RFQ2025-2_Site_Visit_Meeting_Sign-In_Sheet.pdf

This is a Site Visit Meeting Sign-In Sheet for Request for Qualifications RFQ2025-2 issued by the City of Cooper City, Florida, in Broward County. The document records attendance at the mandatory site visit scheduled for December 5, 2025, at 10:00 AM, which represents a critical milestone in the procurement process for professional engineering services related to water and wastewater plant electrical improvements. The City of Cooper City is soliciting qualified engineering firms to evaluate, design, permit, and provide construction award assistance for comprehensive electrical system upgrades across the city's water and wastewater treatment, storage, distribution, and collection systems. The procurement timeline includes a mandatory in-person pre-proposal conference on November 21, 2025, at 10:00 AM, the site visit on December 5, 2025, the final deadline for questions on December 9, 2025, at 5:00 PM, and electronic proposal submissions due on December 15, 2025, at 3:00 PM via the OpenGov procurement portal. The estimated contract term is 16 months, with the City reserving the right to extend the contract up to 120 days beyond the original expiration date.

The sign-in sheet documents which firms and representatives attended the site visit, serving as verification of participation in this mandatory pre-bid activity. Proposing firms must demonstrate at least 10 years of relevant electrical engineering experience in water and wastewater facilities and provide full resources including labor, equipment, tools, software, hardware, and testing services. Funding will be derived from a combination of state resources and federal Community Project Funding, necessitating compliance with federal regulations including the Davis-Bacon Act, cybersecurity provisions, and domestic preference requirements. The procurement includes specific requirements for disadvantaged and small business participation and mandatory E-Verify usage. The project targets electrical distribution systems, utility services, standby generators, and electrical component replacements, with integration required for existing electrical infrastructure originally constructed in the 1970s.