RFQ_2025-2_Exhibit_B-_How_to_Submit_Electric_Bids.pdf

This is an exhibit document for an RFQ submission guide issued by the City of Cooper City, Florida, for professional engineering services related to water and wastewater plant electrical improvements. The solicitation requests qualified engineering firms to provide comprehensive design, permitting, bidding/construction award assistance, and post-design services for upgrading and replacing the entire electrical system across the city's water and wastewater treatment, storage, distribution, and collection systems. Key dates include a mandatory in-person pre-proposal conference on November 21, 2025, at 10:00 AM, a site visit on December 5, 2025, at 10:00 AM, and electronic proposal submissions due on December 15, 2025, at 3:00 PM through the OpenGov procurement portal. The final date for submitting questions is December 9, 2025, at 5:00 PM. Commission consideration for contract award is scheduled for a date to be determined. The contract term is estimated at 16 months, with the city retaining the right to extend the agreement up to 120 days beyond the original expiration date.

The city requires proposing firms to provide all necessary resources including labor, equipment, tools, software, hardware, and testing services across all required engineering disciplines. The procurement favors firms with at least 10 years of relevant electrical engineering experience in water and wastewater facilities. The project funding derives from a combination of state resources and federal Community Project Funding, necessitating compliance with federal regulations including the Davis-Bacon Act, cybersecurity provisions, and domestic preference requirements. The solicitation includes specific requirements for disadvantaged and small business participation and mandates E-Verify usage. The project will address electrical infrastructure originally constructed in the 1970s and encompasses potential phased improvements to electrical distribution systems, utility services, standby generators, and electrical component replacements.