RFQ26-043-FH-Eastmonte_Outfield_Netting_Replacement-Field_1.pdf

CITY OF ALTAMONTE SPRINGS

REQUEST FOR QUOTATION

RFQ NO: RFQ-26-043-FH

EASTMONTE PARK OUTFIELD NETTING REPLACEMENT

(FIELD 1)

DUE DATE: 11:00AM, Thursday, January 15, 2026

BIDDER INFORMATION CITY OF ALTAMONTE SPRINGS

Company Name:

(As Indicated On W-9)

Contact Person: Fabio Henao

DBA (if applicable): Dept./Div.: Finance/Procurement Address 1: Phone Number: 407-571-8080

C/S/Z: Fax Phone: 407-571-8082 Contact Person: E-Mail Address: FHenao@altamonte.org

Title: SHIP TO:

Signature: Bus Name: City of Altamonte Springs

Phone Number: Department: Leisure Services Fax Number: Division: Fleet & Facilities

E-Mail Address: Address 1: 499 West Drive FEIN/SS #: Address 2:

DUNS: C/S/Z: Altamonte Springs, FL 32714 Date of Quote: Ship Via: FOB Destination

Deliver By: _____Days ARO Deliver By: ASAP

INSTRUCTIONS: Provide your best selling price in the unit price column for the item(s) you are quoting on. Please read the terms and conditions listed below, complete the requested information, and sign in the space provided above. If not bidding, please state “NO BID” and return this form. Only quotes submitted on this “Request for Quote” form will be accepted. No other forms or written quotes will be accepted.

mailto:FHenao@altamonte.org

THIS IS NOT AN ORDER

Please quote on the following items. We WILL NOT consider substitute order.

Bid price shall be stated in units requested and shall remain firm for 60 calendar days.

City is exempt from F.E.I.N. (#59-6000263) and Sales Tax Exemption (#85-8012740082C-1).

COST SHEET

UOM Description Qty Unit Price (Best & Final Offer)

Extended Price (Qty x Unit Price)

Lump Sum NOTE: See Scope of Work and Exhibit “A” Site Pictures. 1 Lump Sum Add/Alternate #1 – Match Existing Installation 1 Lump Sum Add/Alternate #2 – SOW Items 1-3 and 6 #42 GA Netting 1 Lump Sum Add/Alternate #3 – SOW Items 1-3 and 7 #72 GA Netting 1

Sales Tax n/a - tax exempt Shipping & Handling $

GRAND TOTAL $

GENERAL SPECIFICATIONS

SCOPE:

Contractor shall, to the City of Altamonte Springs (the “City”) satisfaction, provide the labor, materials and equipment to completely and properly perform the replacement of the outfield elevated netting system for Field 1 located at the Eastmonte Park Complex; 830 Magnolia Drive; Altamonte Springs, FL 32701 (the “EM F1”). Contractor shall complete all work required under this Agreement no later than February 15, 2026.

Time is of the essence.

SOLICITATION INQUIRES:

• Interested vendor is to direct all inquiries to Procurement. No other City employee or its representative is authorized to provide any information related the solicitation process, this solicitation document, or the specifics of the project/scope of work. All inquiries related to this solicitation should be received in the Procurement Division (see contact above) no later than 4:30pm, Tuesday, January 6, 2026.

SITE VISIT:

• A non-mandatory site visit will be held at the Eastmonte Park Complex; 830 Magnolia Drive;

Altamonte Springs, FL 32701, on Thursday, December 18, 2025, at 10:00 am EST.

QUOTED PRICE:

• The unit price for this solicitation shall be all-inclusive, with no hidden/additive fees/cost. The unit price shall remain firm throughout the term of the contract.

ORDER/DELIVER INFORMATION:

• A purchase order is required before performing any services.

OTHER INFORMATION:

• City reserves the right to award to the vendor whose product/services are the most advantageous to the

City.

• City is exempt from Sales Tax – Exemption # (85-8012740082C-1)

FEDERAL FUNDING COMPLIANCE

Funding for this project may be fully or partially provided by the United States Department of Treasury and/or FEMA. As such, all applicable federal guidelines, including, but not limited to the following are hereby incorporated herein by reference. The Contractor shall abide by all applicable federal guidelines at all times throughout the execution and completion of this project.

A. Procurement Standards – 2 CFR 200.317 through 200.326

B. Appendix II to 2 CFR Part 200 – Contract Provisions For Non-Federal Entity Contracts Under Federal Awards

TECHNICIAL SPECIFICATIONS

SCOPE OF WORK

Contractor shall, to the City of Altamonte Springs (the “City”) satisfaction, provide the labor, materials and equipment to completely and properly perform the replacement of the outfield elevated netting system for Field 1 located at the Eastmonte Park Complex; 830 Magnolia Drive; Altamonte Springs, FL 32701 (the “EM F1”) as follows:

1) Contractor shall, to the City’s satisfaction, furnish labor services and equipment necessary to provide all necessary rigging and lifting equipment (the “Equipment”), as determined by Contractor, as well as a qualified operator for such Equipment, to perform the Work described in this Scope of Work. Although the City will provide Contractor with information regarding the specific project, Contractor shall bear all responsibility to make the final determination as to the correct Equipment (including but not limited to suitability, capacity limits and positioning), and the City will permit Contractor to visit the project site in advance, when necessary, to make such determination. Contractor shall complete all work required under this Agreement no later than February 15, 2026. Time is of the essence.

2) Obtain all necessary permits from the City of Altamonte Springs in order to perform the Work as well as schedule all necessary inspections in order to obtain all required inspection permits. Contractor will turn over to the City’s Representative all approved inspection permits from the City of Altamonte Springs within two (2) business days of said inspections.

3) Remove and properly dispose of away from the City’s premises the existing elevated netting system for EM F1 (the “Removed Netting”) and all associated hardware at the EM F1.

4) Provide and install new elevated netting system to replace the Removed Netting.

a) Basis of design – Alternate products must meet or exceed product specifications.

(1) #36 Baseball Netting

(a) 100% UV Treated Nylon

(b) Knotted 1 ¾” Square Mesh Nylon

(c) Black Solution Dyed

(d) 365 lb Break Test

(e) 441 Burst Test

(f) Weight – 26 sq ft per pound (.038 lb per sq ft)

(g) Perimeter Rope Bound with 5/16” poly rope

b) Pole to Pole netting panels

c) Stand-off brackets to help keep netting from rubbing on concrete poles to minimize damage from wind events.

5) Add/Alternate #1

a) Provide and install new elevated netting system to replace the Removed Netting matching existing installation.

i) Basis of design – Alternate products must meet or exceed product specifications.

(a) #36 Baseball Netting

(i) 100% UV Treated Nylon

(ii) Knotted 1 ¾” Square Mesh Nylon

(iii) Black Solution Dyed

(iv) 365 lb Break Test

(v) 441 Burst Test

(vi) Weight – 26 sq ft per pound (.038 lb per sq ft)

(vii) Perimeter Rope Bound with 5/16” poly rope

6) Add/Alternate #2

a) Provide and install new elevated netting system to replace the Removed Netting.

b) Basis of design – Alternate products must meet or exceed product specifications.

(1) #42 Baseball Netting

(a) 100% UV Treated Nylon

(b) Knotted 1 ¾” Square Mesh Nylon

(c) Black Solution Dyed

(d) 424 lb Break Test

(e) Perimeter Rope Bound with 5/16” poly rope

c) Pole to Pole netting panels

d) Stand-off brackets to help keep netting from rubbing on concrete poles to minimize damage from wind events.

7) Add/Alternate #3

a) Provide and install new elevated netting system to replace the Removed Netting.

b) Basis of design – Alternate products must meet or exceed product specifications.

(1) #72 Baseball Netting

(a) 100% UV Treated Nylon

(b) Knotted 1 ¾” Square Mesh Nylon

(c) Black Solution Dyed

(d) 720 lb Break Test

(e) Perimeter Rope Bound with 5/16” poly rope

c) Pole to Pole netting panels

d) Stand-off brackets to help keep netting from rubbing on concrete poles to minimize damage from wind events.

8) Upon completion of the Work by Contractor, the City, will provide the Vendor with a written punch list

(the “Punch List”) and Vendor will perform the Work on the Punch List to the satisfaction of the City’s Representative.

In addition to all other requirements set forth herein, the Work shall comply with the following:

Contractor shall comply with the following:

a. Florida Building Code.

Contractor will be responsible for all supervision, cleanup, and removal of debris from The City’s premises resulting from the performance of the Work, on a daily basis prior to commencement of operational hours each day.

Work will be performed during normal operating hours and weekends, unless otherwise agreed to by The City’s Representative in writing prior to commencement of the Work.

VENDOR QUALIFICATIONS

Below Information is to determine if vendor is qualified and capable vendor.

• Vendor Status: Vendor should not be on the State of Florida Scrutinized List of Prohibited Companies List. The City will verify vendor is not on the list at https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convi cted_suspended_discriminatory_complaints_vendor_lists.

• Federal Excluded Parties List: Vendor should not be on the Federal Excluded Parties List. City will verify vendor is not an excluded party on the SAM website.

• Florida Business: If a Florida business (excluding Sole Proprietorships, unless registered/operating under a fictitious name), City will confirm business is registered with the State of Florida Division of Corporations on State of Florida SunBiz site (http://dos.myflorida.com/sunbiz/search/ ).

• E-Verify Requirement: see below in the Terms and Conditions section.

• Insurance Coverage/Limits: Vendor have the required insurance.

I certify that I have the insurance coverages and limits identified below in the “Insurance Requirements” section and will provide an unendorsed Certificate of Insurance with my submittal or within 24 hours, when requested by the City.

____________ insert initials here

• Conflict of interest

All Bidders must disclose, with their bid submittal, the name of any officer, director, or agent who is also an officer or employee of the City of Altamonte Springs. Furthermore, all Bidders must disclose the name of any City of Altamonte Springs officer or employee who owns, directly or indirectly, an interest of ten percent (10%) or more of the Bidder’s firm or any of its branches, subsidiaries, or partnerships. Failure to disclose in this manner will result in the disqualification of the Bidder or the cancellation of work. It is the sole responsibility of the Bidder to ensure compliance with this requirement.

REQUIRED: Please complete and submit “CONFLICT OF INTEREST STATEMENT FORM” with your submittal.

• Non-Collusion/Lobbying Certification All Bidders shall file a statement executed by, or on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the bid submittal. In addition, no City appropriated funds have been paid to any person for influencing or attempting to influence a member of the City Commission, City Manager or any City employee in connection with the awarded agreement as a result of this solicitation process.

REQUIRED: Please complete and submit “NON-COLLUSION/LOBBYING CERTIFICATION FORM” with your submittal.

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion The prospective contractor of the City of Altamonte Springs, certifies, by submission of a bid and signing the “Proposal Bid Form”, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

REQUIRED: Please complete and submit “CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION” with your submittal.

https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists https://www.sam.gov/portal/SAM/?navigationalstate=JBPNS_rO0ABXdcACJqYXZheC5mYWNlcy5wb3J0bGV0YnJpZGdlLlNUQVRFX0lEAAAAAQApdmlldzoxYzVjYTI2Zi03MjhjLTRhOGUtYmFiNy04N2NhMjMwYTA5ZmUAB19fRU9GX18*&portal:componentId=d2d86332-0f88-4999-a81c-cb49f40c3c22&interactionstate=JBPNS_rO0ABXcwABBfanNmQnJpZGdlVmlld0lkAAAAAQAPL2pzZi9iYW5uZXIuanNwAAdfX0VPRl9f&portal:type=action#1 http://dos.myflorida.com/sunbiz/search/

RETURN ALL PAGES BY THE ABOVE DUE DATE/TIME

ANY ORDERS RESULTING FROM THIS QUOTATION WILL BE SUBJECT TO THE TERMS

AND CONDITIONS CONTAINED BELOW

GENERAL INFORMATION/INSTRUCTIONS

ADDENDUM

The vendor is responsible for making sure that all addenda (if any issued) have been received prior to completing and submitting the Request for Quotation form to the City. The City will post addendums (if any) electronically. The vendors should obtain the addendum by visiting our web site at www.altamonte.org (Click on “Bid Info” and find solicitation on list, Click on “Download/Order”).

BID UPDATES/STATUS OF BID

Due to limited staff, time, workload and budget restraints, City staff is unable to provide updates/status information over the phone, by fax, or by e-mail. The vendor should obtain current information or posted documents regarding this solicitation by visiting our web site at www.altamonte.org (Click on “Bid Info”; find solicitation on list; then Click on “Details”, “Planholders” or “Download/Order”).

RESERVED RIGHTS

The City reserves the right to accept and award or reject any or all quotes, with or without cause, to waive technicalities, or to accept the quote which, in its judgement, best serves the interest of the City.

PUBLIC RECORDS

SOLICITATION SUBMITTALS INFORMATION AND DOCUMENTS: Florida law (Florida Statute 119, the Public Records Law) requires that municipal records shall at all times be open for personal inspection by any person. Information and materials received by City in connection with a solicitation response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 30 days after submittal deadline, whichever occurs first. However, certain exemptions to the public records law are statutorily provided for in Section 119.07, F.S. If the Submitter believes any of the information contained in their response is exempt from the Public Records Law, then the Submitter, must in their response, specifically identify the material, which is deemed to be exempt and cite the legal authority for the exemption. The City's determination of whether an exemption applies shall be final, and the Submitter agrees to defend, indemnify, and hold harmless the City and the City's officers, employees, and agents, against any loss or damages incurred by any person or entity as a result of the City's treatment of records as public records.

INSURANCE REQUIREMENTS

1. COMMERCIAL GENERAL LIABILITY:

A. $1,000,000 General Aggregate B. $1,000,000 Products & Completed Operations Aggregate C. $1,000,000 Personal & Advertising Injury D. $1,000,000 Each Occurrence.

E. **City of Altamonte Springs must be named as “Additional Insured.”

2. AUTO LIABILITY:

A. $1,000,000 Combined Single Limit.

3. WORKERS’ COMPENSATION:

A. Statutory Limits B. $100,000 each accident, C. $500,000 disease, D. $100,000 each employee.

E. *Some contractors may exclude themselves from Workers’ Compensation coverage. In such instances, a valid EXCLUSION

FORM must be submitted but will not be accepted in lieu of proof of Workers’ Compensation coverage. Any contractor doing work for the City must have Workers’ Compensation insurance. For vendors in the construction industry, such exemptions are valid for two years (and must be renewed thereafter). They are exempt only for the company named. Said exemptions are restricted to company officers and are limited to three total exemptions.

TECHNICAL SPECIFICATIONS

1. GENERAL:

Conntractor shall, to the City’s satisfaction, furnish labor services and equipment necessary to provide all necessary rigging and lifting equipment (the “Equipment”), as determined by Contractor, as well as a qualified operator for such Equipment, to perform the Work described in this Scope of Work

2. EFFECTIVENESS AND DURATION

A. The agreement(s) resulting from this solicitation will be a:

1) Single/One Time Purchase

(a) The agreement(s) resulting from this solicitation will be a single/one time (non-recurring) purchase.

(b) The terms and conditions are not renewable.

http://www.altamonte.org/ http://www.altamonte.org/ http://www.altamonte.org/ http://www.altamonte.org/ http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0119/0119ContentsIndex.html

3. ORDERING OF SUPPLIES/SERVICES

Orders for items/services listed in this bid will be accomplished by an executed signed purchase order from the Procurement Division, only. Departments/divisions are not authorized to commit the City to orders.

4. ESTIMATED QUANTITIES

The estimated quantities to be furnished under this RFQ are to be considered as approximate only and are to be used solely for the comparison of bids received. The City reserves the right to purchase any, all, or none of its requirements from Bidder(s) awarded the bid

5. RIGHT TO CANCEL/TERMINATE

A. City reserves the right to terminate the contract is order in whole or in part for default if Vendor fails to perform in accordance with any of the requirements of this solicitation or contract. Any such termination will be without liability to City except for completed items delivered or services performed and accepted by the City. City may cancel the contract for City's convenience upon written notice to Vendor. City shall pay Vendor for all goods delivered/services performed until the date of contract/PO cancellation by the City.

TERMS & CONDITIONS - READ CAREFULLY

1. The right is reserved to cancel this order if not filled within the contract time, if specified.

2. The conditions of this order are not to be modified by any verbal understanding.

3. Acceptance of this order includes acceptance of all terms, prices, delivery instructions, specifications and conditions stated.

4. INVOICES AND PACKAGES MUST BEAR THIS ORDER NUMBER.

5. THE CITY ASSUMES NO RESPONSIBILITY FOR GOODS DELIVERED WITHOUT THE AUTHORITY OF A

PROPERLY EXECUTED PURCHASE ORDER.

6. PLEASE FORWARD ALL INVOICES TO THE ORDERING DEPARTMENT.

7. Payment terms are net 30 days upon delivery and acceptance.

GENERAL CONDITIONS

The terms and conditions of this order must not be changed by Vendor. If order is not acceptable, return to the City's Procurement Division. Failure of a Vendor awarded a Purchase Order to deliver according to the Purchase Order or to comply with any of the terms and conditions therein may disqualify him from receiving future orders.

QUALITY

All materials or services furnished on this order must be as specified and subject to City inspection within a reasonable time after delivery at destination. Variations in materials or services from those specified in this order must not be made without written authority from the Procurement Division Manager. Material rejected will be returned at the Vendor's risk and expense.

QUANTITY/PRICE

The quantity of materials ordered or the prices specified must not be exceeded without written authority being first obtained from the Procurement Division Manager.

INDEMNITY

The Vendor hereby agrees to indemnify and save harmless the City, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorney's fees for trial and on appeal, of any kind and nature arising or growing out of or in any way connected with the performance of this Agreement whether by act or omission of the Vendor its agents, servants, employees or others, or because of or due to the mere existence of this Agreement between the parties.

PATENT/COPYRIGHT HOLD HARMLESS

The Vendor shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device, which is the subject of patent rights or copyrights. Vendor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under this Purchase Order, constitute an infringement of any patent or copyright of the United States. The Vendor shall pay all damages and costs awarded against the City.

PACKING

Packages must be plainly marked with shipper's name and Purchase Order Number; charges are not allowed for boxing or crating unless previously agreed upon in writing.

DELIVERY

All materials must be shipped F.O.B. Destination. The City will pay no freight or express charges, except by previous agreement. If specific purchase is negotiated on the basis of F.O.B. shipping point, VENDOR IS TO PREPAY SHIPPING CHARGES AND ADD TO INVOICE. Delivery must actually be effected within the time stated on Purchase Order. The City reserves the right to cancel this order and purchase elsewhere if the Vendor fails to meet the delivery date specified on the Purchase Order. Deliveries shall be made between 7:30 a.m. and 4:30 p.m. Monday through Friday except holidays, unless otherwise stated. In case of default by the Vendor, the City may procure the articles or services covered by this order from other sources and hold the Vendor responsible for any additional cost occasioned thereby.

MATERIAL SAFETY DATA SHEET

The Vendor agrees to furnish the City with a current Material Safety Data Sheet (MSDS) on or before delivery of each and every hazardous chemical or substance purchased which is classified as toxic under Chapter 422, Florida Statutes. Appropriate labels and MSDS's shall be provided for all shipments. Send MSDS's and other pertinent data to City of Altamonte Springs Risk Management Division, 225 Newburyport Avenue, Altamonte Springs, FL 32701.

OSHA REQUIREMENT

The Vendor hereby guarantees the City that all materials, supplies, and equipment as listed on the Purchase Order shall meet the requirements, specifications and standards as provided for under the U.S. Department of Labor Occupational Safety and Health Act of 1970, as from time to time amended and in force at the date hereof.

COMPLIANCE TO LAWS, GUIDELINES, REGULATIONS, ETC.

Vendor must comply with all applicable state, federal, and local laws, guidelines, and regulations etc. This includes but is not necessarily limited to DOT, OSHA, EPA, and DEP.

E-Verify - Employment Eligibility By submitting a response to this solicitation and if awarded this Solicitation, you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Further, by your response to this solicitation and if awarded this Solicitation you affirm and represent that you are registered with the E-Verify system and are using same, and will continue to use same as required by Section 448.095, F.S. Compliance with Section 448.095 includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply will lead to disqualifying you for award of this solicitation, entering into a contract, and/or, cancellation of an active contract, or if your subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If terminated for a violation of the statute by the Vendor/Contractor, the Vendor/Contractor may not be allowed to do business with the City or be awarded a solicitation or contract for a period of 1 year after the date of termination. All costs incurred to initiate and sustain the aforementioned programs shall be the responsibility of the Vendor/Contractor.

CITY’S TERMS AND/OR CONDITIONS FOR PURCHASE OF GOODS/SERVICES FROM VENDORS

Important Read Carefully: Terms and conditions on City’s solicitation documents, contracts, and/or purchase orders shall prevail and take precedence. Unless expressly accepted by the City, only terms and conditions contained in these documents shall apply. The City will not consider additional terms and conditions submitted by the vendor. Any and all such additional terms and conditions shall have no force and effect, and are inapplicable to the City’s purchase of goods and services if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. Vendors shall agree that the general and/or any special conditions in the City documents are the only conditions applicable to purchases made by the City and that the City will not accept exceptions to our terms and conditions.

NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL

CONDITIONS SHALL HAVE PRECEDENCE.

Procurement Division City of Altamonte Springs http://www.altamonte.org/pdfs/POFORM-Sample%20(Void).pdf

CONFLICT OF INTEREST STATEMENT FORM

A. I am the of with a local office in [Insert Title] [Insert Company Name] and principal office in _.

B. The entity hereby submits an offer to RFQ-26-043, titled Eastmonte Park Outfield Netting Replacement (Field 1).

C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its full knowledge.

D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby.

E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.

F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity.

G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project.

H. I hereby also certify that no member of the entity’s ownership or management or staff has a vested interest in any City Division/Department/Office.

I. I certify that no member of the entity’s ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Altamonte Springs government.

J. In the event that a conflict of interest is identified in the provision of services, I, the undersigned will immediately notify the City in writing.

By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in, Conflict of Interest Statement Form, is truthful and correct at the time of submission.

AFFIANT SIGNATURE

Typed Name of AFFIANT

Title

STATE OF

COUNTY OF

The foregoing instrument was executed before me this day of , 20 , by as of , who personally swore or affirmed that he/she is authorized to execute this document and thereby bind the Corporation, and who is personally known to me OR has produced as identification.

(stamp)

NOTARY PUBLIC, State of

NON-COLLUSION/LOBBYING CERTIFICATION

FORM

A. This sworn statement is submitted with Invitation to Bid, or Contract Number RFQ-26-043, titled Eastmonte Park Outfield Netting Replacement (Field 1) .

B. This sworn statement is submitted by whose business address is [Name of entity submitting sworn statement] and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .

C. My name is and my relationship to the above is

[Please print name of individual signing]

D. NON-COLLUSION PROVISION CERTIFICATION.

The undersigned hereby certifies, to the best of his or her knowledge and belief, that on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid. Failure to submit the executed statement as part of the bidding documents will make the bid nonresponsive and not eligible for award consideration.

E. LOBBYING CERTIFICATION.

The undersigned hereby certifies, to the best of his or her knowledge and belief, that:

1. No Federal and/or City appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of the City, City Council Member of Congress in connection with the awarding of any City Contract.

2. If any funds other than Federal and/or City appropriated funds have been paid or will be paid to any person for influencing or attempting to influence a member of City Council or an officer or employee of the City in connection with this contract, the undersigned shall complete and submit Standard Form-L “Disclosure Form to Report Lobbying”, in accordance with its instructions.

By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in, Non-Collusion/Lobbying Certification Form, is truthful and correct at the time of submission.

AFFIANT SIGNATURE

Typed Name of AFFIANT

Title

STATE OF

COUNTY OF

The foregoing instrument was executed before me this day of , 20 , by as of , who personally swore or affirmed that he/she is authorized to execute this document and thereby bind the Corporation, and who is personally known to me OR has produced as identification.

(stamp) NOTARY PUBLIC, State of _________________________

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION

Contractor Covered Transactions

(1) The prospective subcontractor of The City of Altamonte Springs (“Recipient”), __________________________________, certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or Agency.

(2) Where the Sub-Recipient’s subcontractor is unable to certify to the above statement, the prospective contract shall attach an explanation to this form.

CONTRACTOR NAME

By:

Signature

Name and Title

Street Address

City, State, Zip

Date

FEDERAL PROCUREMENT STANDARDS

(2 CFR 200.317 AND 200.326)

§ 200.317 Procurements by States and Indian Tribes.

When conducting procurement transactions under a Federal award, a State or Indian Tribe must follow the same policies and procedures it uses for procurements with non-Federal funds. If such policies and procedures do not exist, States and Indian Tribes must follow the procurement standards in §§ 200.318 through 200.327.

In addition to its own policies and procedures, a State or Indian Tribe must also comply with the following procurement standards: §§ 200.321, 200.322, 200.323, and 200.327. All other recipients and subrecipients, including subrecipients of a State or Indian Tribe, must follow the procurement standards in §§ 200.318 through 200.327.

§ 200.318 General procurement standards.

(a) Documented procurement procedures. The recipient or subrecipient must maintain and use documented procedures for procurement transactions under a Federal award or subaward, including for acquisition of property or services. These documented procurement procedures must be consistent with State, local, and tribal laws and regulations and the standards identified in §§ 200.317 through 200.327.

(b) Oversight of contractors. Recipients and subrecipients must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. See also § 200.501(h).

(c) Conflicts of interest.

(1) The recipient or subrecipient must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award, and administration of contracts. No employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the Federal award. A conflict of interest includes when the employee, officer, agent, or board member, any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from an entity considered for a contract. An employee, officer, agent, and board member of the recipient or subrecipient may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, the recipient or subrecipient may set standards for situations where the financial interest is not substantial or a gift is an unsolicited item of nominal value. The recipient's or subrecipient's standards of conduct must also provide for disciplinary actions to be applied for violations by its employees, officers, agents, or board members.

(2) If the recipient or subrecipient has a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian Tribe, the recipient or subrecipient must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest mean that because of relationships with a parent company, affiliate, or subsidiary organization, the recipient or subrecipient is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization.

(d) Avoidance of unnecessary or duplicative items. The recipient's or subrecipient's procedures must avoid the acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. When appropriate, an analysis should be made between leasing and purchasing property or equipment to determine the most economical approach.

(e) Procurement arrangements using strategic sourcing. When appropriate for the procurement or use of common or shared goods and services, recipients and subrecipients are encouraged to enter into State and local intergovernmental agreements or inter-entity agreements for procurement transactions.

These or similar procurement arrangements using strategic sourcing may foster greater economy and efficiency. Documented procurement actions of this type (using strategic sourcing, shared services, and other similar procurement arrangements) will meet the competition requirements of this part.

(f) Use of excess and surplus Federal property. The recipient or subrecipient is encouraged to use excess and surplus Federal property instead of purchasing new equipment and property when it is feasible and reduces project costs.

(g) Use of value engineering clauses. When practical, the recipient or subrecipient is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering means analyzing each contract item or task to ensure its essential function is provided at the overall lowest cost.

(h) Responsible contractors. The recipient or subrecipient must award contracts only to responsible contractors that possess the ability to perform successfully under the terms and conditions of a proposed contract. The recipient or subrecipient must consider contractor integrity, public policy compliance, proper classification of employees (see the Fair Labor Standards Act, 29 U.S.C. 201, chapter 8), past performance record, and financial and technical resources when conducting a procurement transaction.

See also § 200.214.

(i) Procurement records. The recipient or subrecipient must maintain records sufficient to detail the history of each procurement transaction. These records must include the rationale for the procurement method, contract type selection, contractor selection or rejection, and the basis for the contract price.

(j) Time-and-materials type contracts.

(1) The recipient or subrecipient may use a time-and-materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. Time-and-materials type contract means a contract whose cost to a recipient or subrecipient is the sum of:

(i) The actual cost of materials; and

(ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.

(2) Because this formula generates an open-ended contract price, a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the recipient or subrecipient awarding such a contract must assert a high degree of oversight to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls.

(k) Settlement of contractual and administrative issues. The recipient or subrecipient is responsible for the settlement of all contractual and administrative issues arising out of its procurement transactions. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the recipient or subrecipient of any contractual responsibilities under its contracts. The Federal agency will not substitute its judgment for that of the recipient or subrecipient unless the matter is primarily a Federal concern.

The recipient or subrecipient must report violations of law to the Federal, State, or local authority with proper jurisdiction.

(l) Examples of labor and employment practices.

(1) The procurement standards in this subpart do not prohibit recipients or subrecipients from:

(i) Using Project Labor Agreements (PLAs) or similar forms of pre-hire collective bargaining agreements;

(ii) Requiring construction contractors to use hiring preferences or goals for people residing in high-poverty areas, disadvantaged communities as defined by the Justice40 Initiative (see OMB Memorandum M-21-28), or high-unemployment census tracts within a region no smaller than the county where a federally funded construction project is located. The hiring preferences or goals should be consistent with the policies and procedures of the recipient or subrecipient, and must not prohibit interstate hiring;

(iii) Requiring a contractor to use hiring preferences or goals for individuals with barriers to employment (as defined in section 3 of the Workforce Innovation and Opportunity Act (29 U.S.C. 3102(24)), including women and people from underserved communities as defined by Executive Order 14091;

(iv) Using agreements intended to ensure uninterrupted delivery of services; using agreements intended to ensure community benefits; or

(v) Offering employees of a predecessor contractor rights of first refusal under a new contract.

(2) Recipients and subrecipients may use the practices listed in paragraph (1) if consistent with the U.S.

Constitution, applicable Federal statutes and regulations, the objectives and purposes of the applicable Federal financial assistance program, and other requirements of this part.

§ 200.319 Competition.

(a) All procurement transactions under the Federal award must be conducted in a manner that provides full and open competition and is consistent with the standards of this section and § 200.320.

(b) To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids must be excluded from competing on those procurements.

(c) Examples of situations that may restrict competition include, but are not limited to:

(1) Placing unreasonable requirements on firms for them to qualify to do business;

(2) Requiring unnecessary experience and excessive bonding;

(3) Noncompetitive pricing practices between firms or between affiliated companies;

(4) Noncompetitive contracts to consultants that are on retainer contracts;

(5) Organizational conflicts of interest;

(6) Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement; and

(7) Any arbitrary action in the procurement process.

(d) The recipient or subrecipient must have written procedures for procurement transactions. These procedures must ensure that all solicitations:

(1) Are made in accordance with § 200.319(b);

(2) Incorporate a clear and accurate description of the technical requirements for the property, equipment, or service being procured. The description may include a statement of the qualitative nature of the property, equipment, or service to be procured. When necessary, the description must provide minimum essential characteristics and standards to which the property, equipment, or service must conform. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to clearly and accurately describe the technical requirements, a “brand name or equivalent” description of features may be used to provide procurement requirements. The specific features of the named brand must be clearly stated; and

(3) Identify any additional requirements which the offerors must fulfill and all other factors that will be used in evaluating bids or proposals.

(e) The recipient or subrecipient must ensure that all prequalified lists of persons, firms, or products used in procurement transactions are current and include enough qualified sources to ensure maximum open competition. When establishing or amending prequalified lists, the recipient or subrecipient must consider objective factors that evaluate price and cost to maximize competition. The recipient or subrecipient must not preclude potential bidders from qualifying during the solicitation period.

(f) To the extent consistent with established practices and legal requirements applicable to the recipient or subrecipient, this subpart does not prohibit recipients or subrecipients from developing written procedures for procurement transactions that incorporate a scoring mechanism that rewards bidders that commit to specific numbers and types of U.S. jobs, minimum compensation, benefits, on-the-job-training for employees making work products or providing services on a contract, and other worker protections. This subpart also does not prohibit recipients and subrecipients from making inquiries of bidders about these subjects and assessing the responses. Any scoring mechanism must be consistent with the U.S. Constitution, applicable Federal statutes and regulations, and the terms and conditions of the Federal award.

(g) Noncompetitive procurements can only be awarded in accordance with § 200.320(c).

§ 200.320 Procurement methods.

There are three types of procurement methods described in this section: informal procurement methods (for micro-purchases and simplified acquisitions); formal procurement methods (through sealed bids or proposals);

and noncompetitive procurement methods. For any of these methods, the recipient or subrecipient must maintain and use documented procurement procedures, consistent with the standards of this section and §§ 200.317, 200.318, and 200.319.

(a) Informal procurement methods for small purchases. These procurement methods expedite the completion of transactions, minimize administrative burdens, and reduce costs. Informal procurement methods may be used when the value of the procurement transaction under the Federal award does not exceed the simplified acquisition threshold as defined in § 200.1. Recipients and subrecipients may also establish a lower threshold. Informal procurement methods include:

(1) Micro-purchases —

(i) Distribution. The aggregate amount of the procurement transaction does not exceed the micro-purchase threshold defined in § 200.1. To the extent practicable, the recipient or subrecipient should distribute micro-purchases equitably among qualified suppliers.

(ii) Micro-purchase awards. Micro-purchases may be awarded without soliciting competitive price or rate quotations if the recipient or subrecipient considers the price reasonable based on research, experience, purchase history, or other information; and maintains documents to support its conclusion. Purchase cards may be used as a method of payment for micro-purchases.

(iii) Micro-purchase thresholds. The recipient or subrecipient is responsible for determining and documenting an appropriate micro-purchase threshold based on internal controls, an evaluation of risk, and its documented procurement procedures. The micro-purchase threshold used by the recipient or subrecipient must be authorized or not prohibited under State, local, or tribal laws or regulations. The recipient or subrecipient may establish a threshold higher than the Federal threshold established in the Federal Acquisition Regulations (FAR) in accordance with paragraphs (a)(1)(iv) and (v) of this section.

(iv) Recipient or subrecipient increase to the micro-purchase threshold up to $50,000. The recipient or subrecipient may establish a threshold higher than the micro-purchase threshold identified in the FAR in accordance with the requirements of this section. The recipient or subrecipient may self-certify a threshold up to $50,000 on an annual basis and must maintain documentation to be made available to the Federal agency or pass-through entity and auditors in accordance with § 200.334. The self-certification must include a justification, clear identification of the threshold, and supporting documentation of any of the following:

(A) A qualification as a low-risk auditee, in accordance with the criteria in § 200.520 for the most recent audit;

(B) An annual internal institutional risk assessment to identify, mitigate, and manage financial risks; or,

(C) For public institutions, a higher threshold is consistent with State law.

(v) Recipient or subrecipient increase to the micro-purchase threshold over $50,000. Micro-purchase thresholds higher than $50,000 must be approved by the cognizant agency for indirect costs. The recipient or subrecipient must submit a request that includes the requirements in paragraph (a)(1)(iv) of this section. The increased threshold is valid until any factor that was relied on in the establishment and rationale of the threshold changes.

(2) Simplified acquisitions —

(i) Simplified acquisition procedures. The aggregate dollar amount of the procurement transaction is higher than the micro-purchase threshold but does not exceed the simplified acquisition threshold. If simplified acquisition procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. Unless specified by the Federal agency, the recipient or subrecipient may exercise judgment in determining what number is adequate.

(ii) Simplified acquisition thresholds. The recipient or subrecipient is responsible for determining an appropriate simplified acquisition threshold based on internal controls, an evaluation of risk, and its documented procurement procedures, which may be lower than, but must not exceed, the threshold established in the FAR.

(b) Formal procurement methods. Formal procurement methods are required when the value of the procurement transaction under a Federal award exceeds the simplified acquisition threshold of the recipient or subrecipient. Formal procurement methods are competitive and require public notice. The following formal methods of procurement are used for procurement transactions above the simplified acquisition threshold determined by the recipient or subrecipient in accordance with paragraph (a)(2)(ii) of this section:

(1) Sealed bids. This is a procurement method in which bids are publicly solicited through an invitation and a firm fixed-price contract (lump sum or unit price) is awarded to the responsible bidder whose bid conforms with all the material terms and conditions of the invitation and is the lowest in price. The sealed bids procurement method is preferred for procuring construction services.

(i) For sealed bidding to be feasible, the following conditions should be present:

(A) A complete, adequate, and realistic specification or purchase description is available;

(B) Two or more responsible bidders have been identified as willing and able to compete effectively for the business; and

(C) The procurement lends itself to a firm-fixed-price contract, and the selection of the successful bidder can be made principally based on price.

(ii) If…