RFQ_USTRemoval_ArnoldsExxon_2019.06.pdf

Arnolds Exxon (WV ID#0900828) Soil Excavation

Doddridge County, West Virginia

STATE OF WEST VIRGINIA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

UNDERGROUND STORAGE TANKS

5/28/2019

Table of Contents

1. Definitions/Reference Specifications

2. Project Information

2.1 Pre-bid meeting

2.2 Location/Site Description

2.3 Directions to the site

2.4 Preferred Scope of Work

3. Work Performance Period

4. Contract Term

5. General Requirements

5.1 Desired Services and Mandatory Requirements

5.2 Class B Certified Person

5.3 OSHA

5.4 Inspections

5.5 Personal Protective Equipment (PPE)

5.6 Templates

6. Technical Specifications

6.1. Mobilization and Demobilization

6.2. Labor

6.3. Equipment and Supplies

6.4 Excavation

6.5 Removal and Disposal

6.6 Backfill and Reclamation

6.7 Report Writing and Submittal

7. Payment

4.1 Payment to Vendor

4.2 Invoice Submittals

8. Permits, Licenses and Fees

9. Additional Information and Requirements

9.1 Exposure to Petroleum Contamination and Other Hazardous Materials

9.2 Lab Charges

9.3 Right of Entry

1.0 DEFINITIONS/ REFERENCE SPECIFICATION

1.1 The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in Section 2 of the Department of Environmental Protection’s Standard Specifications for Construction and Reclamation.

1.1.1. “Desired Service" or “Desired Services" means the list of items identified below

1.1.2. “EPA” refers to the Environmental Protection Agency

1.1.3. “LEL” means Lower Explosive Limit

1.1.4. “PPE” means Personal Protective Equipment

1.1.5. “UST” means Underground Storage Tank

1.1.6. “WVDEP” means West Virginia Department of Environmental Protection

1.1.7. “ASTM” refers to the American Society of Testing and Material Specifications, Latest Edition unless otherwise noted

1.1.8. “OSHA” shall be understood to mean The Occupational Safety and Health

Administration and the standards set in the Occupational Safety and Health Act of

1.1.9. “Vendor” shall be understood to mean the successful bidder and or firm or corporation undertaking the execution of the work under the terms of these specifications

1.1.10. “Agency” means the West Virginia Department of Environmental Protection

1.1.11. “BTEX” means Benzene, Toluene, Ethylbenzene, Xylene

1.1.12. “MTBE” means Methyl Tertiary Butyl Ether

1.1.13. “TBA” means Tert-Butyl Alcohol

1.1.14. “CAGD” means Corrective Action Guidance Document

2.0 PROJECT INFORMATION

2.1 PRE-BID MEETING

A pre-bid meeting will be held at the WVDEP Headquarters located at 601 57th St, SE, Charleston, WV 25304 on Monday, June 17, 2019 @ 10:00am.

2.2 LOCATION/SITE DESCRIPTION

Doddridge County

Arnold’s Exxon

WV ID# 0900828

22 Smithton Rd, Smithburg, WV 26436

This project will involve, but is not limited, to the excavation of contaminated soil and debris associated with a UST Leak. The USTs have been removed but contamination remains.

2.3 DIRECTIONS TO THE SITE

From the Smithburg Post Office, head northwest on Smithton Road, Travel 150 feet.

The destination will be on the right.

2.4 PREFERRED SCOPE OF WORK

2.4.1 Ensure a Right of Entry Agreement has been obtained from the land owner prior to the start of the contract.

2.4.2 Excavate contaminated soils by providing all necessary personnel, labor, materials, equipment and excavator. Approximately 350 tons of material will require removal and disposal. Work with the on-site project manager to determine if and how much excavation is appropriate.

2.4.3 Field screen and segregate obviously contaminated and non-contaminated soils during excavation activities. Ensure contaminated and uncontaminated soils/debris is placed on and covered by 6-mil black plastic to prevent runoff of material until soil/debris is properly managed.

2.4.4 Apply approximately 600 pounds of ORC to the excavation area as directed by the on-site project manager.

2.4.5 Remove and dispose of contaminated soil, water and other non-hazardous materials by providing the personnel, labor, equipment, DOT 17-C drums, and materials to properly dispose of petroleum contaminated and uncontaminated debris, water rinsate, product and site soils at an appropriate disposal facility. The vendor will be responsible for the storage, transportation and disposal of all contaminated and uncontaminated materials associated with this work directive.

2.4.6 Work with the on-site project manager to determine locations of confirmation samples. It is anticipated that 5 to 8 samples will be collected. Samples shall be analyzed for BTEX, MTBE, TBA and

Lead using EPA methods 8260B as per Agency CAGD.

2.4.7 Provide the necessary labor, material, and equipment to backfill the excavation; including compaction of backfill.

2.4.8 Reclaim disturbed areas by providing labor, material and equipment necessary to reclaim the disturbed excavation area.

2.4.9 A report is to be written and submitted utilizing the WVDEP

CAGD templates and shall contain a site assessment report that details the event and contains, at a minimum, the following:

sampling procedures, laboratory analysis reports, data tables comparing the results of soil and/or groundwater samples with established standards (CAGD), and conclusions.

3.0 WORK PERFORMANCE PERIOD

The “Contract Period” for this project is 60 days calendar days commencing on the date as defined in the Notice to Proceed letter. This period is defined as the amount of contract time allowed by the WVDEP for substantial completion of the project.

The “Contract Period” shall comply with Standard Specifications for

Construction and Reclamation, Section 14 - Determination and Extension of

Contract Time.

Work shall not begin at the site until a Notice To Proceed has been issued. All field work must be scheduled with the assigned WVDEP personnel 72 hours prior to work commencing.

4.0 CONTRACT TERM

The “Contract Term” for the project is 30 days commencing within 7 days of the date on the Notice to Proceed letter. The Contract Term defines the beginning and end dates of the contract and shall remain valid beyond the

“Contract Period” for administrative purposes.

5.0 GENERAL REQUIRMENTS

5.1 Desired Services and Mandatory Requirements: Vendor shall provide Agency with the Desired Services listed below. Desired services are for a one-time soil excavation event. Desired Services must meet or exceed the mandatory requirements as shown below.

5.1.1 The Vendor shall provide all services to excavate contaminated soils associated with the leaking underground storage tank site as described in the purpose and scope section of this request for quotation.

5.1.2 In the event USTs or piping is discovered during excavation activities, UST closures activities shall be in accordance with all Federal and State regulations, and closure guidance provided by the WVDEP.

5.1.2.1 The successful Vendor must have an individual present at the facility to exercise supervisory control over the closure (removal/close in place) in the event USTs are discovered.

5.2 The Vendor must have a "Class B" WVDEP certified person on site during closures of USTs as required by State Regulations (33CSR30) and WVDEP closure guidance documents. (Vendor must provide "Class B" certification information as directed on Attachment A.) This general requirement is only applicable in the event unknown USTs or piping are discovered during soil excavation activities.

5.3 Vendor's site essential personnel shall have completed the mandatory 40-hour health and safety training course, with annual refresher, in accordance with the requirements of the Occupational Safety and Health Administration 29CFR

1910.120. (Vendor must provide OSHA training information as directed on Attachment A.)

5.4 WVDEP also reserves the right to inspect the equipment at any time before or after it is delivered to the site. If WVDEP deems the equipment to be unsatisfactory, or if WVDEP determines the equipment to be unsatisfactory in a subsequent inspection, then Vendor shall immediately remove the equipment from the site and obtain replacement equipment that is satisfactory to WVDEP. Frequent breakdowns of the equipment may be cause for finding the equipment unsatisfactory.

5.5 The cost of personal protective equipment (PPE) must be included in the Vendor’s cost for any line item that may expose the worker to any such hazards.

5.5.1 OSHA requires the use of personal protective equipment (PPE) to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels.

Employers are required to determine if PPE should be used to protect their workers.

5.6 All boring/drilling, monitoring well installation and abandonment activities must be done in accordance with §47CSR59 “Monitoring Well Regulations” and §47CSR60 “Monitoring Well Design Standards”. (Vendor must provide Monitoring Well Driller certification information as directed on Attachment A.)

5.6 Templates from the WVDEP CAGD are to be used for document submittals.

6.0 TECHNICAL SPECIFICATIONS

6.1 Mobilization and demobilization

This item shall include all transportation cost of equipment to and from site. This item shall be lump sum price. (This item does not include transportation of contaminated liquids to disposal facility or transportation of Direct Push Equipment to and from site.).

(Per lump sum).

6.2 Laborer

This person shall be capable of doing physical tasks such as, but not limited to, sample collection, data collection, tank cleaning, decontamination procedures, and field reconnaissance. Rate includes travel, lodging (if necessary), and per diem (Per hour).

6.3 Equipment and Supplies

6.3.1. DOT 17-C Drums

This item shall be an approved DOT 17-C 55-gallon drum (Each).

6.3.2 Backhoe Loader (Cat 416 type or equivalent)

This item shall include loader, fuel, operator and all associated operating costs (Per day).

6.3.3 Excavator (Cat 315 type or equivalent)

This item shall include excavator, fuel, operator and all associated operating costs (Per day).

6.3.4 Compact Track Loader (Bobcat T190 type or equivalent)

This item shall include loader, fuel, operator and all associated operating costs (Per day).

6.3.5 Combustible Gas/Oxygen Meter

This item is for the use of a hand held portable fully calibrated Combustible Gas/Oxygen Meter for detecting combustible hydrocarbon gases and oxygen. Must be capable of detecting LEL (lower explosive limit) and oxygen in percentages. This line item includes meter, calibration kit and all other accessories necessary to accurately detect combustible hydrocarbon gases and percentage of oxygen (Per day).

6.3.6 Organic Vapor Analyzer

This item is for the use of a hand-held portable Photo Ionization Detector (PID). Must have the standard 10.6 eV lamp and be able to measure volatile organic compounds such as benzene. This line item includes meter, calibration kit and all other accessories necessary to accurately detect volatile organic compounds with 1-PPM detection (Per day).

6.3.7 Oxygen Releasing Compound (Advanced Powder or equivalent)

This item shall include cost of powder, all shipping and handling costs and should be applied in accordance with manufacturer’s specifications (Per pound).

6.4 Excavation

6.4.1. Cutting and Removal of Asphalt or Concrete

This item shall include all labor, material, equipment, transportation and all other ancillary equipment necessary to cut and remove asphalt or concrete before excavation (Per square foot).

6.4.2 Segregate and Stockpile Petroleum Contaminated Soils

This item shall include the segregation of contaminated vs. uncontaminated soils and stockpile contaminated soils/debris on site on 6-mil black plastic and cover with 6-mil black plastic in a manner to prevent runoff of contaminated material. This item shall include all labor, material, equipment and all other ancillary equipment necessary to segregate and stockpile the contaminated soil (Per ton).

6.5 Removal and Disposal

6.5.1 Proper Disposal of Non-Hazardous Materials

Load, transport and properly dispose of non-hazardous materials such as broken concrete slabs, piping, etc., at a state approved landfill and supply disposal receipts, in accordance with all Federal, State and Local laws. Unit price includes loader operator time, truck driver time, transportation to landfill, landfill-tipping fees and all other cost (including any labor) for loading, transporting and properly disposing of the non-hazardous materials. This line item will not be paid until vendor provides submittal of proper disposal tickets (Per ton).

6.5.2 Disposal of Petroleum-Contaminated Soil at a State Approved Landfill

Load, transport and properly dispose of petroleum-contaminated soil at a state approved landfill and supply manifests. Unit price also includes sampling and analysis, loader, loader operator time, trucks, truck driver time, transportation to landfill, landfill-tipping gees and all other cost (including any labor) for loading, transporting and properly disposing of the petroleum contaminated soil. This line item will not be paid until vendor provides submittal of proper disposal tickets (Per ton).

6.6 Backfill and Reclamation

6.6.1 Backfill Excavation with Soil or Soil-like Material

This item shall include the amount of clean soil or soil-like material necessary to properly backfill the excavation with five (5) to six (6) feet of compacted material to meet Tier 2 action levels, when necessary. This item shall also include all labor, material, equipment, manifests, and all other ancillary equipment necessary to properly backfill and compact material in the excavation (Per ton).

6.6.2 Backfill Excavation with Crusher Run

This item shall include the amount of crusher run necessary to properly cover the soil or soil like material used in the backfill of the excavation including compaction of backfill material. This item shall also include all labor, material, equipment , manifests, and all other ancillary equipment necessary to properly backfill and compact material in the excavation (Per ton).

6.6.3 Concrete Disturbed Area

This item shall include all labor, material, equipment, transportation and all other ancillary equipment necessary to concrete disturbed excavation area. Concrete must be at least 4000 PSI with air and use 10-gauge reinforcement wires. Six (6) inches minimum thickness. (Per square foot).

6.7 Report Writing and Submittal

6.7.1 This item shall include all labor, material, travel, site visits, data base searches, word processing, postage, maps, drawings, site sketches, manifests, and monitoring well abandonment logs (when applicable) necessary to complete reports and submit to WVDEP. Electronic submission preferred (Per hour).

7.0 PAYMENT

7.1 Payment to Vendor

Payment to the vendor will be made on the basis of the items and unit process established in the bid sheet for this Contract.

7.2 Invoice Submittal

The Vendor shall submit an invoice within 30 days after the completion of work and must contain Project Name, Project Number, LUST number (if one has been assigned), WV ID number, performance period (beginning and ending date work was performed). The Notice to Proceed date shall be the beginning of the performance period. The State may retain ten percent (10%) of each invoice –to guarantee that all conditions of the contract have been met. This retainage may be held for a period of six (6) months. However, final payment (except for any retainage which may be held) will only be made after all work and reports specified in this contract are delivered and accepted by the State. All invoices shall show labor and other expenses incurred during the billing period, work accomplished during the billing period and the work yet to be accomplished. Invoices showing costs (unit prices) not clearly identifiable will not be paid. No payment(s) will be authorized for any work incurred as a result of any error on the part of the Vendor.

8.0 PERMITS, LICENSES and FEES

8.1 It will be the responsibility of the Vendor to obtain any and all permits necessary to complete the work described in this contract. This includes Federal, State and local permits necessary. No bid item.

9.0 ADDITIONAL INFORMATION & REQUIREMENTS

9.1 Exposure to Petroleum Contamination and Other Hazardous Materials

The State hereby notifies the Vendor that work is to be performed on property where the Vendor’s employees may be exposed to petroleum contamination and other hazardous materials.

9.2 Lab Charges

Lab charges are not a part of this contract. All lab charges shall be direct billed to WVDEP. It shall be the responsibility of the Vendor to coordinate with the WVDEP contract laboratory to obtain all necessary sample containers, coolers, chain of custody forms, ice, etc., and to deliver the samples to the laboratory.

9.3 Right of Entry

WVDEP will obtain the necessary right of entry from the owner prior to initiating work at the facility.