RFQ 2032H5-23-Q-00084 - DUE 9152023.pdf

Enterprise-Physical Access Control System (E-PACS) 2032H5-23-Q-00084

TABLE OF CONTENTS

SECTION PAGE

NUMBER

I. Blanket Purchase Agreement – Terms & Conditions 3 II. Schedule of Supplies and Services 7 III. Performance Work Statement 10

IV.

FAR (Federal Acquisition Regulation) Clauses, IRSAP (Internal Revenue Service Acquisition Procedures), IR (Internal Revenue) Clauses

V. Instructions, Conditions, and Notices to Schedule Contractors 91 VI. Evaluation Factors for Award 99 VII. APPENDIX (Provided within the Solicitation) 105

1. List of Acronyms 106

2. Definitions 108

3. Quality Assurance Surveillance Plan 109

Attachments (Provided as a separate document) 1 Labor Category and Descriptions 2 Labor Category & Rates Pricing Worksheet 3 5-year equipment price Pricing Worksheet 4a Task Order 001 Performance Work Statement 4b Task Order 001 Pricing Schedule 5 Past Performance Questionnaire 6 Non-disclosure Agreement 7 Davis Bacon Wage Determinations 8 Fill-In Provisions and Clauses

A Attachment A - EPACS BPA Site List B Attachment B - Identiv Velocity Certification Requirements

SECTION I

BLANKET PURCHASE AGREEMENT - TERMS AND CONDITIONS

1. The Government anticipates establishing a single award Blanket Purchase Agreement (BPA) under the GSA Multiple Award Schedules (MAS) from this solicitation.

2. The North American Industry Classification System (NAICS) code for this acquisition is 561621 Security Systems Services (Except Locksmiths) and its small business size standard is $25.0M. The MAS Category is 334290PACS Physical Access Control Systems

(PACS) – FIPS 201.

3. Only the Contracting Officer can obligate funds or issue task orders against this BPA.

4. This BPA will be established with Firm Fixed Price tasks. Therefore, FFP Task Orders will be issued against the subsequent BPA based on funding availability and need of services. All Task orders shall be within the scope of the BPA.

5. Pursuant to the General Services Administration (GSA) Multiple Award Schedule (MAS), complete the table with information pertinent to your schedule.

MAS Schedule Number

Title Expiration Date

6. DESCRIPTION OF THE REQUIREMENT

The BPA holder (herein after referred to as the contractor) shall provide all personnel, supervision, equipment, materials, parts, supplies and other items and non-personal services required to fully integrate the IRS Physical Access Control System (PACS) nationwide. The contractor shall provide required components and install a networked (enterprise) PACS meeting mandated Federal Information Processing standards (FIPS) 201-3, Personal Identity Verification (PIV) of Federal Employees and Contractors, and pursuant to the Federal Information Security Management Act (FISMA) and Homeland Security Presidential Directive – 12 (HSPD12), National Institute of Standards and Technology (NIST) requirements, the IRS Internal Revenue Manuals (IRMs), compliance requirements. This service will include but is not limited to new install, upgrade and/or replacement of incumbent PACS inventory and capable of expansion to cover nationwide agency PACS which must be interoperable with existing agency-supported identification management systems and logical access requirements.

7. SCOPE

The scope of the work to be acquired under this BPA Contract is set forth in Section III, Performance Work Statement.

8. BPA PERIOD OF PERFORMANCE

The period of performance for this BPA will be from the date of award for a period of 12 months (thereafter, hereto referred to as the Base Period). The BPA includes four (4) option periods, which may be unilaterally exercised by the Government. Each option period shall not exceed one

(1) year in duration. Exercising of any of the option periods is contingent upon the Contractor having a current GSA Schedule contract at the time the option is exercised and the Government’s determination on need and funding. All terms and conditions applicable to the base period shall extend to the options unless otherwise agreed upon. This BPA will be reviewed annually, at the beginning of each option period, to ensure that it still represents a “best value.”

The anticipated date of BPA award is as follows:

Base Year (12-months) September 30, 2023, through September 29, 2024 Option Year 1 (12-months) September 30, 2024, through September 29, 2025 Option Year 2 (12-months) September 30, 2025, through September 29, 2026 Option Year 3 (12-months) September 30, 2026, through September 29, 2027 Option Year 4 (12-months) September 30, 2027, through September 29, 2028

9. ORDERS

The IRS Office of Procurement will post/provide all draft task order requirements for a minimum of ten (10) days to allow a fair amount of time for quote development. During this period, the Contractor will be afforded the opportunity to submit questions regarding the draft requirement.

At the conclusion of this ten-day period the contractor shall prepare technical and price quotes that respond to the requirements of the task order performance work statement (PWS).

Requirements for each task order quote shall be defined at the time of issuance. Upon receipt of any task order issued hereunder by the (Contracting Officer) CO, the Contractor, pursuant to such an order, shall furnish to the Government services, materials, and data requested at or below the prices set forth in this BPA. Task orders under this BPA shall be issued at the sole option of the Government. The services placed on the task orders shall be accomplished on a Firm Fixed Price basis. However, Time & Material Line Items will be used at the Task Order level for Order Level Materials.

The Government will not reimburse facilitation costs (e.g., Blackberry’s, cell phones and service fees, laptops, etc.) which could be provided to Contractor personnel to perform task requirements. These items of equipment are expected to be covered by the Contractor’s overhead and G&A rates. Specific exceptions identified by the Government task sponsor, where such communication is deemed critical to task performance, will be identified in the RFQ. Additionally, qualifications for labor categories negotiated between the Contractor and GSA, will not be waived, nor will the Government pay for training required to attain, or maintain skill levels of Contractor personnel. Such training is considered Contractor responsibility to ensure qualifications of their workforce remain viable, and shall not be billed as an ODC, or other charge under this BPA contract. Task orders for services and equipment shall be issued by the CO in writing, dated and numbered. They shall set forth (i) the services being ordered, including labor category/rates/hours, (ii) the equipment/material to be furnished, (iii) delivery or performance dates, (iv) place of delivery or performance, (v) packing and shipping instructions, if any, and (vi) funds obligated. Modifications to task orders may be issued by the CO. Upon completion of a task order, any and all excess ODC/Travel funds may be removed by the CO by unilateral modification to the respective task order.

The Government reserves the right not to award a task order after issuing an RFQ. All costs associated with the marketing, development, quote preparation, presentation, submission, and negotiation in response to any task request or task order shall be at the contractor’s expense and will not be allowable if billed as an ODC, or other charge.

10. LABOR CATEGORIES & ACCOMPANYING RATES AND EQUIPMENT

The Prime contractor is required to maintain an accurate team file that contains MS Excel format worksheets that list the following information: Prime, Team members, applicable GSA Schedule Numbers, current schedule of GSA equipment and labor categories/rates/minimum education/minimum experience qualifications. The prime contractor shall keep the information current and update the Office of Procurement upon changes to any element of composition.

Utilize the format in ATTACHMENT 2 - LABOR CATEGORY & RATES PRICING WORKSHEET to propose equivalent GSA labor categories or additional GSA labor categories, if applicable, and labor rates and ATTACHMENT 3 - 5-YEAR EQUIPMENT PRICING WORKSHEET to propose equipment prices; include discounts.

11. LIST OF ALL SITE LOCATIONS APPLICABLE TO THIS BPA

A list of all site locations is provided in ATTACHMENT A EPAC BPA SITE LIST. However, performance for each location will be identified at the task order level.

12. RIGHTS / GUARANTEES

This BPA is issued with the understanding that it constitutes an agreement to affect the rights of the parties in the event the contractor is solicited and/or awarded a task order. This BPA contract shall not be construed as a guarantee on behalf of the ordering office (otherwise the Government) to solicit or issue a task order. The ordering office reserves the right to issue no solicitations, or no task order awards under this BPA.

13. INVOICING / BILLING PROCEDURES/TRAVEL COSTS

The Contracting Officer’s Representative (COR) will review accepted work and reporting to coincide with invoiced amount before receipt and acceptance. Invoices shall be submitted electronically in accordance with provided Invoice Processing Platform (IPP) information below in Clause 1052.232-7003.

A copy of the invoice shall also be submitted to the COR via e-mail.

IRS and Treasury Contracting Officer Representative (COR):

Name: TBD

Phone: TBD Email: TBD

Vendor invoices submitted electronically through IPP should be in the proper format and contain the required information for payment processing. A “proper invoice” must meet the minimum standards specified in FAR 32.905(b) in order to be approved for payment.

Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

Note: Any invoice found to be incorrect or insufficient may be returned to the contractor for correction and/or resubmission. Any invoice returned will be accompanied by a memo or e-mail identifying the discrepancies.

14. BPA TERMINATION

The Office of Procurement Contracting Officer (CO) may terminate for convenience this BPA at any time by providing at least 30-days written notice to the contractor. The contractor, with the written consent of the CO, may terminate this BPA upon at least 30 days written notice. The parties understand that termination of the BPA does not constitute termination of any impending task order (task order in which the contractor has submitted an otherwise acceptable quote and selected for award) or active task order issued prior to the termination notice. Pending or active task orders can only be terminated in accordance with termination provisions set forth in the MAS contract.

15. CONSTRUCTION WAGE RATE REQUIREMENTS STATUTE / DAVIS BACON

ACT WAGE DETERMINATIONS (DBA)

Although this is not a construction contract, the Construction Wage Rate Requirements statute applies to construction type services performed as part of the Physical Access Control System requirements. Offerors shall ensure that employees impacted by the construction wage rate statue are not paid less than the prevailing wage rates as determined by the Secretary of Labor in accordance with 40 U.S.C. Chapter 31. Public Building or Work wage rates are available on www.sam.gov.

http://www.sam.gov/

SECTION II

SCHEDULE OF SUPPLIES AND SERVICES

1. The Government’s estimate of the maximum number of hours that would be required to complete the Base Period and each One-Year Option Period are provided in ATTACHMENT 2 - LABOR CATEGORY & RATES PRICING WORKSHEET. The estimated number of hours are for evaluation purposes only and do not represent a commitment to order these amounts under the awarded BPA. Additionally, estimated equipment quantities are provided in ATTACHMENT

3 - 5 YEAR EQUIPMENT PRICING WORKSHEET.

Attachment 1 provides Labor categories for the Base Period and each Option Year for this BPA.

However, Offeror’s may propose GSA equivalent labor categories or propose additional labor categories deemed necessary to support this BPA effort. Additionally, a total number of hours, for each labor category, are provided for this BPA. Offerors are allowed to propose additional labor categories; however, quotes cannot exceed the total hours provided by the Government.

The estimate of the maximum number of hours and estimated equipment quantities are provided to give each vendor a common basis to submit a quote for this requirement.

2. The Government estimates a Base Period (12 months) and four (4) One-Year option periods, as presented in the following table. Funds will be obligated at the Task Order level, per location.

PERIOD OF PERFORMANCE (Base Year – 12 Months)

CLIN Description QTY Unit of Issue

Unit Price Total Price

The Contractor shall provide the services and materials required to upgrade/replace the existing IRS Physical Access Control System (PACS) nationwide.

0001 Project Management 1 LO $___________ $___________ 0002 Labor 1 LO $___________ $___________ 0003 Equipment 1 LO $___________ $___________ 0004 Order Level Material 1 LO $___________ $___________ 0005 Travel 1 LO $___________ $___________

PERIOD OF PERFORMANCE (Option Year 1 – 12 Months)

CLIN Description QTY Unit of required to upgrade/replace the existing IRS Physical Access Control System (PACS) nationwide.

1001 Project Management 1 LO $___________ $___________

1002 Labor 1 LO $___________ $___________ 1003 Equipment 1 LO $___________ $___________ 1004 Order Level Material 1 LO $___________ $___________ 1005 Travel 1 LO $___________ $___________

PERIOD OF PERFORMANCE (Option Year 2 – 12 Months) required to upgrade/replace the existing IRS Physical

2001 Project Management 1 LO $___________ $___________ 2002 Labor 1 LO $___________ $___________ 2003 Equipment 1 LO $___________ $___________ 2004 Order Level Material 1 LO $___________ $___________ 2005 Travel 1 LO $___________ $___________

PERIOD OF PERFORMANCE (Option Year 3 – 12 Months) required to upgrade/replace the existing IRS Physical

3001 Project Management 1 LO $___________ $___________ 3002 Labor 1 LO $___________ $___________ 3003 Equipment 1 LO $___________ $___________ 3004 Order Level Material 1 LO $___________ $___________ 3005 Travel 1 LO $___________ $___________

PERIOD OF PERFORMANCE (Option Year 4 – 12 Months) required to upgrade/replace the existing IRS Physical

4001 Project Management 1 LO $___________ $___________

4002 Labor 1 LO $___________ $___________ 4003 Equipment 1 LO $___________ $___________ 4004 Order Level Material 1 LO $___________ $___________ 4005 Travel 1 LO $___________ $___________

SECTION III

Physical Access Control System (PACS)

Performance Work Statement

PROPERTY OF THE UNITED STATES GOVERNMENT – FOR OFFICIAL USE ONLY

Copying, Dissemination, or Distribution of these drawings, plans, or specifications to unauthorized users is prohibited. Do not remove this notice and properly destroy documents when no longer needed.

SECTION III

Physical Access Control System (PACS) Installation/Upgrade Performance Work Statement

1.0 OVERVIEW

1.1 Introduction: This Government (Internal Revenue Service (IRS)) requirement is for the acquisition and installation and/or upgrade of physical security equipment (enterprise Physical Access Control System (EPACS)). Some services may include construction type work; however, this requirement is not considered a construction project.

1.2 Scope Of Work: The Government (IRS) is required to procure physical security equipment, inclusive of relative construction services to comply with Homeland Security Presidential Directive Twelve (HSPD-12) and Office of Management and Budget (OMB) Directive 11-11.

A. The current access control system installed at the locations listed below do not comply with the applicable federal Information Technology (IT) security standards as directed by the Federal Information Security Management Act (FISMA), National Institute of Standards and Technology (NIST) requirements, the IRS’ own Internal Revenue Manuals (IRMs), or HSPD-12. The objective of this project is to provide EPACS components that meet the regulatory requirements for receiving a Trusted* certificate from an authenticated Certifying Authority (CA).

B. The contractor will furnish all labor and install all equipment, cable, wire, connectors, and any electrical requirements that are necessary for the successful installation of the physical security system(s) contained within this scope of work.

Prior to Installation the contractor will participate in a pre-construction site review meeting with the EPACS facilitator, NAC and designated physical security personnel.

C. The contractor will provide, install and test new and/or upgraded Physical Security reader and panel hardware at IRS facilities. The contractor will furnish all personnel, equipment, materials, and services (except as may be expressly set forth in this master Blanket Purchase Agreement (BPA) contract or any task order (TO) against this master BPA contract as government furnished items) and otherwise do all things necessary in the performance of these requirements in accordance with the Statement of Work (SOW) paragraph 9 and 9.1. of this master BPA contract and all TOs issued against this master BPA contract.

1.3 Task Order Objectives: The objective of awarded Task Orders (TO) is to secure the services of an Identiv (formerly Hirsch Electronics) authorized, approved, licensed and bonded contractor to install new SMART card readers and access control hardware with Identiv Technology’s access control panels, firmware, software, etc. in order to be in compliance with HSPD-12, FICAM, and NIST. The Identiv authorized contractor will be familiar/possess the latest Velocity version of Digi*Trac access control configuration software.

A. Contractor shall work with the IRS EPACS team during the installation. The contractor must provide a 14-day notice before proceeding with the work.

B. Contractor shall participate in a Pre-Installation Integrator Interview (P3I) to ensure compliance of equipment and Identiv specifications.

C. Provide, install and configure new card readers, wiring, control panels, and associated accessories as needed and indicated, per the specification of the manufacturer and suppliers, ensuring that all are fully functional and compatible with the latest PIV (i.e., SMART) card used as an access card. The Contractor will install new card readers and control panels at all locations listed in paragraph 3.2.

D. Contractor shall participate in a Site Acceptance Test (SAT) with the IRS National Assistance Center (NAC), Physical Security Specialist and the EPACS team to ensure all card readers, panels and associated accessories are installed properly per the Identiv specifications and each building’s installed access control system is ready to be integrated into the IRS’ enterprise network server.

E. It is recommended and encouraged that the contractor perform pre-bid site reviews/surveys prior to submitting their quotes for the locations listed in the Task Order

F. Each Task Order will have a cost reimbursable EMERGENCY RESPONSE CLIN.

Due to the fast-moving pace in which this contract must perform, the change process must be able to react quickly. The Emergency Response CLIN is Cost Reimbursable. For the purposes of this Task Order an Emergency is any change that causes a work stoppage.

G. Examples of change:

1. SEL requires an 8132 reader, during installation the requirement changes to an 8206 reader.

2. SEL requires an 8132 reader, during installation the requirement changes to an 8206 reader.

3. A new door is Identified that is not in the SEL and requires all new Access

Control devices (Reader, Strike, Contact, REX, Wire, etc.).

4. SEL requires an 8132 with a Terminal Block however an 8132 with Pigtail is require.

a. Change Process

1) Change is identified by the PSS or on-site installation technician.

2) PSS e-mails change request to COR.

3) COR coordinates change with the EPACS engineer.

a) Engineer updates SEL.

4) COR forwards change request and updated SEL to contractor for discussion and price quote.

5) COR coordinates contractor quote and comments with EPACS engineer.

6) COR e-mails approval to contractor to implement change.

7) COR tracks all changes on a change log.

2.0 RELATED DOCUMENTS

2.1 Construction documents, such as plans, drawings and specifications, will completely encompass the scope of work and design of this project. At a minimum, the contractor must comply with manufacturer’s specifications and this Performance Work Statement.

2.2 Contract documents indicate the work required to complete the contract, related requirements and conditions that have an impact on the project. Related requirements and conditions that are indicated in the contract documents may include, but are not necessarily limited to the following: (1) Existing site conditions and restrictions; (2) Alterations and coordination with existing work; (3) Other work to be performed concurrently by the Government; (4) Other work to be performed concurrently by separate contractors; (5) Other work subsequent to work of the contract; (6) Items furnished by the Government and installed by the contractor.

3.0 PROJECT/WORK IDENTIFICATION

3.1 Project Name & Location: EPACS FIPS 201-3 Upgrade at designated IRS locations identified in Attachment A Site List.

3.2 Project Summary Description: Upgrade existing Identiv PACS system hardware to current FIPS201-3/FICAM standards by installing and rewiring new card readers or re-flashed card readers and control panel components. The Project may also include installation of new EPACS system components on certain door(s). Table 3.3 (below) summarizes the scope of work for this project. Specific sites and project details will be called out in Task Orders issued under this BPA contract.

A. Attachment A is a representative list of sites and work that needs accomplished at each of those sites. It is possible that the number of sites may either increase by no more than 10% or decrease based on funding constraints.

3.3 Scope of Services: - The contractor shall provide all labor, materials, tools, equipment, transportation, and supervision necessary to perform the work as described in subsequent Task Orders. All work shall be conducted per this scope of services and all applicable federal, state, and local laws, regulations, codes and directives. Work of an incidental nature not expressly described in this scope, although necessary to complete the project, will be included:

A. Control Panel Requirements

1. Each panel will have an IP address issued by the IRS’s Information Technology

Department.

2. Each MX door panel will have the following configuration:

a. Furnish, install, configure and test one (1) Identiv MEB/CB128 (128,000

User Code & Buffer Expansion Board)

b. Furnish, install, configure and test one (1) Identiv AEB8 or one REB8 (8

Alarm Input Expansion Board)

c. Install, configure, and test one (1) Identiv RREB (8 Relay Expansion

Board)

d. Install, configure and test one (1) MEB/BE (Memory Expansion Board with Buffer Expansion)

3. Provide normally closed tamper switches to monitor the secure status of all DIGI-TRAC PANEL(s), power supplies, card readers and power distribution enclosure unit.

4. All control panels and power panels shall be labeled to show the panel name per the DGDD on the front cover of the specific device. (i.e.

TN0005.02.MX8O3.01.AB107A, TN0005.02.MX8O3.01.AB107A – Power Supply) Each label shall be large enough to be seen from a standing position 12 inches from device.

B. Line Supervision Modules

1. Line Supervision Modules are required for all monitored devices. Their signals are digitally processed but have analog outputs. There are two styles of Identiv Line Supervision Modules:

a. Digi*Trac Line Module (DTLM) which incorporate screw leads

b. Miniature embedded Line Module (MELM) which incorporate flying leads

Note: The IRS standard is a MELM3 installed at all reader doors inside a new provided 6x6x4 inch enclosure in ceiling location.

2. The following are the three devices that are to be monitored at each door location:

a. Alarm

b. Request to Exit (REX)

c. Tamper alarm

3. At all new doors install, configure, and test one (1) Identiv MELM3 (miniature

Embedded Line Module 3) (one is needed for each card reader).

4. The contractor shall provide [2] MELM3 for Power supply panel monitoring.

C. Power Supplies

1. Provide power supplies for all equipment. All power supplies not connected to a building UPS system shall be provided with surge protection complying with ANSI C62.41 Category B3/C1 id Hirsch panel.

2. Power supplies and batteries shall be two 7 Amp hour minimum capacities.

Provide battery chargers for all power supplies

3. Provide power supply monitoring as follows:

a. Monitor primary input voltage such that the DIGI-TRAC shall annunciate primary voltage failures.

b. Wire all power supply primary power fail alarm contacts in each Security Closet as a single DIGI-TRAC alarm input.

c. Monitor secondary (low voltage) output voltage such that the DIGI-TRAC shall annunciate secondary voltage failures.

d. Wire each power supply secondary power fail contact as an individual DIGI-TRAC alarm input.

e. Monitor batteries such that the DIGI-TRAC shall annunciate low battery voltage conditions.

f. Wire each power supply low battery contact as an individual DIGI-TRAC alarm input.

g. Monitor 110v power supply to door locks controlled by controller at all Maglock/ fail safe strikes and servo operated doors and annunciate alarm on DIGI-TRAC if voltage loss.

h. For unsupervised systems/sites with nonintegrated IDS, provide alarm signal wiring to separate IDS system if so exists.

i. Minimum Specifications:

1) Type UL Listed power limited

2) Input 115 V AC

3) Output Regulated and filtered DC

4) Alarm outputs Individual low battery and power fail

5) Sealed Gel Type Battery backup – 30-day internal battery for code, setups, and buffer. 7 AMP hour minimum

6) Enclosure - Key lockable, wall mounted, steel housing with tamper switch

7) Enclosure Keying - Keyed alike and on the same key as all security system power supplies and power distribution cabinets

D. Wiring Requirements

1. Provide, Install and test all new wiring per Identiv and manufacturer specifications. Below are a few examples of wire that can be used for this project:

a. PAIGE G743107 cable or equivalent for MELM/contact/REX/Field Device.

b. PAIGE G454939AWH or 18AWG equivalent for cable for readers.

c. PAIGE 454641AXX or equivalent for Power supply to Door Lock.

d. Smartwire Composite cable 18/4, 22/6 OAS

2. Access control system wiring connections shall be completed, per the Door

Group Design Document (DDGD) and the provided input/output spreadsheet

3. Each wire/cable/etc. will be properly labeled at both ends as it enters its termination location on the head end as well as at door reader location. This is needed for long term troubleshooting purposes. If wire numbers are used, then a true wire legend will be affixed to the inside of the panel door of the corresponding panel. This legend will provide a full description of each device detailing where it is going and where it terminates. The labels will be printed on letter size label sheets that are self-laminated vinyl that can be printed from a computer data base or spread sheet. The labels will be E-Z code WES12112 or equivalent.

4. All new signal wiring connections (end of line resistors excluded) will be labeled using standard cable labels identifying each end, IEC Standard preferred and the final numbering of the termination points will be recorded on the connection diagram. A separate data sheet will be forwarded to the IRS Security Specialist and point of contact. A copy of the wiring diagram will be left in each control cabinet.

5. All wiring will be concealed and of a gauge no less than 22 with 4 conductors and copper stranded in composition. Mechanical pulling of wires is prohibited.

6. Where possible, the Contractor shall utilize the existing security wiring, if wiring is within Identiv system specs/guidelines All wire(s) shall be installed in accordance with manufacturer’s standards for alarm, access systems.

7. Conceal all wires that are in the agency-protected space by “fishing” wire in the walls, ceilings and doorframes to ensure tamper resistance. At any location in which walls cannot be fished or channeled, place wire in conduit. Wires are not allowed to be exposed or visible. Wire-mold is permitted only at specific direction of IRS engineer on case-by-case basis. The contractor will first attempt to fish wire in walls prior to using EMT in the agency-protected space.

8. Conceal all wires that are outside the agency-protected space by placing wiring in conduit. The size of the conduit will be large enough (i.e., 50% larger than needed) to permit additional wire pulls in the future. This includes any wiring that must travel on the exterior of the facility.

9. Homerun all wires from each device to the panel, enclosure, spare cabinet, or power supply. Signal wire Splices, t-taps, etc. are not permitted, except as authorized by the IRS POC. All wire(s) will be installed in accordance with standards for access control systems as listed on paragraph 5.1 FF

10. All 110volt power wiring shall be in EMT or conduit indoors and conduit outdoors as specified per NEC code. Contractor shall provide and connect all power wiring from available sources within 25 horizontal ft. of control cabinets.

Non-armored power/signal cable shall be routed through conduit and cable trays to interconnect ePACS DIGI-TRAC PANEL's and ancillary SIE panels inside the ePACS/IDF Rooms.

11. Contractor shall provide and install all power wiring within 25ft. of control panel location. Installation of power wiring beyond that distance will be determined on location basis and may involve utilization of designated Contractor in GSA managed buildings. All panel and reader wiring connections shall be terminated as indicated on government furnished Door Group Design Document (DGDD).

12. All new buried exterior wiring shall be burial grade and as per wiring specifications and located in sealed conduit. Underground conduit shall be 50% above normal design diameter. All above ground exterior conduit shall be sealed galvanized type. Use of servo operated cable pulling devices on any EMT or conduit wiring is not permitted. Buried conduit shall be provided with required number of sealed surface level access boxes required to facilitate manual cable pulling. Cable pull access boxes shall be located outside of drive aisles and shall be specified for 2-ton wheel load if located in paved areas. All new underground cable shall have one spare cable inserted for each separate type of cable requirement and have a cable pull cord inserted/pulled into conduit with other required cable pulls.

a. It is the responsibility of Contractor to contract appropriate underground utility testing entities for testing for underground utilities in manner complaint with local code requirements.

13. Ensure that MOV resistors are installed as close to the lock as possible as required by the manufacture.

14. Use approved 18 AWG, 6 Conductor Shielding Plenum Rated Multi- Conductor for lengths more than 700 ft.

15. Provide and install a purple CAT6E ethernet patch cord w/ RJ45 connectors between the PACS Control panels and designated network switch connection port inside of the IDF rooms.

16. All wire and fiber cabling outside of IRS agency space must be concealed and protected by being placed in conduit Rigid/IMC (outdoors), EMT (Indoors) or alternatively, in armor shielded cable.

17. Signal wiring must be shielded per the manufacturer’s specifications, must be maintained separate from power wiring, and hung using “J” hooks where needed, in accordance with National Fire Protection Act NFPA-70/NEC code 1996.

18. The size of the conduit will be large enough (i.e., 50% larger than needed) to permit additional wire pulls in the future. An exception to this can be made in the event of special circumstances in the work area (i.e., asbestos, limited pathways, etc.). Exceptions will be approved by the COR.

19. All new wire will be provided and installed for all access control system components where it is required to achieve the six-conductor requirement for the installation of the Identiv Digi*Trac Access Control System.

20. All wiring from any enclosures, spare panels, spare cabinets, or auxiliary power supplies, proximity card readers and sensors will be completed as “homeruns”.

21. In almost all cases splices are not permitted. Terminal connections are permitted using approved terminal strips inside a control panels, spare enclosures, cabinets, or auxiliary power supplies. In the event splices are unavoidable, all interior splices must be approved by the IRS Project Manager and will be soldered and will use adhesive lined shrink butt splices or approved equal.

22. All necessary electrical outlets must be installed, including hardwiring of circuits by a licensed electrician. All electrical work necessary to make the entire access system function properly is the contractor’s responsibility. All power connections will be labeled at the breaker panel and at the load device identifying the breaker number and location. For bid purposes bidders are to assume installing one new 20A 120V power circuit at a distance of 50ft. for each control room from the control panel power supply.

23. Provide and install cable, wiring, and hardware, as needed, to and from government furnished switches, card readers, etc.

24. All cable, wiring and hardware will be plenum rated and in compliance with manufacturer’s recommendations.

25. Fasten all wire in the ceiling to overhead wire supports in order to prevent damage that may occur from existing or future wire runs in the ceiling. Wires will not be supported solely by suspended ceiling. Periodic labels will be placed every 8 – 10ft. on access control wire(s). The color will be coordinated with the local PSS so that it doesn’t conflict with IT or other agency wiring markings.

26. All new reader and alarm wiring, as well as all attached connectors will be tested as an assembled unit for signal lost/strength (resistance, capacitance and decibels) after installation, but prior to connection in compliance with NI&S, IEEE 802 standards and Identiv specifications.

a. The contractor will provide a written report of test results (volts, decibels adjusted, and ohms, etc.) to the IRS Security Specialist upon test completion of the tests. At a minimum this report shall also annotate the date which the tests were taken and the name of the technician taking the tests.

27. Install all necessary electrical outlets, including hardwiring of circuits (by a licensed electrician) to ensure that all devices function as designed. All electrical work necessary to make the entire electronic physical access control system function properly is the contractor’s responsibility. Power circuits can be shared to 80% of capacity amount Security Access Control Equipment, but the electrical circuit(s) must be dedicated to security equipment use only. All Electrical Installation work will be done at direction and procedures requested by building management. contractor will obtain all necessary work or wiring permits required to perform work from authority having jurisdiction thereof.

E. Door Requirements

1. All interior access controlled non-emergency door exits shall have egress exit sensors connected to Digi Track. All access-controlled door strikes, electrified locks and maglocks shall have one varistor connected in parallel to power circuit IAW DIGITRAC Design Installation Guide.

2. Fire and emergency designated egress doors will have fire/emergency egress request to exit door sensors, contacts or other door hardware, as required by the applicable code dedicated to emergency egress operation. These devices will be isolated and separate from any access control system egress sensing hardware and operate per applicable Codes. Under no circumstances will activation of a fire or emergency signal be control by or routed through the access control system. The egress doors lock power supply must be shunted by the fire alarm system and the event of an emergency. All egress doors would be unlocked once the fire alarm relay is activated. In the event of power lose the egress door lock power supply must be wired in a fail-safe mode allowing egress.

3. Fire and emergency systems functional interface testing (magnetic lock, door unlock) will be performed same day for occupied space and not later than the beginning of next business day for all other affected spaces with new readers/panels.

4. Test all new PIVII card readers before releasing to the IRS. The contractor will make sure that control panels and the card readers are capable of matching and reading badge IDs from the new PIVII, HID proximity and PAC [Corp 1000] cards [where applicable.

F. Miscellaneous Requirements

1. The functional control and operation of all existing wired devices will remain as found unless specifically stated otherwise.

2. The contractor will not substitute equipment/parts for any reason without the prior written approval of the CO and the COR. Substitutions of any equipment/parts absent of written Government approval will be provided at the contractor’s own expense and delay.

3. Prior to commencing work the contractor will verify/examine the existing door devices, controllers, power supplies and dedicated circuit condition of all components associated with the system and equipment to be reused for the project. Any defects shall be reported to the local PSS and the COR immediately and no work shall start until the issue has been rectified.

4. The contractor will provide, without any additional expense, any devices, appliance, material or work not shown on drawings, but mentioned in the specifications, or vice versa, and any incidental accessories necessary to make the work complete and perfect in all respects and ready for operation, even if not particularly specified. The drawings and specifications are intended to supplement each other so that any details or equipment shown on either will be executed the same as if mentioned in both.

5. The contractor assumes responsibility for all necessary patching, repairing, painting, etc. as a result of equipment installation, or in the event of an accident (i.e., drilling through drywall by mistake). The Government (IRS) will not incur any additional costs for patching, repairing, painting, etc.

6. Remove all old non-operative access control equipment, power supplies and wiring from interior of current control room location. Remove all abandoned access control equipment from doors. The existing wiring from the reader and door contact will be moved, capped off, and placed back into existing conduit.

If this is not possible, tie wrap and coil the existing door\contact wiring neatly above the ceiling and label the wiring as “abandoned”. If possible, fasten it to a wall or ceiling hangar.

7. All removed card readers, panels and any other components capable of storing data will be turned over to the Physical Security Specialist for proper disposal.

8. The contractor will provide the Government (IRS) with manufacturers technical and/or maintenance booklets of installed physical security equipment.

9. All installed equipment will remain the property of the United States Government. The contractor will retain no liens, titles, etc. against any installed or uninstalled equipment once payment is received from the government.

10. If required the contractor is responsible for any floor preparation, core drilling and flooring/walls/ceiling finish work.

11. Prior to Control panel installation, the contractor will furnish and install a sufficient number of 3/4 inch “fire-rated” plywood in sheets measuring approximately 4 feet x 8 feet to accommodate all access control equipment. The

Contactor will fasten the plywood to the wall prior to installation of all access control panels, transformers and uninterruptible power supply equipment, shelving, etc. in support of all items described in this work statement. All physical security related items will be installed on a separate fire rated plywood and not to be shared with any other equipment.

12. Provide Identiv USB-BIO-FICAM Card enrollment kit with accessories to connect PIV and FICAM compatible credentials into a PC with velocity software as per the Site Equipment List (SEL). Each access-controlled door shall have a door contact electrically isolated to access control system

4.0 GENERAL REQUIREMENTS

4.1 The contractor will:

A. Install access control system in accordance with all codes and standards set forth by, but not limited to, manufacturer instructions, the National Electric Code (NEC), Building Officials and Code Administrators, Inc. (BOCA), EIA\TIA, Underwriters Laboratories (UL), and the local jurisdiction(s) having authority with a minimum of shielded plenum wiring using plenum or riser wire as required by code/standards.

B. The contractor will obtain all necessary manufacturer’s installation specifications and drawings to complete all equipment installation and contract work. The Government will not furnish any manufacturer’s information except that which is included in the contract documents. It is the contractor’s responsibility to see that the equipment is installed to manufacturer’s specifications (unless otherwise noted or stated in writing by the CO or COR). The contractor will also ensure that the correct power is supplied to each different type of equipment.

C. The following publications contain design and technical criteria that are pertinent to this Task Order:

1. Building Industry Consulting Service International (BICSI) Telecommunications Distribution Methods Manual, Volumes I and II.

2. ANSI/TIA/EIA-606-1993 Administration Standard for the Telecommunications Infrastructure of Commercial Buildings

3. TIA/EIA Telecommunications Systems Bulletin TSB 67 Transmission Performance Specifications for Field Testing of Unshielded Twisted-Pair Cabling Systems.

4. ANSI/TIA/EIA-607-1994 Commercial Building Grounding and Bonding Requirements or Telecommunications

5. TIA/EIA Telecommunications Systems Bulletin TSB 75 Additional Horizontal Cabling Practices for Open Offices.

6. TIA/EIA Telecommunications Systems Bulletin TSB 72, Centralized Optical Fiber Cabling Guidelines.

7. ANSI/EIA/TIA-526-14-1990 Optical Power Loss Measurements of Installed Multimode Fiber Cable Plant

8. ANSI/EIA/TIA-455-61-1989 Measurement of Fiber or Cable Attenuation Using an OTDR

9. ANSI/EIA/TIA-455-60-1989, ANSI/EIA/TIA-455-61-1989, and

ANSI/EIA/TIA-526-14A

10. NEC- National Electric Code. Most recent edition

11. ICC- International building Code must recent edition

12. NFPA –National Fire Protection Association- most recent edition

4.2 For access control upgrades the contractor will:

A. Blue button panels that are going to be removed from the inventory prior to removing power. Panel will be labeled with date, time and person who blue buttoned the panel.

B. All M panels that are upgraded require the plug-in memory battery to be replaced.

Ensure that the controller remains powered while replacing the memory battery.

C. Prior to disconnecting power to panel ensure that the DC voltage of the memory protection battery, which provides up to 30 days protection of the controller’s data.

The normal range is 3.47 - 4.5 VDC. If the value remains below 3.47 VDC, the memory battery should be replaced.

D. In the event there is not enough service loop the need for a terminal block will be assessed for each specific panel. When a terminal block is used the contractor must notify the COR or designated representative for written approval and obtain approval before use.

E. IDS/alarm systems reporting to system separate from Identiv/access control shall be electrically isolated from Access control via dual contacts/wiring or Identiv recommended 2 pole contacts with dual wiring.

4.3 Contractor Proposal Preparation

A. For bid purposes the contractor is to assume a total wire length of 150Ft. between all devices (Reader-Door Contact- REX) to control panels.

B. It is the contractor’s responsibility to double check and be certain that all materials, equipment, and labor are accounted for prior to quote submission.

C. The contractor will not exceed the GSA schedule labor/equipment rates.

4.4 Contractor Invoicing

A. Contractor shall submit invoice for labor reflecting actual wire length installed, not ordered. Contractor shall manage and plan wire utilization/de spooling to result in maximum of 10% excess wire required versus actual wire length installed.

Contractor shall use route wiring inside IRS space in public buildings parallel to walls. Use the following formula to calculate the wire runs for each door: [(Wire lengths derived from Auto Cad or PDF measurement tool) + (12 ft. for vertical runs) + (4 ft for service loop)] and then add 10%. IRS may provide wire run estimates on DGDD using afore mentioned formula. Sum of all estimated wiring to be rounded up to nearest 500ft increment. Requests for additional wiring beyond afore mentioned calculations require prior approval.

PROJECT IMPLEMENTATION

Upon award of the contract, the contractor will contact the Contracting Officer’s Representatives (COR) or POC for commencement and coordination of performance.

Site Survey: It is critical for the contractor to be involved at the earliest stages of the design process and be part of the project design team. The government will initiate the survey coordination with the PSS. The EPACS design engineer or EPACS Program Manager will conduct site surveys and will coordinate with the contract team, local PSS, IT, and anyone else that has equity in the project. Not all site surveys are required to be in person, some may be virtual. The decision for an in-person site survey will be up to the EPACS engineer, however if the decision is made to do a virtual site survey but the contractor still requires an in-person site survey then they will coordinate with the COR. The site survey includes a detailed review of the existing facility. The contractor shall generate accurate site survey information of the existing conditions for the site to include detailed specifications. The site survey will include the assessment of IT infrastructure, power circuit, pathway, existing equipment conditions, analysis of door hardware, mounting condition to include but not limited to any risks that shall be considered for the basis of cost. The survey findings shall be incorporated into the design drawings and implementation must be evaluated to meet the contract requirements.

Design Drawings: The government will provide the contractor a floor plan drawing and Site Equipment List (SEL) for each site when the Task Order Request for Quote is issued.

The level of drawing detail will vary from site to site but at a minimum will contain a floor plan with the effected rooms labeled. In some cases, the design drawings may be complete.

The contractor shall include a complete Design drawing (in AutoCAD) per site when they submit their proposal for the Task Order. Task Order award will be contingent on government acceptance of the proposal and the design drawings. The design drawing shall include complete device layouts showing all system components, including but not limited to panel locations and proper system elements for door devices such as type of locking device required for the door type/appropriate reader type (proximity reader/mullion/keypad) door contacts, REX devices etc. The contractor shall maintain/update the specifications and design drawings throughout the project lifecycle.

The Bill of material (BOM) shall be derived from the survey data, SEL and design drawings.

As-built drawings: The contractor shall provide accurate drawings for each site upon completion of every site. By requiring these as built drawings the IRS can keep an accurate and up to date record of our assets. The contractor helps us to better manage our assets and provides quality drawing data to be transferred to our master drawings. During the installation the contractor shall red line the design drawings in the field. The as built shall incorporate all deviations to the original design without any reference to any RFI/RFQ, or any other payment items or MOD information data. As built drawings shall be accurate, clean, and easily readable. All as built drawing sheets shall have the “AS-BUILT DRAWING” stamp block affixed and must be dated regardless of the version of AutoCAD the contractor is using. The as-built file must be delivered in current IRS AutoCAD formats (AutoCAD 2017-2021).

The contractor will maintain a file sharing system that is capable of transferring large files from the IRS to the contractor and from the contractor to the IRS through the IRS firewall.

The contractor will prepare a schedule of dates and times when installation will occur, including anticipated completion dates. This information will be updated daily, and the revised schedules forwarded on a weekly basis to the Contracting Officer’s Representatives (COR) through email notification.

No Additional fees will be charged for required parts omitted from the Government’s (IRS) specifications or labor required in accordance with the Government’s (IRS) requirements.

Upon commencement of performance, the Government (IRS) POC will review with the contractor the proposed location for each device (i.e., card readers, access control panels, etc.) as shown on the drawing. Changes that change the cost will only be approved by the Contracting Officer.

COMPONENT AND SYSTEM TESTING

The contractor will perform a pre-installation (P3I) and final walk-through (SAT) of the physical security system with the IRS assigned project security specialist, and appropriate local representative to ensure the system is complete and acceptable before submission of final invoice and the IRS’ payment. The EPACS team will coordinate the final walk-through.

The contractor will be able to successfully perform the following tests after all device and…