250182__ICE.pdf
PDF 200 KB Posted
- Attached to
- HP Printer Maintenance
- Solicitation number
- 250182
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) form prepared for the Orange County Transportation Authority in California to support a procurement for HP printer maintenance services. The project involves time and materials for HP printer maintenance on an as-needed basis with no guaranteed usage for a five-year term, effective April 1, 2026 through March 31, 2031. The requisition number is R000821, and the estimate was prepared by Morgan Levar, IS Section Manager, on October 20, 2025. No specific response dates, due dates, site visits, or bidder meetings are documented in this ICE form.
The total estimated cost for this procurement is $100,000.00, which represents the yearly spend rate based on current usage under the existing contract (C-0-2059) and the age of the printer fleet. The estimate is categorized entirely under Information Technology Support, with $100,000.00 allocated to printer maintenance. No direct labor costs, overhead, materials, travel, subcontractors, or other direct costs are itemized in the estimate. This cost estimate serves as the basis for the procurement process and was submitted along with the requisition and scope of work to Contracts Administration & Materials Management (CAMM) to initiate the procurement.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (07/07/10) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Time and materials for HP printer maintenance.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000821
New Contract / Procurement
Contract Amendment Contract / PO No.:
Contract Task Order Contract / PO No.:
Option Term Contract / PO No.:
Date: 10/20/2025
Requestor: Morgan Levar IS Section Manager Phone Ext.: 5364 Name Title
Signature:
Cost Estimate: $ 100,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (07/07/10) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This independent cost estimate is based on existing usage with the existing contract (C-0- 2059). The yearly spend rate is based on current spend rate and the age of printer fleet.
FA-CAMM-006.docm (07/07/10) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Morgan Levar Date: 10/20/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
NA $ $ 0.00
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
NA % $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
5 Printer Maintenace $100,000.00
Total IT Support: $ 100,000.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($) none $ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($) none $
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($) none $ $ 0.00
8. TOTAL ESTIMATED COST: $ 100,000.00
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