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CITY OF COOPER CITY

REQUEST FOR PROPOSAL

PROFESSIONAL ENGINEERING SERVICES FOR

WATER AND WASTEWATER PLANT ELECTRICAL

IMPROVEMENTS

RFQ2025-2

For information, contact the Purchasing Division:

The Purchasing Division

954-434-4300 Ext. # 268

Purchasing@CooperCity.gov

RELEASE DATE: November 7, 2025

RESPONSE DEADLINE: January 14, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

mailto:Purchasing@CooperCity.gov

Request For Proposal #RFQ2025-2 Title: Professional Engineering Services for Water And Wastewater Plant Electrical Improvements

Table Of Contents

1. INTRODUCTION AND INFORMATION

1.1. INTRODUCTION:

1.2. PURPOSE / DESIGN OBJECTIVES FOR WATER & WASTEWATER ELECTRICAL IMPROVEMENTS:

1.3. GENERAL:

1.4. MINIMUM QUALIFICATION REQUIREMENTS (MQRs)

1.5. PARTICIPATION RESTRICTIONS

1.6. SCOPE OF WORK:

1.7. ADDITIONAL INFORMATION, QUESTIONS, INTERPRETATIONS, INCONSISTENCIES AND

ADDENDA:

1.8. REFERENCES:

1.9. DEVELOPMENT COSTS:

1.10. INSURANCE REQUIREMENTS:

1.11. PROOF OF INSURANCE COVERAGE:

1.12. PROPOSER'S EXPERIENCE RECORD:

1.13. NON-APPROPRIATION OF FUNDS:

1.14. POSTPONEMENT OF DATE FOR SUBMITTING PROPOSALS:

1.15. CONTRACT AWARD:

1.16. RIGHT TO WAIVE AND REJECT:

1.17. DISQUALIFICATION OF PROPOSERS:

1.18. NON-DISCRIMINATION EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH

DISABILITIES ACT:

1.19. INDEMNIFICATION:

1.20. TAXES:

1.21. TERMINATION FOR CAUSE:

1.22. TERMINATION FOR CONVENIENCE:

1.23. SCRUTINIZED COMPANIES LIST FLORIDA STATUTE 287.135:

1.24. ELECTRONIC PROPOSAL SUBMISSION DEADLINE AND OPENING:

1.25. TERM OF AGREEMENT PROJECT AND TERM OF THE AGREEMENT:

1.26. PROPRIETARY RIGHTS

1.27. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING – F.S. 287.05701:

2. SUBMITTAL FORMAT/ EVALUATION PROCEDURES

2.1. AWARDED CONTRACT

2.2. STATEMENT OF QUALIFICATIONS CONTENT:

2.3. SUBMISSION OF STATEMENT OF QUALIFICATIONS:

2.4. EVALUATION COMMITTEE AND PROCEDURES FOR REVIEW:

2.5. COMPETITIVE NEGOTIATION:

2.6. AWARD

2.7. PROHIBITION AGAINST CONTINGENT FEES

2.8. PRE-PROPOSAL MEETING

3. SCOPE OF SERVICE

3.1. PROJECT BACKGROUND AND DEVELOPMENT GOALS:

3.2. CITY’S 2024 WATER AND WASTEWATER MASTER PLAN UPDATE

3.3. RECOMMENDED THREE PHASES OF ELECTRICAL SYSTEM UPGRADES EXTRACTED FROM

MASTER PLAN

3.4. ELECTRICAL GROUNDING SYSTEM UPGRADES

3.5. EMERGENCY BACKUP POWER AT REMOTE WATER FACILITIES (PINE ISLAND ROAD PUMP

STATION)

3.6. HIGH SERVICE PUMP STATIONS (HSPS) AND ELECTRICAL SYSTEM REPLACEMENT

3.7. BLOWER ROOM ELECTRICAL SYSTEM REHABILITATION

3.8. SCOPE OF WORK:

3.9. PROJECTED CITY POPULATION / CITY STAFF ORG CHART

3.10. PROJECT SITE

3.11. ADDITIONAL DISCPLINES

4. SECTION IV AFFIDAVITS

4.1. VENDOR QUESTIONNAIRE

4.2. Copy of ELIGIBILITY AND COMPETENCY OF PROPOSERS

4.3. EXHIBITS AND ATTACHMENTS

Attachments:

A - RFQ 2025-2 Exhibit A- Electrical Masterplan Section

B - RFQ 2025-2 Exhibit B- How to Submit Electric Bids

C - RFQ 2025-2 Exhibit C- General Terms and Conditions

D - RFQ2025-2 Pre-Proposal Meeting Sign-In She

E - RFQ2025-2 Site Visit Meeting Sign-In Sheet

1. INTRODUCTION AND INFORMATION

1.1. INTRODUCTION:

Pursuant to Florida Statutes Section 287.055, “Acquisition of professional architectural, engineering, landscape architectural, or surveying and mapping services,” the City of Cooper City ("City") invites qualified and experienced engineering firms (“the Firm” or “the Proposer”) to submit Statements of Qualifications to provide professional engineering services for water and wastewater plant electrical improvements in response to this Request for Qualifications (the

"RFQ").

Pursuant to Florida Statutes Section 287.055, the City of Cooper City (“City”) is soliciting proposals from qualified and experienced engineering firms (“the Firm” or “the Proposer”) to provide evaluation, design, permitting, bidding/construction-award assistance, and post-design services with complete drawings and specifications to upgrade and/or replace the electrical systems serving the City’s water and wastewater treatment, storage, distribution, and collection facilities.

The purpose of this solicitation is to retain a consultant capable of providing full-service engineering design for the evaluation, upgrade, and/or replacement of the City’s water and wastewater treatment, storage, distribution, and collection system electrical infrastructure. The design shall address all performance, reliability, and safety requirements for the City’s facilities, including site and utility coordination, equipment sizing and layout, power distribution, control systems, standby power, grounding, surge protection, and energy efficiency improvements. The design shall include all necessary plans, specifications, cost estimates, schedules, and supporting documents required to permit and construct the improvements.

The selected firm shall demonstrate specific experience and capabilities and must have personnel qualified through education and experience in the specified disciplines. The qualifications and selection of the Firm shall be in accordance with Florida Statutes Section 287.055.

The interested firm and/or individuals must be qualified pursuant to Florida law, with an active professional engineering license. The selected firm must be currently licensed to practice engineering in the State of Florida, as required by law.

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1.2. PURPOSE / DESIGN OBJECTIVES FOR WATER & WASTEWATER ELECTRICAL IMPROVEMENTS:

The City seeks Statements of Qualifications from qualified engineering firms to provide professional engineering design services for electrical improvements at the City’s water and wastewater treatment facilities and associated pump stations. The objectives are to improve safety, reliability, code compliance, operability, maintainability, and resiliency of the plant and collection/distribution electrical systems.

The scope may include, as applicable: surveying of the parcel; detailed assessment of existing electrical distribution systems; coordination studies; short-circuit and arc-flash analysis; design for replacement or upgrade of switchgear, motor control centers (MCCs), transformers, generators, automatic transfer switches (ATSs), variable frequency drives (VFDs), instrumentation and controls power, and SCADA power interface; grounding and bonding improvements; lighting and low-voltage power within process areas; electrical room rehabilitation; standby and backup power systems; load management strategies; utility interconnection requirements; and construction phasing plans to maintain uninterrupted plant operations.

The design shall define and document all required improvements through detailed drawings, technical specifications, and cost estimates. It shall address site and survey constraints within existing utility facilities; process-area space and access requirements; equipment duty and environmental conditions; material and installation standards; one-line diagrams and load classifications; conduit and cable routing; construction sequencing and outage coordination; utility coordination; and integration with existing stormwater and site utilities as required for the electrical work.

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1.3. GENERAL:

The following instructions are given for guiding proposers in properly preparing their proposals.

For information concerning procedures for responding to this Request for Qualifications (RFQ), contact the Purchasing Manager at the phone number or email address listed on the title page of the document. Such contact is to be for clarification purposes only. Material changes, if any, to the technical specifications or bidding procedures will only be transmitted by written addendum.

Proposal documents are available for download at https://procurement.opengov.com/portal/coopercity Vendors who obtain specifications and plans from sources other than the City or OpenGov are cautioned that the package may be incomplete.

All addenda, tabulations, and awards will be posted and disseminated by OpenGov.

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1.4. MINIMUM QUALIFICATION REQUIREMENTS (MQRs)

To be considered qualified to perform the services under the Scope of Work, the Proposers shall meet the following qualifications:

1. Prime Consultant shall provide proof of State and local licenses as required in the state of Florida, including an engineering license for prime and all subconsultants.

2. Prime Consultant shall have a minimum of five (5) years of experience in designing a facility of comparable size and complexity. Prime Consultant shall demonstrate this experience by providing a minimum of three references that can speak to the Proposer’s experience and performance either as a Prime Firm or a sub-consultant.

The City would prefer if the Prime Consultant has ten (10) years of experience.

3. Prime Consultant must have completed at least one (1) new or upgraded major wastewater treatment plant of similar size and scope within the last ten (10) years, as Prime Firm.

i. Prime Consultant must list this project on the Experience & Qualifications Reference Form or a document which contains the same information.

ii. Prime Consultant shall also submit 3d renderings and actual photos of the project as described above.

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1.5. PARTICIPATION RESTRICTIONS

Hazen, Inc. (formerly, Hazen and Sawyer) is precluded from rendering services on this project due to the firm creating the 2023 Water and Wastewater Master Plan Update under Task No. 2023- 001 of RFQ 2020-1-UTL, Professional Service Providers.

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1.6. SCOPE OF WORK:

Pursuant to Section 287.055, Florida Statutes, the City of Cooper City ("City") invites qualified engineering firms to submit Statements of Qualifications to provide said services to the City in response to this Request for Qualifications (the "RFQ"). This RFQ is limited to electrical power, grounding, lighting within process areas, and related low-voltage power systems in support of existing water and wastewater process equipment.

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1.7. ADDITIONAL INFORMATION, QUESTIONS, INTERPRETATIONS, INCONSISTENCIES AND ADDENDA:

Proposers shall submit all inquiries regarding this bid via the City's eProcurement Portal at https://procurement.opengov.com/portal/coopercity by the due date listed above. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Proposers may also click “Follow” on this solicitation to receive an email notification when answers are posted. The Proposer is responsible for checking the website for answers to inquiries. Additional information will only be transmitted via a written addendum.

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1.8. REFERENCES:

As part of the proposal evaluation process, the City shall investigate references. Proposer’s submission constitutes acknowledgement of the process and consent to investigate. The City is the sole judge in determining Proposer’s qualifications.

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1.9. DEVELOPMENT COSTS:

Neither the City nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this RFQ. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the proposer's ability to meet the requirements of the RFQ.

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1.10. INSURANCE REQUIREMENTS:

The proposer will be required to furnish evidence of the following insurance coverages by a licensed Florida Company that has at least a “BEST” rating of “A."

A. Without limiting any of the other obligations or liabilities of proposer, proposer will provide, pay for and maintain in force until all of its work to be performed under this contract has been completed and accepted by City (or for such duration as is otherwise specified after this), the insurance coverages set forth herein.

B. Workers compensation insurance to apply for all employees of the contractor, subcontractors, and the contractor's architect and/or engineer meeting the "Workers' Compensation Law" of the State of Florida and all applicable federal laws. In addition, the policy(s) must include employers' liability with a minimum limit of one hundred thousand dollars ($100,000) each accident.

C. Comprehensive General Liability with minimum limits of one million dollars ($1,000,000) per occurrence combined single limits for bodily injury liability and property damage liability.

D. Personal Injury Coverage with employee and contractual exclusions removed with minimum limits of coverage equal to those required for bodily injury liability and property damage liability.

E. Business automobile liability with minimum limits of five hundred thousand dollars ($500,000) per occurrence combined single limits for bodily injury liability and property damage liability.

F. Professional Liability/Errors and Omissions Coverage - Combined single limit each occurrence $2,000,000 general aggregate limit $4,000,000 G. The City is to be expressly included as an "Additional Insured" in the name of "City of Cooper City" with respect to liability arising out of operations performed by City by or for proposer; or acts or omissions of City concerning general supervision of such operation.

H. Policy(s) must be endorsed to provide for thirty (30) days written notice to the City of cancellation and/or restriction.

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1.11. PROOF OF INSURANCE COVERAGE:

The successful proposer will furnish to the City, Certificates of Insurance or endorsements evidencing (binders are unacceptable) the insurance coverage specified above no later than ten

(10) days prior to the start of work contemplated in this Agreement, unless the City grants additional time to furnish. The required Certificates of Insurance or endorsements will not only name the types of policies continued but will also refer specifically to this contract and will state that such insurance is as required by this contract.

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1.12. PROPOSER'S EXPERIENCE RECORD:

The City will have the right to investigate the financial condition, experience record, and equipment of each proposer and determine to its satisfaction the competency of each to undertake the project. The proposer will submit documentation concerning the past performance and integrity of a contractor/developer. Accordingly, proposer should provide information as to any of the following: (a) bankruptcy, (b) mortgage foreclosures; (c) previous or pending litigation and (d) restrictions, restraints or impositions imposed by federal or state regulatory agencies such as Federal Housing Administration, Securities and Exchange Commission, etc., that apply to the proposer/contractor/developer.

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1.13. NON-APPROPRIATION OF FUNDS:

In the event no funds or insufficient funds are appropriated and budgeted or funding is otherwise unavailable in any fiscal period for payments due under the contract, then the City, upon written notice of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City.

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1.14. POSTPONEMENT OF DATE FOR SUBMITTING PROPOSALS:

The City reserves the right to extend the date for the receipt of proposals and will give ample notice of any such postponement to each prospective proposer.

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1.15. CONTRACT AWARD:

The City anticipates entering into a contract with the proposer(s) who submits the proposal judged by the City to be the highest-ranked, responsive, and responsible firm based on the evaluation criteria. The purpose of this RFQ is to award the highest-ranked firm to provide professional engineering design services in accordance with Section 287.055, Florida Statutes. The City intends to award the highestranked qualified firm as determined to be in the City’s best interest.

A contract shall not be deemed to exist and is not binding until proposals are reviewed and accepted by appointed staff, the best proposal has been identified, negotiations with the Proposer have been authorized by the appropriate level of authority within the City, an agreement has been approved, and executed by parties and by the appropriate level of authority within the City. In the event the parties are unable to negotiate terms acceptable to the City, the City may determine to accept the offer of the second most responsive and responsible, Proposer determined by the selection committee, or it may resolicit proposals. The City reserves the right to reject all proposals, to waive non-material, technical variances or infirmities in the proposal, to abandon the project or to solicit and re-advertise for other proposals. The City may in its discretion waive any informalities and irregularities contained in a proposal or in the manner of its submittal and award a contract thereafter.

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1.16. RIGHT TO WAIVE AND REJECT:

The City, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the City, to complete or perform a City of Cooper City contracted project in a timely fashion or has failed in any other way, in the opinion of the City, to perform a prior contract in a satisfactory manner, and has directed the City of Cooper City Purchasing Manager to emphasize this condition to potential proposers.

There is no obligation on the part of the City to award the proposal to the lowest proposer, and the City reserves the right to award the proposal to the proposer submitting a responsive proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the City, and to reject any and all proposals or to waive any irregularity or technicality in proposals received.

The City of Cooper City shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

The City of Cooper City reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the City.

The City specifically reserves the right to reject any conditional proposal and will normally reject those which made it impossible to determine the true amount of the proposal. Each item must be proposed separately, and no attempt is to be made to tie any item or items to any other item or items.

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1.17. DISQUALIFICATION OF PROPOSERS:

Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals:

A. More than one proposal for the same work from an individual, firm or corporation under the same or different name.

B. Evidence that the proposer has a financial interest in the firm of another proposer for the same work.

C. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the City until such participant shall have been reinstated as a qualified proposer.

D. Uncompleted work which in the judgment of the City might hinder or prevent the prompt completion of additional work if awarded.

E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals.

F. Default under previous contract.

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1.18. NON-DISCRIMINATION EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT:

Contractor shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this Agreement. Contractor shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by this Agreement, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, Contractor shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship) and accessibility.

Contractor's decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 162), gender identity, gender expression, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used as a basis for service delivery.

Contractor shall not engage in or commit any discriminatory practice in violation of the Broward County Human Rights Act (Broward County Code, Chapter 162) in performing any services pursuant to this Agreement. PUBLIC RECORDS: The City is a public agency subject to Chapter 119, Florida Statutes. The Proposer shall comply with Florida's Public Records Law. Specifically, the Proposer shall:

A. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service;

B. Provide the public with access to such public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in chapter 119, Florida Statues, or as otherwise provided by law;

C. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and D. Meet all requirements for retaining public records and transfer to the City, at no cost, all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the agency.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC

RECORDS AT

Tedra Allen City Clerk City of Cooper City 9090 SW 50th Place Cooper City, FL 33328 954-434-4300 TAllen@coopercity.gov

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1.19. INDEMNIFICATION:

1) The design professional indemnify and hold harmless the agency, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.

(2) Except as specifically provided in subsection (1), a professional services contract entered into with a public agency may not require that the design professional defend, indemnify, or hold harmless the agency, its employees, officers, directors, or agents from any liability, damage, loss, claim, action, or proceeding, and any such contract provision shall be void as against the public policy of this state.

1.20. TAXES:

The Proposer will pay all applicable sales, consumer use and other similar taxes required by law.

The Contractor is responsible for reviewing the pertinent State statutes involving the sales tax and complying with all requirements.

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1.21. TERMINATION FOR CAUSE:

Any misrepresentation by the Proposer of its ability to perform the work described in this RFQ places the Proposer in default and shall be just cause for termination of the contract. In such case, the City may award the contract to the next highest ranked Proposer who can demonstrate the ability to perform the work, for the remainder of the contract period, or may rebid as the City may decide. In the event of such default and termination, any completed services performed by the Proposer under the agreement shall, at the option of the City become the City’s property and the Proposer shall be entitled to receive equitable compensation for any work completed to the satisfaction of the City. The Proposer, however, shall not be relieved of liability to the City for damages sustained by the City by reason of any breach of agreement by the Proposer, and the City may withhold any payments to the Proposer for the purposes of set-off until such time as the amount of damage due to the City from the Proposer can be determined.

1.22. TERMINATION FOR CONVENIENCE:

The City may terminate the contract, in whole or in part at any time for any reason by giving 30 days prior written notice, when it is in the best interest of the City. If the contract is terminated by the City, as provided herein, the Proposer will be paid for the work completed as of the date of termination. Upon receipt of the notice of termination issued under this section, the Proposer shall discontinue all work, cease any deliveries, shipment or carriage of goods, and make available to the Project Manager any and all reports, data, specifications, photos, estimates, summaries, and information as are required by the contract.

1.23. SCRUTINIZED COMPANIES LIST FLORIDA STATUTE 287.135:

Contractor must certify that the company is not participating in a boycott of Israel. Contractor must also certify that Contractor is not on the Scrutinized Companies that Boycott Israel list; Scrutinized Companies with Activities in Sudan List; Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and is not engaged in business operations in Cuba or Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Contractor must submit the certification that is attached to this contract. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning a false certification. The Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, the Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time.

1.24. ELECTRONIC PROPOSAL SUBMISSION DEADLINE AND OPENING:

Firms shall submit all proposal documents electronically through www.OpenGov.com no later than 3:00 PM, Wednesday, December 10, 2025. An instructional guide on how to submit documents is included with this solicitation . The proposals will be opened and read aloud shortly thereafter, the Teams Invite Link will be provided. The City of Cooper City reserves the right to reject any or all proposals, to waive any informalities or irregularities in any proposals received, to re-advertise for proposals, to award only portions of the project, to rank and award in order of ranking to Proposers, or take any similar actions that may be deemed to be in the best interests of the City.

1.25. TERM OF AGREEMENT PROJECT AND TERM OF THE AGREEMENT:

The term of the agreement shall be sixteen (16) months to complete the design and associated services.

In the event delivery/service is scheduled to end because of the expiration of this contract, the Firm shall continue to deliver/service upon the request of the Contract Administrator. The extension period shall not extend for more than 120 days beyond the expiration date of the existing contract.

The Contractor shall be compensated for the product/service at the rate in effect when this extension clause is invoked by the City.

1.26. PROPRIETARY RIGHTS

A. The Firm hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Firm hereunder or furnished by the Firm to the City and/or created by the Consultant for delivery to the City, even if unfinished or in process, as a result of the Services the Consultant performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Firm as well as its employees, agents, sub-consultants and suppliers may use only in connection with the performance of Services under the Agreement. The Firm shall not, without the prior written consent of the City, use such documentation on any other project in which the Consultant or its employees, agents, subconsultants or suppliers are or may become engaged. Submission or distribution by the Firm to meet official regulatory requirements or for other purposes in connection with the performance of Services https://www.opengov.com/ under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights.

B. All rights, title and interest in and to certain inventions, ideas, designs and methods, specifications and other documentation related thereto developed by the Firm and its sub-consultants specifically for the City, hereinafter referred to as "Developed Works" shall become the property of the City.

1.27. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN GOVERNMENT

CONTRACTING – F.S. 287.05701:

Firms are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Firm's social, political, or ideological interests when determining if the Firm is a responsible Firm. Firms are further notified that the City's governing body may not give preference to a Firm based on the Firm's social, political, or ideological interests.

2. SUBMITTAL FORMAT/ EVALUATION PROCEDURES

2.1. AWARDED CONTRACT

After selection of the Firm by the City, an Agreement will incorporate the major terms and conditions for Consultant's performance. The Agreement shall be in the form of a professional services agreement, as approved by the City Attorney for legal form and sufficiency, and shall include, but not be limited to, the following matters:

A. The services to be provided by the Consultant pursuant to the Agreement shall be nonexclusive and nothing therein shall preclude the City from engaging other firms to perform the same or similar services for the benefit of the City within the City's sole and absolute discretion.

B. The Consultant shall warrant that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure a contract pursuant to this Request for Qualifications, and that it has not paid or agreed to pay any person(s), company, corporation, individual, or firm, other than a bona fide employee working solely for the Consultant any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award of a contract pursuant to this RFQ.

C. The Agreement will include provisions for termination for cause by either party and for the convenience of the City.

D. The Consultant shall be required to warrant and represent that at all times during the term of the Agreement it shall maintain in good standing all required licenses, certifications, and permits required under federal, state and local laws necessary to perform the services.

E. The Agreement will provide the fees the Consultant will charge the City and shall be scope specific.

F. Consultant shall invoice the City for each project or assignment, as negotiated. Each invoice shall identify the project or assignment, detail the contract price, payments made to date, and the percentage of work completed. Invoices shall itemize hours, hourly wage, or other units agreed upon as the basis of payment during negotiations, if requested. If invoicing is hourly, invoices shall identify the name and title of personnel who performed the work. Each invoice shall be accompanied by a report summarizing the hours being billed and describing the tasks and accomplishments completed during those hours.

G. The Agreement will provide for the City to designate a Project Manager for the awarded agreement, who shall be responsible for the project.

H. In addition to funding provided through the Florida Resiliency Program, this project will also utilize Federal funds through the Community Project Funding (CPF) program. Accordingly, the Consultant shall comply with all applicable Federal requirements associated with CPF funding, including but not limited to the Davis-Bacon Act, Copeland “Anti-Kickback” Act, Contract Work Hours and Safety Standards Act, and other applicable provisions under 2 C.F.R. Part 200 and related Federal regulations. The Consultant shall also comply with all reporting, documentation, and audit requirements imposed by the CPF program or any other Federal oversight entity.

2.2. STATEMENT OF QUALIFICATIONS CONTENT:

STATEMENT OF QUALIFICATIONS CONTENT:

Consultants must display considerable relevant experience with the electrical engineering discipline, and should emphasize both the experience and capability of particular personnel who will actually perform the work.

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that the Statements of Qualifications be organized in the manner specified.

The following information and documents are required to be provided with Proposer’s Statement of Qualifications. Failure to do so may deem your Statement of Qualifications non-responsive.

TAB 1: Table of Contents The table of contents should outline in sequential order the major areas of the Statement of Qualifications, including enclosures. All pages must be consecutively numbered and correspond to the Table of Contents.

TAB 2: Letter of Interest Provide a Letter of Interest indicating your firm’s commitment to the project. Letter of interest to include the firm’s interest in being considered for this project.

Proposer's letter of interest shall include the following:

• Full legal company name and company type (i.e. Corporation, Partnership, Joint Venture, etc.);

• Physical and mailing address (if different) and include any other location(s) which may perform portion(s) of the work;

• Primary company point-of-contact information (name, phone and email), and any secondary or supplemental point(s) of contact information;

• Names and titles of principals, partners, or owners as applicable;

• Brief statement of company history (date of establishment, number of years in business, number of employees, etc.);

• Brief description of business philosophy; and

• Brief statement regarding the Respondent's interest in this project.

TAB 3: Qualifications of the Firm

• Indicate the firm’s years of experience providing electrical engineering design for water/wastewater treatment plants, pump stations, and municipal utility facilities. Include relevant Florida projects. Relative size of the firm, including management, technical and support staff. The City reserves the right to contact any or all the entities provided to verify performance information related to the projects submitted for consideration of Related Experience.

• Indicate Business structure (Corp., Partnership, Joint-Venture etc.) with proof; Firm should be established as a legal entity in the State of Florida;

• Indicate Company address, phone number, E-Mail address, web site, contact person(s), etc.;

• Licenses and any other pertinent information shall be submitted.

• Proposer shall also list all Claims, Liens, Litigation History- Complete and submit required information on all claims, liens, and litigation history for City of Cooper City RFQ2025-2 Professional Engineering Services For Water And Wastewater Plant Electrical the past seven (7) years.

TAB 4: Project Team/Manager’s Experience (Org Chart)

• List the members of the project team per discipline. Provide a list of the personnel to be used on this project and their qualifications.

• A brief resume including education, experience, licenses and any other pertinent information shall be included for each team member, for each project, to be assigned to each project.

• Provide any other documentation that demonstrates their ability to satisfy all of the minimum qualification requirements.

• Provide a summary of the experience and qualifications of the individual(s) who will be selected to serve as project managers for the City.

• Individuals MUST have a minimum of five (5) years’ experience in electrical engineering for water/wastewater facilities and have served as project manager on similar projects on a minimum of three previous occasions. The City reserves the right to contact any or all the entities provided to verify performance information related to the projects submitted for consideration of Related Experience.

• Identify any sub-consultants, if any.

TAB 5: Approach to Addressing Project

• Describe your proposed approach to the project(s) that may be assigned to your firm.

• Provide an estimated total project cost. The cost estimation shall be developed following an on-site visit and evaluation of existing conditions.

Include the methodology or approach used to formulate the “Opinion of Probable Project Cost.”

• The firm shall propose a scheduling methodology (you must include timeline below) for effectively managing and executing the work in the optimum time.

Preliminary Project Schedule The Project as delineated in this scope of services is estimated to be completed within 480 days after Notice to Proceed. The following is the expected work schedule for the Project:

• Provide information on your firm’s current workload and how the potential project(s) will fit into your workload. Describe available facilities, Deliverable Schedule 30% Design Submittal within four (4) months 60% Design Submittal within nine (9) months 90% Design Submittal within fourteen (14) months

Provide information on your firm’s current workload and how the potential project(s) will fit into your workload. Describe available facilities,technological capabilities and other available resources you offer for the potential project(s).

• Provide in concise narrative form, your understanding of the City's needs, goals and objectives as they relate to the potential project(s), and your overall approach to accomplishing the project(s).

• Give an overview on your proposed vision, ideas and methodology.

TAB 6: References Include a minimum of four (4) references that can speak to the Proposer’s experience and performance, as a Prime firm or sub-consultant, within the last ten

(10) years. References from public sector clients are preferred, similar, or larger scope, size, and complexity as this City of Cooper City project.

Information MUST include:

• Client Name, address, phone number, email address.

• Description of work.

• Pictures of design and of the final product.

• Year the project was completed.

• Total fees paid to firm.

• Total cost of the construction, both estimated and actual.

TAB 7: Attached Forms

• Proposal Certification Form

• Sworn Statement regarding Public Entities Crimes

• Non-Collusion Form

• Scrutinized Companies Certification Form

• E-verify Certification Form

• Conflict of Interest Disclosure Form

• Domestic Partnership Certification Form

• Acknowledgement of Addendum(s), if applicable

2.3. SUBMISSION OF STATEMENT OF QUALIFICATIONS:

This solicitation may include the words "bid", "proposal" and “offer”. These words are used interchangeably in reference to all offers submitted by prospective respondents in response to Requests for Quotes, Requests for Qualifications, Requests for Proposals and

Invitations to Bid.

A. Incurred Expenses:

The City is not responsible for any expenses which Proposers may incur preparing and submitting their qualifications called for in this RFQ.

B. Interviews:

The City reserves the right to conduct personal interviews or require presentations to selection.

The City will not be liable for any cost by the Proposer in connection with such interviews/presentations (i.e. travel accommodations etc.)

C. Request for Modifications:

The City reserves the right to request that the Proposer modify his/her Statement of Qualifications to meet the needs of the City more fully.

D. Submittal Acknowledgement:

By submitting a Statement of Qualifications, the Proposer certifies that he or she has fully read and understands the RFQ method and has full knowledge of the scope, nature, and quality of work to be performed.

E. Request for additional information from Proposer:

The proposer shall furnish such additional information as the City may reasonably require.

This includes information which indicates financial resources as well as ability to provide the services. The City reserves the right to make investigations of the qualifications of the Proposer as it deems appropriate.

F. Statement of Qualifications Binding:

All Statements of qualifications submitted shall be binding for three hundred sixty-five (365) calendar days following opening.

G. Economy of Preparation:

Statements of Qualifications should be prepared simply and economically, providing a straightforward, concise description of the Proposer’s ability to fulfill the requirements of the Statement of Qualifications.

2.4. EVALUATION COMMITTEE AND PROCEDURES FOR REVIEW:

A. An Evaluation Committee (“Committee”) shall be established by the City to review and evaluate all Statements of Qualifications in response to this RFQ. The Committee shall conduct a preliminary evaluation of all qualifications on the basis of the information provided and other evaluation criteria as set forth in this RFQ or as reasonably determined by the Committee.

B. The Committee will first review each Statement of Qualifications for compliance with the minimum qualifications and mandatory requirements of the RFQ. Failure to comply with any mandatory requirements may disqualify a Proposer.

C. The City shall conduct discussions with and may require public presentations by, no fewer than three firms regarding their qualifications, approach to the project and ability to furnish the required services. Proposers shall be afforded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submission of proposals and prior to award of a contract. In conducting discussions, there shall be no disclosure of any information derived from Statements of Qualifications by competing Proposers except as may be required by the Florida Public Records Law, Chapter 119, Florida Statutes.

D. The City reserves the right to reject any and all Statements of Qualifications, to waive minor irregularities in the Statement of Qualifications and to make awards in the best interest of the City.

E. Any award made shall be subject to execution of a contract in a form and substance which is approved by the City Attorney.

2.5. COMPETITIVE NEGOTIATION:

The City reserves the right to enter into contract negotiations with the selected proposer(s), in accordance with Florida Statute 287.055(5) “Competitive Negotiation”.

For any lump-sum or cost-plus-a-fixed-fee professional service contract over $195,000 (the threshold amount provided in s. 287.017 for CATEGORY FOUR), the agency shall require the firm receiving the award to execute a truth-in-negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting. Any professional service contract under which such a certificate is required must contain a provision that the original contract price and any additions thereto will be adjusted to exclude any significant sums by which the City determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such contract adjustments must be made within 1 year following the end of the contract. Should the City’s Administrative Staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price the City’s Administrative Staff determines to be fair, competitive, and reasonable, negotiations with that firm must be formally terminated.

If the City and the proposer(s) do not agree to the terms, then the City may elect to terminate negotiations and begin negotiating with the second-highest-ranked proposer and so forth. This process will continue until a contract has been executed or all submittals have been rejected. No proposer shall have any claims and/or rights against the City arising from such negotiation and/or the qualification process.

2.6. AWARD

After the City’s Administrative Staff has come to an agreement with the selected firm, the award process will be based on the approval authority delegated within the City’s procurement Code

2.7. PROHIBITION AGAINST CONTINGENT FEES

PROHIBITION AGAINST CONTINGENT FEES

In accordance with Florida Statute 287.055(6) “Prohibition against Contingent Fees”: Each contract entered into by the City for professional services must contain a prohibition against contingent fees as follows:

“The architect (or registered surveyor and mapper or professional engineer, as applicable) warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the architect (or registered surveyor and mapper, or professional engineer, as applicable) to solicit or secure this agreement and that they have not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the architect (or registered surveyor and mapper or professional engineer, as applicable) any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this agreement.”

For the breach or violation of this provision, the City shall have the right to terminate the agreement without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

2.8. PRE-PROPOSAL MEETING

Proposers are highly encouraged to attend the Pre-Proposal Meeting to be held on Wednesday, December 10, 2025 at 9:00 am ET at

The mandatory pre-proposal Conference has been moved to Wednesday, December 10, 2025, at 9:00 AM. The mandatory site visit will occur following the conclusion of the pre-proposal conference. The pre-proposal conference will take place in person at Cooper City

Hall Cooper City Hall 9090 SW 50th Place Cooper City, FL 33328 The site visit will take place upon conclusion of the pre-proposal conference. The site visit will be held at the Cooper City Utilities Building, located at: Cooper City Utilities Office: 11791 SW 49th Street, Cooper City, FL 33330 The pre-proposal conference and site visit are mandatory meetings..

3. SCOPE OF SERVICE

3.1. PROJECT BACKGROUND AND DEVELOPMENT GOALS:

City of Cooper City (City) is soliciting proposals from qualified firms to provide evaluation, design, permitting, bidding/construction-award assistance, and post-design services with complete drawings and specifications to upgrade and/or replace the electrical systems serving the City’s water and wastewater treatment, storage, distribution, and collection facilities. Proposers shall furnish all resources and disciplines necessary to deliver the electrical improvements, including labor, equipment, software, testing, and related services.

The City’s water and wastewater treatment plant is located at 11791 SW 49th Street, Cooper City, FL 33330 and its storage facility is located at 2650 Pine Island Road, Cooper City, FL 33024. Water from Biscayne Aquifer is treated using nano-filtration technology and has a maximum capacity of 7.0 million gallons per day (mgd). The wastewater treatment plant consists of three (3) individual package plants, each with a maximum treatment (activated sludge) capacity of 1.25 mgd.

The City intends to retain one (1) qualified consultant under a single Non-Exclusive Professional Services Agreement (PSA). The City, at its sole discretion, the City may award construction management services under a separate agreement.

3.2. CITY’S 2024 WATER AND WASTEWATER MASTER PLAN UPDATE

In March 2025, the Cooper City Commission accepted “2024 Water and Wastewater Master Plan Update” (Master Plan) prepared by Hazen (formerly, Hazen and Sawyer), the Consultant.

Although the Master Plan includes a list of capital improvements spread over the next 20 years, one of its primary recommendations is to build a new wastewater treatment facility (Option 1) or significantly re-build the existing facility (Option 2) or prioritize the construction of a new facility in stages (Option3). However, there are certain improvements that have been identified as important and the City wishes to pursue them immediately with Electrical System Upgrades as being one of them.

3.3. RECOMMENDED THREE PHASES OF ELECTRICAL SYSTEM UPGRADES EXTRACTED FROM MASTER PLAN

Phase 1: Is an immediate set of upgrades to be completed within two (2) years. They mostly pertainto refurbishing main power and generator power breakers for switchgear.

Phase 2 - Near Term Upgrades (2-5 years):

The Phase 2 electrical upgrades consist of the major upgrades to the electrical distribution system for both the WTP and WWTP. Hazen recommends an evaluation of the electrical utility topology and FPL desires for future distribution voltage to be determined in a preliminary engineering report phase of the detailed design.