RFP_250182_Response_from_Risk__Insurance_Approval_Request_Memo__Risk_Review.pdf
PDF 134 KB Posted
- Attached to
- HP Printer Maintenance
- Solicitation number
- 250182
- Issued by
- Orange County, California
About this file
This is an insurance approval request memo from the Orange County Transportation Authority (OCTA) Risk Management department regarding contract opportunity C250182. The document contains email correspondence dated February 3, 2026, between Desiree Fernandez, Associate Contract Administrator in Procurement Contracts Administration and Materials Management, and Regie Peaslee, Senior Claims Representative in Risk Management. The correspondence indicates that OCTA was planning to issue a solicitation for HP printer maintenance services via OpenGov on February 9, 2026, with a five-year contract term effective April 1, 2026 through March 31, 2031. Peaslee requested review of the Scope of Work prior to solicitation issuance and subsequently reviewed the insurance language and coverage requirements, approving them for continuation of the procurement process.
The related contract opportunity specifies a budget of $100,000 for HP printer maintenance services to be provided on an as-needed basis with no guaranteed usage over the five-year contract period. The insurance approval process represents a standard internal control checkpoint within OCTA's procurement procedures, ensuring that contractor insurance requirements and coverages are appropriately specified before solicitation release to potential bidders.
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Text version
From: Regie Peaslee To: Desiree Fernandez Subject: RE: C250182_ Insurance Approval Request Memo: Risk Review Date: Tuesday, February 3, 2026 4:13:19 PM
Hi Desiree:
Thanks for the docs!
I have reviewed the language and coverages, and I agree. Please continue!
Thanks again, Regie Peaslee Senior Claims Representative, Risk Management Orange County Transportation Authority Tel # 714-560-5851 Rpeaslee@octa.net
From: Desiree Fernandez <dfernandez1@octa.net> Sent: Tuesday, February 3, 2026 3:48 PM To: Regie Peaslee <rpeaslee@octa.net> Subject: RE: C250182_ Insurance Approval Request Memo
Sure, see attached, and thanks!
Thank you, Desiree Fernandez | Associate Contract Administrator Procurement Contracts Administration and Materials Management Orange County Transportation Authority 550 South Main Street
PO BOX 14184
Orange, CA 92863
(714) 560-5811 dfernandez1@octa.net
From: Regie Peaslee <rpeaslee@octa.net> Sent: Tuesday, February 3, 2026 3:46 PM To: Desiree Fernandez <dfernandez1@octa.net> Subject: RE: C250182_ Insurance Approval Request Memo
Happy Tuesday Desiree:
mailto:rpeaslee@octa.net mailto:dfernandez1@octa.net mailto:Rpeaslee@octa.net mailto:dfernandez1@octa.net
Please forward the SOW for the project. I just want to look over the scope really quick.
Thank you!
Regie Peaslee Senior Claims Representative, Risk Management Orange County Transportation Authority Tel # 714-560-5851 Rpeaslee@octa.net
From: Desiree Fernandez <dfernandez1@octa.net> Sent: Tuesday, February 3, 2026 3:43 PM To: Regie Peaslee <rpeaslee@octa.net> Subject: C250182_ Insurance Approval Request Memo
Hi Regie, Attached is the insurance approval request for your review. Please let me know if you require any additional information. I am planning to issue the solicitation via OpenGov on Monday, 2/9.
Thank you very much in advance for your assistance.
Thank you, Desiree Fernandez | Associate Contract Administrator Procurement Contracts Administration and Materials Management Orange County Transportation Authority 550 South Main Street
PO BOX 14184
Orange, CA 92863
(714) 560-5811 dfernandez1@octa.net mailto:Rpeaslee@octa.net
File details come from the government source that posted it. Updated .