RFQ_CDS220899_Demolition_and_Removal_of_Structure_-_Thomas_at_1635_NW_24th_Ave_Ocala_FL_34475_-_Exhibit_A_-_Scope_of_Work.pdf

Exhibit A – SCOPE OF WORK CONTRACT# CDS/220899

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BACKGROUND

1. The City of Ocala is seeking quotes from qualified Florida licensed General, Residential, Demolition, or Building Contractors to perform demolition work of a residential home located at 1635 NW 24th Ave, Ocala, FL, 34475.

2. Contractor will provide all labor and equipment necessary to complete this project.

3. NON-MANDATORY PRE-BID MEETING: Monday, July 7, 2025, at 10:00 AM at 1635 NW 24th Ave., Ocala, FL, 34475.

LICENSING AND EXPERIENCE REQUIREMENTS

1. Licensing Requirement: Contractors must submit proof that they possess a current, active Asbestos Supervisor license. The City of Ocala and NESHAP require an asbestos-trained person to be on site.

Federal 40 CFR 61.145(c)(8) states in part, "no RACM shall be stripped, removed, or otherwise handled or disturbed at a facility regulated by this section unless at least one on-site representative, such as a foreman or management level person or other authorized person trained in the provisions of this regulation and the means of complying with them is present." DEP requires this "trained person" to be on site when non-friable ACM is present or is discovered so that problems can be caught early and corrected without delay.

2. Experience Requirement: Bidder must possess three years’ experience in providing demolition services.

INSURANCE REQUIREMENTS

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

PERMIT AND SPECIFICATION REQUIREMENTS

1. Demolition Permit:

A. Contractor must obtain a City of Ocala demolition permit.

B. If Contractor isn't already "certified" with the City of Ocala, Contractor must complete the Contractor Certification Application before applying for a City Demolition Permit.

C. The application for a demolition permit is available at: https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits

D. It is the responsibility of the Contractor to obtain the approval signatures of the appropriate representatives of the following agencies listed on the City of Ocala Demolition Permit Application:

gas, telephone, telecommunication, water, and electric utilities, Cox Cable, a licensed exterminator, planning and environmental review from the City of Ocala's Growth Management Department.

2. No work shall commence, nor will any permits be issued, until all associated contracts have been approved and signed by all applicable parties involved.

3. Marion County Permits: In addition to any City-required permits, septic tank permits must be obtained from the Marion County Growth Management Services Department, located at 2710 East https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits

Exhibit A – SCOPE OF WORK CONTRACT# CDS/220899

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Silver Springs Boulevard, Ocala, FL 34470. Information regarding septic tank permitting can be obtained by calling the septic permitting office at (352) 438-2417.

4. Estimated Permit Fees: This project's estimated fees and allowance are $104. Please include this allowance amount in your lump sum bid amount.

DEMOLITION TIMEFRAME

1. Construction Time: The required start time after the City-issued Notice to Proceed (NTP) shall be a maximum of ten (10) calendar days to begin work. Work will be completed and ready for final payment within forty-five (45) days of the issued NTP.

2. Weather Days: The Contractor shall submit a written request to the City Project Manager (email is the preferred method) for additional days for which work is suspended or delayed by weather. Weather days shall be reconciled with each monthly pay application for the period in which the application is submitted and shall be final. Contractor performance and execution of work will be considered in the determination of granting additional days.

WORK HOURS

1. Working Hours: The normal/standard working hours for this project are 8:00 AM – 5:00 PM Monday through Friday, excluding holidays. No work will be permitted on City observed holidays.

2. Saturday work must be approved, in writing, at least forty-eight (48) hours in advance.

PROJECT SUMMARY

This project consists of the following:

1. Termination of water and sewer connections at the property line (city meter/sewer laterals) prior to beginning demolition work.

2. Demolition and removal of a structure, overgrowth, structural debris, structure contents, improvements, and any junk on the property listed above.

3. Underbrush, overgrowth, and all debris must be removed from the property. All trees, except for those that are dead, shall remain.

4. Property shall be graded to final grade, using a box blade.

5. The ground where the buildings are removed will be leveled, and if on a grade, sodded.

6. Any fuel tanks found must be pumped, disconnected, crushed, and backfilled or pumped and completely removed from the property according to Chapter 62-761 of the Florida Administrative Code.

7. Public sidewalks and driveway aprons must remain intact. Any damage to sidewalks or driveway aprons by the Contractor will be repaired at the Contractor's expense.

8. Any septic tanks will be pumped, crushed and back-filled, according to City requirements, Florida Building and Plumbing codes, and the Marion County Health Department.

9. Any water wells will be capped according to City requirements and Florida Building and Plumbing codes.

10. All items will be removed from the property and properly disposed of. No items will be buried.

Exhibit A – SCOPE OF WORK CONTRACT# CDS/220899

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CONTRACTOR RESPONSIBILITIES

1. Scheduling of demolition shall be coordinated through the City Rehabilitation Specialist, Chris Lewis, 629-8333 or 425-7686, clewis@ocalafl.gov.

2. Contractor shall promptly secure all necessary permits, inspections, and approvals required and allow inspection of all work by authorized personnel.

3. The asbestos survey is attached below. The contractor shall read it thoroughly and adhere to all DEP asbestos-related guidelines while demolishing the structure.

4. No work shall commence until the contractor has submitted proof of #62-257.900(1) - Notice of Demolition* to FDEP and provide proof of mailing to the City Project Manager.

5. Contractor must wait ten (10) business days (excluding holidays as observed by the State of Florida) after the confirmed delivery date, prior to starting demolition. Acceptable forms of proof are as follows:

• USPS Certified Mail receipt

• FedEx tracking receipt

• Similar mailing methods, where the delivery date can be verified.

6. *FDEP form 62-257.900(1) - Notice of Demolition is available at the following link:

https://floridadep.gov/sites/default/files/dep62_257_900%281%29.pdf

7. The Contractor shall complete all work performed under this contract in accordance with policies and procedures of the City of Ocala and all applicable State and Federal laws, policies, procedures, and guidelines.

8. The Contractor shall obtain and pay for any licenses, additional equipment, dumping and/or disposal fees, etc., required to fulfill this contract.

9. The Contractor is responsible for purchasing the permits and ensuring that the hired sub-contractors purchase their required permits.

10. The contractor must have sufficient equipment to complete the work. The City will not pay for rental of additional equipment, purchases of equipment, etc.

11. Contractor shall leave the property at once, without altercation, if advised to leave by law enforcement or a person claiming to be the property owner and/or property owner's representative. Immediately after leaving, contact the City Project Manager and advise them of the situation.

12. Contractor will be responsible for the inspector’s overtime.

13. Provide on-site sanitary facilities as required by Governing agencies.

14. Contractor is responsible for any and all damages including but not limited to buildings, curbing, pavement, landscaping, or irrigation systems caused by their activity. Should any public or private property be damaged or destroyed, the Contractor, at their expense, shall repair or make restoration as acceptable to the City of destroyed or damaged property within forty-eight (48) hours of notification from the City.

mailto:clewis@ocalafl.org https://floridadep.gov/sites/default/files/dep62_257_900%281%29.pdf

Exhibit A – SCOPE OF WORK CONTRACT# CDS/220899

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15. AMOUNTS DUE TO THE CITY. Contractor/Vendor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor/Vendor may be offset by any delinquent amounts due to the City or fees and/or charges owed to the City.

CONSTRUCTION WORK AREAS, SITE HOUSEKEEPING AND CLEANUP

1. Provide on-site sanitary facilities as required by Governing agencies.

2. Waste/Debris: The Contractor shall keep the premises free at all times from accumulation of waste materials and rubbish caused by operations and employees. Contractor will provide approved containers for collection and disposal of waste materials, debris, and rubbish. Contractor shall dispose of debris in a legal manner. At least once weekly dispose of such waste materials, debris, and rubbish off-site.

3. Contractor to supply appropriately sized construction skip for demolition/construction debris.

4. Cleanup: Periodic cleanup to avoid hazards or interference with operations at the site, and to leave the site in a reasonable neat condition. Work site will be completely cleaned after each day of work.

5. Final Cleaning: Upon completion of work, clean entire work area/project site as applicable.

A. Leave the work and adjacent areas affected in a cleaned condition satisfactory to the City Project Manager.

B. The Contractor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work and shall have the work in a neat and presentable condition. Note: Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

C. Broom clean exterior paved driveways and hose clean sidewalks and concrete exposed surfaces if impacted by work or included in work area.

LIQUIDATED DAMAGES

1. The Contractor shall pay the City $250.00 for each calendar day that expires after the time specified for completion, until work is completed.

2. Nothing in this section is intended to limit the right to obtain injunctive relief or any and all relief as may be appropriate. Permission allowing the Contractor to continue and finish any part of the work after the time fixed for its completion or after the date to which the time for completion may have been extended shall in no way operate as a waiver on the part of the City of any of its rights under this solicitation.

CONTRACTOR EMPLOYEES AND EQUIPMENT

1. Contractor must utilize competent employees in performing the work. Employees performing the work must be properly licensed or qualified as required by the scope.

2. Contractor must provide a valid telephone number, email, and address to the City Project Manager.

The phone must be answered during normal working hours, or voicemail must be available to take a message.

Exhibit A – SCOPE OF WORK CONTRACT# CDS/220899

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3. At the request of the City, the Contractor must replace any incompetent, unfaithful, abusive, or disorderly person in their employment. The City and the Contractor must each be promptly notified by the other of any complaints received.

4. The employees of the Contractor must wear suitable work clothes and personal protective equipment as defined by OSHA (hard hats, bucket harnesses, etc.) and meeting Manual on Uniform Traffic Control Devices (MUTCD) and National Electrical Safety Code (NESC) requirements as indicated for all work conducted and be as clean and in as good appearance as the job conditions permit.

5. Contractor will operate as an independent contractor and not as an agent, representative, partner or employee of the City of Ocala, and shall control their operations at the work site, and be solely responsible for the acts or omissions of their employees.

6. No smoking is allowed on City property or projects.

7. Contractor, employees, and sub-contractors will be courteous to the public at all times while at the work site.

8. Contractor shall possess and maintain sufficient equipment to complete the work described herein.

Contractor's equipment shall be in good repair, and contractor shall have a qualified operator to maintain the care of the equipment. All operators must be trained in proper use and care of equipment.

A list of equipment shall be provided to the City upon request.

9. All company shirts and vehicles must have a visible logo on the outside.

SUB-CONTRACTORS

1. Contractor shall not assign, sublet, or transfer any of the rights and/or duties under the terms of this agreement without written approval of the City.

2. Contractor must perform a minimum of 30% of the work with their own forces.

SAFETY

1. The Contractor is solely responsible for ensuring safety during demolition and construction, and for conformance to all applicable OSHA standards; and local, state, and national codes concerning safety provisions for their employees, sub-contractors, all building and site occupants, staff, public, and all persons in or around the work area.

2. Job site visits by City staff do not constitute approval, awareness, or liability for any hazardous condition.

3. Contractor shall be responsible for securing their equipment, materials, clothing, and other property.

4. Prior to completion, storage and adequate protection of all material and equipment will be the Contractor’s responsibility.

5. The contractor will exercise every necessary precaution for the safety of the property and the protection of any and all persons and/or property located adjacent to or making passage through said property.

All claims and repairs are to be made by the Contractor in a timely manner (48 hours).

6. In no event shall the City be responsible for any damages to any of the Contractor's equipment, materials, property, or clothing lost, damaged, destroyed or stolen.

Exhibit A – SCOPE OF WORK CONTRACT# CDS/220899

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DEFAULT

1. In the event of default by the awarded vendor, the City reserves the right to utilize the next rated bidder meeting specifications as the new vendor.

INVOICING

1. All original invoices will be sent to: Chris Lewis, Rehabilitation Specialist, Community Development Services, 201 SE 3rd Street, 2nd Floor, Ocala, FL 34471, email: clewis@ocalafl.gov, or Ailin Abboud, aabboud@ocalafl.gov.

2. Contractor will invoice at least once a month.

3. Weight tickets from a certified landfill must be included with all invoices submitted by Contractor.

4. Invoices will be paid within 30 days after a final inspection from the Building Department and Code Enforcement.

PRICING AND AWARD

1. Bids will be received on a lump sum basis. Lump sum amounts must include all direct and indirect costs.

2. Award will be made to the lowest bidder, not including optional line items, meeting all requirements outlined herein.

ATTACHMENTS

1. Exhibit A – Scope of Work

2. Exhibit B – Price Proposal

3. Exhibit C – Asbestos Survey Report mailto:clewis@ocalafl.gov mailto:aabboud@ocalafl.