Rx_RFP_Announcement.pdf
PDF 197 KB Posted
- Attached to
- Medical/Rx
- Solicitation number
- 25598-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This is a Competitive Solicitation Announcement from Hillsborough County Public Schools (HCPS) in Tampa, Florida, for medical benefits and pharmacy services. HCPS seeks proposals for comprehensive medical coverage, including behavioral health and prescription drug services, for approximately 24,328 eligible employees, with current enrollment of 19,121 participants as of August 2025. The covered population includes active employees under age 65, retirees, Medicare-eligible retirees, COBRA participants, and surviving spouses. HCPS is offering respondents four flexible proposal structures: self-funded Administrative Services Only (ASO) with pharmacy carved in or out, or self-funded Third-Party Administrator (TPA) with pharmacy carved in or out. Proposers intending to submit ASO or TPA options with pharmacy carved in must be pre-qualified. The last day for submitting technical questions is November 20, 2025, at 12:00 PM, with proposals due December 12, 2025, at 12:00 PM through VendorLink. The contract is effective January 1, 2027, and represents HCPS's transition from a fully insured Aetna model through December 31, 2025, to a self-funded program under Aetna beginning January 1, 2026, with three new medical plans implemented in 2026.
Pre-qualified pharmacy benefit management vendors must have a minimum of five years of experience in Florida, be registered with the Florida Office of Insurance Regulation, and maintain network accessibility of 95% or more. Vendors must complete vendor registration through VendorLink, federal certifications, and comply with Appendix II to 2 CFR Part 200 for federally funded procurement standards. HCPS currently pays approximately 91% of medical premiums, with the incumbent Aon Consulting receiving $3.62 per employee per month in medical commissions, capped at $825,000 annually. The primary procurement objective is claims cost mitigation. All required documents must be submitted through VendorLink, and HCPS reserves the right to post additional information and updates through this platform throughout the solicitation process.
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Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • Procurement Services (813) 272-4327 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
PROCUREMENT SERVICES DEPARTMENT
COMPETITIVE SOLICITATION ANNOUNCEMENT
25598-RFP-DST MEDICAL/RX
November 4, 2025
Hillsborough County Public Schools, on behalf of The School Board of Hillsborough County, principally located in Tampa, FL, will request quotes for medical benefits, including behavioral health and pharmacy, for its active employees, under age 65, retirees, Medicare-eligible retirees, and COBRA participants, effective on January 1, 2027. The total number of eligible employees is approximately 24,328, of which 78.5% are currently enrolled in Medical/Rx coverage. As of August 2025, enrollment includes 18,601 active employees, 44 COBRA participants, and 476 pre-65/post-65 retirees, as well as surviving spouses, for a total enrollment of 19,121.
HCPS is fully insured through Aetna until December 31, 2025, but will transition to a self-funded program under Aetna, effective January 1, 2026. In 2026, HCPS will transition to three new medical plans (more details below). HCPS is providing several structures for respondents to choose from as they consider the best solution to propose for HCPS. The goal of any response is to help the District achieve its goal of claims cost mitigation. HCPS leaves it to each respondent's discretion on which option to propose:
1. Self-Funded ASO option with Rx carved in;
2. Self-Funded ASO option with Rx carved out;
3. Self-Funded TPA option with Rx carved in;
4. Self-Funded TPA option with Rx carved out.
The proposer who intends to submit a proposal for either of the above options 1 and 3 (Rx carved in) must be pre-qualified to submit a proposal. Please complete the following required attachments:
• Attachment A – Medical/Rx Read Me First & RFP Instructions – uploaded in Vendorlink
• Attachment C – Rx Minimum Requirements – uploaded in Vendorlink
Email your completed attachments to contractsupport@hcps.net no later than November 11, 2025 at 5:00 pm EST.
Enter in the email subject line “Response to 25598-RFP-DST Rx Only,”
HCPS may post additional information via Vendorlink.
All required documents for the Medical and Rx RFPs must be submitted through Vendorlink.
Important Dates:
LAST DAY FOR TECHNICAL QUESTIONS
Thursday, November 20, 2025, at 12:00 PM
PROPOSAL DUE DATE AND TIME
Friday, December 12, 2025, at 12:00:00 PM
VendorLink (www.myvendorlink.com). HCPS will post all solicitations and supporting documents on VendorLink. It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates. Each proposer must have a current vendor application on file with VendorLink to conduct business, receive updates and addenda, and ask questions under any HCPS solicitation. HCPS may disqualify a proposer for failure to comply with this condition.
mailto:contractsupport@hcps.net
Notice. Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
[INTENTIONALLY BLANK.]
| PROCUREMENT SERVICES DEPARTMENT |
| competitive Solicitation ANNOUNCEMENT |
| 25598-RFP-DST Medical/Rx |
File details come from the government source that posted it. Updated .