RFP 6189 AttC - PROPOSER INFORMATION AND CERTIFICATION SHEET.docx

RFP 6189: Strategic Communication Services for Family Connects Oregon AttC (OregonBuys Bid #S-44300-00015141)

ATTACHMENT C — PROPOSER INFORMATION

AND CERTIFICATION SHEET

Legal Name of Proposer:

Address:

City, State, Zip:

Entity Type:

State of Incorporation:

Contact Name:

Telephone:

Email:

Oregon Business Registry Number (if required):

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A and as modified by any Addenda, except for those terms and conditions that Agency has reserved for negotiation, as identified in the RFP.

Proposer acknowledges receipt of all Addenda to this RFP.

Proposal is a Firm Offer for 180 days following the Closing.

If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance standards set forth in the final negotiated scope of work of the Contract.

I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112 (formerly HB 3060), of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age.

Contractor’s continuing compliance constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles Agency to terminate this Contract for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

Proposer is not engaged in the provision of broadband Internet access service, or if at any time Proposer is engaged in or may engage in the provision of broadband Internet access service Proposer is in compliance with Oregon Laws 2018, Chapter 88 (HB 4155) and applicable Public Utility Commission rules, and will remain in compliance throughout the term of the Contract.

Proposer and Proposer’s employees, agents, and subcontractors are not included on:

the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or the government wide exclusions lists in the System for Award Management found at: https://www.sam.gov/portal/

Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFP. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify the State in writing.

Proposer certifies that all contents of the Proposal (including any other forms or documentation, if required under this RFP) and this Proposal Certification Sheet, including Attachments C-1 and C-2 attached hereto per the NOTE below* are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

Proposer understands that any statement or representation it makes, in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

Proposer acknowledges these certifications are in addition to any certifications required in the Contract and Statement of Work in Attachment A at the time of Contract execution.

Authorized Signature

Date

(Printed Name and Title)

*NOTE: the following attachments must be completed by Proposer and attached to this Attachment C:

· ATTACHMENT C-1 - PROPOSER’S MINIMUM QUALIFICATIONS STATEMENT; AND

· ATTACHMENT C-2: PROPOSER’S RESPONSES TO ALL SECTIONS 3.34 TECHNICAL PROPOSAL REQUIREMENTS

ATTACHMENT C-1 - MINIMUM QUALIFICATIONS STATEMENT

Instructions to Proposers: Provide Proposer’s responses to each of the requirements of Section 3.1 Minimum Qualifications in the spaces below for Proposer Responses.

3.1 MINIMUM QUALIFICATIONS

To be considered for evaluation, each Proposer must certify and explain how Proposer meets or exceeds the following requirements in Attachment 1 “Minimum Qualifications Statement” to Attachment 1 – Proposer Information and Certification Sheet:

3.1.1. For each of the areas below, at least one of the Proposer’s Key Persons identified in response to Section 3.3.4.7 must have the following qualifications:

a) demonstrated work experience providing health communications services;

b) demonstrated work experience in social marketing of public health issues; and

c) demonstrated work experience co-creating marketing materials through community engagement processes Proposer Response to Section 3.1.1 requirement:

3.1.3. At least one of the Proposer’s Key Person who are senior management staff must have at least 5 years demonstrated experience with managing and strategic planning for large communications projects.

Proposer Response to Section 3.1.3 requirement:

ATTACHMENT C-2: PROPOSER’S RESPONSES TO

ALL SECTIONS 3.34 TECHNICAL PROPOSAL EQUIREMENTS

3.3.4 Technical Proposal Requirements

3.3.4.1 Executive Summary

Provide an overview of how Proposer will provide the communications services for FCO in alignment with OHA’s mission, goals, and objectives as outlined in Section 2.3.

Proposer Response to Section 3.3.4.1:

3.3.4.2 Technical Expertise, Organizational and Management Capacity

· Describe Proposer’s technical expertise, and organizational and management capacity to perform and prioritize the Services described in Section 2.4 Scope of Work with conscientious oversight and management, and without interrupting Proposer’s current and anticipated commitments.

· Describe Proposer’s organizational experience providing communications services including developing and implementing social marketing Campaigns.

· Include information on the success of previous Campaigns using data and demonstrating the achievement of campaign goals.

Proposer Response to Section 3.3.4.2:

3.3.4.3 Project Implementation and Management Plan

· Describe Proposer’s strategy and plan for performing the Services described in each section of the Scope of Work (Sections 2.4.1 through 2.4.6).

· Describe Proposer’s overall proposed approach to supporting OHA’s goals for FCO as outlined in Section 2.4 Scope of Work, including a description of how the proposed approach will increase Oregonians’ awareness, acceptance and use of FCO services.

· Provide a comprehensive management plan that the Proposer intends to follow. Illustrate how the plan will serve to coordinate and accomplish the Work.

Proposer Response to Section 3.3.4.3:

3.3.4.4 Technical Assistance, Training, and Partnership Experience, Capacity and Strategy

· Describe Proposer’s experience, capacity, and strategy for providing communications TA and training. Describe Proposer’s ability to align TA and training with the mission, goals and objectives of OHA (as outlined in Section 2.3).

· Explain how Proposer will prioritize collaboration with OHA, FCO Sites, and other local FCO partners for this project.

· Describe Proposer’s established processes placing media in population-specific channels.

· Describe Proposer’s staff capacity, management practices, strategic planning approach, and accounting practices for large contracts that require accountability for public funds including materials management and archiving in accordance with public records requirements.

Proposer Response to Section 3.3.4.4:

3.3.4.5 Work Grounded in Equity

Describe Proposer’s experience with and process for creating and producing work that is grounded in equity. Include Proposer’s process for developing materials in Spanish, English, and other languages as requested including the Proposer’s process for successful and quality transcreation. Also include experience engaging culturally specific communities and creating culturally responsive communications for diverse audiences for distribution through multiple channels.

Proposer Response to Section 3.3.4.5:

3.3.4.6 Optional: Work Samples

Proposer has the option, for illustrative purposes, to submit work samples in a PDF file of the Proposer’s previous communication campaigns referenced in Proposer’s responses to the Sections 3.3.4.1-3.3.4.5. The pages included in such PDF files will be counted towards the 30-page recommended Proposal page limit of Section 3.2.2, and any submitted Work Samples should be brief.

Proposer Response to Section 3.3.4.6 Instructions to Proposers: if applicable, please list PDF file name containing your attached Work Sample(s) in the space below:

3.3.4.7 Key Persons and their Resumes

· Describe Proposer’s plan for staffing this project.

· Specify Key Persons to be assigned to this project and include a current resume (not to exceed two pages each) for each Key Person that demonstrates the person’s qualifications and experience for the Work described in this RFP.

· Describe each Key Person’s availability to perform the work described in Section 2.4 Scope of Work and describe each Key Person’s ability to attend meetings remotely for the duration of each project authorized by the Contract.

Proposer Response to Section 3.3.4.7: