Running_Reelfoot_Bayou_Drawing_Request_Memo.pdf

This is a procurement memorandum from the Tennessee Central Procurement Office regarding an Invitation to Bid (ITB #32701-13862) issued jointly by the West Tennessee River Basin Authority (WTRBA) and the Tennessee Department of Environment and Conservation for stream maintenance and restoration services at Running Reelfoot Bayou and its tributaries in Gibson County. The project encompasses a 24-month contract for equipment rental and operation (hydraulic excavators, amphibious excavators, and skid steer loaders), labor services (project supervisors, coordinators, and skilled laborers), materials (rip rap protection and warm-season grasses), and allowances for landowner impacts, drainage structures, third-party services, and contingencies. Key deliverables include floodplain bench excavation, approximately 1,000 hours of standard excavator operation, 1,500 hours of amphibious excavator operation, 1,500 tons of rip rap material installation, 60 acres of temporary vegetative stabilization, and 40 acres of permanent warm-season grass establishment. The bid period opens April 29, 2026 at 2:00 PM CDT and closes May 22, 2026 at 2:00 PM CDT, with written questions due by May 6, 2026 at 10:00 AM Central Time. Site visits are mandatory for prospective bidders prior to bid submission. Award will be made to the lowest responsive and responsible bidder, with work commencing within 30 days of receiving written Notice to Proceed. The contract term is 36 months with options for up to two 12-month renewal periods, not to exceed 60 months total.

The expected contract value exceeds $2.65 million based on specified line item quantities and allowances, which includes $450,000 for landowner impact compensation, $500,000 for drainage structures, $500,000 for third-party services, $200,000 for materials allowance, and $500,000 construction contingency available at WTRBA's discretion. Bidders must submit unit pricing for 17 distinct line items through the State of Tennessee's EDISON Supplier Portal. Mandatory qualifications include a valid contractor's license, Tennessee Department of Revenue sales and use tax registration, detailed subcontractor disclosure, debarment and criminal history certifications, and compliance attestations regarding non-collusion and fraud. All subcontractors performing licensed trade work must possess valid contractor licenses if their portion equals or exceeds $25,000. The contractor must maintain performance and payment bonds equal to 100 percent and 25 percent of the Maximum Liability amount, respectively. Pricing must remain firm for 365 days following contract award, with any price adjustments exceeding seven percent requiring contract amendment and supporting documentation. The procurement does not specify set-aside designations or restrictions limiting participation to particular organizations or disadvantaged enterprises; all qualified bidders meeting mandatory requirements are eligible to respond. Project drawings are available by email request to Josh Polk, Procurement Program Manager, at Joshua.Polk@tn.gov.