RFQ_260009B001_CRO_Enlisted_Barracks_Flooring_Replacement_v4_2026-03-31.pdf

RFQ 260009B001 Page 1 of 10

State of Oregon

Oregon Military Department

REQUEST FOR QUOTATION

***THIS IS NOT AN ORDER***

CAMP RILEA

Enlisted Barracks Flooring Replacement – Buildings 7023 and 7024

RFQ NUMBER 260009B001

QUOTES MUST BE RECEIVED BY:

APRIL 16, 2026 BY 2:00 P.M. PACIFIC TIME (PT)

1. RFQ PURPOSE:

The purpose of this Request for Quotes (RFQ) is to solicit competitive pricing from qualified contractors to provide specialty resinous flooring services for existing enlisted barracks restrooms and shower facilities at Camp Rilea Armed Forces Training Center. The scope of work is limited to installation of a cementitious urethane resin flooring system and associated integral cove base in accordance with the Statement of Work. This RFQ is intended to result in the award of a single contract under which identical flooring work may be performed in one or more barracks buildings as authorized by the Owner.

2. PROJECT SCOPE:

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to install a seamless, non-porous, resinous flooring system suitable for wet, institutional shower and restroom environments.

The flooring system shall be a cementitious urethane (urethane concrete / urethane mortar) system, self-leveling, with broadcast aggregate and sealed topcoat, suitable for continuously wet restroom and shower environments.

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The flooring system shall be:

Seamless and non-porous

Slip-resistant for wet conditions

Durable and appropriate for high-traffic institutional use

Compatible with routine cleaning and disinfecting protocols

This SOW is limited to flooring services only and does not constitute a comprehensive restroom or building renovation. All other work is performed by others.

3. PROJECT SITE

The project site is located at 33168 Patriot Way, Warrenton, OR 97146, within Camp Rilea Armed Forces Training Center. Work will occur in existing enlisted barracks restrooms and shower rooms in Buildings 7023 and 7024.

4. VOLUNTARY SITE VISIT:

A voluntary site visit will be held to allow prospective Offerors to view existing conditions and become familiar with the project site. Attendance is not mandatory but is strongly encouraged.

Date: April 9, 2026

Time: 10:00 AM PT

Location: Camp Rilea Armed Forces Training Center, 33168 Patriot Way, Warrenton, OR 97146

Offerors shall coordinate attendance with the Single Point of Contact identified in Section 7.

All questions arising from the site visit shall be submitted in writing to the Single Point of Contact.

No statements made by the Owner at the site visit shall modify the RFQ unless confirmed by written Addendum.

5. PROJECT COMPLETION DATES:

5.1. Project Start Date: Ten (10) calendar days from issuance of the Notice to Proceed (NTP).

5.2. Substantial Completion: One hundred twenty (120) calendar days from issuance of the Notice to Proceed.

5.3. Final Completion: One hundred fifty (150) calendar days from issuance of the Notice to Proceed.

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Actual sequencing and execution of work across multiple buildings may occur concurrently or sequentially, as directed by the Owner and subject to site access and operational constraints.

6. SCOPE OF WORK

6.1. General Description

Work consists of replacement of flooring in existing restroom and shower rooms within a single barracks building at Camp Rilea Armed Forces Training Center.

For purposes of this SOW:

The unit of work for this project is one (1) barracks building consisting of four (4) restroom/shower rooms.

Each building is treated as a distinct and independent scope of work.

The same specialty flooring service may be repeated in additional buildings only if authorized by the Owner.

The Contractor is not responsible for delivery of a completed restroom renovation, building renovation, or public improvement. This scope represents specialty flooring trade services only and is not intended to be combined with other construction trades under this contract.

6.2. Areas of Work and Quantities

The scope of work for one (1) building includes the following approximate quantities:

Flooring: ~1,056 square feet total

Integral Cove Base: ~370 linear feet total

Quantities above apply per building (four restroom/shower rooms per building).

Final quantities shall be field verified by the Contractor.

Additional buildings, if authorized, shall consist of the same scope and quantities and may be executed concurrently under the same contract.

6.3. Included Work

The Contractor’s scope includes only the following:

6.3.1. Surface Preparation

Mechanical preparation of existing concrete substrates suitable for the installation of a resinous flooring system.

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6.3.2. Crack and Joint Treatment

Minor crack and joint repairs consistent with resinous flooring installation practices.

Repairs beyond minor treatment are not included without separate authorization.

6.3.3. Resinous Flooring Installation

Installation of a cementitious urethane resin flooring system, consisting of a self-leveling urethane mortar base, broadcast aggregate for slip resistance, and a sealed topcoat suitable for wet shower and restroom environments.

Flooring shall integrate with existing drains and transitions without modification to plumbing systems.

6.3.4. Integral Cove Base

Installation of integral cove base at wall perimeters and vertical transitions within the defined work areas.

6.3.5. Protection and Housekeeping

Protection of adjacent areas not scheduled for work.

Routine cleanup of contractor-generated debris within work areas.

6.3.6. Ventilation

Ventilation is necessary to support the Contractor’s flooring installation and curing operations.

6.3.7. Closeout

Submission of manufacturer maintenance and cleaning recommendations for the installed flooring system.

6.4. Owner-Provided /By Others (Exclusions)

The following items are explicitly excluded from the Contractor’s scope and shall be provided or performed by others:

Removal of existing floor tile or other floor coverings.

Removal or reinstallation of toilet partitions.

Removal, modification, or reinstallation of plumbing fixtures, drains, or drain rings.

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Provision of dumpsters, debris hauling, or waste disposal.

Temporary power, water, lighting, heating, or environmental enclosures.

Operation, modification, or control of HVAC systems. HVAC systems are assumed to be operational during flooring work.

Floor leveling, slab re-sloping, or correction of ponding conditions.

Repair of structural concrete defects or extensive slab remediation.

Repair of damage to completed flooring caused by other trades after installation.

6.5. Assumptions and Clarifications

The following assumptions form the basis of this SOW and any associated pricing:

The specified resinous flooring system is a cementitious urethane broadcast system.

Thin-film epoxy coatings or paint-type systems are not acceptable.

The quantities and scope identified in this SOW represent one (1) building consisting of four (4) restroom/shower rooms and may be repeated for additional buildings under the same contract or through separate authorization.

This contract is for specialty flooring trade services only and does not constitute a public improvement or turnkey renovation.

Flooring work is assumed to be completed under one mobilization unless otherwise authorized.

Contractor will have full access to each designated room during installation.

Work areas will be turned over broom-clean and in a condition suitable for flooring installation by others.

Concrete substrates may contain minor cracks typical of existing slabs.

Resinous flooring will follow existing slab contours; slope deficiencies or ponding conditions will not be corrected.

Phased access, restricted access, off-hours work, or multiple mobilizations may result in additional cost.

Coordination with other trades is limited to schedule awareness and protection of completed work.

6.6. Quality and Performance Requirements

RFQ 260009B001 Page 6 of 10

Flooring system shall be installed in accordance with manufacturer’s recommendations.

Flooring color shall be medium neutral gray, selected by the Owner from the manufacturer’s standard color palette. Contractor shall submit color samples for approval prior to installation.

Slip resistance shall be appropriate for wet showers and restroom environments.

Finished flooring shall be free of delamination, blistering, or adhesion failure at the time of acceptance.

6.7. Coordination

The Contractor shall coordinate work with Owner representatives to:

Confirm readiness of substrates, Verify access to work areas, Avoid damage to adjacent or completed work.

The Contractor is not responsible for overall construction coordination or sequencing of other trades.

7. SINGLE POINT(S) OF CONTACT “POC”:

The single Point of Contact “POC” for all questions regarding the RFQ, forms, Specifications, Plans, Offer Submission process, changes, clarifications, the award process, and any other issues that may arise is:

Name: Corey Brech – Contract Specialist Address: Oregon Military Department Camp Rilea 91204 Rilea Oregon Rd Warrenton OR 97146 Phone: 971-355-4586 E-mail: corey.brech@omd.oregon.gov

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8. OFFER SUBMISSION

QUOTES MUST BE RECEIVED BY APRIL 16, 2026 at 2:00 P.M. PT

Offerors may submit Quotes via email, common carrier, or in person. All Quotes shall be submitted to the Single Point of Contact identified in Section 7 and must be received by the date and time specified above. Faxed Quotes will not be accepted.

Quotes must be submitted using the provided Pricing Submittal Form.

Late Quotes will be deemed non-responsive and will not be considered.

9. TIME FOR OFFER ACCEPTANCE

An Offeror’s Quote is a firm, irrevocable, valid, and binding commitment for not less than sixty (60) calendar days after the Closing date of the RFQ. OMD may request that Offerors extend, in writing, the time during which OMD may consider their Quotes. If an Offeror agrees to such extension, the Quote shall remain a firm, irrevocable, valid, and binding commitment for the agreed-upon extension period.

10. PROCUREMENT AUTHORITY AND PREVAILING WAGE DETERMINATION

This procurement is being conducted as a trade services contract under ORS 279B. The scope of work is limited to specialty resinous flooring services only and does not constitute a public improvement as defined in ORS 279C.

Based on the scope of work and procurement authority, prevailing wage requirements administered by the Oregon Bureau of Labor and Industries (BOLI) do not apply to this solicitation or any resulting contract.

RFQ 260009B001 Page 8 of 10

RFQ 260009B001

PRICING SUBMITTAL FORM

CAMP RILEA

Enlisted Barracks Flooring Replacement – Buildings 7023 and 7024

PRICING SUBMITTAL INSTRUCTIONS:

Offerors shall enter pricing and other required information for all Offer Items listed in this Pricing Submittal Form. If this Pricing Submittal Form is replaced by Addenda then Offerors shall use the Addenda forms to provide pricing and other required information. If the Pricing Submittal Form is only modified by Addenda, then Offerors shall follow the instructions in the Addenda for making modifications to the Pricing Submittal Form. Failure to supply the required information in the Pricing Submittal Form or subsequent Addenda may result in Offer rejection as non-responsive.

BASE OFFER

BASE OFFER ITEM NO. 1 – BUILDING 7023 (ONE BARRACKS BUILDING)

Provide all labor, materials, equipment, and supervision necessary to install a seamless, non-porous, cementitious urethane resin flooring system in one (1) existing barracks building only, identified as Building 7023, consisting of four (4) restroom/shower rooms, in accordance with the Request for Quotes and Statement of Work.

The Base Offer includes approximately:

1,056 square feet of resinous flooring

370 linear feet of integral cove base

BASE OFFER – LUMP SUM: $____________________

ADD ALTERNATES

ADDITIVE ALTERNATE 1 – BUILDING 7024 (FOUR RESTROOM/SHOWER

ROOMS)

Provide all labor, materials, equipment, and supervision necessary to perform the same scope of work described in Base Offer Item No. 1 for a second barracks building, identified as Building 7024, consisting of four (4) restroom/shower rooms.

Includes approximately:

1,056 SF resinous flooring

RFQ 260009B001 Page 9 of 10

370 LF integral cove base

ADDITIVE ALTERNATE 1 – BUILDING 7024 – LUMP SUM: $____________________

UNIT PRICING

Unit price is an amount offered by Offerors as a price per unit of measure for materials or services added or deducted from the contract sum by appropriate contract modifications. These unit prices will be used in conjunction with the General Conditions, Section D, for changes to the Work, as required by the Owner. The unit price is established only for work added or deducted from the base Offer or alternate or item.

Offerors shall provide unit pricing for the following items. These unit prices will not be used in the method of award. Failure of the Offeror to provide these unit prices shall result in Offer rejection.

Unit prices shall be used only for authorized changes to the Work. Unit prices shall include all labor, materials, equipment, overhead, and profit.

UNIT PRICE NO. 1: Additional Identical Barracks Building (Per Building)

Provide pricing to perform the same scope of work described in the Base Offer for one (1) additional existing barracks building, consisting of four (4) restroom/shower rooms, in accordance with the Request for Quotes and Statement of Work.

Each additional building includes approximately:

1,056 square feet of cementitious urethane resinous flooring

370 linear feet of integral cove base

This unit price shall apply to each additional identical barracks building authorized by the Owner beyond the Base Offer and Additive Offer, if any.

PRICE PER ADDITIONAL BUILDING (LUMP SUM): $____________________

UNIT PRICE NO. 2: Additional Crack or Joint Repair

Provide additional crack or joint repair beyond minor treatment included in the Base Offer.

PRICE PER LINEAR FOOT (LF): $____________________

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UNIT PRICE NO. 3: Additional Integral Cove Base

Provide and install additional integral cove base beyond quantities included in the Base Offer.

PRICE PER LINEAR FOOT (LF): $____________________

UNIT PRICE NO. 4: Additional Mobilization

Provide an additional mobilization beyond the single mobilization assumed in the Base Offer, if authorized by the Owner.

PRICE PER EACH $____________________

OFFEROR INFORMATION

COMPANY NAME:

ADDRESS:

ADDRESS:

AUTHORIZED REPRESENTATIVE NAME:

TITLE:

SIGNATURE: DATE:

EMAIL ADDRESS:

CONTACT PHONE: CELL:

UEI NUMBER: Expiration Date: