RFQQ #185300 - Detroit Supply Schedule for Eng Svcs Rev 6.23.25.docx

City of Detroit

Request for Qualifications No. 185300 (Engineering, Design, Program Management Construction Management, Planning Services) for the

Detroit Supply Schedule No. 9 Revised 6.23.2025

Introduction

This Detroit Supply Schedule Program establishes a list of pre-qualified vendors to provide Electrical, Civil, Mechanical, Structural, Architectural, Geological and Environmental Engineering, Construction Engineering & Inspection, for Design, Construction Management and Program Management Services. This Supply Schedule also establishes a list of pre-qualified vendors to provide Planning Services. The purpose of this Request for Qualifications (RFQQ) Application is to enable the City of Detroit to meet demands for engineering and planning work order tasks for various City departments through multiple potential Service providers.

This is an open (available to all) RFQQ application. All potential businesses are eligible to participate.

Approved Detroit Supply Schedule Supplier List

Firms deemed to be qualified to provide the Services specified in this Request for Qualifications (RFQQ) will be placed on a list of pre-approved suppliers which will be submitted to the Detroit City Council for approval. From the list of approved suppliers, the City shall solicit bids on a project-by-project basis to provide Electrical, Civil, Mechanical, Structural, Architectural, Geological and Environmental Engineering, Construction Engineering & Inspection, for Design, Construction Management and Program Management Services; and Planning Services for various departments within the City of Detroit. Acceptance as an approved Detroit Supply Schedule Supplier is not a guarantee of business. Suppliers will compete for City work through the normal solicitation process.

Pre-Qualifications are valid until December 31, 2029. Receipt of applications will end 90 days prior to the expiration date of December 31, 2029 via the City of Detroit Oracle Supplier Portal system. Firms will need to submit qualifications by 4:00 pm Friday, March 7, 2025 in order to be pre-qualified and on the Supply Schedule for the first round of project(s).

MINIMUM QUALIFICATIONS FOR ENGINEERING SERVICES

1. Five (5) years of experience in engineering and program management services.

2. Authorized by the State of Michigan to conduct business.

3. Current Michigan Professional Engineer License (issued or renewed within the past two (2) years).

4. Education and training in engineering and program management services similar to those disciplines requested.

5. Financial capacity to conduct business as demonstrated through certified financial statements (see Page 5 for details).

MINIMUM QUALIFICATIONS FOR PLANNING & DEVELOPMENT SERVICES

The following minimum qualifications apply to respondents seeking to provide services under the Planning & Development Department (PDD) Detroit Supply Schedule. Qualifications are tailored to each subcategory of service defined in the Scope of Services and are intended to ensure that vendors possess the necessary experience, technical ability, and contextual knowledge to support planning and implementation efforts for the City of Detroit.

1. Public Engagement Support At least 5 years of experience designing and facilitating public engagement process planning or development projects.

Prior experience developing inclusive engagement strategies, including with non-English-speaking communities and/or historically disinvested neighborhoods.

At least two (2) examples of community meetings, open houses, or digital engagement platforms designed or led by the firm.

Familiarity with ADA requirements and best practices for accessible meeting design and materials.

2. Market and Feasibility Analysis At least 5 years of experience in real estate or economic development advisory services.

Proven capacity to produce development pro formas, market absorption studies, and commercial corridor assessments.

At least two (2) completed analyses for public-sector clients evaluating development feasibility or incentive needs.

Experience applying findings to inform land use decisions, housing strategy, or small business support programs.

3. Historic Preservation Experience with at least two (2) cultural asset inventories or preservation-focused planning efforts.

Familiarity with federal and state preservation standards (e.g., Section 106, SHPO review, NPS guidance).

Expertise in adaptive reuse analysis, including building condition assessments and funding strategy.

Demonstrated ability to work with communities to surface culturally significant or undocumented historic resources.

4. Urban Design Visualizations At least 5 years of experience in urban design or architectural visualization for planning and public-sector clients.

Portfolio showing at least three (3) visualization products (renderings, 3D massing models, or before/after images).

Proficiency with tools such as SketchUp, Rhino, Adobe Creative Suite, or similar design platforms.

Ability to adapt design outputs for both professional and public-facing audiences, including use in community meetings.

5. Implementation and Project Development At least 5 years of experience supporting capital project planning, budgeting, or implementation strategy.

Proven track record of preparing materials for use in interdepartmental coordination or grant applications.

Understanding of capital budgeting cycles and multi-agency coordination in a public-sector context.

6. Land Use and Zoning At least 5 years of experience in land use analysis, zoning code review, form-based codes or regulatory planning.

At least two (2) completed projects involving zoning map updates or land use policy recommendations.

Ability to translate technical zoning information into clear public-facing visuals and narratives.

Selection Criteria A City designated evaluation committee will evaluate each response to determine if it can meet the requirements of the Scope(s) of Work, minimum qualifications, performance, quality control and experience. Those proposals that meet these criteria will be forwarded to the Detroit City Council for approval.

Once approved by the Detroit City Council, Detroit Supply Schedule Suppliers will bid on opportunities issued by the City of Detroit Office of Contracting and Procurement. Awards will be made based upon the criteria set forth in the solicitation documents, including the Scope of Work and other required documents (e.g. Form SF330, etc.). Please note that the Scope of Work may be revised during the application period and /or supplier’s duration as an approved Supply Schedule Supplier. Approved Detroit Supply Schedule Suppliers must adhere to all revisions to the Scope of Work. The quality of goods and services provided after being awarded a project may impact the potential for receiving future assignments if the work performance is deemed less than satisfactory, including errors and omissions. Firms may be removed from competition under the Approved Detroit Supply Schedule Supplier List for egregious substandard workmanship or unsatisfactory work product; and, other sanctions as may be included in a contract.

The following factors will be considered when making a recommendation for award as a Detroit Supply Schedule Supplier:

Factor 1: Experience - The number of years of experience in providing the engineering/program management/planning services described under this RFQQ. A minimum of five (5) years’ experience is required. Provide an organization chart and direct staff member engineering disciplines.

Factor 2: Past Performance – The proposal must provide comprehensive details about three (3) pertinent contracts completed within the last five (5) years. These contracts should showcase the applicant’s experience and competence in successfully executing the required effort, and the following information must be included:

a. Description of the project; including its bid amount, and if completed comparison to final cost to the project owner.

b. Name of the organization where the work was performed

c. Contact information for the primary representative at the organization where the work was carried out including their name, address, phone number, and email address.

d. Project status – If completed provide the start and end date. If in process – provide the anticipated completion date.

Factor 3: Quality Control – The proposal shall provide a narrative which addresses the following:

a. Identification of individuals responsible for ensuring quality control.

b. How potential problems and solutions are handled.

c. Procedures for ensuring quality performance when responding to and meeting urgent requirements.

d. How quality control will be managed when performing multiple tasks/projects/contracts.

Submission Requirements and Instructions

All questions regarding the RFQQ shall be submitted through the City of Detroit Supplier Portal System message board (Oracle). Applicants shall provide notice to take exception to any requirements of the application. Such exceptions may reflect negatively on the evaluation of the application.

Proposal submittals must be signed by an officer or representative of the company who is authorized to bind the company to an agreement with the City of Detroit.

Proposals submitted by partnership or joint venture must list the full names and addresses of all parties and the agreement.

Proposal submittals received become the property of the City. The City of Detroit is not responsible for any costs associated with the preparation or submission of proposals. Responses will not be available for review. All firms submitting proposals will be notified of the City’s recommendation. Failure to submit a complete application may result in the rejection of the proposal.

The City may make changes to the requirements of this RFQQ as deemed necessary. Such changes will be in writing, issued through the Office of Contracting and Procurement and will be sent to each firm who is on record as having received a copy of the RFQQ via Oracle.

All proposals must be submitted through the City of Detroit Oracle Supplier Portal system. Each Applicant is responsible for ensuring that its proposal application is received by the City on a timely basis. Faxed or mailed applications will not be accepted.

Applicants should be aware that the Chief Procurement Officer is increasing the utilization of electronic communication for the exchange of information and business documents.

Whenever possible, all documents, including but not limited to Request for Qualifications, Responses to Questions, Requests for Clarifications, and the submission of Proposals and Supply Schedule contracts, will require the signature of an authorized company officer or representative to bind the company to an agreement.

Page 1 of 2 Revised 6.23.2025

Application Requirements, Documents and Forms

All applicants are expected to include the following documents as part of their proposal submission, and these documents must be completed and uploaded directly through the Supplier Portal.

Please submit documents in the following order:

(1) Cover Page – Name of Organization, RFQQ number and brief narrative of organization.

(2) Attachment A – Respondent Questionnaire complete and include all required items stated on form.

(3) Attachment B – Respondent Introduction and Overview.

(4) Attachment C – Pricing (for informational purposes only)

(5) Attachment D – Forms, Affidavits & Documentation

(6) Attachment E – Sample Contract

(7) Attachment F – City of Detroit Construction and Demolition Dept. Scope of Work

(8) Attachment G – City of Detroit Department of Public Works Scope of Work (Construction Engineering & Inspection Services)

(9) Attachment H – City of Detroit Department of Public Works Scope of Work (Electrical Design Engineering Services)

(10) Attachment I – City of Detroit Department of Transportation Scope of Work

(11) Attachment J – City of Detroit Department of Transportation Sample Contract

(12) Attachment K – City of Detroit Department of Public Works Scope of Work

(13) Attachment L – City of Detroit General Services Department Scope of Work

(14) Attachment M – City of Detroit Planning & Development Department Scope of Work

(15) Detroit Business Certification* – Certificate from the City of Detroit Civil Rights and Inclusion Office (CRIO) issued Detroit Business Certification (i.e. Detroit Based Business) if applicable. CRIO certification does not apply to the Detroit Department of Transportation.

(16) Non-Collusion Affidavit (see attachment in RFQQ)

(17) Disclosure of Interests (see attachment in RFQQ)

If your organization is interested in becoming a Detroit certified business, please contact:

City of Detroit Civil Rights, Inclusion and Opportunity Department (CRIO)

Telephone: (313) 224-4950

Applicants must provide financial statements for the previous three-year period (audited, if available). At a minimum, each financial statement must consist of a balance sheet, income statement and profit and loss statement. The Chief Procurement Officer will use this information to determine financial responsibility. Provide an explanation for any negative financial information disclosed, including negative equity or income. Applicants may be required to provide letters of credit or other documentation to demonstrate that adequate financial resources are available. In accordance with the Detroit City Ordinance section 17-5-1, contracts will only be awarded to responsible prospective contractors. To be determined responsible, an offeror must have adequate financial resources to perform the contract or the ability to obtain them.

SCOPE OF WORK

The City of Detroit Office of Contracting and Procurement (OCP) requests proposals from qualified firms to provide its qualifications to be considered for potential engineering, program management, and planning services, as fully described in Attachments F through M. Please note that the Scope of Work is subject to revision for the duration of acceptance in the Detroit Supply Schedule program. Please refer to the solicitation for the requirements for a project.

image1.png