RFR Exhibit F - Contract Management Portal~2.docx

RFR EXHIBIT F – CONTRACT MANAGEMENT PORTAL

Contract Management Portal

During the term of the Agreement, the Bidder will be required to use the Health Connector’s Contract Management Portal which will provide a document repository that will house all project and contract documentation including a copy of the Agreement, status reports, change orders, the project schedule, meeting agendas, minutes, a list of team members and their contact information, and other documentation the Health Connector deems necessary.

The Contract Management Portal (CMP) will:

a. serve as a repository for all Agreements including, but not limited to, formal Agreement documents, contact lists for the Contractor and the Health Connector, project plans, reports, deliverables, templates and specifications;

b. be used to track and manage open items, such as issues, questions and action items for Health Connector and Contractor staff;

c. be secure and encrypted and compliant with all provisions of HIPAA, 45 CFR 155.260, the Fair Information Practices Act (MGL ch. 66A) and all other applicable federal, state and local laws and regulations regarding data security and privacy as set forth in RFR Attachment 2 Technical Standards; and

d. provide access and allow for information and file exchange. The CMP must be able to allow access to an area of the site to designated individuals while at the same time restricting access to all other individuals and other areas of the site.

The Contract Management Portal (CMP) will store the following:

a. copies of all deliverables, including the current draft version with tracked changes and final, approved version;

b. all required reports, capturing report name and date;

c. all project plans in both Microsoft Office (.mpp) and Adobe Reader (.pdf) formats, including the current draft version and final, approved version;

d. copies of all meeting minutes;

e. copies of all system specifications, requirements documents and user manuals;

f. copies of the COOP;

g. current contact information for all Contractor and Health Connector users; and

h. a Contractor organizational chart that depicts all key personnel such as administrative, functional, technical, and programmatic reporting relationships of staff who perform work under this Agreement.