Rx_RFP_Announcement.pdf
PDF 197 KB Posted
- Attached to
- Medical/Rx
- Solicitation number
- 25598-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This is a Competitive Solicitation Announcement issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for comprehensive medical benefits and prescription drug services. The procurement, identified as RFP 25598-DST, seeks quotes for medical coverage including behavioral health and pharmacy services for approximately 24,328 eligible employees, comprising 18,601 active employees under age 65, 476 pre-65 and post-65 retirees, 44 COBRA participants, and surviving spouses, with current enrollment totaling 19,121 participants as of August 2025. HCPS is offering respondents four proposal structure options: self-funded Administrative Services Only (ASO) with pharmacy carved in or out, or self-funded Third-Party Administrator (TPA) with pharmacy carved in or out. Proposers intending to submit proposals for carved-in pharmacy options (options 1 and 3) must complete pre-qualification requirements. The last day for technical questions is November 20, 2025, at 12:00 PM, with proposals due on December 12, 2025, at 12:00 PM EST through VendorLink. The contract will be effective January 1, 2027. HCPS is transitioning from a fully insured arrangement with Aetna through December 31, 2025, to a self-funded program under Aetna beginning January 1, 2026, with three new medical plans launching in 2026.
Respondents must complete required attachments including the Medical/Rx Read Me First & RFP Instructions and Rx Minimum Requirements, submitting Rx-only pre-qualification documentation to contractsupport@hcps.net by November 11, 2025, at 5:00 PM EST. All vendors must have a current vendor application on file with VendorLink and comply with federal certifications and Appendix II to 2 CFR Part 200. Minimum requirements for pharmacy benefit management vendors include at least five years of experience in Florida, registration with the Florida Office of Insurance Regulation, and network accessibility of 95 percent or greater. The primary objective is claims cost mitigation, with HCPS historically paying approximately 91 percent of medical premiums. All solicitations and supporting documents are posted on VendorLink, and interested parties must monitor this platform for updates and addenda. Failure to file a protest within the time prescribed in Florida Statutes Section 120.57(3) constitutes a waiver of proceedings under Chapter 120, Florida Statutes.
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Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • Procurement Services (813) 272-4327 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
PROCUREMENT SERVICES DEPARTMENT
COMPETITIVE SOLICITATION ANNOUNCEMENT
25598-RFP-DST MEDICAL/RX
November 4, 2025
Hillsborough County Public Schools, on behalf of The School Board of Hillsborough County, principally located in Tampa, FL, will request quotes for medical benefits, including behavioral health and pharmacy, for its active employees, under age 65, retirees, Medicare-eligible retirees, and COBRA participants, effective on January 1, 2027. The total number of eligible employees is approximately 24,328, of which 78.5% are currently enrolled in Medical/Rx coverage. As of August 2025, enrollment includes 18,601 active employees, 44 COBRA participants, and 476 pre-65/post-65 retirees, as well as surviving spouses, for a total enrollment of 19,121.
HCPS is fully insured through Aetna until December 31, 2025, but will transition to a self-funded program under Aetna, effective January 1, 2026. In 2026, HCPS will transition to three new medical plans (more details below). HCPS is providing several structures for respondents to choose from as they consider the best solution to propose for HCPS. The goal of any response is to help the District achieve its goal of claims cost mitigation. HCPS leaves it to each respondent's discretion on which option to propose:
1. Self-Funded ASO option with Rx carved in;
2. Self-Funded ASO option with Rx carved out;
3. Self-Funded TPA option with Rx carved in;
4. Self-Funded TPA option with Rx carved out.
The proposer who intends to submit a proposal for either of the above options 1 and 3 (Rx carved in) must be pre-qualified to submit a proposal. Please complete the following required attachments:
• Attachment A – Medical/Rx Read Me First & RFP Instructions – uploaded in Vendorlink
• Attachment C – Rx Minimum Requirements – uploaded in Vendorlink
Email your completed attachments to contractsupport@hcps.net no later than November 11, 2025 at 5:00 pm EST.
Enter in the email subject line “Response to 25598-RFP-DST Rx Only,”
HCPS may post additional information via Vendorlink.
All required documents for the Medical and Rx RFPs must be submitted through Vendorlink.
Important Dates:
LAST DAY FOR TECHNICAL QUESTIONS
Thursday, November 20, 2025, at 12:00 PM
PROPOSAL DUE DATE AND TIME
Friday, December 12, 2025, at 12:00:00 PM
VendorLink (www.myvendorlink.com). HCPS will post all solicitations and supporting documents on VendorLink. It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates. Each proposer must have a current vendor application on file with VendorLink to conduct business, receive updates and addenda, and ask questions under any HCPS solicitation. HCPS may disqualify a proposer for failure to comply with this condition.
mailto:contractsupport@hcps.net
Notice. Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
[INTENTIONALLY BLANK.]
| PROCUREMENT SERVICES DEPARTMENT |
| competitive Solicitation ANNOUNCEMENT |
| 25598-RFP-DST Medical/Rx |
File details come from the government source that posted it. Updated .