RFQ 19MX5726Q0002.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19MX57-26-Q-0002

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

F. Chad Moore

b. TELEPHONE NUMBER( No collect calls)

+1 52 66 2689 6206

8. OFFER DUE DATE/

LOCAL TIME

May 26, 2026, by 12:00 pm local time

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

US Consulate General Hermosillo

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Hermosillo Sonora Mexico Contact Name: Esperanza Durazo

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Phone: 6626 896206 Email: hermogsocontracts@state.gov

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK

IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

US Consulate General Hermosillo Navarrete 291, Col. Racquet Club Hermosillo Sonora, Mexico

US Consulate General Hermosillo Facilitites Office (FAC) Hermosillo., Sonora, Mexico

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

US Embassy Mexico City Financial Management Center (FMC) Presa Angostura 225 Colonia Irrigación, Alcaldía Miguel Hidalgo Ciudad de México, C.P. 11500

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Elevator Maintenance Services (see attached continuation to this SF 1449)

YRS

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

F. Chad Moore 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:hermogsocontracts@state.gov

RFQ 19MX5726Q0002 ELEVATOR MAINTENANCE

SERVICES

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MX5726 Q 0002, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MX5726 Q 0002, Schedule of Services, Block 20

Work Statement

• Attachments

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 1

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5726 Q 0002

PRICES, BLOCK 23

1.1 SCOPE OF CONTRACT

The U.S. Consulate General Hermosillo requires services to maintain three (3) building elevators in safe, reliable and efficient operation condition. The price listed below shall include all managerial, administrative and direct labor, materials, tools and/or equipment and insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

1.2 TYPE OF CONTRACT

This is firm-fixed price type of contract for standard services.

Standard services are defined as all elevator maintenance services requested under this contract and as described in the performance Work, under continuation to SF-1449, block 20 – Section 1.

1.3 PERIOD OF PERFORMANCE

The performance period of this contract is from the start date in the Notice to Proceed and continues for 12 months, with four (4) one- year options to renew. The initial period of performance includes any transition period authorized under the contract

1.4 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

1.5 PRICING

In consideration of satisfactory performance of all scheduled services required under this contract, the Contractor will be paid a firm-fixed-price (FFP) at the prices stated in the schedule below for the Base Year and four (4) Option Years.

The monthly rates stated in this Contract shall include all direct and indirect costs, insurance, overhead, general and administrative expense, and profit, to include any materials and equipment required for these services. The Government will not pay any additional expenses.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX

OF 2% PERSUANT TO 26 U.S.C. 5000C.

1.5.1 CURRENCY

1.5.1.1 Offers and Payments in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.5.1.2 Offers and Payment in Pesos, Mexican currency.

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account at a Local Bank.

1.5.2 VALLUE ADDED TAX

1.5.2.1 U.S. Firms

Value Added Tax (VAT) is not applicable to U.S. firms, therefore it shall not be included in U.S. firms rates or Invoices.

1.5.2.2 Local Companies

Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.5.3 BASE YEAR PRICES

The contractor shall provide the services stated below for the Base Period of the contract, starting on the effective date in the Notice to Proceed and continuing for a period of 12 months.

As per paragraph 1.5.1 above, prices are in _________ (Insert Currency).

CLIN Description Unit of Measure Month Unit Price Sub-Total

Preventive maintenance for elevator #1 COB described in SOW. Month 12 $ $

Preventive maintenance for elevator #2 COB

Preventive maintenance of elevator #3 PKG described in SOW Month 12 $ $

004 No load test of elevator # 1 COB Annual 1 $ $

005 No load test of elevator # 2 COB Annual 1 $ $

006 No load test of elevator # 3 PKG Annual 1 $ $

VAT $

Total Price $

1.5.4 FIRST OPTION YEAR PRICES

The contractor shall provide the services stated below for the First Period of the contract, starting on the

104 No load test of elevator # 1 COB Annual 1 $ $

105 No load test of elevator # 2 COB Annual 1 $ $

106 No load test of elevator # 3 PKG Annual 1 $ $

1.5.5 SECOND OPTION YEAR PRICES

The contractor shall provide the services stated below for the Second Period of the contract, starting on the

204 No load test of elevator # 1 COB Annual 1 $ $

205 No load test of elevator # 2 COB Annual 1 $ $

206 No load test of elevator # 3 PKG Annual 1 $ $

1.5.6 THIRD OPTION YEAR PRICES

The contractor shall provide the services stated below for the Third Period of the contract, starting on the

304 Full load test (125%) of elevator # 1 COB Every 5 years 1 $ $

305 Full load test (125%) of elevator # 2 COB Every 5

306 Full load test (125%) of elevator # 3 PKG Every 5

1.5.7 FOURTH OPTION YEAR PRICES

The contractor shall provide the services stated below for the Fourth Period of the contract, starting on the described in SOW.

Month 12 $ $

404 No load test of elevator # 1 COB Annual 1 $ $

405 No load test of elevator # 2 COB Annual 1 $ $

406 No load test of elevator # 3 PKG Annual 1 $ $

1.5.8 GRAND TOTAL

Base Year

First Option Year

Second Option Year

Third Option Year

Fourth Option Year

Grand Total – Base plus All Option Years

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5726Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. SCOPE OF WORK

The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the vertical transportation system located at the U. S. Consulate General Hermosillo. The intent of this contract is to preserve the current Elevator System equipment and establish a cost-effective program to control related problems.

1.2 GENERAL REQUIREMENTS

The Contractor under this scope of work (SOW) will be responsible for labor and materials required to carry out all preventive maintenance as outlined in this SOW. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

In the proposal presented by the Contractor, it is necessary to include Contractor’s certification of providing maintenance services and spare parts supplying for EEVI/Fujitec elevator equipment

The Contractor shall provide trained elevator mechanics with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevators as required by this contract

The services of a trained elevator mechanic monthly to check and repair equipment operation and perform scheduled and preventive maintenance; 24 hours/day, 7 days/week emergency response service;

appropriate, same day, service in response to an elevator malfunction trouble call; and after-hours emergency minor adjustment callback service

Contractor Furnished Materials

The contractor shall provide all necessary expendable/consumable items, to include oil, chemicals, grease, sealant, fuses and additionally all appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing, and eye protection, MSDS, cleaning material and oil spill containment kits.

1.3 HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:00 AM and 4:30 PM Monday through Friday. Monday to Friday, excluding local and bank holidays, unless approved in advance by the Contracting Officer's Representative (COR).

1.4 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

1.4.1 General.

The Contractor shall designate a representative who shall supervise the Contractor's elevator mechanics and be the Contractor's liaison with the U.S. Consulate. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the elevators' hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

1.4.2 Personnel Security.

The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual.

The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

1.4.3 Standard of conduct.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government. All personnel must be registered in the local social security institution as established in the local law.

1.4.3.1 Uniforms and personal equipment.

Uniform and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

1.4.3.2 Conduct during duty hours.

The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security. Neglect of duties shall not be condoned.

1.4.3.3 Offensive and disorderly conduct.

Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

1.4.3.4 Intoxicants and narcotics.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

1.4.3.5 Criminal actions

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances.

These include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

• Unauthorized use of Government property, theft, vandalism, or immoral conduct;

• Unethical or improper use of official authority or credentials;

• Security violations; or,

• Organizing or participating in gambling in any form

1.4.3.6 Safety precautions.

Contractor employees shall follow proper safety policies and practices, to include those found in the approved contractor safety plan. The COR reserves the right to remove an employee not following proper safety protocols or to stop working until proper protocols are followed. The COR reserves the right to place additional safety protocols in place in case of a major event such as a natural disaster, pandemic, etc.

1.4.3.7 Key control

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the

Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

1.5 LOCATION FOR GROUNDSKEEPING SERVICES

All standard services are to be delivered to: Blvd. Juan Navarrete #291, Raquet Club, Hermosillo, Sonora (Mexico).

1.6 WORK REQUIREMENTS

The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain elevators so that the elevators are in a safe and efficient operating condition at all times. In the event of a break down, the Contractor shall make every effort to immediately return the elevator to an operating condition.

Contractor must submit to the Contracting Officer’s Representative (COR) for review, worksheet/checklist that will be used for performing maintenance service.

COR must immediately be made aware of any condition discovered that could result in equipment failure.

Test and inspection report shall be submitted to the COR within 3 days of completing work.

1.6.1 PREVENTIVE MAINTENANCE

The Contractor shall provide all necessary managerial, administrative, supervision and direct labor personnel, as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and expendable component supply and replacement as required to maintain the elevator fully operational in accordance with the manufacturer´s specifications.

Under this contract the Contractor shall provide:

* The services of a trained elevator mechanic monthly to check and repair equipment operation and perform scheduled and preventive maintenance.

* 24 hours/day, 7 days/week emergency response service.

* Appropriate, same day, service in response to an elevator malfunction trouble call; and

* after-hours emergency minor adjustment callback service.

The contractor must include in its proposal all materials, labor, tools, safety equipment/signals, indirect costs, and profit. Present the IVA as included cost.

Description of Elevator equipment to be serviced. Drawings and more information will be provided to the awarded contractor.

Equipment Manufacturer Capacity Stops

COB Elevator #1 EEVI 4000 lb 4

COB Elevator #2 EEVI 4000 lb 4

PKG/MCAC Elevator EEVI 2800 lb 2

SPECIFICATIONS & DATA COB ELEVATOR 1 & 2

SPECIFICATIONS & DATA PKG/MCAC ELEVATOR

If any discrepancies are found with the system that is not covered under this SOW, then the contractor must provide the following information in writing to the Contracting Officer (CO):

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

1.6.2 MAINTENANCE DESCRIPTION

The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown, and deterioration. Contract maintenance of the elevator must ensure continuous, safe, and satisfactory operation of all elevators, their parts, and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

Elevator equipment shall include inspection of following elements, but is not limited to: controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, switches, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoist way door hangers, tracks and guides, door operating devices, interlocks and contacts, pushbuttons, pumps, pump motors, operating valves, electronic tubes, electronic programmable controllers, hall lanterns and indicators, hatch lighting, pit bulbs, bulb replacement and all other elevator signal accessories.

The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to burning, wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

1.6.3 TECHNICAL REQUIREMENTS

1.6.3.1 General.

Under this Contract the Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall always maintain elevator in a safe and efficient operating condition. In the event of a breakdown, the Contractor shall make every effort to immediately return the elevator to an operating condition. Replace worn parts and adjust for proper operation.

As minimum requirement, the Contractor shall provide a trained mechanic to inspect and service the elevator every month. The elevator mechanic signs off on every item on the checklist. The elevator mechanic shall leave a copy of this signed checklist to the COR or the COR's designate at the end of the service visit. This monthly inspection and service shall include, but not be limited to, the following tasks.

• Review elevator’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred since the last visit.

• Investigate any malfunctions which have occurred, providing special attention to any problem involving unsafe operations, and make repairs as necessary.

• Machine Room:

➢ Remove dust and clean panels, control cabinets, and all related equipment and devices.

➢ Sweep floor and remove trash.

➢ Verify proper operation of controllers, selectors, and dispatch panels.

➢ Verify proper operation of switches, relays, timers, capacitors, resistors, contacts, overloads, wiring, connections, fuses, and any electronic component.

➢ Solid State Components and Circuit Boards: Inspect printed circuit board and other solid-state devices for cleanliness, condensation spots, evidence of heating, and deterioration.

Check to ensure proper operational functions of solid-state devices.

➢ Supply and replace worn parts and adjust for proper operation.

• Pits:

➢ Clean area and sweep floor, empty drip pans, remove trash and check for leaks.

➢ Verify proper operation of buffer switch, compensating switch, and emergency stop switch.

• Motors:

➢ Inspect oil levels and oil pickups.

➢ Check for excessive heat, noise, and leaks.

➢ Keep end bells, commutators, and brush riggings clean.

• Brakes:

➢ Observe operation of brake.

➢ Inspect drum and shoe clearance and adjust, as necessary.

➢ Lubricate pivot points and clean, as necessary.

• Car gate/doors:

➢ Check and make necessary repairs to ensure proper operation of retractable doors.

➢ Clean, lubricate, and inspect hangers, and related gate operating mechanisms.

➢ Verify proper rollers’ operation, up thrust, interlock, gear box, motor brushes, door control box, cables, safety edge, light rays, gibes, sills, proper operating speed, and force close speed.

• Speed Governor:

➢ Observe operation.

➢ Verify proper operation of electrical switches and seals.

➢ Lubricate pivot points and clean, as necessary.

• Indicator Lights:

➢ Examine and replace (supply and installation) inoperative position indicator and call lamps, replace any damaged switches, burn out lamps, bulbs and broken buttons, defective fixtures, switches, covers, and related hardware.

• Car Top:

➢ Clean off dirt and oil.

➢ Clean and lubricate fans.

• Guides:

➢ Inspect, clean, lubricate and adjust, as necessary roller guides, guide shoes and rail oilers, keep guide rails properly lubricated.

➢ Repair or replace damaged guide or rollers.

• Sheaves:

➢ Deflector, compensating, top of car: Inspect, clean, and lubricate in accordance with manufacturer's specifications.

• Cables:

➢ Inspect, lubricate, and adjust hoist cables and compensate cables.

➢ Inspect and adjust governor cable as necessary.

➢ Check cable fastenings.

➢ Replace damaged wire ropes and equalize the tension of the hoisting ropes.

➢ Check slows down and limits switches.

➢ Repair or replace damaged control cables.

• Scheduling, Dispatch and Signal Boards:

➢ Clean with blower or vacuum.

➢ Check switches, relays, timers, fuses, capacitors, resistors, contacts, overloads, wiring and connections.

• Safety:

➢ Inspect, clean, lubricate, and manually operate safety mechanism prior to slow speed safety test.

➢ Examine clean, lubricate, adjust, repair, or replace the safety devices including interlocks, door closers, buffers, overspend governors, car and counterweight safety, limit switches, landing and slowdown switches, door protective devices and alarm bells, emergency stop switches, communications systems, Fire Recall service (key capture and smoke detectors), and any other emergency recalls features.

➢ Maintain emergency light units in operable condition.

➢ Verify that the emergency procedure sign is accurate and in good condition.

➢ Check for proper operation of emergency telephone lines inside the elevator cabin and the control room. Check the emergency calls to Post 1 and other service numbers registered on the elevator’s phone.

• General Lighting:

➢ Check hatchway lamp, interiors, and pit lights. Replace non-working elements.

1.6.4 Trouble Call Response Service.

• General. The Contractor shall provide "around-the-clock" service coverage for elevator trouble calls as described below and which are not excluded in section 1.6.5 Exclusions.

• Emergency Response Service. The Contractor shall provide, at no extra cost, a 24 hours/day, coverage for emergency trouble calls. A trained mechanic shall be "on call" and shall be on site within a three-hour time of the placement of an emergency trouble call. Emergency situations include people trapped in the elevator car, the suspicion/confirmation of a fire in or around elevator equipment, or an inoperative elevator with no suitable backup.

• Non-Emergency Response Service. The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site within next working day, to trouble shoot and repair an elevator malfunction.

• Callback Service. When an elevator which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem, even if the problem is minor in nature. The elevator mechanic shall respond to this callback within a 3-hour time regardless of what time the COR made the callback complaint, including the "after hours" time periods.

1.6.5 Exclusions

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract.

• Car enclosures and related items including fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, handrails, floor coverings, and other architectural features and accessories.

• Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers.

• Computer and microprocessor devices not exclusively dedicated to elevator equipment such as terminal keyboards and display units.

• Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer.

• Major Repairs: Any individual unit or incident of repair with a total estimated cost (labor and direct material costs) exceeding $3,000 USD which is not covered under routine maintenance, is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase orders or contracts.

These exclusions do not apply if the repairs are necessary to correct damage caused by Contractor’s negligence or carelessness.

1.6.6 Annual no-load test.

According to below description, this procedure shall be once a year, and price must be included in proposal from Contractor. This test will be coordinated to be performed in August of each year.

The elevator maintenance company shall provide all the tools and equipment necessary to perform no-load tests (category 1) on the specified elevator units in accordance with the applicable code (ASME A17.1 or

EN-81)

• Capacity; verify rated capacity.

• Rated speed: ensure the elevator is operating at the rated speed, adjust if necessary.

• T-1, Governor(s);

o Operate governor to ensure all parts are operating properly

• T-2 Safeties;

o Car and counterweight safety shall be operated by manually tripping the governor with the car operating at the slowest operating speed in the down direction.

• T-3 Oil Buffer;

o Test the gravity and spring return-type oil buffers by fully compressing the plunger and verifying that it will return to a full extended position in 90 s.

• T-4 Ascending Over-speed Protection.

o Verify that ascending overspeed protection is operating in accordance with applicable code.

• T-5 Emergency Brake;

o Verify proper operation of emergency brake in accordance with applicable code.

• T-6 Unintended Movement Protection;

o Verify that unintended movement protection is operating in accordance with applicable code.

• T-11 Traction – Loss Detection Means (If provided) o Verify proper operation in accordance with applicable code.

The elevator service engineer shall be on site the morning of the scheduled test, ready and able to perform the specified tests.

The elevator service contractor shall provide all the necessary tools and equipment to perform the required tests, including but not limited to the following:

• Copy of all pertinent drawings, specifications, data sheets, and required test procedures.

• Drill motor and rubber wheel for spinning the governor (if necessary).

• Tachometer (if necessary)

• “Out of Service” signs and/or barricades at hoist-way doors.

1.6 7 Full load test, every 5 years.

According to below description, this procedure shall be done in August 2029 (3rd year-option of this Contract), and price must be included in proposal from Contractor. This test replaces the annual no-load test for this year.

Test overview category 5

• Capacity; verify rated capacity

• Rated speed: ensure the elevator is operating at the rated speed, adjust if necessary.

• T-1, Governor(s).

o Spin governor verifying tripping speed is consistent with code requirements and/or manufacturer’s specifications for the rated speed. Adjust if necessary.

o Verify that the tripping speed of the governor over-speed switch (if applicable). Adjust if necessary.

• T-2 Car Safeties;

o Test car safety with rated load at rated speed. Run the car down with the rated load at the rated speed and manually trip the governor.

▪ Verify stopping distance. Adjust if necessary.

• T-2 Counterweight Safeties;

o Test counterweight safety with no load at rated speed.

▪ Verify stopping distance. Adjust if necessary.

• T-3 Buffer.

o Test oil buffers (car) by running car down onto oil buffer with rated load in car at rated speed.

▪ Verify buffer return, repair if necessary.

o Test oil buffers (counterweight) by running counterweight down onto buffers with no load in car at rated speed.

▪ Verify buffer return, repair if necessary.

• T-4 Ascending Over-speed Protection.

o Verify that ascending over speed protection is operating consistent with code requirements.

• T-5 Emergency Brake.

o Verify proper operation of emergency brake.

• T-6 Unintended Movement Protection.

o Verify that unintended movement protection is operating consistently with code requirements.

• T-8 Emergency Terminal Stopping Means (if applicable) o Verify proper operation

• T-9 Leveling and Re-leveling o Verify leveling zone, leveling speed and car level to landing sill

• T-10 Machine Brake o Verify proper operation by running car to lowest landing with 125% rated load at rated speed.

• T-11 Traction Limits o Verify traction limits by running the car down at rated speed with 125% rated load and initiate an emergency stop.

The elevator service contractor shall provide all the necessary tools and equipment necessary to perform the required tests, including but not limited to the following:

• Suitable test weights equaling 125% of rated load, to be on site before scheduled test.

• Copy of all pertinent drawings, specifications, data sheets, and required test procedures.

• Drill motor and rubber wheel for spinning the governor.

• Tachometer (m/s and fpm).

• “Out of Service” signs and/or barricades at hoist-way doors.

1.6.8 Checklist Approval.

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall customize a worksheet to match the equipment or use a factory supplied one outlining the sequence of events and tasks to be performed. The Contracting Officer must approve the proposed "Scheduled Routine Maintenance Task Checklist" prior to contract work commencement.

It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

1.6.9 Disposal of used oil, fuel, batteries, and other toxic substances.

The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

1.6.10 Test and inspection field report.

The contractor shall provide one copy of a typed summary report to the COR within the next 3 working days after the site work completion. At a minimum the report must include:

• Provide a narrative summary of all the preventive activities performed during the site visit.

• Provide a detailed report noting any deficiencies found, and a narrative summary of the corrective action required.

• Provide a detailed report noting any discrepancy; include photos of the problem and a narrative summary of the corrective action required.

• Provide a Bill of Materials (BOM) as necessary for any required repair parts for future corrective action or repair. The BOM must note component name, part number, vendor or source, approximate lead time, suggested retail price.

• Detail report covering all aspects of equipment upgrading, system modification, new part installation in all locations.

• Provide a “marked-up” as-build drawing as necessary to indicate any modifications or differences found during inspection.

• Signature in the final report of the Locally Employed Staff (LES) that assisted in this planned maintenance action.

• The report is a requirement to accept service invoices.

1.7 Quality assurance.

The contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out.

(b) Ensure these duties are carried out by the staff.

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

1.8 Inspection by government

The services performed and the supplies furnished for this contract will be inspected on a regular basis by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards. The contractor shall be responsible for any corrective action within the scope of this contract, which may be required by the Contracting Officer because of such inspection.

1.9 Insurance.

Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this contract.

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

The Contractor is required to provide whatever insurance is legally necessary. Shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

Bodily Injury, On or Off the Site, in US Dollars

Per Occurrence $5,000 USD

Cumulative $10,000 USD

Property Damage, On or Off the Site, in US Dollars

Per Occurrence $5,000 USD

Cumulative $10,000 USD

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work.

The limit of such insurance shall be provided by law or sufficient to meet normal and customary claims.

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before it is effective.

When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

1.10 INVOICING AND PAYMENT

Upon completion and acceptance of the work. The contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective purchase order. This invoice shall be submitted to the following email address: hermoinvoices@state.gov

1.10.1 Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

1.10.2 Payment

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receiving the proper invoice.

mailto:hermoinvoices@state.gov

1.11 DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO

Registration in SAM 1 Date of proposal Submission CO

Proof of certification to work on EEVI/Fujitec elevator equipment. 1 Date of proposal

Submission COR

List of Personnel & Security Forms 1 5 days after award COR

Certificate of Insurance 1 10 days after award COR

Monthly report 1 After completion of each maintenance service COR

Payment Request (Standard Services Invoice) 1 Monthly Invoicing Section

1.12 PERSONNEL SECURITY

After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 15 days to perform. For everyone the list shall include:

• RSO Security Certification Form with:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

1.12.1 IDENTITY CARDS

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract.

These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.13 LAWS AND REGULATIONS

The contractor shall, without additional expense to the Government, be responsible for complying with all host country laws, codes, ordinances, and regulations applicable to the performance of the work, and with the lawful orders of any governmental authority having jurisdiction. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

1.14 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Statement of Work Performance Threshold

Performs elevator maintenance services set forth in the scope of work.

Sections 1.6 thru 1.13

All required services are performed and standards are met.

No more than one (1) customer complaint is received per month.

Complaints can originate from Government personnel or the COR.

1.14.1 SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.14.2 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions- Commercial Items), if any of the services exceed the standard.

1.14.3 PROCEDURES

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR. If the COR observes unacceptable services, they will follow the same procedures.

(2) The COR will complete appropriate documentation to record the complaint.

(3) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint. If necessary, complaints from the COR will be verified by a third party.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENTS

Attachment 1 Government Furnished Property Attachment 2 NDAA Compliance Letter Attachment 3 Certification Regarding Compliance with Applicable Federal Anti-Discrimination

Law.

ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

None

ATTACHMENT 2

NDAA COMPLIANCE LETTER

Section 889 of the National Defense Authorization Act (NDAA) prohibits the use or procurement of service or telecommunications equipment manufactured by ZTE, Huawei, and Xiamoi (or any subsidiary or affiliate of such entities) in support of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.

Such branded products are defined as any information security product, solutions, and services supplied, directly or indirectly, by said manufactures to include video surveillance and telecommunications equipment produced by Hytera Communication Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

IN COMPLIANCE WITH THE NDAA, we declare that:

(a) Our network does not employ any device or equipment from the manufacturers stated above.

(b) All products and services provided to the U.S. EMBASSY will not employ any device or equipment from the manufacturers stated above.

Vendor Information

Company Name ____________________________ Name - Point of Contact ___________________________ Telephone Number(s) ___________________________ E-mail Address ___________________________ Company Address ___________________________

ATTACHMENT 3

CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION

LAW.

All Department of State contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act. See 31 U.S.C.

3729(b)(4).

DIRECTIONS FOR CONTRACTORS

1. Read the entire certification provided below.

2. After you have read the provisions, please check the appropriate boxes.

3. Upon completion of Step 2, fill out the representation below. NOTE: This certification is made by a person with the authority to bind the contractor or offeror.

4. Return completed form to the Contracting Officer.

CERTIFICATION:

The Contractor or prospective offeror certifies they:

☐ are in compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 31 USC 3729(b)(4) (False Claims Act); and

☐ do not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

Contractor or Offeror Name (Printed or Typed): ___________________________________________

Authorized Representative Name and Title: ______________________________________________

Authorized Representative Signature and Date: ____________________________________________

Solicitation Number: 19MX5726Q0002

SECTION 2

CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS

INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR

2026)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.