Professional_Engineering_Services_for_Water_And_Wastewater_Plant_Electrical_Improvements.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/coopercity

CITY OF COOPER CITY

REQUEST FOR PROPOSAL

PROFESSIONAL ENGINEERING SERVICES FOR

WATER AND WASTEWATER PLANT ELECTRICAL

IMPROVEMENTS

RFQ2025-2

For information, contact the Purchasing Division:

The Purchasing Division

954-434-4300 Ext. # 268

Purchasing@CooperCity.gov

RELEASE DATE: November 7, 2025

RESPONSE DEADLINE: December 15, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

mailto:Purchasing@CooperCity.gov

Request For Proposal #RFQ2025-2 Title: Professional Engineering Services for Water And Wastewater Plant Electrical Improvements

Table Of Contents

1. INTRODUCTION AND INFORMATION

1.1. INTRODUCTION:

1.2. PURPOSE / DESIGN OBJECTIVES FOR WATER & WASTEWATER ELECTRICAL IMPROVEMENTS:

1.3. GENERAL:

1.4. MINIMUM QUALIFICATION REQUIREMENTS (MQRs)

1.5. PARTICIPATION RESTRICTIONS

1.6. SCOPE OF WORK:

1.7. ADDITIONAL INFORMATION, QUESTIONS, INTERPRETATIONS, INCONSISTENCIES AND

ADDENDA:

1.8. REFERENCES:

1.9. DEVELOPMENT COSTS:

1.10. INSURANCE REQUIREMENTS:

1.11. PROOF OF INSURANCE COVERAGE:

1.12. PROPOSER'S EXPERIENCE RECORD:

1.13. NON-APPROPRIATION OF FUNDS:

1.14. POSTPONEMENT OF DATE FOR SUBMITTING PROPOSALS:

1.15. CONTRACT AWARD:

1.16. RIGHT TO WAIVE AND REJECT:

1.17. DISQUALIFICATION OF PROPOSERS:

1.18. NON-DISCRIMINATION EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH

DISABILITIES ACT:

1.19. INDEMNIFICATION:

1.20. TAXES:

1.21. TERMINATION FOR CAUSE:

1.22. TERMINATION FOR CONVENIENCE:

1.23. SCRUTINIZED COMPANIES LIST FLORIDA STATUTE 287.135:

1.24. ELECTRONIC PROPOSAL SUBMISSION DEADLINE AND OPENING:

1.25. TERM OF AGREEMENT PROJECT AND TERM OF THE AGREEMENT:

1.26. PROPRIETARY RIGHTS

1.27. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING – F.S. 287.05701:

2. SUBMITTAL FORMAT/ EVALUATION PROCEDURES

2.1. AWARDED CONTRACT

2.2. STATEMENT OF QUALIFICATIONS CONTENT:

2.3. SUBMISSION OF STATEMENT OF QUALIFICATIONS:

2.4. EVALUATION COMMITTEE AND PROCEDURES FOR REVIEW:

2.5. EVALUATION OF STATEMENTS OF QUALIFICATIONS:

2.6. COMPETITIVE NEGOTIATION:

2.7. AWARD

2.8. PROHIBITION AGAINST CONTINGENT FEES

3. SCOPE OF SERVICE

3.1. PROJECT BACKGROUND AND DEVELOPMENT GOALS:

3.2. CITY’S 2024 WATER AND WASTEWATER MASTER PLAN UPDATE

3.3. RECOMMENDED THREE PHASES OF ELECTRICAL SYSTEM UPGRADES EXTRACTED FROM

MASTER PLAN

3.4. ELECTRICAL GROUNDING SYSTEM UPGRADES

3.5. EMERGENCY BACKUP POWER AT REMOTE WATER FACILITIES (PINE ISLAND ROAD PUMP

STATION)

3.6. HIGH SERVICE PUMP STATIONS (HSPS) AND ELECTRICAL SYSTEM REPLACEMENT

3.7. BLOWER ROOM ELECTRICAL SYSTEM REHABILITATION

3.8. SCOPE OF WORK:

3.9. PROJECTED CITY POPULATION / CITY STAFF ORG CHART

3.10. PROJECT SITE

3.11. ADDITIONAL DISCPLINES

4. SECTION IV AFFIDAVITS

4.1. VENDOR QUESTIONNAIRE

4.2. Copy of ELIGIBILITY AND COMPETENCY OF PROPOSERS

4.3. EXHIBITS AND ATTACHMENTS

Attachments:

A - RFQ 2025-2 Exhibit A- Electrical Masterplan Section

B - RFQ 2025-2 Exhibit B- How to Submit Electric Bids

C - RFQ 2025-2 Exhibit C- General Terms and Conditions

1. INTRODUCTION AND INFORMATION

1.1. INTRODUCTION:

Pursuant to Florida Statutes Section 287.055, “Acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services,” the City of Cooper City ("City") invites qualified and experienced engineering firms (“the Firm” or “the Proposer”) to submit Statements of Qualifications to provide professional engineering services for water and wastewater plant electrical improvements in response to this Request for Qualifications (the

"RFQ").

Pursuant to Florida Statutes Section 287.055, the City of Cooper City (“City”) is soliciting proposals from qualified and experienced engineering firms (“the Firm” or “the Proposer”) to provide evaluation, design, permitting, bidding/construction-award assistance, and post-design services with complete drawings and specifications to upgrade and/or replace the electrical systems serving the City’s water and wastewater treatment, storage, distribution, and collection facilities.

The purpose of this solicitation is to retain a consultant capable of providing full-service engineering design for the evaluation, upgrade, and/or replacement of the City’s water and wastewater treatment, storage, distribution, and collection system electrical infrastructure. The design shall address all performance, reliability, and safety requirements for the City’s facilities, including site and utility coordination, equipment sizing and layout, power distribution, control systems, standby power, grounding, surge protection, and energy efficiency improvements. The design shall include all necessary plans, specifications, cost estimates, schedules, and supporting documents required to permit and construct the improvements.

The selected firm shall demonstrate specific experience and capabilities and must have personnel qualified through education and experience in the specified disciplines. The qualifications and selection of the Firm shall be in accordance with Florida Statutes Section 287.055.

The interested firm and/or individuals must be qualified pursuant to Florida law, with an active professional engineering license. The selected firm must be currently licensed to practice engineering in the State of Florida, as required by law.

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1.2. PURPOSE / DESIGN OBJECTIVES FOR WATER & WASTEWATER ELECTRICAL IMPROVEMENTS:

The City seeks Statements of Qualifications from qualified engineering firms to provide professional engineering design services for electrical improvements at the City’s water and wastewater treatment facilities and associated pump stations. The objectives are to improve safety, reliability, code compliance, operability, maintainability, and resiliency of the plant and collection/distribution electrical systems.

The scope may include, as applicable: surveying of the parcel; detailed assessment of existing electrical distribution systems; coordination studies; short-circuit and arc-flash analysis; design for replacement or upgrade of switchgear, motor control centers (MCCs), transformers, generators, automatic transfer switches (ATSs), variable frequency drives (VFDs), instrumentation and controls power, and SCADA power interface; grounding and bonding improvements; lighting and low-voltage power within process areas; electrical room rehabilitation; standby and backup power systems; load management strategies; utility interconnection requirements; and construction phasing plans to maintain uninterrupted plant operations.

The design shall define and document all required improvements through detailed drawings, technical specifications, and cost estimates. It shall address site and survey constraints within existing utility facilities; process-area space and access requirements; equipment duty and environmental conditions; material and installation standards; one-line diagrams and load classifications; conduit and cable routing; construction sequencing and outage coordination; utility coordination; and integration with existing stormwater and site utilities as required for the electrical work.

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1.3. GENERAL:

The following instructions are given for guiding proposers in properly preparing their proposals.

For information concerning procedures for responding to this Request for Qualifications (RFQ), contact the Purchasing Manager at the phone number or email address listed on the title page of the document. Such contact is to be for clarification purposes only. Material changes, if any, to the technical specifications or bidding procedures will only be transmitted by written addendum.

Proposal documents are available for download at https://procurement.opengov.com/portal/coopercity Vendors who obtain specifications and plans from sources other than the City or OpenGov are cautioned that the package may be incomplete.

All addenda, tabulations, and awards will be posted and disseminated by OpenGov.

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1.4. MINIMUM QUALIFICATION REQUIREMENTS (MQRs)

To be considered qualified to perform the services under the Scope of Work, the Proposers shall meet the following qualifications:

1. Prime Consultant shall provide proof of State and local licenses as required in the state of Florida, including an engineering license for prime and all subconsultants.

2. Prime Consultant shall have a minimum of five (5) years of experience in designing a facility of comparable size and complexity. Prime Consultant shall demonstrate this experience by providing a minimum of three references that can speak to the Proposer’s experience and performance either as a Prime Firm or a sub-consultant.

The City would prefer if the Prime Consultant has ten (10) years of experience.

3. Prime Consultant must have completed at least one (1) new or upgraded major wastewater treatment plant of similar size and scope within the last ten (10) years, as Prime Firm.

i. Prime Consultant must list this project on the Experience & Qualifications Reference Form or a document which contains the same information.

ii. Prime Consultant shall also submit 3d renderings and actual photos of the project as described above.

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1.5. PARTICIPATION RESTRICTIONS

Hazen, Inc. (formerly, Hazen and Sawyer) is precluded from rendering services on this project due to the firm creating the 2023 Water and Wastewater Master Plan Update under Task No. 2023- 001 of RFQ 2020-1-UTL, Professional Service Providers.

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1.6. SCOPE OF WORK:

Pursuant to Section 287.055, Florida Statutes, the City of Cooper City ("City") invites qualified engineering firms to submit Statements of Qualifications to provide said services to the City in response to this Request for Qualifications (the "RFQ"). This RFQ is limited to electrical power, grounding, lighting within process areas, and related low-voltage power systems in support of existing water and wastewater process equipment.

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1.7. ADDITIONAL INFORMATION, QUESTIONS, INTERPRETATIONS, INCONSISTENCIES AND ADDENDA:

Proposers shall submit all inquiries regarding this bid via the City's eProcurement Portal at https://procurement.opengov.com/portal/coopercity by the due date listed above. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Proposers may also click “Follow” on this solicitation to receive an email notification when answers are posted. The Proposer is responsible for checking the website for answers to inquiries. Additional information will only be transmitted via a written addendum.

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1.8. REFERENCES:

As part of the proposal evaluation process, the City shall investigate references. Proposer’s submission constitutes acknowledgement of the process and consent to investigate. The City is the sole judge in determining Proposer’s qualifications.

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1.9. DEVELOPMENT COSTS:

Neither the City nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this RFQ. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the proposer's ability to meet the requirements of the RFQ.

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1.10. INSURANCE REQUIREMENTS:

The proposer will be required to furnish evidence of the following insurance coverages by a licensed Florida Company that has at least a “BEST” rating of “A."

A. Without limiting any of the other obligations or liabilities of proposer, proposer will provide, pay for and maintain in force until all of its work to be performed under this contract has been completed and accepted by City (or for such duration as is otherwise specified after this), the insurance coverages set forth herein.

B. Workers compensation insurance to apply for all employees of the contractor, subcontractors, and the contractor's architect and/or engineer meeting the "Workers' Compensation Law" of the State of Florida and all applicable federal laws. In addition, the policy(s) must include employers' liability with a minimum limit of one hundred thousand dollars ($100,000) each accident.

C. Comprehensive General Liability with minimum limits of one million dollars ($1,000,000) per occurrence combined single limits for bodily injury liability and property damage liability.

D. Personal Injury Coverage with employee and contractual exclusions removed with minimum limits of coverage equal to those required for bodily injury liability and property damage liability.

E. Business automobile liability with minimum limits of five hundred thousand dollars ($500,000) per occurrence combined single limits for bodily injury liability and property damage liability.

F. Professional Liability/Errors and Omissions Coverage - Combined single limit each occurrence $2,000,000 general aggregate limit $4,000,000 G. The City is to be expressly included as an "Additional Insured" in the name of "City of Cooper City" with respect to liability arising out of operations performed by City by or for proposer; or acts or omissions of City concerning general supervision of such operation.

H. Policy(s) must be endorsed to provide for thirty (30) days written notice to the City of cancellation and/or restriction.

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1.11. PROOF OF INSURANCE COVERAGE:

The successful proposer will furnish to the City, Certificates of Insurance or endorsements evidencing (binders are unacceptable) the insurance coverage specified above no later than ten

(10) days prior to the start of work contemplated in this Agreement, unless the City grants additional time to furnish. The required Certificates of Insurance or endorsements will not only name the types of policies continued but will also refer specifically to this contract and will state that such insurance is as required by this contract.

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1.12. PROPOSER'S EXPERIENCE RECORD:

The City will have the right to investigate the financial condition, experience record, and equipment of each proposer and determine to its satisfaction the competency of each to undertake the project. The proposer will submit documentation concerning the past performance and integrity of a contractor/developer. Accordingly, proposer should provide information as to any of the following: (a) bankruptcy, (b) mortgage foreclosures; (c) previous or pending litigation and (d) restrictions, restraints or impositions imposed by federal or state regulatory agencies such as Federal Housing Administration, Securities and Exchange Commission, etc., that apply to the proposer/contractor/developer.

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1.13. NON-APPROPRIATION OF FUNDS:

In the event no funds or insufficient funds are appropriated and budgeted or funding is otherwise unavailable in any fiscal period for payments due under the contract, then the City, upon written notice of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City.

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1.14. POSTPONEMENT OF DATE FOR SUBMITTING PROPOSALS:

The City reserves the right to extend the date for the receipt of proposals and will give ample notice of any such postponement to each prospective proposer.

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1.15. CONTRACT AWARD:

The City anticipates entering into a contract with the proposer(s) who submits the proposal judged by the City to be the highest-ranked, responsive, and responsible firm based on the evaluation criteria. The purpose of this RFQ is to award the highest-ranked firm to provide professional engineering design services in accordance with Section 287.055, Florida Statutes. The City intends to award the highestranked qualified firm as determined to be in the City’s best interest.

A contract shall not be deemed to exist and is not binding until proposals are reviewed and accepted by appointed staff, the best proposal has been identified, negotiations with the Proposer have been authorized by the appropriate level of authority within the City, an agreement has been approved, and executed by parties and by the appropriate level of authority within the City. In the event the parties are unable to negotiate terms acceptable to the City, the City may determine to accept the offer of the second most responsive and responsible, Proposer determined by the selection committee, or it may resolicit proposals. The City reserves the right to reject all proposals, to waive non-material, technical variances or infirmities in the proposal, to abandon the project or to solicit and re-advertise for other proposals. The City may in its discretion waive any informalities and irregularities contained in a proposal or in the manner of its submittal and award a contract thereafter.

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1.16. RIGHT TO WAIVE AND REJECT:

The City, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the City, to complete or perform a City of Cooper City contracted project in a timely fashion or has failed in any other way, in the opinion of the City, to perform a prior contract in a satisfactory manner, and has directed the City of Cooper City Purchasing Manager to emphasize this condition to potential proposers.

There is no obligation on the part of the City to award the proposal to the lowest proposer, and the City reserves the right to award the proposal to the proposer submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the City, and to reject any and all proposals or to waive any irregularity or technicality in proposals received.

The City of Cooper City shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

The City of Cooper City reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the City.

The City specifically reserves the right to reject any conditional proposal and will normally reject those which made it impossible to determine the true amount of the proposal. Each item must be proposed separately, and no attempt is to be made to tie any item or items to any other item or items.

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1.17. DISQUALIFICATION OF PROPOSERS:

Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals:

A. More than one proposal for the same work from an individual, firm or corporation under the same or different name.

B. Evidence that the proposer has a financial interest in the firm of another proposer for the same work.

C. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the City until such participant shall have been reinstated as a qualified proposer.

D. Uncompleted work which in the judgment of the City might hinder or prevent the prompt completion of additional work if awarded.

E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals.

F. Default under previous contract.

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1.18. NON-DISCRIMINATION EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT:

Contractor shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this Agreement. Contractor shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by this Agreement, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, Contractor shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship) and accessibility.

Contractor's decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 162), gender identity, gender expression, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used as a basis for service delivery.

Contractor shall not engage in or commit any discriminatory practice in violation of the Broward County Human Rights Act (Broward County Code, Chapter 162) in performing any services pursuant to this Agreement. PUBLIC RECORDS: The City is a public agency subject to Chapter 119, Florida Statutes. The Proposer shall comply with Florida's Public Records Law. Specifically, the Proposer shall:

A. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service;

B. Provide the public with access to such public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in chapter 119, Florida Statues, or as otherwise provided by law;

C. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and D. Meet all requirements for retaining public records and transfer to the City, at no cost, all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the agency.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC

RECORDS AT

Tedra Allen City Clerk City of Cooper City 9090 SW 50th Place Cooper City, FL 33328 954-434-4300 TAllen@coopercity.gov

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1.19. INDEMNIFICATION:

The Proposer will indemnify and save harmless the City and Broward County, its officers, agents and employees, from or because of any injuries or damages received or sustained by any person or persons during or because of any operations connected with the design, planning, investigation or construction of this project; or, by or in consequence of any intentional act, negligence (excluding negligence of City), concerning the same; or by use of any improper materials, design, work, construction or by or due to any act or omission of the said Proposer or its subcontractor, agents, servants or employees. The Proposer agrees to indemnify and save harmless the City from all such claims and fees, and from any and all suits and actions of every name and description that may be brought against the City due to any claims, fees, royalties or costs for any invention, copyright, or patent, and from any and all suits and actions that may be brought against the City for the infringement of any and all patents and rights claimed by any person, firm or corporation.

The indemnification provided above will obligate the Proposer to defend, at its own expense, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description that may be brought against the City that may result from the operations and activities under this contract whether the activities are performed by the Proposer, contractors, subcontractors or by anyone directly or indirectly employed by any of them.

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1.20. TAXES:

The Proposer will pay all applicable sales, consumer use and other similar taxes required by law.

The Contractor is responsible for reviewing the pertinent State statutes involving the sales tax and complying with all requirements.

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1.21. TERMINATION FOR CAUSE:

Any misrepresentation by the Proposer of its ability to perform the work described in this RFQ places the Proposer in default and shall be just cause for termination of the contract. In such case, the City may award the contract to the next highest ranked Proposer who can demonstrate the ability to perform the work, for the remainder of the contract period, or may rebid as the City may decide. In the event of such default and termination, any completed services performed by the Proposer under the agreement shall, at the option of the City become the City’s property and the Proposer shall be entitled to receive equitable compensation for any work completed to the satisfaction of the City. The Proposer, however, shall not be relieved of liability to the City for damages sustained by the City by reason of any breach of agreement by the Proposer, and the City may withhold any payments to the Proposer for the purposes of set-off until such time as the amount of damage due to the City from the Proposer can be determined.

1.22. TERMINATION FOR CONVENIENCE:

The City may terminate the contract, in whole or in part at any time for any reason by giving 30 days prior written notice, when it is in the best interest of the City. If the contract is terminated by the City, as provided herein, the Proposer will be paid for the work completed as of the date of termination. Upon receipt of the notice of termination issued under this section, the Proposer shall discontinue all work, cease any deliveries, shipment or carriage of goods, and make available to the Project Manager any and all reports, data, specifications, photos, estimates, summaries, and information as are required by the contract.

1.23. SCRUTINIZED COMPANIES LIST FLORIDA STATUTE 287.135:

Contractor must certify that the company is not participating in a boycott of Israel. Contractor must also certify that Contractor is not on the Scrutinized Companies that Boycott Israel list; Scrutinized Companies with Activities in Sudan List; Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and is not engaged in business operations in Cuba or Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Contractor must submit the certification that is attached to this contract. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning a false certification. The Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, the Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time.

1.24. ELECTRONIC PROPOSAL SUBMISSION DEADLINE AND OPENING:

Firms shall submit all proposal documents electronically through www.OpenGov.com no later than 3:00 PM, Wednesday, December 10, 2025. An instructional guide on how to submit documents is included with this solicitation . The proposals will be opened and read aloud shortly thereafter, the Teams Invite Link will be provided. The City of Cooper City reserves the right to reject any or all proposals, to waive any informalities or irregularities in any proposals received, to re-advertise for proposals, to award only portions of the project, to rank and award in order of ranking to Proposers, or take any similar actions that may be deemed to be in the best interests of the City.

1.25. TERM OF AGREEMENT PROJECT AND TERM OF THE AGREEMENT:

The term of the agreement shall be sixteen (16) months to complete the design and associated services.

In the event delivery/service is scheduled to end because of the expiration of this contract, the Firm shall continue to deliver/service upon the request of the Contract Administrator. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract.

The Contractor shall be compensated for the product/service at the rate in effect when this extension clause is invoked by the City.

1.26. PROPRIETARY RIGHTS

https://www.opengov.com/

A. The Firm hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Firm hereunder or furnished by the Firm to the City and/or created by the Consultant for delivery to the City, even if unfinished or in process, as a result of the Services the Consultant performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Firm as well as its employees, agents, sub-consultants and suppliers may use only in connection with the performance of Services under the Agreement. The Firm shall not, without the prior written consent of the City, use such documentation on any other project in which the Consultant or its employees, agents, subconsultants or suppliers are or may become engaged. Submission or distribution by the Firm to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights.

B. All rights, title and interest in and to certain inventions, ideas, designs and methods, specifications and other documentation related thereto developed by the Firm and its sub-consultants specifically for the City, hereinafter referred to as "Developed Works" shall become the property of the City.

1.27. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN GOVERNMENT

CONTRACTING – F.S. 287.05701:

Firms are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Firm's social, political, or ideological interests when determining if the Firm is a responsible Firm. Firms are further notified that the City's governing body may not give preference to a Firm based on the Firm's social, political, or ideological interests.

2. SUBMITTAL FORMAT/ EVALUATION PROCEDURES

2.1. AWARDED CONTRACT

After selection of the Firm by the City, an Agreement will incorporate the major terms and conditions for Consultant's performance. The Agreement shall be in the form of a professional services agreement, as approved by the City Attorney for legal form and sufficiency, and shall include, but not be limited to, the following matters:

A. The services to be provided by the Consultant pursuant to the Agreement shall be nonexclusive and nothing therein shall preclude the City from engaging other firms to perform the same or similar services for the benefit of the City within the City's sole and absolute discretion.

B. The Consultant shall warrant that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure a contract pursuant to this Request for Qualifications, and that it has not paid or agreed to pay any person(s), company, corporation, individual, or firm, other than a bona fide employee working solely for the Consultant any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award of a contract pursuant to this RFQ.

C. The Agreement will include provisions for termination for cause by either party and for the convenience of the City.

D. The Consultant shall be required to warrant and represent that at all times during the term of the Agreement it shall maintain in good standing all required licenses, certifications, and permits required under federal, state and local laws necessary to perform the services.

E. The Agreement will provide the fees the Consultant will charge the City and shall be scope specific.

F. Consultant shall invoice the City for each project or assignment, as negotiated. Each invoice shall identify the project or assignment, detail the contract price, payments made to date, and the percentage of work completed. Invoices shall itemize hours, hourly wage, or other units agreed upon as the basis of payment during negotiations, if requested. If invoicing is hourly, invoices shall identify the name and title of personnel who performed the work. Each invoice shall be accompanied by a report summarizing the hours being billed and describing the tasks and accomplishments completed during those hours.

G. The Agreement will provide for the City to designate a Project Manager for the awarded agreement, who shall be responsible for the project.

H. In addition to funding provided through the Florida Resiliency Program, this project will also utilize Federal funds through the Community Project Funding (CPF) program. Accordingly, the Consultant shall comply with all applicable Federal requirements associated with CPF funding, including but not limited to the Davis-Bacon Act, Copeland “Anti-Kickback” Act, Contract Work Hours and Safety Standards Act, and other applicable provisions under 2 C.F.R. Part 200 and related Federal regulations. The Consultant shall also comply with all reporting, documentation, and audit requirements imposed by the CPF program or any other Federal oversight entity.

2.2. STATEMENT OF QUALIFICATIONS CONTENT:

STATEMENT OF QUALIFICATIONS CONTENT:

Consultants must display considerable relevant experience with the electrical engineering discipline, and should emphasize both the experience and capability of particular personnel who will actually perform the work.

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that the Statements of Qualifications be organized in the manner specified.

The following information and documents are required to be provided with Proposer’s Statement of Qualifications. Failure to do so may deem your Statement of Qualifications non-responsive.

TAB 1: Table of Contents The table of contents should outline in sequential order the major areas of the Statement of Qualifications, including enclosures. All pages must be consecutively numbered and correspond to the Table of Contents.

TAB 2: Letter of Interest Provide a Letter of Interest indicating your firm’s commitment to the project. Letter of interest to include the firm’s interest in being considered for this project.

Proposer's letter of interest shall include the following:

• Full legal company name and company type (i.e. Corporation, Partnership, Joint Venture, etc.);

• Physical and mailing address (if different) and include any other location(s) which may perform portion(s) of the work;

• Primary company point-of-contact information (name, phone and email), and any secondary or supplemental point(s) of contact information;

• Names and titles of principals, partners, or owners as applicable;

• Brief statement of company history (date of establishment, number of years in business, number of employees, etc.);

• Brief description of business philosophy; and

• Brief statement regarding the Respondent's interest in this project.

TAB 3: Qualifications of the Firm

• Indicate the firm’s years of experience providing electrical engineering design for water/wastewater treatment plants, pump stations, and municipal utility facilities. Include relevant Florida projects. Relative size of the firm, including management, technical and support staff. The City reserves the right to contact any or all the entities provided to verify performance information related to the projects submitted for consideration of Related Experience.

• Indicate Business structure (Corp., Partnership, Joint-Venture etc.) with proof; Firm should be established as a legal entity in the State of Florida;

• Indicate Company address, phone number, E-Mail address, web site, contact person(s), etc.;

• Licenses and any other pertinent information shall be submitted.

• Proposer shall also list all Claims, Liens, Litigation History- Complete and submit required information on all claims, liens, and litigation history for City of Cooper City RFQ2025-2 Professional Engineering Services For Water And Wastewater Plant Electrical the past seven (7) years.

TAB 4: Project Team/Manager’s Experience (Org Chart)

• List the members of the project team per discipline. Provide a list of the personnel to be used on this project and their qualifications.

• A brief resume including education, experience, licenses and any other pertinent information shall be included for each team member, for each project, to be assigned to each project.

• Provide any other documentation that demonstrates their ability to satisfy all of the minimum qualification requirements.

• Provide a summary of the experience and qualifications of the individual(s) who will be selected to serve as project managers for the City.

• Individuals MUST have a minimum of five (5) years’ experience in electrical engineering for water/wastewater facilities and have served as project manager on similar projects on a minimum of three previous occasions. The City reserves the right to contact any or all the entities provided to verify performance information related to the projects submitted for consideration of Related Experience.

• Identify any sub-consultants, if any.

TAB 5: Approach to Addressing Project

• Describe your proposed approach to the project(s) that may be assigned to your firm.

• Provide an estimated total project cost. The cost estimation shall be developed following an on-site visit and evaluation of existing conditions.

Include the methodology or approach used to formulate the “Opinion of Probable Project Cost.”

• The firm shall propose a scheduling methodology (you must include timeline below) for effectively managing and executing the work in the optimum time.

Preliminary Project Schedule The Project as delineated in this scope of services is estimated to be completed within 480 days after Notice to Proceed. The following is the expected work schedule for the Project:

• Provide information on your firm’s current workload and how the potential project(s) will fit into your workload. Describe available facilities, Deliverable Schedule 30% Design Submittal within four (4) months 60% Design Submittal within nine (9) months 90% Design Submittal within fourteen (14) months

Provide information on your firm’s current workload and how the potential project(s) will fit into your workload. Describe available facilities,technological capabilities and other available resources you offer for the potential project(s).

• Provide in concise narrative form, your understanding of the City's needs, goals and objectives as they relate to the potential project(s), and your overall approach to accomplishing the project(s).

• Give an overview on your proposed vision, ideas and methodology.

TAB 6: References Include a minimum of four (4) references that can speak to the Proposer’s experience and performance, as a Prime firm or sub-consultant, within the last ten

(10) years. References from public sector clients are preferred, similar, or larger scope, size, and complexity as this City of Cooper City project.

Information MUST include:

• Client Name, address, phone number, email address.

• Description of work.

• Pictures of design and of the final product.

• Year the project was completed.

• Total fees paid to firm.

• Total cost of the construction, both estimated and actual.

TAB 7: Attached Forms

• Proposal Certification Form

• Sworn Statement regarding Public Entities Crimes

• Non-Collusion Form

• Scrutinized Companies Certification Form

• E-verify Certification Form

• Conflict of Interest Disclosure Form

• Domestic Partnership Certification Form

• Acknowledgement of Addendum(s), if applicable

2.3. SUBMISSION OF STATEMENT OF QUALIFICATIONS:

This solicitation may include the words "bid", "proposal" and “offer”. These words are used interchangeably in reference to all offers submitted by prospective respondents in response to Requests for Quotes, Requests for Qualifications, Requests for Proposals and

Invitations to Bid.

A. Incurred Expenses:

The City is not responsible for any expenses which Proposers may incur preparing and submitting their qualifications called for in this RFQ.

B. Interviews:

The City reserves the right to conduct personal interviews or require presentations to selection.

The City will not be liable for any cost by the Proposer in connection with such interviews/presentations (i.e. travel accommodations etc.)

C. Request for Modifications:

The City reserves the right to request that the Proposer modify his/her Statement of Qualifications to meet the needs of the City more fully.

D. Submittal Acknowledgement:

By submitting a Statement of Qualifications, the Proposer certifies that he or she has fully read and understands the RFQ method and has full knowledge of the scope, nature, and quality of work to be performed.

E. Request for additional information from Proposer:

The proposer shall furnish such additional information as the City may reasonably require.

This includes information which indicates financial resources as well as ability to provide the services. The City reserves the right to make investigations of the qualifications of the Proposer as it deems appropriate.

F. Statement of Qualifications Binding:

All Statements of qualifications submitted shall be binding for three hundred sixty-five (365) calendar days following opening.

G. Economy of Preparation:

Statements of Qualifications should be prepared simply and economically, providing a straightforward, concise description of the Proposer’s ability to fulfill the requirements of the Statement of Qualifications.

2.4. EVALUATION COMMITTEE AND PROCEDURES FOR REVIEW:

A. An Evaluation Committee (“Committee”) shall be established by the City to review and evaluate all Statements of Qualifications in response to this RFQ. The Committee shall conduct a preliminary evaluation of all qualifications on the basis of the information provided and other evaluation criteria as set forth in this RFQ or as reasonably determined by the Committee.

B. The Committee will first review each Statement of Qualifications for compliance with the minimum qualifications and mandatory requirements of the RFQ. Failure to comply with any mandatory requirements may disqualify a Proposer.

C. The City shall conduct discussions with and may require public presentations by, no fewer than three firms regarding their qualifications, approach to the project and ability to furnish the required services. Proposers shall be afforded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submission of proposals and prior to award of a contract. In conducting discussions, there shall be no disclosure of any information derived from Statements of Qualifications by competing Proposers except as may be required by the Florida Public Records Law, Chapter 119, Florida Statutes.

D. The City reserves the right to reject any and all Statements of Qualifications, to waive minor irregularities in the Statement of Qualifications and to make awards in the best interest of the City.

E. Any award made shall be subject to execution of a contract in a form and substance which is approved by the City Attorney.

2.5. EVALUATION OF STATEMENTS OF QUALIFICATIONS:

The Evaluation Committee will review and evaluate responsive proposals. This Engineering Professional Services solicitation will be evaluated based on the specified criteria, in an effort to make a responsible recommendation to the City Commission as to which of the respondents should be granted the right to negotiate a contract for the solicited services. include all submitted qualifications. The Evaluation Committee will evaluate responsive proposals, based on First and Second Tier criteria.

First Tier evaluation will be based on the evaluation of experience and qualifications. First tier evaluation will be performed based on the criteria listed below. The Evaluation shall assign points on the evaluation forms based ono the selection criteria set forth in 1A, 2A, 3A, per the Evaluation Committee member in his or her discretion, depending on the merit of the proposal in accordance with the evaluation criteria. Each Evaluation Committee member shall assign Qualitative Points to each respondent's evaluation report in accordance with the established evaluation criteria.

FIRST TIER SELECTION: (Maximum 100 points) Criterion 1A: Qualifications of the Team Members Assigned to the Project (1 point min. / 40 point max.)

Evaluation of the qualifications of the individuals and experience level of the professional and management staff to be assigned to the project, quality and availability of the project manager and staff of the Firm to be assigned, if any, including, any preferred qualifications as specified in this solicitation. The qualifications shall also include, but not be limited to, familiarity with City regulations and design principles as set forth in the solicitation’s documents.

(Refer to Section 1.4 of the solicitation for applicable preferred Experience and Qualifications)

Criterion 2A: Past Experience of Similar Projects (1 point min. / 30 point max.)

Evaluation of the Firm’s past experience, professional role, and knowledge of similar projects, including any preferred experience as specified in the solicitation. Firm’s understanding of the scope of work, which may include but not be limited to studies performed that may affect the specific project being evaluated, key design elements, approach to the project, understanding and awareness of the regulatory, permitting, and compliance requirements involved with the project, health and safety programs, and number of LEED accredited completed projects, as applicable.

(Refer to Section 1.4 of the solicitation for applicable preferred Experience and Qualifications)

Criterion 3A: Past Performance for the Firms (1 point min. / 25 point max.)

Evaluation of the firm’s past performance, overall interrelationship with proposed Team members, responsiveness, experience in scheduling projects, and timely submittal of deliverables on past projects will be considered, including performance on any non-City projects.

Criterion 4A: Firm’s Project Staffing Availability, and Ability to Meet Time and Budget (1 point min. / 5 point max.)

Evaluation of the Firm’s staffing levels assigned to the project, including the Firm's ability to replace key personnel if so needed, their experience in scheduling projects, systems utilized to keep track of the project schedule, cost controls, familiarity with City guidelines and regulations, as well as tools and methods employed to avoid cost overruns, change orders, and project delays.

Upon conclusion of first-tier evaluations, the Evaluation Committee Chairperson shall record the qualitative points awarded by each Evaluation Committee member. The firms shall be ranked based on the total qualitative points received and such rank shall become the final first tier rankings for recommendation by the Evaluation Committee (First Tier Evaluation Committee Rankings).

Should a tie exist, the first tie-breaker is the highest total qualitative points for criterion 1A, followed by 2A, 3A, and 4A in that order, until the tie is broken. The ordinal ranking will then be determined.

scores and tabulating the remaining qualitative scores. The adjusted qualitative scores shall be used for tie-breaking.

Upon conclusion of the First Tier evaluation process, the Evaluation Committee shall short-list a minimum of the three highest ranked evaluated respondents and require short-listed respondents to participate in a Second Tier evaluation. Short-listed respondents may be required to submit additional documentation and /or to participate in oral presentations.

The Evaluation Committee’s First Tier ranking shall be reflective of the application of any tiebreakers, as applicable.

The order of oral presentations for the short-listed firms will be based on the reverse order of final ranking from the First-Tier meeting.

The City’s Procurement staff will notify short-listed respondents regarding the following as applicable:

Oral presentation date, time, location and duration Additional information, if any, requested by the Evaluation Committee, and the submittal due date and time. Please refer to Section 2.3(e), Submission of Statement of Qualifications.

Please note that on the day prior to the Second Tier meeting, all presenting Teams are required to provide the City, in an electronic format, a copy of all materials to be shown/presented during the Oral Presentation, including but not limited to; any handouts, banners, boards, PowerPoint presentations and videos.

On the day of the Second Tier meeting, presenting firms will be provided access to a TV/projection screen connected to a City provided laptop with PowerPoint software to show their presentation. Alternatively, presenting firms may provide their own equipment to present.

The Second Tier is the Evaluation of Oral Presentations. The Second-Tier meeting provides the opportunity for shortlisted firms identified at the First-Tier selection, to present additional information during an oral presentation. A question-and-answer period may also be involved.

Furthermore, the Evaluation Committee Chairperson may request supplemental written information prior to or in lieu of oral presentations.

SECOND TIER…