Questions and Answers for 697DCK-22-R-00133.pdf

Questions and Answers for Kentucky Janitorial Consolidation: 697DCK-22-R-00133

1. Is the subject effort a new requirement or a follow-on to an existing contract? Follow on to an existing contract.

2. If the latter, can I please find out the incumbent contractor's name and contract number?

• TERRE HAUTE (HUF ATCT): MORGAN CONTRACT SERVICES INC, 697DCK-22-P-

00106

• STANDIFORD FIELD (SDF ATCT): UNIQUE CLEANING SERVICE INC, 697DCK-22-P-

00107

• LOUISVILLE (LOU ATCT): UNIQUE CLEANING SERVICE INC, 697DCK-18-C-00050

• OWENSBORO (OWB ATCT): Currently paid by government purchase card

• COVINGTON (CVG ATCT): UNIQUE CLEANING SERVICE INC, DTFASA-17-C-00357

• LEXINGTON (LEX ATCT): T AND T JANITORIAL, 697DCK-22-P-00007

3. Is there specific site visit dates or are bids being received without site visits or can one be scheduled? Site visits were conducted in March

4. What is the current Janitorial yearly value for each location?

• TERRE HAUTE (HUF ATCT): $12,450.00 (6 month PO)

• STANDIFORD FIELD (SDF ATCT): $54,657.78 (6 month PO)

• LOUISVILLE (LOU ATCT): $33,595.56

• OWENSBORO (OWB ATCT): Currently paid by government purchase card

• COVINGTON (CVG ATCT): $88,760.64

• LEXINGTON (LEX ATCT): $28,134.00 (6 month PO)

5. How much do you pay for Level 2 per day or per month?

• TERRE HAUTE (HUF ATCT): Level 2: $760.00 per month

• STANDIFORD FIELD (SDF ATCT): N/A

• LOUISVILLE (LOU ATCT): $117.26 per day

• OWENSBORO (OWB ATCT): Currently paid by government purchase card

• COVINGTON (CVG ATCT): N/A

• LEXINGTON (LEX ATCT): $385.00 per day

6. How much do you pay for Level 3 per day or per month?

• TERRE HAUTE (HUF ATCT): N/A

• STANDIFORD FIELD (SDF ATCT): $195.00 per day

• LOUISVILLE (LOU ATCT): N/A

• OWENSBORO (OWB ATCT): Currently paid by government purchase card

• COVINGTON (CVG ATCT): $150.00 per day

• LEXINGTON (LEX ATCT): N/A

7. What is the current amount for the base year and all option years per year?

• TERRE HAUTE (HUF ATCT): $12450.00 (6 month PO)

• STANDIFORD FIELD (SDF ATCT): $56,879.52 (6 month PO)

• LOUISVILLE (LOU ATCT): $264,904.02

• OWENSBORO (OWB ATCT): Currently paid by government purchase card

• COVINGTON (CVG ATCT): $580,267.20

• LEXINGTON (LEX ATCT): $143,594.46 (6 month PO)

8. Does the previous contractor compete this solicitation contract? This information is not releasable.

9. Can you provide a list of companies that submitted questions for the purpose of networking/subcontracting? This information is not releasable.

10. What is the current contract term (1 base year and 4 option years)?

• TERRE HAUTE (HUF ATCT): 6 month Purchase Order extension

• STANDIFORD FIELD (SDF ATCT): 6 month Purchase Order extension

• LOUISVILLE (LOU ATCT): 1 base year and 4 option years contract extension

• OWENSBORO (OWB ATCT): Currently paid by government purchase card

• COVINGTON (CVG ATCT): 1 base year and 4 option years contract extension

• LEXINGTON (LEX ATCT): 6 month Purchase Order

11. Is there a mandatory site visit? No

12. Can you give us the current personnel number and Anniversary Dates of Employment?

• TERRE HAUTE (HUF ATCT): janitor #1 - 10/22/2010, janitor #2 - 07/14/2013

• STANDIFORD FIELD (SDF ATCT):

Employee #1 - 5/1/2020, Employee #2 - 5/1/2020 Employee #3 - 5/1/2020 Employee #4 - 2/24/2021 Employee #5 - 2/24/2021 Employee #6 - 2/24/2021 Employee #7 - 2/26/2021 Employee #8 - 3/25/2021 Employee #9 - 4/12/2021 Employee #10 - 4/12/2021 Employee #11 - 4/19/2021

• LOUISVILLE (LOU ATCT):

Employee #1 - 5/1/2020 Employee #2 - 5/1/2020 Employee #3 - 5/1/2020 Employee #4 - 5/1/2020 Employee #5 - 3/25/2021

• OWENSBORO (OWB ATCT): 1 janitor, 9/2017

• COVINGTON (CVG ATCT): janitor #1 - 5/23/2020; janitor #2 - 8/3/2020; janitor

#3 - 2/23/2021

• LEXINGTON (LEX ATCT): 2 janitors, 11/2010

13. Can you give us the current supply estimated cost, including paper products and chemicals? This information is not available.

14. Do you have the new Collection Bargain agreement for 2022? There is no CBA for contractor personnel at any of the locations.

15. Is there a separate vetting process for our employees and if so, who is responsible for completing? Security background check prior to badging

16. Has the scope of work, under the new solicitation remained the same, decreased or increased compared to the current contract? Same

17. In the last five years has the scope of work changed? Updated

18. What is the square footage of each building needing janitorial services?

a. HUF – 5,772 Square feet (in PWS/ SOW)

b. SDF – 12,061 Square feet (in PWS/ SOW)

c. LOU – 1,924 Square feet (in PWS/ SOW)

d. OWB – 670 Square feet (in PWS/ SOW)

e. CVG – 22,040 Square feet (in PWS/ SOW)

f. LEX – 6,157 Square feet (in PWS/ SOW)

19. What is the cleanable square footage of the buildings? Please review statement of work thoroughly for cited information of inquiry.

20. What type of flooring is in each building? Please review statement of work thoroughly for cited information of inquiry.

21. Can you give us an estimate of the daily population for each facility?

a. HUF - HUF has 10 controllers (that includes all 3 shifts) - 1 Manager, 1 Supervisor, 1 Office Staff and usually 1-3 TO person M-F. So altogether, 16.

b. SDF – 55 on any given day except weekends

c. LOU – Lou has 7 on a daily basis

d. OWB – usually has 3 occupants

e. CVG – daily pop across 3 shifts is probably around 35

f. LEX – Max of 25 and min of 15 M-F during normal working hours. After hours that number drops below 7. Weekends are a max of 8 at any given time.

22. Under Item 5, the specifications indicate that we are responsible for providing Consumable

Supplies – are these supplies billed separately or, are their cost factored into the overall monthly quote for services? If they are built into the overall cost – is there an average usage for each product that can be provided? Additionally, there are items identified on the scope of services that are apparently not currently used – how would we handle that? Cost factored into the monthly – we would not know the usage amount that would be known by the current vendors.

23. The cleaning specifications indicate that carpet cleaning and other hard surface maintenance services are required at either quarterly, semi-annual or annual intervals. Are these services billed separately or, are these costs factored into the overall monthly quote for services? When are these services allowed to be provided – 3rd shift or weekends for example? Cost factored into overall monthly and we would have to schedule these with the site POCs.

24. The cleaning specifications indicate that interior and exterior window cleaning is required on a semi-annual basis. During the site inspection, Gary Schultz indicated that this service is taken care of by another entity however it is included in the scope of services. Are they part of our scope and if so, are they billed separately or, are these costs factored into the overall monthly quote for services? Cost factored into overall monthly. Window cleaning requirement is part of the SOW/PWS

25. There are not any service hours indicated as to when our employees are allowed to be in the facilities and when they are not. Could you please provide the allowable service times for our personnel for each facility? Please review statement of work thoroughly for cited information of inquiry.

26. In Appendix 1 – SDF ATCT – there is mention under “Special Operating Instruction” that “parking lots are to be maintained year around”. Could you please provide additional specifics to what that is to entail? This is no longer a requirement for the SDF ATCT. SOW has been updated to remove requirement.