Pre-Proposal Meeting Sign-In Sheet Summary

This is a Pre-Proposal Meeting Sign-In Sheet document for the City of Cooper City, Florida, related to Request for Qualifications (RFQ2025-2) for Professional Engineering Services for Water and Wastewater Plant Electrical Improvements. The mandatory in-person pre-proposal conference was held on November 21, 2025, at 10:00 AM, attendance at which was required for firms to be deemed responsive to the solicitation. The RFQ was released via OpenGov on November 7, 2025, with a mandatory site visit scheduled for December 5, 2025, at 10:00 AM. The deadline for receipt of questions was December 9, 2025, at 5:00 PM, and electronic proposals were due on December 15, 2025, at 3:00 PM via the OpenGov procurement portal. Contract award consideration by the City Commission was scheduled for a date to be determined, with an estimated contract term of 16 months, and the City reserves the right to extend the contract up to 120 days beyond the original expiration date.

The sign-in sheet document itself serves as an attendance record for firms participating in the mandatory pre-proposal conference, documenting which qualified engineering firms were present and therefore eligible for proposal submission. As a pre-proposal meeting attendance record rather than a pricing or funding document, it does not contain specific budget information, pricing terms, or funding source details. However, the related solicitation indicates that project funding will derive from a combination of state resources and federal Community Project Funding, necessitating compliance with federal regulations including the Davis-Bacon Act, domestic preference requirements, cybersecurity provisions, and mandatory E-Verify usage. The City prefers firms with at least 10 years of relevant electrical engineering experience in water and wastewater facilities and has established specific requirements for disadvantaged and small business participation.