RFQ Questions - Govt Responses 2032H5-23-Q-00084_090823.pdf

Section SUBSECTION QUESTION GOVERNMENT RESPONSE

1 General Does the IRS have a contractor that provides Preventative and Corrective maintenance now at the 130 sites? If so who is contracted to do that work?

Yes. The IRS has a separate service contract for preventative and corrective maintenace of the EPACS.

2 General Who's maintaining the EPACS headend? The IRS provides the network environment for EPACS.

3 General Who's the Incumbent what is the contract number? Maintenance services are not a part of this solicitation or contract requirements.

4 General Is it correct to assume that this is all installation there is no Maintenance?

Correct. No maintenance services are required for this contract. Contract requires that integrator provide a one 1-year warranty on all completed work as detailed in Section 11.0 of the PWS. Additional maintenance services is covered under a separate contract.

5 RFQ Page 26/112 Contract Personnnel

RFQ documents refernce both a Program Manager and a Project Manager postion. Is it the intent of the IRS to have 2 separate positions?

A Program Manager is required for the BPA. Project managers may be identified for projects at the task order level. The selected vendor is expected to provide sufficient level of management support for the BPA contract as detailed in Section 4.4 Contract Personnel.

Offerer shall include a dedicated Program Manager for each contract option year. Offerer will address additional program and project support in their proposal as detailed in section 9.0 of the PWS.

Enterprise Physical Access Control System (PACS)

RFQ 2032H5-23-Q-00084

6 RFQ Page 26/112 Contract Personnnel

Project Manager (PM) vs. Program Manager (PgM) - Confirmation that IRS is looking for PgM postion and not PM.

See above response.

7 RFQ Page 26/112 Contract Personnnel

If not two postions, which position is being requested? Program manager or Project Manager (Program Manager is mentioned through out the RFQ, but Pricing sheet is only requesting for Project Manager).

A Program Manager is required for the BPA. Project managers may be identified for projects at the task order level. Offerers should provide project management plan in their proposal as detailed in Section 9.0 of the PWS.

8 RFQ Page 14/112 Section 3.3C1 Will the IRS accept the manufacturer-installed fuses to satisfy this requirement?

Yes. All manufacturer-installed fuses shall comply with ANSI-6241 as detailed in Section 4.1 of the PWS.

9 RFQ Page 15/112 Section 3.3C A-G

1. Is it the intent of the IRS to monitor the 12 or 24 volt dc output of each power supply?

2. Altronix power supplies do not offer the above alarm output. A separate relay would be required to perform this action. Is this the IRS preferred method?

1. Yes. The IRS intends to monitor the 12 or 24 volt dc output of each power supply.

2. Yes. This is the IRS preferred method.

10 RFQ Page 16/112 Section 3.3 D6 For the purpose of this bid, do any of the listed sites have wire that can be reused? No. Existing security wiring should not be reused.

11 RFQ Page 23/112 Project Implementation

Can IRS supply government security requirements for this system, and requirements for IRS firewall navigation?

The IRS will require a secured file sharing website that can be accessable from governement computer in which files can be uploaded and retrieved by the government project team and the integrator. Changepoint Project Portfolio Management (Daptiv) is currently being used for this service. Offerers may refer to the Internal Revenue Manual section 10.8 at IRS.gov for IT security policy information.

12 RFQ Page 94/112 Factor 2 Tech Approach for Task Order 1

Can IRS give clarification that it should be for 10 sites?

As detailed in Attachment 4A Task Order PWS 0001, there are only 10 sites identified.

13 Attachment 2 Column B Senior Tech & Technician

Shall SC deviate GSA schedule DBA rate for cities outside of the Maryland, Virginia, DC area?

Will the IRS accept 3 rates to cover A,B,C cities?

FAR 52.222-6 requires that no laborer or mechanic employed directly upon the site of the work shall receive less than the prevailing wage rates as determined by the U.S. Secretary of Labor. Please reference Item 15 of the RFQ and sam.gov for DBA wage rate requirements.

The IRS will not accept three (3) rates.

14 Attachment 3 5 year equipment pricing Shall SC assume any qty not included in attachment shall be quoted as qty of 1

Yes. Attachment 3, 5-Year Equipment Pricing Worksheet, lists quantities for bid purposes only. Items not included shall be assigned a quantity of 1.

15 Attachment 3 5 year equipment pricing Will IRS please clarify item 72 IDS alarm system - What costs are anticipated to be included?

This contract will not include IDS alarm system.

Quantity of 0.

16 Attachment 3 5 year equipment pricing Is the SC responsible for any fire permits and plan review?

The selected awardee is responsible for obtaining all state and local permits required to complete installation projects as detailed in Section 3.3 of the PWS. A quantity of 100 is given for bidding purposes.

17 Attachment 3 5 year equipment pricing Do to certain products being on mfg. provided GSA schedule, will the IRS allow repricing of schduled items prior to option year approvals?

Offerors may factor in a 5% annual pricing increase on equipment for each option year.

18 Attachment 3 5 year equipment pricing If reprice not avaible, will SC be allwed to increase cost of mfg. GSA schedule based on historical data?

See above response. Offerors may factor in a 5% annual pricing increase on equipment for each option year.

19 SOW Section V - Preparation of Quote

Does the government want SC to submit only via email or also include in ebuy?

All quote submissions should be via email in accordance with the Section V of the RFQ requirements.

20 RFQ PWS

In which order should the SC consider and weigh the documentation?

Example 1: SEL & Drawing showing standard door contact for IDF/MDF but IRS Standard says BMS, Example 2: SEL stating Maximall33D for one MX4 panel but IRS Standards is one AL600 panel for one

MX4

Example 3: SEL showing standard contact and Drawing showing BMS

The SEL-Site Equipment List located in the individual task order awards will take precedence. The IRS will provide the site floor plan. The selected awardee will create a design drawing for each project.

21 General PWS Assume all doors are not fire rated? All sites will be verified at the task order level and should not be factored in solicitation proposal.

22 General PWS Assume no asbestos at sites? All sites will be verified at the task order level and should not be factored in solicitation proposal.

23 PWS

(Attachment 4A) 1.2 Scope of Services - D. Wiring Requirements #8

PWS does not specify conduit in any site. Assume no conduit is needed?

Conduit is required for any wiring crossing public hallways and to meet NEC requirements for electric power.

24 PWS

(Attachment 4A) 1.2 Scope of Services - D. Wiring

Requirements #11

(RFQ) 1.2 Section D.22 Wire Requirements.

Which distance will be correct to use for bid purposes?

1. This refers to the existing dedicated power source to the control panel.

2. When no existing dedicated power source is available, the intgrator will install a new circuit up to a distance of 50ft or as site conditions determine.

25 PWS Attachment 4 SELs Since S3OB models have built in RREB, does the IRS mean to have an extra RREB? No. The IRS does not mean to have an extra RREB.

26 PWS CA7588 Stockton Verify QTY information for all devices for this door? The Quantity (1) is the same as the Canteen to work area.

27 PWS/Drawing CA7588 Stockton Verify if (2) extra doors on 2nd floor will need to be secured. Will need to account for devices and change MX4S3OB panel to MX8S3OB.

Refer to SEL on PWS. Total of 12 doors on the 2nd floor. Ref answer in cell F30.

28 PWS CA7720 Salinas Verify if MX8S3OB is preferred or if IRS would prefer MX4S3OB? This should be MX4S3OB.

29 PWS OK1452 Muskogee Verify if door should be changed to a 8206 Keypad Reader? The MDF should have 8206 keypad reader.

30 PWS PA0507 King of Prussia Verify if contacts should be BMS? This should be BMS.

31 PWS PA0507 King of Prussia Verify if Should be 8206 or 8132? This should be 8132.

32 PWS TX2292 Austin Verify BMS is required or if should use (2) GRI199- 12? Should use (2) GRI199-12.

33 PWS/ Drawing TX2224 Amarillo Verify 8206 is required in CI space? All CI space will use 8206 keypad readers.

34 PWS/ Drawing TX2224 Amarillo Verify BMS contact is requred in MDF 110 and 111? BMS contact will be used.

35 PWS/ Drawing TX2224 Amarillo Verify if need to secured this door? Will need to account for devices and (1) MX2S3OB for door since there is no room on existing panels.

Use the item quantities listed in the SEL.

36 Section V Submission Volumes

The solicitation requires the offeror to submit the proposal in two volumes: Pricing Information (Volume I) and Technical (Volume II). However, the table on page 93 states Volume I is Technical and Pricing is Volume II. Could the Government please clarify which is Volume I and II?

Volume I is the Technical Volume. Volume II is the Pricing Information. The table on Page 93 of the RFQ will be updated.

37 Section V FACTOR 3 – Past Performance

The first bulleted requirement for Past Performance on pg. 94 of the solicitation instructs that offeror “…shall identify at least three (3) contracts or task orders of similar size, scope and complexity to this requirement…” The second bullet requires the offeror to submit ”… at least three (3), but no more than five

(5) past or present contracts of similar size, scope, and complexity to this requirement, the Offeror shall request that a reference from the Government agency

Offerer shall provide a minimum of three but no more than five past performance for PACS integration related references and descriptive work summary for each.

38 Volume I Technical

FACTOR 3 – Past Performance

If an Offeror is selling products under the Manufacturer’s GSA Schedule through a GSA Authorized Dealer Agreement, does the Government consider this a Teaming Arrangement?

FAR 9.601 provides the definition of a Teaming Arrangement Contractor team arrangement, as used in this subpart, means an arrangement in which-

(1) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(2) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

39 Volume II - PA FACTOR 4 – Price

The instructions to Schedule Contractors state that the past Performance Questionnaire be electronically sent to Ms. Shantice M. Wright, however the directions according to Attachment 5 - Past Performance Questionnaire, informs the offeror to e-mail the completed questionnaire to the IRS Procurement Office, CO Sandra R. Anderson at Sandra.r.anderson@irs.gov. Please confirm the individual to where the questionnaires should be emailed.

All past performance questionnaires should be sent to shantice.m.wright@irs.gov. SAM and GSA E-Buy has been updated to reflect the correct POC for the Past Performance Questionnaires.

39 SOW Section V - Preparation of Quote

In the PWS, it lists the font must be no larger than Arial 11. May we use Times New Roman 11?

YES. Times New Roman 11 may be used. The RFQ will be updated to reflect this change.

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