Routine L3 SOW-Additional Cleaning Requirements for Specified FAA Facilities_20211217.pdf
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- Attached to
- Kentucky Consolidated Janitorial Services SIR
- Solicitation number
- 697DCK-22-R-00133
About this file
This document outlines a federal contract opportunity for janitorial services at multiple locations within the Indianapolis District. The Federal Aviation Administration is seeking these services through a competitive small business set-aside solicitation. Offerors must submit proposals by March 30, 2022 to be considered for the base year of performance plus four option years commencing on or around October 1, 2022. The NAICS code for this requirement is 561720 for janitorial services up to $19.5 million in average annual receipts. In addition to cost proposals, submissions must meet the technical requirements defined in the statement of work, which specifies cleaning frequencies, approved disinfectants including one provided by the FAA, and safety protocols for cleaning air traffic control and other electronic equipment. Questions are due by March 16th and the FAA will respond to all potential offerors publicly on its website.
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Routine Level 3 Cleaning Requirements for all Specified FAA Facilities
This Routine Level 3 Statement of work supplements the existing Level 2 Statement of Work by adding one comprehensive cleaning of the operational areas in the facility. All terms and conditions apply to this supplement.
The contractor will conduct disinfecting of the facility IAW CDC Guidelines using EPA List N chemicals, as outlined in the Level 2 SOW and include cleaning of the Operations area as outlined below, once daily on a regular schedule: This disinfection is referred to as Routine Level 3 (L3) Cleaning.
These guidelines are in line with the Centers for Disease Control and Prevention (CDC), and must be followed when cleaning and disinfecting the various areas, materials and surfaces.
Facilities Covered:
ATCTs, TRACONs, ARTCCs
Scope and Contractor Responsibilities for Level 3 Cleaning
At issuance of Notice to Proceed (NTP), a regularly scheduled cleaning window will be established to accomplish this level 3 cleaning. Contractor will perform this cleaning once per day as determined (locally) by the Contracting Officer’s Representative (COR), Tech Ops Manager, ATM and Principal Facility Representative, or their respective designees, at each facility to accommodate Air Traffic staffing, workload, etc. Other areas of the facility will be cleaned in accordance with the Level 2 SOW, around the daily operational area cleaning window. Due to the critical work nature and potential emergency situations that may develop, the contractor may be required to immediately vacate the premises when so requested by authorized personnel. Cleaning operations are not to interfere with the normal operations of the facility.
Such work is to be accomplished at times approved by the COR to ensure that there is no conflict with ATCT operations.
The Contractor must perform cleaning and disinfecting of work areas using FAA-preferred and/or provided disinfectants (see Disinfectant List Section below), or a CDC approved, EPA List N product or equivalent, appropriate for surface being disinfected. FAA will provide disinfectant for use on specific equipment in the Operational Areas. (i.e. Pure Hard Surface). All chemicals not listed below must be approved prior to use as listed below.
Materials and surfaces to be disinfected include high touch areas on / in:
• Counters and table tops;
• desk/workstations; including consoles, trackballs, keypads, touchscreens, etc., but only when not in use for Air Traffic Control work.
• chairs - hard surfaces (e.g. non-porous), including arm-rests,
• chairs seats - fabric covering (e.g. porous),
• office (not equipment) cabinet surfaces;
• Refrigerators and other common-use food equipment and appliances
• All cabinet and drawer-pulls in the operational area
• light switches;
• non-ATC or non-NAS equipment;
• ATC and/or NAS equipment – see Section B;
• telephones;
• stair and hallway handrails;
• doors and door handles; and,
• drinking fountains, as needed.
Once Daily L3 Cleaning for:
1) The contractor must follow the cleaning and disinfecting methods described in this SOW and the existing Level 2 SOW, and
2) The contractor must use the FAA-provided as specified, and preferred cleaning and disinfecting products listed in this SOW. (These products are listed on the current EPA List N for use against SARS-CoV-2)
3) All products (containers) must be labeled with identified contents.
4) Operational Areas and Other Areas with Air Traffic Control (ATC) and NAS Equipment and Systems (e.g. Controller Work Stations and ATC electronic equipment)
5) Moveable Furniture – Non-Porous (Hard Surfaces)
a) Moveable furniture will be cleaned and disinfected using the preferred products and methods. See List of Disinfectants section in this SOW.
2) Moveable Furniture - Porous Surfaces (e.g. Chair Seats)
Porous surfaces of chairs used in the Operational areas will be cleaned and disinfected using EPA List N products approved specifically for porous surfaces. See List of Disinfectants section in this SOW.
3) Controller and Other ATC and NAS Electronic Equipment or Systems
a) Use the FAA-provided disinfectants (i.e. PHS) and proper methods to clean and disinfect equipment surfaces
b) Products above must be applied to lint free cloths and not sprayed directly on:
i. Any exposed electronics, air traffic control NAS keyboards and displays including touchscreens, mice and trackballs.
ii. Processors and/or fans associated with equipment listed above
c) Non-Touch Displays must not be disinfected unless specifically requested by the site POC, SECM, or respective designees. If disinfecting, follow the same procedures as for touchscreen displays (See Sec. B.
3. b) above)
4) Cleaning Requirements
a) Contractor will only use FAA-preferred and/or provided cleaning and disinfecting products (e.g. PHS) from the original container, or from a clearly labeled container.
b) Contractor will wipe down materials, furniture, and equipment and any excess cleaning product on surfaces and materials with a (reusable) microfiber cloth or lint-free wipe.
c) Contractor will ensure all surfaces are dry after product application.
d) Contractor will wear a face covering in all areas of the facility
e) Contractor must follow all manufacturer’s instructions and applicable
Safety Data Sheet (SDS) regarding PPE during application, use and cleanup of chemicals.
Preparation for Level 3 Cleaning Cleaning Instruction by Environmental and Occupational Safety and Health (EOSH) Professional(s)
1) EOSH professional(s) (e.g. SECM or SA EOSH support to SECMs) will provide on-site oversight and cleaning instruction and demonstration to all contractors performing L3 cleaning at each facility for two (2) weeks prior to commencement of this cleaning. Instruction will include:
• Verbal, written and video cleaning instructions
• Cleaning methods demonstration
2) EOSH professionals will review product safety data sheets (SDS) and related safety precautions
Provided and Preferred List of Disinfectants Products other than those listed in the preferred list, will be reviewed and approved by a FAA SECM/EOSH Professional, prior to use.
ATC and NAS Equipment and Systems (Non-Porous/Hard Surface) FAA-Provided.
1) Pure Hard Surface (PHS) (EPA List N #72977-5-73912)
Contact Time: 30 seconds Use: This must be sprayed onto a reusable microfiber cloth and not directly onto the contaminated surface.
Non-ATC and Non-NAS Equipment (Non-Porous/Hard Surface) Contractor provided.
1) Clorox Disinfecting Wipes (EPA List N #5813-79)
Contact Time: 30 seconds
2) Clorox Commercial Solutions / Disinfecting Wipes (EPA List N #67619-31)
Contact Time: 30 seconds
3) Lysol Disinfecting Wipes (EPA List N #777-114)
Contact Time: 2 minutes
4) EPA List N products for use on nonporous surface
Non-ATC and Non-NAS Porous Surfaces (e.g. fabric chair seating) Contractor provided.
• EPA List N products specific for use on porous surfaces.
Additional Resources
EPA’s list of suitable disinfecting products for porous surfaces: https://www.epa.gov/pesticide-registration/list-n-advanced-search-page-disinfectants-coronavirus-covid-19 https://www.epa.gov/pesticide-registration/list-n-advanced-search-page-disinfectants-coronavirus-covid-19 https://www.epa.gov/pesticide-registration/list-n-advanced-search-page-disinfectants-coronavirus-covid-19
| Scope and Contractor Responsibilities for Level 3 Cleaning |
| Once Daily L3 Cleaning for: |
| 4) Operational Areas and Other Areas with Air Traffic Control (ATC) and NAS Equipment and Systems (e.g. Controller Work Stations and ATC electronic equipment) |
| a) Moveable furniture will be cleaned and disinfected using the preferred products and methods. See List of Disinfectants section in this SOW. |
| 3) Controller and Other ATC and NAS Electronic Equipment or Systems |
| 4) Cleaning Requirements |
| Preparation for Level 3 Cleaning |
| Provided and Preferred List of Disinfectants |
| Additional Resources |
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