.5 Bid Opening Date is the date and time after which vendor Proposals will no longer be accepted in OregonBuys.

2.2.4.6 A Quote is a Vendor’s response to a Bid Solicitation. The Vendor submits a Quote in OregonBuys using the Attachment documents provided by Agency in OregonBuys.

2.2.4.7 As used in OregonBuys, Seller or Seller Administrator may be the same entity as a Vendor, supplier, or the Proposer.

2.2.4.8 Vendor refers to the public or private entity that registers in OregonBuys to respond to Bid Solicitations or view awarded contracts and agreements.

2.2.5 OregonBuys Resources:

2.2.5.1 For Assistance with OregonBuys (Vendor Help Desk):

Email: support.oregonbuys@das.oregon.gov Phone: 1-855-800-5046

2.2.5.2 For information on how to register as a Vendor in OregonBuys:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationQuickSteps.pdf

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2.2.5.3 For guidelines on how to find an open or closed Bid Solicitation in OregonBuys:

https://www.oregon.gov/das/ORBuys/Documents/How%20to%20find%20open%20 or%20closed%20bids.pdf

2.2.5.4 Detailed instructions on how to submit a Proposal (“Quote”) in OregonBuys:

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Form al%20Solicitation%20Response.pdf

2.3 OVERVIEW AND PURPOSE

2.3.1 Agency Overview and Background

Agency is Oregon’s principal agency for helping Oregonians achieve well-being and independence through opportunities that protect, empower, respect choice, and preserve dignity, especially for those who are least able to help themselves.

Agency provides direct services to more than 1 million Oregonians each year. These services provide a key safety net for those in our society who are most vulnerable or who are at a difficult place in their life.

Vision: Safety, health, and independence for all Oregonians.

Mission: To help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice, and preserve dignity.

Goals:

• People are safe and living as independently as possible.

• People are able to support themselves and their families through stable living wage employment.

• Children and youth are safe, well and connected to their families, communities, and cultural identities.

• Choices made by seniors and people with disabilities about their own lives are honored.

• Partners, clients, and stakeholders are actively engaged in a variety of collaborative and meaningful ways.

• Culturally Specific and Responsive services are provided by highly qualified and diverse staff.

• The department is committed to equal access, service excellence and equity for all Oregonians.

2.3.2 Project Overview and Background

SIP is a partnership with the Agency, The Nine Tribes of Oregon, Culturally Specific Organizations, and Co-Located Domestic Violence Advocacy Organizations in alignment with the Governor’s Domestic Violence vision for 21-23, to provide services and financial assistance to Domestic Violence and Sexual Assault Survivors. The intent of the partnership is to increase the accessibility of advocacy services and meaningful financial support to survivors of Domestic Violence and Sexual Assault (DVSA) for Tribal communities, culturally specific communities, individuals with and without children, and vulnerable populations.

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There will be three means for distributing SIP funds: individual intergovernmental agreements with each of the Nine Tribes of Oregon, Survivor Investment Funds awarded to Co-Located Domestic Violence Advocacy Organizations for direct services through amendments to the existing contracts, and grant awarded pursuant to this RFGA.

2.3.3 Purpose

Agency will disburse SIP Funds to Culturally Responsive DVSA Programs in an awarded grant for staffing, support service, administrative, and other costs to provide Culturally Relevant DVSA services to Survivors in Underserved Populations and have autonomy on how these funds will be used. The successful Applicant will support Survivors and understand the cultural context of Survivors.

2.4 SCOPE OF ALLOWABLE ACTIVITIES, BUDGET, AND REPORTING

The entity applying is referred to as an Applicant in this RFGA. After execution of a Grant Agreement, the Applicant will be designated as a Recipient. Recipient allowable activities are described in this subsection 2.4 “Scope of Allowable Activities, Budget, and Reporting” and in Attachment B “Sample Grant Agreement”.

2.4.1 Allowable Grant Activities and Desired Outcomes

SIP funds are General Funds which allow for flexibility and autonomy on how the Recipients provide services and assistance that best meet the needs of each DVSA Survivor they assist. The fund will be used to support staffing for DVSA Survivor services and to offer financial assistance to vulnerable populations for resources including but not limited to housing, legal fees, immigration fees, penalties, lock changes, cameras, rental assistance, moving costs, plane tickets, license fees, housing application, emergency hotel, etc.

Additionally, the funds will be used to support the following outcomes:

2.4.1.1 Increased access to confidential advocacy services

2.4.1.2 Increased capacity to provide Culturally Relevant DVSA services

2.4.1.3 Access to Survivor Investment Dollars for survivors of DVSA throughout Oregon

2.4.1.4 Culturally responsive DV services expanded statewide

2.4.1.5 Historically Underserved Populations that experience violence at a disproportionate rate will be positively impacted by the program

2.4.1.6 Services will help Survivors to attain self-sufficiency and may prevent the need to return to an abusive situation

2.4.1.7 The program will help children maintain safety

2.4.2 Budget

Disbursement of funds will be made in one lump-sum payment up to the amount of $566,848 to be used according to the following budget in Table 1:

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Table 1

Costs Annual Biennium

Two Full-time Equivalent (FTE) $166,720* $333,440*

Administrative Costs $33,344* $66,688*

Survivor Investment Funds (Direct Services)

$62,520** $125,040**

Other Costs (training, travel, etc.) $20,840* $41,680*

Total $283,424 $566,848

* Maximum amount allowed per cost category. Amount not required.

** Amount of cost category may not be decreased. It can be increased, provided that the total costs of all categories shall still not exceed $283,424 per year and $566,848 per biennium.

The initial disbursement may be used for startup or infrastructure costs and is expected to be spent by the Applicant by June 30, 2025, but may be extended to December 31, 2025 by mutual agreement between the Agency and Applicant provided that the Applicant has submitted, and Agency approves, a plan to account for spending down the remaining funds in a manner consistent with the Grant Agreement.

2.4.3 Reporting

2.4.3.1 Agency will negotiate with the successful Applicant’s specific data categories to be developed upon execution of the Grant Agreement. Data categories may include, but are not limited to:

• Number of survivors by age range;

• Number of survivors without dependents under 18;

• Number of survivors self-identified by race/identity; and

• Types of services/supports received by Survivor.

2.4.3.2 The successful Applicant will provide aggregate data so the Agency can determine how funds were used, how many people were served on a quarterly basis, due each October, January, April, and July of every year.

2.4.3.3 The successful Applicant will submit a qualitative summary that describes the impact the SIP funds have made on the communities and populations being served by the successful Applicants on a quarterly basis, due each October, January, April, and July of every year.

2.4.3.4 The successful Applicant will submit an expenditure report on a quarterly basis, due each October, January, April, and July of every year.

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2.4.3.5 The successful Applicants will keep reporting of SIP funds separate from other funding streams received from the Agency.

SECTION 3: PROCUREMENT REQUIREMENTS

3.1 MINIMUM QUALIFICATIONS

To be considered for evaluation, an Application must demonstrate how the Applicant meets all requirements of this section:

3.1.1 Must not already be a Grantee of SIP funds.

3.1.2 Must be a 501c3 Oregon Nonprofit providing DSVA services to Survivors in Oregon, relocating to Oregon, or relocating out of Oregon.

3.1.3 Must be a Culturally Responsive / Culturally Specific Organization not currently contracted with the Agency to provide DVSA services, or

• Must be a current Domestic Violence Sexual Assault Organization contracted with Agency looking to use these funds to expand services for an identified culturally specific population, or

• Must be a Qualified Victims Services Program, with Certified Advocates per

ORS 40.264.

3.2 RFGA PROCESS

3.2.1 Public Notice

This RFGA, including all Amendments and attachments, are published in the Oregon Buys Public Procurement system at https://oregonbuys.gov/bso/. RFGA documents will not be mailed to prospective Applicants.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Applicant is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFGA by this reference.

If Applicant has technical difficulties in accessing or using the OregonBuys e-procurement system, Applicant may contact the supplier help desk for assistance at support.oregonbuys@das.oregon.gov or call 1-855-800-5046.

3.2.2 Questions / Requests for Clarification

All inquiries, whether relating to the RFGA process, administration, deadline or method of award, or to the intent or technical aspects of the RFGA must:

• Be emailed to the SPC;

• Reference the OregonBuys bid number S-10000-00009881;

• Identify Applicant’s name and contact information;

• Be sent by an authorized representative;

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• Refer to the specific area of the RFGA being questioned (i.e. page, section, and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule.

3.2.3 Webinar

An Amendment will be posted on OregonBuys to provide the Webinar information when available. Prospective Applicants’ participation in this webinar is highly encouraged but not mandatory.

The purpose of the webinar is to:

• Provide an overview of the program;

• Explain the Grant Application process; and

• Answer any questions Applicants may have related to the project or the Grant Application process.

Statements made at the Webinar are not binding upon Agency. Applicants may be asked to submit questions in writing.

Interpretation services will be provided upon request. Submit requests to the RFGA SPC listed on page 1.

Interested parties may participate in the Webinar by:

Copying and pasting into your browser the link, to be directed to the Zoom Meeting. It is highly encouraged that interested parties try this link no later than 10 am on September 9, 2024, in advance of the Pre-Proposal Conference, to ensure your computer can access the meeting. If access cannot be achieved from your computer, please contact the SPC listed on page 1, for further support. If contact is made with less than 24-hours’ notice, the SPC may not be available to provide technical assistance.

Join ZoomGov Meeting https://www.zoomgov.com/j/1611954636?pwd=qq0rEsic6qzESLYbCyD9ganDb pt1C1.1

Meeting ID: 161 195 4636 Passcode: 209672

One tap mobile +16692545252,,1611954636# US (San Jose) +16468287666,,1611954636# US (New York)

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Join by H.323

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Meeting ID: 161 195 4636 Passcode: 209672

3.2.4 Application Submission

Applicant is solely responsible for ensuring its Application is received by the SPC in accordance with the RFGA requirements before the Opening Date. Agency is not responsible for any transmission errors or delays or mistaken delivery. Applications submitted by any means not authorized may be rejected.

OregonBuys Electronic Response. Applicant should submit its Application Packet electronically through OregonBuys. Applicant should follow the procedures outlined in detailed instructions on how to submit an Application can be found at https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal% 20Solicitation%20Response.pdf.

Applicant shall submit one completed copy of its Application (Attachment A - Application) bearing the Applicant’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx).

3.2.5 Application Modification or Withdrawal

3.2.5.1 Modifications: Applicant may modify its Application Packet through OregonBuys prior to Application Packet acceptance by Agency. Applicant should also email the SPC that they intend to modify an Application they have already submitted in OregonBuys.

3.2.5.2 Withdrawals: Applicant may withdraw its Application Packet prior to acceptance by Agency through OregonBuys. Applicant should also email the SPC that they intend to withdraw their Application Packet from consideration.

3.2.6 Application Opening Date

Application Opening Date is referred to in OregonBuys as Bid Opening Date.

Application Packet must be received by the SPC on or before the Bid Opening Date. All Application modifications or withdrawals must be completed prior to the Bid Opening Date.

Applications received after the Bid Opening Date are considered LATE and will NOT be accepted for evaluation.

3.2.7 Application Rejection

Agency may reject an Application for any of the following reasons or any other reason permitted by applicable law:

• Applicant fails to substantially comply with all prescribed RFGA procedures and requirements, including but not limited to the requirement that Applicant’s authorized representative sign the Application.

• Applicant fails to meet the requirements of this RFGA.

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• Applicant has undisclosed liquidated and delinquent debt owed to the State of Oregon or any of its agencies, boards, commissions, departments, or divisions.

• Applicant makes any contact regarding this RFGA with State representatives such as State employees or officials other than the SPC or those the SPC authorizes, or inappropriate contact with the SPC.

• Applicant attempts to inappropriately influence a member of the Evaluation Committee.

• Applicant conditions the Application on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not expressly authorized for negotiation in the RFGA.

3.2.8 Opening of Applications

There will be no public Opening of Applications. Except as otherwise required by applicable law, Applications received will not be available for inspection until after the evaluation process has been completed and the Notice Award is issued. However, Agency will record and make available the identity of all Applicants after Opening.

3.3 ROUND 1 APPLICATION PACKET REQUIREMENTS

3.3.1 Application Packet Submission

The Applicant shall complete and submit the Survivor Investment Partnership Application Packet (Attachment A) electronically through OregonBuys (See Section

3.2.4 Application Submission). Incomplete applications may be considered non- Responsive to this RFGA and will not be considered further.

3.3.2 Responsiveness and Responsibility Determination

3.3.2.1 Responsiveness determination

An application received prior to Bid Opening will be reviewed to determine if it is Responsive to all RFGA requirements including compliance with Section 3.1 (Minimum Qualifications) and Section 3.2 (Minimum Submission Requirements). If the Application is unclear, the SPC may request clarification from Applicant. However, clarifications may not be used to rehabilitate a non-Responsive Application. If the SPC finds the Application non-Responsive, the Application may be rejected; however, Agency may waive mistakes.

3.3.3 Evaluation Criteria

3.3.3.1 Each Application meeting all Responsiveness requirements will be independently evaluated by an Evaluation Committee to determine if the Applicant is qualified to provide services. The Evaluation Committee members may change, and the Agency may have additional or fewer panel members.

3.3.3.2 Each Applicant will receive notification regarding the status of their Application. If the Application qualifies and there is no competition, a Grant Agreement will be awarded.

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3.3.3.3 Scoring Metrics

SCORE EXPLANATION

10 OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Applicant provides insight into its expertise, knowledge, and understanding of the subject matter.

6 - 9 VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

5 ADEQUATE – Response meets all requirements in an adequate manner. Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Applicant.

1 - 4 FAIR – Applicant meets minimum requirements but does not demonstrate sufficient knowledge of the subject matter.

0 RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFGA. Applicant has not demonstrated knowledge of the subject matter.

Evaluators will assign a score for each evaluation criterion listed below up to the maximum points available as specified in Section 3.4. (Point and Score Calculations).

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of an Application. A response to a clarification request may only clarify or explain portions of the already submitted Application and may not contain new information not included in the original Application.

3.3.3.4 Evaluators will assign a score for each evaluation criterion as detailed below:

3.3.3.4.1 Criterion 1

Does the Application demonstrate the Applicant’s ability to improve, expand, or implement services to Survivors of DVSA.

3.3.3.4.2 Criterion 2

Does the Application demonstrate how the Applicant will work with the specific population they have identified to assist with SIP funds?

3.3.3.4.3 Criterion 3

Does the Application demonstrate the Applicant’s ability to provide Culturally Responsive services to DVSA Survivors, including outreach?

3.3.3.4.4 Criterion 4

Does the Application address how the Applicant’s services will help Survivors of DVSA attain self-sufficiency and prevent them from

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3.3.3.4.5 Criterion 5

Does the Application demonstrate the Applicant’s plan to spend the requested funding by June 30, 2025?

3.3.3.4.6 Criterion 6

Does the Application demonstrate the Applicant’s ability to collect and disseminate aggregate data needed for reconciliation of SIP funds?

3.4 POINT AND SCORE CALCULATIONS

Scores are the values (0 through 10) assigned by each evaluator.

Points are the total possible for each criterion as listed in the table below.

POINTS POSSIBLE

Total Points for Each

Criterion

Weight Total

Score

Criterion 1 Does the Application demonstrate the Applicant’s ability to improve, expand, or implement services to Survivors of DVSA?

10 3 30

Criterion 2

Does the Application demonstrate how the Applicant will work with the specific population they have identified to assist with Survivor Investment Partnership funds?

10 2 20

Criterion 3 Does the Application demonstrate the Applicant’s ability to provide Culturally Responsive services to Survivors of DVSA, including outreach?

10 2 20

Criterion 4

Does the Application address how the Applicant’s services will help Survivors of DVSA attain self-sufficiency and prevent them from returning to an abusive situation?

10 2 20

Criterion 5

Does the Application demonstrate the Applicant’s plan to spend the requested funding by the end of June 30, 2025?

10 1 10

Criterion 6 Does the Application demonstrate the Applicant’s ability to collect and disseminate aggregate data needed for reconciliation of SIP funds?

10 1 10

TOTAL POSSIBLE: 70 N/A 110

The review panel will assign the total criterion points, the total criterion points will be multiplied by the weight for the total points possible. All total points possible will be added together for the final total score, up to a maximum of 110 points. Applicant must have a

5923/sml Page 17 of 19 minimum total score of 70 points, to qualify and be awarded a Grant Agreement.

Agency reserves the right to Round 2 Applicant interviews. Interviews may be in person at a location determined by Agency; however, Agency may elect to conduct interviews via teleconference or videoconference. Further details will be included with Notice of Round 2 Interviews, to be posted in OregonBuys. The notice will include the scoring and ranking for Applicant Interviews.

Notwithstanding the above, if Agency receives only one Application, Agency may dispense with the evaluation process and proceed to an interview or proceed with Grant Agreement negotiations and award.

SECTION 4: AWARD AND NEGOTIATION

4.1 AWARD NOTIFICATION PROCESS

4.1.1 Award Consideration

Agency, if it awards a Grant Agreement, will award a Grant Agreement to a qualified Applicant. If Agency must move to Round 2, then the highest-ranking Responsible Applicant(s) based upon the scoring methodology and process to be described in an Amendment to this RFGA.

4.1.2 Award Notice

Agency will notify all Applicants in writing whether the Agency will award a Grant Agreement to an Applicant, subject to successful negotiation of any negotiable provisions.

4.2 SUCCESSFUL APPLICANT SUBMISSION REQUIREMENTS

Applicant(s) who are selected for a Grant Agreement award under this RFGA will be required to submit additional information and comply with the following:

4.2.1 Insurance

Applicant shall secure and demonstrate to Agency proof of insurance as required in this RFGA or as negotiated, prior to Grant Agreement being signed by all parties. Insurance Requirements are found in Exhibit C of Attachment B.

4.2.2 Taxpayer Identification Number

Applicant shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by Agency or when the backup withholding status or any other relevant information of Applicant has changed since the last submitted W-9 form, if any.

4.2.3 Business Registry

If selected for award, Applicant shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Grant Agreement. Visit http://sos.oregon.gov/business/pages/register.aspx for Oregon Business Registry

5923/sml Page 18 of 19 information.

4.2.4 Responsibility Inquiry

Applicant shall be required to complete and submit Attachment C — Responsibility Inquiry, within five business days after receiving the Award Notice.

4.3 GRANT AGREEMENT NEGOTIATION

4.3.1 Negotiation

After selection of a successful Applicant, Agency may enter into Grant Agreement negotiations with the successful Applicant. By submitting an application, Applicant agrees to comply with the requirements of the RFGA, including the terms and conditions of the Sample Grant Agreement (Attachment B), with the exception of those terms listed below for negotiation.

Applicant shall review the attached Sample Grant Agreement and note exceptions.

Applicant must submit those exceptions to Agency during the Questions / Requests for Clarification period set forth in Section 1.2. If Agency agrees to make any requested changes to the Sample Grant Agreement, Agency will issue an Amendment to notify Applicants of such changes. Unless Agency issues an Amendment modifying any of the terms and conditions, Agency intends to enter into a Grant Agreement with the successful Applicant substantially in the form set forth in Sample Grant Agreement (Attachment B).

Following the selection of the successful Applicant(s), Agency may agree to negotiate changes to the negotiable provisions of the Sample Grant Agreement listed below.

However, Agency is not required to make any changes and many provisions cannot be changed. Applicant is cautioned that the State of Oregon believes modifications to the standard provisions constitute increased risk and increased cost to the State.

Any subsequent negotiated changes are subject to prior approval of the Oregon Department of Justice.

Agency is willing to negotiate all items, except those listed below:

• Choice of law

• Choice of venue

• Constitutional requirements

• Requirements of applicable federal and State law

• Requirement of Commercial General Liability Insurance

In the event that the parties have not reached mutually agreeable terms within 60 calendar days, Agency may terminate Negotiations and commence Negotiations with the next highest-ranking Applicant.

SECTION 5: ADDITIONAL INFORMATION

5.1 GOVERNING LAWS AND REGULATIONS

This RFGA is governed by and shall be construed and enforced in accordance with the laws of the State of Oregon. Venue for any judicial action relating to this RFGA, evaluation and award is

5923/sml Page 19 of 19 the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section 5.1 be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, to or from any claim or consent to the jurisdiction of any court.

5.2 OWNERSHIP/PERMISSION TO USE MATERIALS

Except as otherwise provided by applicable law, all Applications are public records and are subject to public inspection after Agency issues the Notice of Intent to Award. Application of the Oregon Public Records Law will determine whether any information is exempt from disclosure.

All Applications submitted in response to this RFGA become the Property of Agency. By submitting an application in response to this RFGA, Applicant grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Application solely for the purpose of evaluating the Application, negotiating a Grant Agreement, if awarded to Applicant, or as otherwise needed to administer the RFGA process, and to fulfill obligations under Oregon Public Records Law (ORS

192.311 through 192.478) or other applicable law. Applications, including supporting materials, will not be returned to Applicant, except in the case of Applications that were submitted late and rejected by Agency.

5.3 CANCELLATION OF RFGA; REJECTION OF APPLICATION; NO DAMAGES.

Agency may reject any or all Applications in-whole or in-part, or may cancel this RFGA at any time when the rejection or cancellation is in the best interest of the State or Agency, as determined by Agency. Neither the State nor any State agency is liable to any Applicant for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the RFGA or a Grant Agreement award, or the rejection of any Application.

5.4 COST OF SUBMITTING AN APPLICATION

Applicant shall pay all costs incurred in connection with its Application, including, but not limited to, the costs to prepare and submit the Application, costs of samples and other supporting materials, costs to participate in demonstrations, and costs associated with protests.