RFQ - Warehouse Hytrol Conveyor System Final.pdf
PDF 110 KB Posted
- Solicitation number
- S-44300-00015141
- Issued by
- Oregon
About this file
This is a Request for Quotation (RFQ) issued by the Oregon Liquor and Cannabis Commission (OLCC) for maintenance and repair services of a warehouse Hytrol conveyor system. The OLCC seeks comprehensive quotes for on-site repairs, technical support, system maintenance and testing, system updates, and parts and materials. Services include maintenance and repair of rollers, belts, and conveyors; regular inspections, cleaning, and calibration; operational testing; repair and replacement of faulty components; software updates and troubleshooting; and technical assistance regarding system issues. Quotes must be submitted via Oregon Buys by 3:30 PM Pacific Time on October 24, 2025. Services are to begin upon execution of the contract. Quotes should include hourly and monthly rates, warranty information detailing coverage for normal maintenance and repairs, and hourly rates for services outside of warranty. Bidders may submit alternate proposals and cost-saving options. The agency retains sole discretion to determine whether proposed products are equal to or better than specified brands.
All pricing must remain firm for 30 days from the bid submission date. Parts and materials costs are capped at 10% over actual cost. Alternate bids will be considered on products meeting or exceeding the specifications indicated in the quote. Brand names listed in the specifications are descriptive rather than restrictive, allowing vendors to propose equivalent or superior products while clearly marking such alternates. The RFQ does not specify a contract term, renewal options, funding source, or set-asides for disadvantaged businesses.
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Other files
| File | Type | Posted |
|---|---|---|
| ADDENDUM 1 to RFP 6189 FINAL~1.pdf | ||
| Questions and Answers Set 2 - RFP 6189 final.pdf | ||
| RFP 6189 AttD - REFERENCE CHECK FORM~1.docx | DOCX document | |
| RFP 6189 AttF - CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN.docx | DOCX document | |
| ADDENDUM 2 to RFP 6189 FINAL.pdf | ||
| RFP 6189 FINAL.pdf | ||
| RFP 6189 AttC - PROPOSER INFORMATION AND CERTIFICATION SHEET.docx | DOCX document | |
| RFP 6189 AttE - PRICE PROPOSAL FORM.docx | DOCX document | |
| RFP 6189 AttB - DISCLOSURE EXEMPTION AFFIDAVIT.docx | DOCX document | |
| Questions and Answers Set 1 - RFP 6189 final.pdf | ||
| RFP 6189 AttG - RESPONSIBILITY INQUIRY.docx | DOCX document | |
| RFP 6189 AttA - SAMPLE CONTRACT.docx | DOCX document |
Show all 12
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Text version
ATTN:_Dannielle Burton Procurement Services Oregon Liquor and Cannabis Commission 9079 SE McLoughlin Blvd.
Portland OR 97222 Phone: 971-801-4087
REQUEST FOR QUOTATION
***THIS IS NOT AN ORDER******
Return To: Via Oregon Buys by 3:30 PM PT on October 24, 2025.
Description: The Oregon Liquor and Cannabis Commission (OLCC) is seeking quotes for the maintenance and repair of the warehouse Hytrol conveyor system.
Requested Availability Date of Product and Services – Services to begin upon execution of contract.
Any reference to brand names is meant as descriptive not restrictive.
Alternate bids will be considered on products which meet or exceed products indicated on quote.
Vendor is to mark clearly alternate proposals.
“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.
Vendor Name________________________________ Federal ID No:_____________________
Address:______________________________________ Phone:__________________________
City, State, Zip:_____________________________________ Fax:________________________
All Pricing Must Be Held Firm For 30 Days
Quotes shall include the following services. Quotes may be submitted using this form, entering pricing in OregonBuys under each line item or submitting a quote as an attachment in the
OregonBuys system. All quotes shall contain warranty information listing what services for normal maintenance and repairs are covered under the warranty.
DESCRIPTION QUANTITY PRICE
PER
UNIT
(Monthly and Hourly rates)
TOTAL
Service – On site repairs
Repairs requiring a technician on site can include but are not limited to maintenance/repair to rollers, belts and conveyors.
Technical Support:
Provide assistance to OLCC regarding technical issues with the system.
System Maintenance and Testing:
Preventative Maintenance: Regular inspections, cleaning, and calibration of conveyance system components to ensure optimal performance
Testing:
Conducting operational tests of systems.
Repair and Replacement:
Addressing and repairing faulty or damaged conveyance components. List hourly rate if outside of warranty.
System Updates:
Ensuring that the conveyance software is updated to the latest standards and provide troubleshooting when needed. Provide pricing if not included with services.
Parts / Materials: Cap at 10% over cost
EA
File details come from the government source that posted it. Updated .