RFQ_250182__Procurement_Plan.docx
DOCX document 41 KB Posted
- Attached to
- HP Printer Maintenance
- Solicitation number
- 250182
- Issued by
- Orange County, California
About this file
This is a Procurement Plan memorandum for the Orange County Transportation Authority (OCTA) regarding RFQ 250182 for HP Printer Maintenance services. The OCTA is soliciting quotes from authorized qualified firms to provide HP printer maintenance on an as-needed basis with no guaranteed usage. The contract term is five years, effective April 1, 2026 through March 31, 2031, with no renewal options specified in the documentation.
The procurement will be evaluated solely on cost, as the RFQ justification indicates that no specialized skills, firm qualifications, or detailed work plan are necessary to complete the scope of work. The contract will be awarded as a blanket purchase order to the lowest responsive, responsible firm under a Time & Expense contract type. The total budget allocation is $100,000 from local funding sources, with an independent cost estimate previously received. The requisition number is R000821. Prevailing wage requirements, liquidated damages, retention, and Disadvantaged Business Enterprise (DBE) goals are not applicable to this procurement. No site visits or bidders' conferences are mentioned in the procurement plan documentation.
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Text version
INTEROFFICE MEMO
Procurement Plan – RFQ 250182
Date: February 9, 2026
To: Morgan Levar, IS Section Manager III, Information Systems
From: Desiree Fernandez, Associate Contract Administrator, CAMM
| Subject: | Procurement Plan – RFQ 250182 |
| “HP Printer Maintenance” |
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: |_| RFP |_| IFB |X| RFQ
Justification:
Request for Quotes (RFQ) is issued as the nature of the requirements allows the lowest responsive, responsible firm to be selected for award.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 0% |
| Staffing/Project Organization |
| 0% |
| Work Plan |
| 0% |
| Cost |
| 100% |
Justification:
There are no required skills, firm qualifications, or detailed work plan necessary to complete this scope of work. Therefore, cost is the only determining factor for the evaluation of this project.
Contract Type: |X| Time & Expense |_| CTO-Based |_| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A blanket purchase order will be issued to the lowest responsive, responsible firm.
| Retention: |
| |_| Yes |
| % |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Procurement Schedule: |
| |X| Attached |
Contract Term: Five (5)-year term, effective April 1, 2026 through March 31, 2031
Funding Source: |X| Local |_| Measure M |_| FTA |_| FHWA
Dollar Amount: |X| $100,000.00
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes, Req No. R000821
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| _________________________________ | ______________ | |
| Morgan Levar, IS Section Manager III, Information Systems | Date |
CAMM Section/Department Manager Concurrence:
| _________________________________ | ______________ | |
| Iris Deneau, Section Manager, Procurement | Date |
Revised: 05/09/2018 Revised: 05/09/2018 image1.png
File details come from the government source that posted it. Updated .