RFQ_250287_Exhibit_A_SOW.docx
DOCX document 10 MB Posted
- Solicitation number
- 250287
- Issued by
- Orange County, California
About this file
This is a Scope of Work document for the Orange County Transportation Authority (OCTA) Request for Quote 250287 for minor maintenance construction services at various OCTA facilities throughout Orange County, California. OCTA seeks quotes from licensed contractors to perform as-needed minor maintenance construction projects, including repairs to underground piping and drainage systems, interior wall and floor installations, non-skid coating installations, barrier and fence installations, and other minor facility repairs. Individual projects are capped at $6,500 per project inclusive of all labor, materials, equipment, permits, and overhead costs. Upon OCTA identification of a project, contractors must provide detailed written quotations within the scope of work and complete approved work within thirty (30) calendar days of approval, with seventy-two (72) hours' notice required before mobilization. The contract locations include five bus bases (Anaheim, Garden Grove, Irvine Sand Canyon, Irvine Construction Circle, and Santa Ana), three park-and-rides (Brea, Fullerton, and OC Streetcar Harbor), four transportation centers (Goldenwest, Laguna Hills, Newport Beach, and Tustin), and the OC Streetcar Maintenance Storage Facility with associated traction power substations and sixteen passenger platforms along the 4.15-mile streetcar route.
Contractors must possess an active California Class B General Building or appropriate specialty license and comply with all prevailing wage requirements under California Labor Code and federal wage regulations, including registration with the California Department of Industrial Relations and submission of certified payroll records. The contract has a total budget of $50,000 for a one-year term with no change orders permitted to exceed the $6,500 per-project limit. All work is subject to OCTA inspection and final verification, with contractors warranting all work, materials, and workmanship free from defects for one year from final acceptance. Contractors designated to work near OC Streetcar facilities must complete mandatory four-hour OC Streetcar Roadway Worker Program training. Payment is made only after work completion, final inspection, submission of verification forms, and provision of all required supporting documentation including certified payroll records and disposal manifests. Questions or clarifications must be submitted in writing by 4:00 p.m. on April 10, 2026, with written addenda responses due by April 15, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis, and all firms must bid on all line items to be considered responsive.
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SCOPE OF WORK
MINOR MAINTENANCE CONSTRUCTION PROJECTS
1. OVERVIEW
1.1. On an as-needed basis, Contractor shall provide all labor, materials, equipment, permits, and personnel required to perform minor maintenance construction projects at Orange County Transportation Authority (OCTA) bus bases, park-and-rides, transportation centers, and streetcar facilities.
1.2. Minor maintenance construction projects shall not exceed $6,500.00 per project. The $6,500 maximum project cost shall be inclusive of all labor, materials, equipment, mobilization, overhead, profit, subcontractor markups, taxes, permits, fees, regulatory compliance costs, and any other incidental or administrative expenses required to complete the work. No change order shall increase the total project cost beyond $6,500. Any work exceeding this amount shall require separate procurement. No change order work shall be performed without prior written authorization from OCTA’s Facilities Manager or designee, and Contractor shall proceed at its own risk for any work performed without written approval.
1.3. Public Contract Code Section 10329 states that “no person shall willfully split a single transaction into a series of transactions for the purpose of evading the bidding requirements of this article.” OCTA must obtain bids through a formalized bidding process for any project exceeding $6,500.00. Any award that results from said bid process shall be formalized in a separate agreement.
2. GENERAL REQUIREMENTS
2.1. Contractor shall provide a turn-key operation by managing all aspects of any approved project from start to finish, ensuring that it is fully functional and ready for use upon completion.
2.2. Contractor shall provide OCTA’s Facilities Manager, or designee, with a daily report that includes the date, number in workforce, hours worked, equipment, weather, construction activities, incidents and/or safety concerns, visitors, and outside agency communications, as a minimum amount of daily report information.
2.3. Contractor shall provide applicable submittals for OCTA review and approval prior to use, including, but not limited to: Safety Data Sheets (SDS) for coatings, product data for non-skid systems, and other relevant materials as required.
2.4. Contractor shall be solely responsible for means, methods, techniques, sequences, and procedures of construction.
2.5. If hazardous materials are encountered, Contractor shall immediately stop work and notify OCTA. Contractor shall not disturb any suspect hazardous material unless properly licensed and authorized.
RFQ 250287 EXHIBIT A
3. LICENSE AND PERMIT REQUIREMENTS
3.1. Contractor shall possess and maintain an active Class B General Building or appropriate specialty license(s) issued by the California Contractors State License Board (CSLB). A copy of the current CSLB pocket-card (front & back) shall be provided to OCTA, upon request. License shall be kept current and in good standing throughout the term of the contract.
3.2. Contractor shall secure all necessary regulatory compliance including plan checks, permits and licenses required by local, state, and federal agencies, and payment of all associated charges and fees related to such compliance.
3.3. Contractor shall ensure all necessary notices are given and comply with all regulations to lawfully complete the project.
4. SAFETY TRAINING
OCTA shall provide a mandatory four (4)-hour OC Streetcar Roadway Worker Program training/qualification for Contractor field personnel designated to perform work near the OC Streetcar facility, tracks, and/or overhead contact system, as outlined in Appendix A – OC Streetcar Yard & Maintenance Storage Facility Safety Awareness Guide. Contractor shall ensure that all designated personnel successfully complete the training prior to commencing work in these areas, maintain current qualification status, and renew the training annually. At the discretion of the OCTA Facility Maintenance Supervisor, training may be scheduled on the same day as approved work; however, it must be satisfactorily completed before any work begins. If Contractor’s scope of work does not require personnel to complete the training, Contractor shall coordinate with the OCTA Facility Maintenance Supervisor or designee to arrange for a safety-trained OCTA escort prior to performing work in these areas.
5. PREVAILING WAGE COMPLIANCE
Contractor and all their subcontractors shall be registered with the California Department of Industrial Relations (DIR) in accordance with Labor Code §1725.5. Contractor shall submit certified payroll records as required by Labor Code §1776. Contractor shall comply with all applicable provisions of Division 2, Part 7, Chapter 1 of the California Labor Code governing public works, as well as all applicable federal prevailing wage requirements. In the event of a difference between the wage rates predetermined by the U.S. Secretary of Labor and those determined by the DIR for similar classifications of labor, Contractor and subcontractors shall pay the higher of the two rates. Lower state wage rates not specifically included in the federal determination will not be accepted by the DIR.
6. DESCRIPTION OF WORK
6.1. General
6.1.1. Minor construction projects may include one or more of the following tasks:
6.1.1.1. Repair to underground piping, conduits and drain systems.
6.1.1.2. Minor interior wall, floor, and ceiling installations and/or repairs.
6.1.1.3. Installation of non-skid coatings on concrete drives and work surfaces.
6.1.1.4. Installation of barriers and/or fences.
6.1.1.5. Other minor maintenance installations or repairs to facilities, as needed.
6.2. Beginning and Completion of Work
Upon OCTA identifying a project, a brief scope of work shall be provided to Contractor. Contractor shall provide a detailed written quotation that includes, at a minimum: (1) description of work to be performed; (2) itemized labor classifications, hours, and rates;
(3) material quantities and costs; (4) equipment costs; (5) mobilization (if applicable); (6) total not-to-exceed price; and (7) anticipated duration of work. If OCTA approves quote, Contractor shall complete the work described within thirty (30) calendar days after receipt of the approval to proceed from OCTA's Facilities Manager. Contractor shall notify OCTA seventy-two (72) hours prior to mobilization.
6.3. Verification of Dimensions
Contractor shall carefully examine and verify all dimensions and sizes before proceeding with any work. Prior to providing a quote on the work, Contractor shall conduct a careful examination of the premises and shall become thoroughly familiar with the requirements of the contract and scope of the work to be completed. By submitting a quote for the work for each project, Contractor shall be deemed to have made such study, and examination, and certify familiarity and acceptance with all conditions of the site.
6.4. Inspection, Damages, and Removal of Rejected Work
All work performed and materials supplied shall be subject to OCTA inspection. Such inspection shall not relieve Contractor of its obligation to comply with contract requirements. Work or materials not meeting specifications may be rejected and shall be corrected, removed, or replaced at Contractor’s expense. Contractor shall be responsible for any damage to existing facilities, pavement, landscaping, or equipment caused by its operations and shall repair such damage at its sole expense. No compensation shall be allowed for removal or replacement of rejected or unauthorized work.
6.5. Housekeeping, Disposal, and Final Clean-up
Contractor shall perform daily housekeeping to maintain work areas free of debris, waste materials, and rubbish. Contractor shall provide on-site waste containers and dispose of all materials at legal disposal facilities in accordance with applicable regulations. Prior to final inspection, Contractor shall perform a comprehensive final clean-up, leaving the site in a neat and presentable condition. All cleanup costs shall be included in the contract price, and no separate payment will be made. Copies of disposal manifests or receipts shall be provided to OCTA when applicable.
6.6. Final Inspection
OCTA’s Facilities Manager, or designee, will perform the final inspection upon completion of work and final clean-up.
7. SCHEDULE OF WORK
7.1. OCTA, at its sole discretion, shall determine which tasks shall be performed by Contractor and the frequency. Prior to commencing any task under the Agreement, Contractor, in conjunction with OCTA, shall develop a plan for completing the task(s) which shall include a time schedule, list of equipment to be used, number of labor hours, and total cost to perform the task. No mobilization nor work shall commence without prior authorization from OCTA’s Facilities Manager, or designee. OCTA is under no obligation to "purchase" any or all quoted projects or services from Contractor.
7.2. Contractor shall coordinate work schedule with the OCTA Facilities Manager, or designee, and shall accomplish all work in such a manner to limit inconvenience and any unsecured premises. Contractor shall be given at least a seventy-two (72)-hour notice to commence services from receipt of approval to proceed from OCTA Facilities Manager, or designee.
7.3. In an emergency, OCTA will require Contractor to commence services within twenty-four
(24) hours from receipt of approval to proceed from OCTA Facilities Manager, or designee. Emergency work shall remain subject to the $6,500 per-project limitation unless otherwise formally procured under separate written authorization from OCTA.
8. WARRANTY
Contractor warrants that all work, materials, equipment, and workmanship shall be free from defects for a period of one (1) year from the date of final acceptance by OCTA. Contractor shall, at its sole expense, promptly correct any defective work and repair any damage to OCTA property resulting from such defects. Contractor shall respond to warranty claims within five (5) business days of notification and commence corrective action promptly. Required warranty documentation shall be provided prior to release of final payment.
9. SERVICE VERIFICATION
Upon completion of work, a final inspection and verification of service will be made by OCTA's Facilities Manager or designee prior to Contractor departing premises. Contractor shall complete a Verification of Work form (Attachment No. 1) and forward the form to the OCTA Maintenance Supervisor, or designee. Failure to adhere to these requirements and terms may cause non-payment of invoices.
10. INVOICING AND PAYMENT
Contractor shall submit invoices only after completion of work, final inspection, and submission of the Verification of Work form. Each invoice shall reference the approved quotation and include all required supporting documentation, including certified payroll records and disposal manifests when applicable. Invoices shall be consistent with the approved not-to-exceed price, and OCTA reserves the right to withhold payment for incomplete, non-compliant, or defective work. Payment shall be made in accordance with the Agreement.
11. LOCATIONS
Anaheim Base 1717 East Via Burton Road Anaheim, CA 92806
Garden Grove Base 11790 Cardinal Circle Garden Grove, CA 92843
Irvine Sand Canyon Base 6671 Marine Way Irvine, CA 92618
Irvine Construction Circle Base 16281 Construction Circle West Irvine, CA 92606
Santa Ana Base 4301 West MacArthur Boulevard Santa Ana, CA 92704
Brea Park-and-Ride 937 Lambert Road Brea, CA 92821 Fullerton Park-and-Ride 3000 West Orangethorpe Avenue Fullerton, CA 92833
Goldenwest Transportation Center 7301 Center Drive Huntington Beach, CA 92647
Laguna Hills Transportation Center 24282 Calle De Los Caballeros Laguna Hills, CA 92653
Newport Beach Transportation Center 1550 Avocado Avenue Newport Beach, CA 92660
OC Streetcar Maintenance Storage Facility (MSF) 2008 West 5th Street Santa Ana, CA 92703 OC Streetcar Harbor Park-and-Ride 13914 Harbor Boulevard Garden Grove, CA 92843
OC Streetcar Traction Power Substations (TPSS) #1 3580-¾ Westminster Avenue Garden Grove, CA 92843 #2 2000-¾ West 5th Street Santa Ana, CA 92703 #3 603-¾ Santa Ana Boulevard Santa Ana, CA 92701 #4 761-¾ North Santiago Street Santa Ana, CA 92701 OC Streetcar Passenger Platforms Sixteen (16) platforms located along the 4.15-mile streetcar route from Harbor Park-and-Ride, Garden Grove, CA to Santa Ana Regional Transportation Center, Santa Ana, CA
REQUIREMENTS
APPENDIX A
S E C U R I T Y & C H E C K - I N All personnel, visitors, vendors, and contractors must sign in at the front entrance security desk upon arrival. Employees and contractors must display their OCTA issued badge.
All work performed by contractors or vendors must be coordinated and planned through the Operations Control Center (OCC) and a designated site supervisor/project manager.
OC STREETCAR YARD & MAINTENANCE STORAGE FACILITY
SAFETY AWARENESS GUIDE
P P E Yard: Orange hi-visibility vest, closed toe shoes.
Maintenance Shop: ASTM F2413 EH rated safety shoes, orange hi-visibility vests, and clear safety glasses with side shields.
T R A C K A C C E S S Requires prior authorization and may only occur under approved conditions. Unauthorized access to tracks is strictly prohibited.
R O A D W A Y W O R K E R P R O T E C T I O N ( R W P ) Anyone performing work within 6 ft of the track or 10 ft of overhead powerlines/equipment must receive training and authorization.
EMERGENCY RESPONSE
Dial 911 for life-threatening emergencies and immediately contact OCC.
Follow evacuation routes to designated Assembly Areas.
Report all incidents, injuries, and near-misses immediately to OCC.
2008 W. 5th Street, Santa Ana, CA 92703 Operations Control Center (OCC)
(888) 560-5050
SAFETY PRINCIPLES
S A F E T Y I S A C O R E V A L U E No job should be performed unsafely.
S T O P W O R K A U T H O R I T Y Anyone can stop work if an unsafe condition or behavior is observed.
R E P O R T H A Z A R D S Notify a supervisor or manager.
S H O P S A F E T Y Pits/Elevated Work: Always keep safety gates and railings in place. Never leave openings unprotected. Jacks/Lifts, Cranes/Rigging: Only to be used by authorized, trained individuals. Do not walk under a raised load, or through barricaded/restricted area(s).
E L E C T R I C A L & O V E R H E A D P O W E R H A Z A R D S Treat all overhead wires, contact systems, and electrical equipment as energized unless verified and grounded by qualified personnel.
Stay 10 ft away from overhead power lines unless authorized, qualified, and protected.
Only trained staff may de-energize, re-energize, test, or apply safety devices to any electrified system.Unsafe acts may lead to immediate site removal.
YARD & TRACK SAFETY
R A I L S A F E T Y A W A R E N E S S Expect rail vehicle movement on any track, in any direction, at any time.
Rail vehicles have the right-of-way.
W A L K I N G A N D A C C E S S Use walkways and avoid distractions. Avoid walking or stepping on rail.
Keep fire lanes and designated walkways clear.
W A R N I N G S I G N S Blue Flag/Blue Light Protection indicates someone is working on, under, or between streetcars.
Red Flag Protection indicates track is out of service.
Specialty Work Includes:
Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.
ALL SPECIALITY WORK MUST BE PERFORMED BY QUALIFIED INDIVIDUALS WITH PRIOR AUTHORIZATION FROM OCC.
M O T O R V E H I C L E S A F E T Y Do not drive vehicles past parking area without permission from OCC. Park only in designated parking spots.
Keep a safe distance from moving vehicles and never drive between streetcars unless permitted by OCC.
P E R S O N A L E L E C T R O N I C D E V I C E U S E Prohibited within 6 ft of any track. Includes but not limited to wireless phones, smart phones, smart watches, Bluetooth devices, laptop computers, headphones, and/or earbuds.
VERIFICATION OF WORK
Facilities Maintenance Contractors
| Administration Building (Orange) |
| Date: |
| Anaheim (Base 6) |
| Time In: |
| Garden Grove (Base 4) |
| Time Out: |
Irvine Sand Canyon (Base 7)
Irvine Construction Circle (Base 2)
Santa Ana (Base 1)
| Brea Park & Ride |
| OCTA WO #: |
Fullerton Park & Ride
Fullerton Transportation Center
Goldenwest Transportation Center
Laguna Hills Transportation Center
OC Streetcar Maintenance Storage Facility
Tustin Transportation Center
Newport Beach Transportation Center
Name of Contract:
Description of Work:
| This is to verify that |
| persons were on duty this date and that all services, as called |
Number for in the contract were actually performed.
Signed:
Contractor’s Representative
Verified:
OCTA’s Representative
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