RFQ_25-30_In-Person_Interview_Evaluation_Minutes_and_Final_Ranking.pdf

These are the In-Person Interviews & Evaluation Committee Meeting Minutes for RFQ 25-30, issued by the City of Oviedo, Florida, regarding professional architectural and engineering services for the Public Safety Annex Building. The meeting was held on July 9, 2025, at City Hall, where two architectural firms presented their qualifications and were interviewed by a committee consisting of city officials and department representatives. During the meeting, each firm delivered a presentation followed by a question-and-answer session, after which committee members scored the presentations and combined these scores with initial proposal evaluations. Two firms were ranked: JL2 Architecture, LLC (ranked first with a score of 754) and Dewberry Architects Inc. (ranked second with a score of 745). The recommendation for award of the contract to the top-ranked firm will be presented at a future City Council Meeting.

The meeting involved both voting and non-voting representatives from the City of Oviedo, including the Procurement Manager, Procurement Coordinator, Police Chief, Deputy Police Chief, and an Owner's Representative. Committee members included the Assistant City Manager, Engineering Manager, Deputy Police Chief, and Development Review Manager. The document indicates that the evaluation process was comprehensive, involving both initial proposal scoring and in-person interviews to determine the most qualified architectural/engineering firm for the Public Safety Annex Building project. The meeting was efficiently conducted, starting at 3:00 p.m. and adjourning at 4:45 p.m., with a clear process for scoring and ranking the participating firms.