RFQ attachment 5 - Subcontracting Plan.pdf

Attachment 5

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d) May 22, 2025

SMALL BUSINESS SUBCONTRACTING PLAN

Solicitation or Contract Number:

Brief Requirement Description:

Offeror Name:

Offeror Address:

Total Dollar Value of Contract: $

Total Dollar Value of All Subcontracts (Large and Small Business) $

Indicate Type of Subcontracting Plan:

Individual Plan ( ) Master Plan ( ) Commercial Plan ( ) Comprehensive Plan ( )

NOTE: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

(1) – GOALS. In the tables on pages 2 and 3, state the percentage of total dollars that will go to all Small Business (SB); Small Disadvantaged Business (SDB); Women-Owned Small Business (WOSB); Veteran-Owned Small Business (VOSB); Service-Disabled Veteran-Owned Small Business (SDVOSB); and to HUBZone Small Business (HZSB) concerns.

(2) – STATEMENT OF DOLLARS. In the tables on pages 2 and 3, state the proposed dollars that will go to all Small Business (SB); Small Disadvantaged Business (SDB); Women-Owned Small Business (WOSB); Veteran-Owned Small Business (VOSB); Service-Disabled Veteran- Owned Small Business (SDVOSB); and to HUBZone Small Business (HZSB) concerns.

Note that SB includes ANC and Indian Tribes.

Note that percentage goals and dollars for the various socioeconomic categories may be repeated across multiple categories. Example, a single subcontractor may be certified in more than one socioeconomic group.

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN

Note: Subcontracting dollars can apply to more than one small business category. Total dollars to all large businesses (including prime), plus total dollars to all small businesses (including any small business prime) must equal total contract value.

SMALL BUSINESS (All)

HUBZONE SMALL

BUSINESS

Base Year/YR1 $ Base Year/YR1 $

OY1/YR2 $ OY1/YR2 $

OY2/YR3 $ OY2/YR3 $

OY3/YR4 $ OY3/YR4 $

OY4/YR5 $ OY4/YR5 $

Total $ Total $

Percent of Total Subcontracting Dollars _________%

Percent of Total Subcontracting Dollars

Percent of Total Contract Value _________%

Percent of total Contract Value

SMALL DISADVANTAGED

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED SB

Base Year/YR1 $ Base Year/YR1 $

OY1/YR2 $ OY1/YR2 $

OY2/YR3 $ OY2/YR3 $

OY3/YR4 $ OY3/YR4 $

OY4/YR5 $ OY4/YR5 $

Total $ Total $

Percent of Total Subcontracting Dollars _________%

Percent of Total Subcontracting Dollars

Percent of total Contract Value _________%

WOMAN-OWNED SMALL

BUSINESS

VETERAN-OWNED

SMALL BUSINESS

Base Year/YR1 $ Base Year/YR1 $

OY1/YR2 $ OY1/YR2 $

OY2/YR3 $ OY2/YR3 $

OY3/YR4 $ OY3/YR4 $

OY4/YR5 $ OY4/YR5 $

Total $ Total $

Percent of Total Subcontracting Dollars _________%

Percent of Total Subcontracting Dollars

Percent of total Contract Value _________%

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

STATEMENT OF GOALS AND DOLLARS - SUBCONTRACTING PLAN (Cont’d)

SUMMARY:

Total dollars to be subcontracted to SMALL business: $

Total dollars to be subcontracted to LARGE business: $

Total dollars to be subcontracted: $

Total dollars to be performed by LARGE Business PRIME contractor: $

Total Proposed Price: $ Do not enter the total proposed price next to "dollars to large prime" unless large prime will perform all work.

PROPOSED SUBCONTRACTORS:

NAME CAGE

CODE

SB

√ if “Yes”

VOSB

√ if “Yes”

SDVOSB

√ if “Yes”

HZB

√ if “Yes”

SDB

√ if “Yes”

WOSB

√ if “Yes”

LB

√ if “Yes”

(3) – DESCRIPTION OF PRINCIPLE TYPES OF SUPPLIES AND SERVICES TO BE

SUBCONTRACTED TO SMALL BUSINESS. Stated supplies/services listed below must be matched to subcontractors identified above.

NAME CAGE

CODE

PRINCIPLE SUPPLIES AND SERVICES

(4) – DESCRIPTION OF METHOD USED TO DEVELOP SUBCONTRACTING GOALS.

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, SDB, WOSB, VOSB, SDVOSB, and HZB concerns.

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

(5) – DESCRIPTION OF METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING

SOURCES. Check all that apply.

Existing Company Source Lists (Identify)

System for Award Management (SAM). Note that use of SAM as a source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities).

Veterans Service Organizations

National Minority Purchasing Council Vendor Information Service

Research and Information Division of the Minority Business Development Agency, Dept of Commerce

Small Business Trade Associations (Identify)

SBA’s Vendor Database (DSBS)

Others (Identify/Explain)

(6) – INDIRECT COSTS. Check which applies.

___Indirect costs have not been included in establishing subcontracting goals.

___Indirect costs have been included in establishing subcontracting goals. If included, describe the method used to determine the proportionate share of indirect costs to be incurred with SB, VOSB, SDVOSB, HBZ, SDB, and WOSB concerns.

http://www.sba.gov/ http://www.sba.gov/

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

(7) – ADMINISTRATION OF SUBCONTRACTING PROGRAM. Identify the name of the individual employed by the offeror who will administer the offeror’s subcontracting program.

Name:

Address:

E-mail:

Telephone:

Title:

Description of Duties as Related to this Subcontracting Plan:

(8) - EQUITABLE OPPORTUNITY TO COMPETE. Describe your efforts to ensure SB, SDB, VOSB, SDVOSB, HBZ, and WOSB concerns will have an equitable opportunity to compete for subcontracts.

(9) - INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS

CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance of compliance:

___I agree to include FAR Clause 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

___I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $750,000 ($1.5M for construction) to adopt a subcontracting plan similar to this one that complies with the requirements of FAR 52.219-9 and 19.708(b).

(10) - REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance of compliance:

I agree to cooperate in any studies or surveys as may be required.

___I agree to submit periodic reports so that the Government can determine the extent of compliance with the subcontracting plan.

___Post November 30, 2017, I agree to include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts with individual subcontracting plans where the contract is intended for use by multiple agencies.

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

___I agree to submit the Individual Subcontract Report (ISR) and/or the Summary Subcontracting Report (SSR) using the Electronic Subcontract Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS and agency regulations.

___I agree to ensure that subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

___I agree to provide my prime contract number, unique entity identifier, and the email address of the Offeror’s official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting reports.

___I agree to require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

(11) – DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED.

Place a check as assurance of compliance:

___I agree to maintain the following types of records and/or procedures adopted to show compliance with the requirements and goals in this subcontracting plan, including establishing source lists; and a description of the offeror’s efforts to locate SB, VOSB, SDVOSB, HBZ, SDB, and WOSB concerns and award subcontracts to them. The records will include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

(i) Source lists (e.g., SAM), guides, and other data that identify SB, VOSB, SDVOSB, HBZ, SDB, and WOSB concerns.

(ii) Organizations contacted in an attempt to locate sources that are SB, VOSB, SDVOSB, HBZ, SDB, and WOSB concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $250,000, indicating-

a. Whether SB concerns were solicited and, if not, why not;

b. Whether VOSB concerns were solicited and, if not, why not;

c. Whether SDVOSB concerns were solicited and, if not, why not;

d. Whether HBZ concerns were solicited and, if not, why not;

e. Whether SDB concerns were solicited and, if not, why not;

f. Whether WOSB concerns were solicited and, if not, why not; and

g. If applicable, the reason award was not made to a SB concern.

(iv) Records of any outreach efforts to contact-

a. Trade associations;

b. Business development organizations;

c. Conferences and trade fairs to locate SB, VOSB, SDVOSB, HBZ, SDB, and

WOSB sources; and

d. Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through-

a. Workshops, seminars, training, etc.; and

b. Monitoring performance to evaluate compliance with the program's requirements.

http://www.esrs.gov/

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

(vi) On a contract-by-contract basis, records to support award data submitted by the contractor to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

(12) – ASSURANCES THAT THE OFFEROR WILL MAKE A GOOD FAITH EFFORT

Place a check as assurance of compliance:

___I agree to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that I used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. I used a small business concern in preparing the bide or proposal if-

(i) I identify the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or

(ii) I used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if I am awarded the contract.

(13) – ASSURANCES THE CONTRACTOR WILL PROVIDE THE CONTRACTING OFFICER

Place a check as assurance of compliance:

___I will provide the Contracting Officer with a written explanation if I fail to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as identified in (12) above. This written explanation will be submitted to the Contracting Officer within 30 days of contract completion.

(14) – ASSURANCES THAT THE CONTRACTOR WILL NOT PROHIBIT A SUBCONTRACTOR

Place a check as assurance of compliance:

___I will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to payment to or utilization of a subcontractor.

(15) – ASSURANCES THAT THE OFFEROR WILL PAY ITS SMALL BUSINESS

SUBCONTRACTORS

Place a check as assurance of compliance:

___I will pay my small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the Contracting Officer when I make either a reduced or an untimely payment to a small business subcontractor.

This template follows the format for addressing the fifteen (15) elements required by FAR 52.219-9(d)

Explain the rationale for any limitations on subcontracting opportunities for any of the small business categories identified in Elements (1) & (2) on page 1 of this plan.

This Subcontracting Plan was prepared by (must be signed):

SIGNATURE: __________________________________________________________________

PRINTED NAME: _______________________________________________________________

TITLE: _______________________________________________________________________

PHONE NUMBER: _____________________________________________________________

EMAIL: _______________________________________________________________________

DATE PREPARED: _____________________________________________________________