RFQ_Kris Allen - Guest Artist_FA440727Q8000.pdf

20 October 2026

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3ST526287A001 - Kris Allen - Guest Artist services

Solicitation #: FA440727Q8000

Contracting Activity: 375 CONS/PKB

205 E WINTERS ST BLDG 52

SCOTT AFB IL 62225-5015

Government Representatives: MSgt Tonya Ozee – Contracting Officer tonya.ozee@us.af.mil

(618) 256-9260

Shawna Kuebler – Contract Specialist shawna.kuebler.1@us.af.mil

(618) 256-3088

This is a combined Presolicitation Notice/Request for Quotation (RFQ) for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ), numbered FA440727Q8000, and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

The selection for the award will be made based on technical acceptance by the Government of the resultant quote and the Contracting Officer’s (CO) ability to deem pricing fair and reasonable.

From this RFQ, a Firm-Fixed-Price (FFP), single award is anticipated.

This acquisition is being solicited as a 100% Small Business Set-Aside utilizing NAICS Code 711320 – Promoters of Performing Arts, Sports, and Similar Events without Facilities, Small Business Standard $22M, and Product Service Code (PSC) will be R426 - Support - Professional:

Communication. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Please use the subject line “RFQ FA440727Q8000 - Kris Allen - Guest Artist” and include both Government representatives in all e-mail correspondence.

mailto:tonya.ozee@us.af.mil https://www.google.com/url?q=mailto%3Ashawna.kuebler.1%40us.af.mil http://www.acquisition.gov/

Description of Requirement:

The Department of the Air Force, United States Air Force Band of Mid-America, requires a contractor to secure and provide the professional services of Kris Allen as the featured guest vocalist for the Band’s 2026 Spirit of the Season concert series. Kris Allen is essential to the requirement, and substitutions will not be accepted. A Brand Name Justification for Kris Allen is attached to this RFQ.

The following is a summary of the required services for Kris Allen and is not intended to be comprehensive. Quoters shall review the attached Statement of Work for the complete requirements, terms and conditions.

The contractor shall provide all booking, coordination, vocal performance, speaking, rehearsal, promotional, and related management services necessary for the engagement of Kris Allen’s services. Additionally, the contractor shall arrange and fund Kris Allen’s travel, lodging, local transportation, and meal expenses for these engagements.

Kris Allen shall participate in two rehearsals on 2 & 3 December 2026 in O’Fallon, Illinois, and three live performances on 4 December 2026 in St. Louis, Missouri; 8 December 2026 in Columbia, Missouri; and 9 December 2026 in Kansas City, Missouri. The overall travel and performance period is 1–10 December 2026.

Kris Allen shall prepare and perform from memory approximately 10–14 featured musical works, including a holiday audience sing-along, with approximately 30–35 minutes of featured stage time at each concert. Kris Allen shall also deliver Government-furnished scripted remarks and transitions, participate in scheduled sound checks, coordinate musical matters with the Band’s Music Director, and provide required promotional materials. At least three promotional posts shall be published through Kris Allen’s official social-media accounts in accordance with the Statement of Work.

The Government will furnish the rehearsal and performance venues, accompaniment by the Band of Mid-America, Government-created arrangements, production support, standard sound and lighting equipment, recording services, dressing-room space, credentials, scripts, promotional materials, and specified sheet music.

The engagement includes authorization for the Government to record the rehearsals and performances and to edit, reproduce, distribute, publicly display, perform, broadcast, stream, post, and archive resulting audio and audiovisual content as specified in the Statement of Work. The quoted price shall include artist compensation, booking or agency commissions, deposits, required permissions within the contractor’s responsibility, promotional support, travel, accommodations, and all other costs not expressly identified as Government-furnished.

Performance shall comply with all dates, locations, deliverables, media permissions, professional-conduct requirements, and other terms established in the Statement of Work.

CLIN Description Qty Unit Unit Price Extended Price

Rehearsal, 2 December 2026 O'Fallon, Illinois Firm-Fixed Price 1 event

Rehearsal, 3 December 2026 O'Fallon, Illinois Firm-Fixed Price 1 event

Performance, 4 December 2026 St. Louis, MO Firm-Fixed Price 1 event

Performance, 8 December 2026 Columbia, MO Firm-Fixed Price 1 event

Performance, 9 December 2026 Kansas City, MO Firm-Fixed Price 1 event

GRAND TOTAL

This solicitation is a Lowest Price Technically Acceptable (LPTA) evaluation. Offerors must submit a Technical Plan that demonstrates meeting the SOW requirements including a booking plan, evidence of ability to secure Kris Allen, and media and promotional rights identification information.

Offers (Quote, Technical Plan, Evidence of ability to secure Kris Allen, and Media and Promotional rights Identification) are due No Later Than (NLT) Noon (12:00 pm) CST on Wednesday, 4 November 2026 via email to: shawna.kuebler.1@us.af.mil and tonya.ozee@us.af.mil Questions are due NLT Noon CST on Monday, 2 November 2026 via email to Shawna Kuebler and MSgt Tonya Ozee. Failure to submit a technical plan (including a booking plan), evidence of ability to secure Kris Allen, and media and promotional rights identification may result in your quotation not being evaluated.

mailto:shawna.kuebler.1@us.af.mil mailto:tonya.ozee@us.af.mil

Submission Requirements:

Addendum to RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

The Offeror shall submit a quotation demonstrating its ability to secure and provide the services of Kris Allen for all rehearsals, performances, recordings, and related activities described in the Statement of Work.

The quotation shall include the following:

1. Kris Allen booking plan

The Quoter shall submit a technical plan describing how it will secure the services of Kris Allen for all rehearsals, performances, travel dates, and related services identified in the Statement of Work. The response shall:

• Identify Kris Allen’s current authorized booking agent, management representative, or other authorized representative;

• Identify the person or entity through which the Quoter intends to secure Kris Allen;

• Describe the Quoter’s relationship with that representative;

• State whether the required dates are available, on hold, subject to an offer, or contractually committed;

• Identify any material conditions affecting the proposed booking, including artist fees, deposits, travel, lodging, production, technical or hospitality riders, and cancellation terms;

and

• Explain how the Quoter will secure all required recording, broadcast, streaming, publicity, and social-media permissions.

2. Evidence of ability to secure Kris Allen

The Quoter shall submit current, written evidence demonstrating that it has contacted and is reasonably able to secure Kris Allen through Kris Allen’s authorized representatives for this engagement.

Acceptable evidence may include:

• A dated email or letter from Kris Allen’s authorized booking agent or management;

• Written acknowledgment of an offer or availability inquiry;

• Confirmation that the required dates are available or on hold;

• A letter of intent or agency confirmation;

• An executed or conditionally accepted artist agreement; or

• Comparable documentation establishing a credible booking path.

• The documentation should identify Kris Allen, proposed dates, and contemplated services.

The Quoter may redact confidential financial information that is not necessary to demonstrate its ability to secure the engagement.

A website listing, marketing claim, general assertion that the Quoter “can book” Kris Allen, or evidence that the Quoter has booked unrelated artists will not, by itself, establish the ability to secure Kris Allen.

*Note* The Government does not require the Quoter to be Kris Allen’s exclusive representative.

A talent buyer, producer, promoter or booking intermediary may satisfy this requirement by demonstrating a credible arrangement with Kris Allen’s authorized representative.

3. Media and promotional rights

The Quoter shall identify any assumptions, exclusions, or limitations concerning:

• Audio or video recording;

• Live or delayed broadcast;

• Internet streaming;

• Government and third-party social-media use;

• Archival use;

• Publicity using Kris Allen’s name, image, likeness, or approved biography;

• Artist promotional or social-media participation; and

• Musical-composition, sound-recording, union, or other third-party rights.

The Quoter shall not represent that these rights are included unless it has a reasonable basis for doing so. Any additional fees, approvals, time limits, geographic limits, platform restrictions, or other conditions shall be separately identified in the quotation.

Pre-award confirmation

Upon request from the Contracting Officer, the apparent successful Quoter shall provide, before award:

• Written confirmation from Kris Allen’s authorized representative that Kris Allen is available and has accepted, or is prepared to accept, the engagement on the proposed terms;

• Evidence that the required dates are being held or otherwise reserved for this requirement;

• Confirmation that the proposed price accounts for all artist services and required rights identified in the quotation; and

• Any other documentation reasonably necessary for the Government to verify the proposed booking.

The Government may independently verify the identity and authority of Kris Allen’s representative. Failure to provide the requested confirmation within 2 business days may result in the quotation being removed from consideration.

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR

QUOTE:

1. Contractor Name:

2. Contractor Address:

3. Point of Contact:

4. Phone Number:

5. Email Address:

6. UEI Number:

7. CAGE Code:

8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.):

9. Offer Date and Expiration Date:

10. GSA Contract Number:

11. Proposed Payment Terms or Discount:

12. Delivery Date: N/A

13. FOB: Destination

Addendum – Evaluation of Quotations

1. Basis for Award

The Government intends to award a single firm-fixed-price contract to the responsible Quoter whose quotation:

1. Conforms to the solicitation’s submission requirements;

2. Is determined to be Technically Acceptable under each non-price evaluation factor;

3. Provides satisfactory pre-award confirmation when requested by the Contracting Officer; and

4. Offers the lowest evaluated price determined fair and reasonable by the Contracting Officer.

This acquisition uses a Lowest Price Technically Acceptable (LPTA) source-selection approach.

Technical factors will be evaluated on an Acceptable/Unacceptable basis and will not be rated comparatively. The Government will not pay a price premium for a quotation that exceeds the minimum requirements.

A quotation is eligible for award only if every technical factor is rated Acceptable. A deficiency, material omission, material exception, unsupported representation, or failure to demonstrate compliance with a material requirement may result in an Unacceptable rating.

The Government may verify information in a quotation with Kris Allen’s identified authorized representative and may request clarifications or the pre-award confirmation described below. The Government is not obligated to permit a Quoter to cure a materially deficient quotation.

2. Evaluation Process

The Government may evaluate quotations in order of evaluated price, beginning with the lowest-priced quotation. If the lowest-priced quotation is technically acceptable, the Government may make award without evaluating higher-priced quotations, subject to the Contracting Officer’s responsibility determination and price-reasonableness determination.

The Government intends to evaluate quotations and make award without exchanges but reserves the right to conduct clarifications or other exchanges if determined necessary by the Contracting Officer.

3. Technical Evaluation Factors

Factor 1 — Booking Approach, Schedule Commitment, and Technical Conformance

The Government will evaluate whether the quotation presents a credible and complete approach for securing and administering Kris Allen’s participation throughout the required period, including rehearsals, sound checks, performances, coordination, and related services.

Acceptable

The quotation:

• Identifies Kris Allen’s current authorized booking agent, management representative, or other authorized representative, including sufficient contact information for verification;

• Identifies the person or entity through which the Quoter proposes to secure Kris Allen and explains the Quoter’s relationship or proposed contractual path to that representative;

• Addresses all required dates and locations, including:

o Rehearsal on 2 December 2026 in O’Fallon, Illinois;

o Rehearsal on 3 December 2026 in O’Fallon, Illinois;

o Performance on 4 December 2026 in St. Louis, Missouri;

o Performance on 8 December 2026 in Columbia, Missouri;

o Performance on 9 December 2026 in Kansas City, Missouri; and o Overall travel and performance period of 1–10 December 2026;

• States the current status of the required dates, such as available, on hold, offer submitted, conditionally accepted, or contractually committed;

• Describes how the Quoter will execute and administer the artist agreement and coordinate with the Band’s designated representatives;

• Accounts for artist compensation, agency or booking commissions, deposits, and all other contractor-responsible costs;

• Acknowledges that Government-funded travel, lodging, local transportation, meals, and incidental expenses will be arranged and paid separately and will not be included in the quoted price or subject to contractor markup, commission, or administrative fees; and

• Identify all material booking assumptions, conditions, riders, cancellation provisions, or exceptions and demonstrates that they do not conflict with a material solicitation requirement.

• Commits to provide Kris Allen with no substitution;

• Commits to participation in all required rehearsals, sound checks, performances, musical coordination activities, and related services;

• Commits to preparation and performance from memory of approximately 10–14 featured musical works, including the required holiday audience sing-along;

• Commits to approximately 30–35 minutes of featured stage time at each concert;

• Commits to delivery of Government-furnished scripted remarks and transitions;

• Commits to timely provision of the required biography, photographs, approvals, and other promotional materials;

• Commits to at least three promotional posts through Kris Allen’s official social-media accounts in accordance with the Statement of Work;

• Commits to compliance with applicable professional-conduct, security, credentialing, production, and coordination requirements in the Statement of Work

Unacceptable

The quotation fails to satisfy any material element above; omits one or more required dates or services; relies on an unidentified or unauthorized booking path; takes a material exception to the required schedule or division of responsibilities or other inconsistencies with the Statement of Work.

Factor 2 — Evidence of Ability to Secure Kris Allen

The Government will evaluate whether the Quoter provides current, authentic, and sufficiently specific written evidence establishing a credible ability to secure Kris Allen for this requirement.

Acceptable

The evidence:

• Originates from, or is demonstrably connected to, Kris Allen’s authorized booking agent, management, or other authorized representative;

• Is dated and current enough to support the booking status represented in the quotation;

• Identifies Kris Allen;

• Addresses the applicable December 2026 rehearsal and performance dates;

• Identifies the contemplated services or otherwise clearly relates to this engagement;

• States the booking status and any material conditions affecting availability; and

• Provides reasonable assurance that the Quoter can secure Kris Allen if awarded the

Government contract.

Acceptable evidence may include a dated email or letter, acknowledgment of an availability inquiry or offer, date-hold confirmation, conditional acceptance, letter of intent, agency confirmation, conditionally accepted artist agreement, or comparable documentation. Financial terms may be redacted if the remaining documentation permits meaningful verification.

Unacceptable

The evidence is absent, stale, unverifiable, unrelated to the required dates or services, issued by a person whose authority is not established, or consists only of a website listing, generalized marketing claim, unsupported assertion, or evidence involving unrelated artists.

Factor 3 — Media, Publicity, and Promotional Permissions

The Government will evaluate whether the quotation provides a credible approach for obtaining the artist-controlled permissions needed for the uses specified in the Statement of Work and clearly identifies all limitations, third-party approvals, and additional costs.

Acceptable

The quotation:

• Addresses the required recording, editing, reproduction, distribution, public display, public performance, broadcast, streaming, posting, social-media, and archival uses specified in the Statement of Work;

• Addresses use of Kris Allen’s name, image, likeness, approved biography, and approved promotional materials;

• Addresses Kris Allen’s required promotional and official social-media participation;

• Identifies which permissions are controlled by Kris Allen or his representatives and explains how those permissions will be secured;

• Identifies any potentially applicable publisher, musical-composition, sound-recording, label, union, or other third-party rights and clearly allocates responsibility consistent with the Statement of Work;

• Separately identifies all additional fees, approvals, duration limits, territory limits, platform restrictions, takedown provisions, or other conditions; and

• Demonstrates that any stated limitation or condition does not conflict with a material Government use required by the Statement of Work.

Unacceptable

The quotation omits required artist permissions; includes an unresolved restriction that conflicts with a required Government use; represents that rights are included without a reasonable basis;

fails to identify material additional fees or approvals; or conditions requiring permissions without providing reasonable assurance that the rights can be obtained.

4. Pre-Award Confirmation

Before award, the Contracting Officer may require the apparent successful Quoter to provide updated written confirmation from Kris Allen’s authorized representative within two business days after the request, unless the Contracting Officer establishes a different period in writing.

The confirmation must demonstrate that:

• Kris Allen remains available for every required rehearsal and performance date;

• The authorized representative has reviewed the contemplated schedule, locations, services, and material media and promotional uses;

• The required dates are being held, reserved, conditionally accepted, or otherwise protected pending Government award;

• The Quoter has a valid method of securing Kris Allen upon award;

• The quoted price accounts for all contractor-responsible artist fees, commissions, deposits, permissions, and other costs; and

• All material restrictions, conditions, or third-party approvals have been disclosed.

The Government does not require an unconditional artist agreement before award. Confirmation conditioned only on receipt of the Government award is acceptable if it provides reasonable assurance that Kris Allen will be secured on terms consistent with the quotation and solicitation.

Failure to provide timely and satisfactory confirmation may make the quotation ineligible for award.

5. Price Evaluation

The Government will evaluate the total quoted price for CLINs 0001 through 0005. The evaluated price will be the sum of all fixed prices required by the solicitation to execute the requirements of the Statement of Work including, but not limited to artist compensation, booking or agency commissions, deposits, contractor-responsible permissions, promotional support, and all other contractor-responsible costs.

Government-arranged and Government-funded travel, lodging, local transportation, meals, and incidental expenses will not be included in the evaluated price and must not be subject to contractor markup, commission, or administrative fees.

The Contracting Officer will determine whether the evaluated price is fair and reasonable using one or more appropriate price-analysis techniques. A quotation may be rejected if its price is incomplete, ambiguous, contingent on undisclosed costs, materially unbalanced, or otherwise prevents meaningful evaluation.

6. Responsibility and Eligibility

Before award, the Contracting Officer will determine that the prospective contractor is responsible and otherwise eligible for award. The apparent successful Quoter must maintain an active SAM.gov registration when required, qualify as a small business under NAICS 711320 for this set-aside, and provide any information requested to support the responsibility determination.

Special Clauses:

Ombudsman

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d) The ombudsman has no authority to render a decision that binds the agency.

e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachment List:

Attachment 1 – RFO, R-DFARS and DAF Clauses and Provisions

Attachment 2 – Brand Name Justification

Attachment 3 – Statement of Work

Attachment 4 – Wage Determinations