FY26-DORS-019-A

R00B6600102

Title: Vehicle Modification for DORS Consumer, CS #25-24

Release Date: December 12, 2025

This is a Certified Small Business (CSB) Designated Procurement previously known as Small Business Reserve

(SBR)

Minority and Veteran-owned businesses are encouraged to respond to this solicitation.

Maryland State Department of Education

FY26-DORS-019

Request for Quotation Vehicle Modification for DORS Consumer, CS# 25-24

Issue Date: December 12, 2025

Title: Vehicle Modification for DORS Consumer, CS #25-24

Procurement Officer: Adrain Pulliam-Smith, Procurement Officer

Email: adrain.pulliam-smith@maryland.gov

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL

PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07.

I. Background and Purpose The Maryland State Department of Education (MSDE), Division of Rehabilitation Services (DORS) is seeking a vendor for a vehicle modification for a DORS consumer. The selected Bidder shall complete a modification of a 2025 GMC Sierra. This vehicle modification involves the supply and installation of equipment, as this vehicle will be used to evaluate and train individuals with various disabilities. Please see the VEAPA Excel Workbook for details of the modifications.

II. Responsibilities and Task The Maryland State Department of Education (MSDE), Division of Rehabilitation Services (DORS) is required to meet Federal Motor Vehicle standards, and to comply with the National Highway Transportation Safety Administration, and the American Disabilities Act (ADA).

Vendors should substantiate in detail their qualifications, capabilities, and pricing to complete modifications and conversions as specified and on the Division's Vehicle Equipment Adaptation Prescription Agreement (VEAPA), which is attached electronically to this solicitation as an Excel Workbook.

III. Term of Contract:

A single contract will be awarded to the Offeror that best meets the needs of the evaluation criteria.

The anticipated term of the contract resulting from this solicitation shall begin on or about January 12, 2026 and will expire July 12, 2026.

IV. Place of Work:

Work will be completed at a location dependent upon the awarded Contractor.

V. Mandatory Requirements The Bidder shall meet the following mandatory requirements:

A. The Bidder shall be certified by the National Mobility Equipment Dealer’s Association (NMEDA) Quality Assurance Program (QAP).

B. Required Documentation: As proof of meeting this requirement, the Bidder shall provide with its Bid a copy of a current certificate from the NMEDA evidencing their qualification.

mailto:adrain.pulliam-smith@maryland.gov

Request for Quotation Vehicle Modification for DORS Consumer, CS# 25-24

VI. BILLING

The contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $56,400.00 for the term of the contract. All invoiced must be on the contractor’s letterhead, must be signed and dated, and must include the following:

a) Portal: Submit ONLY one consumer invoice and report at a time. You may find the Portal by clicking on this link: https://www.surveygizmo.com/s3/5681670/DORS-Invoice- Reports-Portal- 062520.

b) Important Portal Information: Even though the DORS Field Counselor and their office location are on the Authorization, it is of utmost importance to enter "Amanda Perkins " in the "Name of DORS Counselor" field in the Portal and the "Workforce and Technology Center" on the "DORS Office Location" drop down list in the Portal.

c) All invoices for services shall be verified by the Contractor as accurate at the time of submission.

• The contractor’s name and mailing address;

• The contractor’s Federal Tax Identification or Social Security Number;

• The State assigned Contract Control Number;

• The State assigned blanket purchase order number;

• The goods and services provided;

• The time period covered by the invoice;

• The amount of requested payment; and

• Documentation to support invoice requested amount.

Invoices that contain both fixed price and time and material items shall clearly identify each item as either fixed price or time and material billing.

The Department reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the Department with all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

Any action on the part of the Department, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15- 215 through 15-223 and with COMAR 21.10.04.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

https://www.surveygizmo.com/s3/5681670/DORS-Invoice-Reports-Portal-062520

Request for Quotation Vehicle Modification for DORS Consumer, CS# 25-24

VII. Non-Hiring of Employees No official or employee of the State of Maryland, as defined under State Government Article, §15- 102, Annotated Code of Maryland, whose duties as such official or employee include matters relating to or affecting the subject matter of this contract, shall during the pendency and term of this contract and while serving as an official or employee of the State, become or be an employee of the Contractor or any entity that is a subcontractor on this contract.

VIII. Most Favorable Bid Price:

The State reserves the right to award the contract to the responsive and responsible bidder submitting the most favorable bid price for providing the goods and services, as specified in this

RFQ.

IX. Tie-bids If bids are received from responsive and responsible Bidders that are identical in prices, terms and conditions, and which meet all requirements set forth in the solicitation, an award will be made in accordance with State Regulations 21.05.02.14B. If a tie still exists, the Bidder with the most experience shall be used to determine the successful Bidder.

X. Pre-Bid Conference A pre-bid conference is not required for this solicitation.

XI. Questions

Deadline date to submit questions is: December 18, 2025 10:00 A.M.

All questions should be addressed in writing to the Procurement Officer adrain.pulliam-smith@maryland.gov and brittany.owens1@maryland.gov. Note: All responses to questions submitted, if any, shall be posted on eMaryland Marketplace Advantage (eMMA) as Addendum #1. It is beneficial to be registered with “eMMA” to access the addendums and any other pertinent information. The link to “eMMA” to register is as follows:

https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage Please put the RFQ # and Title in the subject line of your email.

XII. Bid submission Information and Due Date Bids are due January 2, 2026 12:00 Noon Bids will not be opened publicly.

In accordance with COMAR 21.03.05, bids are to be submitted electronically through eMaryland Marketplace Maryland (eMMA) following the Quick Reference Guides (ORG) labeled “ 3 – eMMA QRG Responding to Solicitations for single envelope submissions. The financial form must include ALL final costs for completing the project. Bids shall be submitted in the following manner and meet all requirements as set forth in this solicitation:

1. Provide bidder information via (Exhibit A) attached herein;

2. All mandatory requirements (if applicable);

3. Include two references;

4. Three (3) years’ experience related to the Scope of Work;

mailto:adrain.pulliam-smith@maryland.gov mailto:adrain.pulliam-smith@maryland.gov https://emma.maryland.gov/page.aspx/en/sup/registration_extranet_manage

Request for Quotation Vehicle Modification for DORS Consumer, CS# 25-24

5. Provide all documentation required per the Scope of Work; Bidders shall disclose all conflicts of interest (obvious and non-obvious), if any, and describe in detail how the conflicts of interest will be ameliorated.

6. Certificate of Insurance. Provide a copy of current certificate of insurance showing the types and limits of insurance in effect as of the Bid submission date.

7. Legal action summary for the past five years.

8. Current or prior state contracts within the last five years.

9. A Bid Price Form including all Bid pricing/cost information (see Attachment B).

The interested bidders must submit a bidder information sheet, and the signed bid form (Exhibit A) January 2, 2026 12:00 Noon. Bidders shall submit bids electronically through eMaryland Marketplace Advantage. Bidders cannot submit multiple responses and only one bid will be permitted. Bids will not be opened publicly.

*NOTE: No hand delivered, mailed or faxed submissions will be accepted for this procurement.

Late bids shall not be accepted. All bids submitted shall be identified with the RFQ Number, Title, and Due Date.

XIII. Award

An award will be made on the basis of the most advantageous offer to the State of Maryland considering price after meeting the evaluation criteria found in this solicitation. Vendors must first meet all of the mandatory requirements. An award will be made on the basis of the lowest price. Bids will not be considered by vendors who do not meet all of the mandatory requirements. The total cost of the resulting contract will not exceed $56,400.00. Total Bid Price will be the lowest price total on Attachment B - Bid Form (VEAPA Excel spreadsheet).

Table 1: RFQ ATTACHMENTS AND APPENDICES:

Applies? When to Submit Label Attachment Name

Y With Bid Attachment 1 No Bid Notice

Y With Bid Attachment A Bid Proposal Affidavit

Y With Bid Attachment B Bid Form – VEAPA Excel Spreadsheet

Y With Bid Attachment H Federal Funds

Y With Bid Attachment I Conflict of Interest Affidavit Disclosure

Y With Bid Attachment L Reference Checks

Y With Bid Attachment M List of Current Projects

Y With Bid Attachment U Contract Affidavit

Late bids shall not be accepted.

Faxed or mailed bids shall not be accepted.

EXHIBIT A

Bidder Information Sheet

(DO NOT ALTER OR AMEND THIS FORM)

VENDOR’S NAME: _________________________________________________

PRINT

VENDOR’S ADDRESS: ______________________________________________

City State Zip

VENDOR’S FEDERAL ID or SS# _______________________________________

NAME OF AUTHORIZED: ____________________________________________

PRINT

SIGNATURE: ________________________________________________________

TITLE: ______________________________________________________________

TELEPHONE NO: ________________________DATE: ______________________

E-MAIL: ___________________________________________

FAX NO. ___________________________________________

ARE YOU A REGISTERED MINORITY BUSINESS ENTERPRISE: YES____ NO____

IF YES: MARYLAND STATE CERTIFICATION # _______________________________

IF YOU ARE NOT REGISTERED, PLEASE VISIT THE FOLLOWING FOR MORE INFORMATION:

http://www.mdot.maryland.gov/

ARE YOU A REGISTERED SMALL BUSINESS: YES_______ NO _______

IF YES: MARYLAND STATE CERTIFICATION #_________________________________________

IF YOU ARE NOT REGISTERED, PLEASE VISIT THE FOLLOWING FOR MORE INFORMATION:

http://goma.maryland.gov/Pages/sbr-Program.aspx

THIS PAGE IS INTENTIONALLY LEFT BLANK

http://www.mdot.maryland.gov/ http://goma.maryland.gov/Pages/sbr-Program.aspx