Appendix F - Small Business Plan Template.pdf

Appendix F

Small Business Subcontracting Plan 1

SMALL BUSINESS SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

SOLICITATION OR CONTRACT NUMBER:

ITEM/SERVICE:

PERIOD OF CONTRACT PERFORMANCE:

TOTAL PROJECTED CONTRACT AMOUNT:

The following, together with any attachments, is hereby submitted as a Small Business Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507 as implemented by FAR Clause 52.219-9.

1. TYPE OF PLAN

This is an INDIVIDUAL CONTRACT PLAN, which means a subcontracting plan that covers the entire contract period and applies to this referenced contract only. The goals are based on planned subcontracting in support of the referenced contract.

2. GOALS

a. The total estimated dollar value of all planned subcontracting (to all types of business concerns) under this contract is: $_.

b. Total estimated dollar value and percent of planned subcontracting with small business concerns (includes small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran-owned small business and service-disabled veteran-owned small business concerns): $_ and _%.

c. Total estimated dollar value and percent planned subcontracting with veteran-owned small business concerns: $_ and _%.

Appendix E

Small Business Subcontracting Plan 2

d. Total estimated dollar value and percent planned subcontracting with service-disabled veteran-owned small business concerns: $_ and _%.

e. Total estimated dollar value and percent planned subcontracting with HUBZone small business concerns certified in the System for Award Management (SAM): $_ and _%.

f. Total estimated dollar value and percent planned subcontracting with small disadvantaged business concerns: $_ and _%.

Total estimated dollar value and percent planned subcontracting with women-owned small business concerns: $_ and _%.

g. Total estimated dollar value and percent of planned subcontracting with large business: $_ and _%.

h. SDB, WOSB, HUBZone, SDVOSB and VOSB goals are subsets of

SB goals and should be counted and reported in multiple categories, as appropriate.

i. Principal products and/or services to be subcontracted under this contract are listed below along with the distribution to small, veteran-owned, HUBZone, small disadvantaged, women-owned small business, or large business concerns:

SMALL BUSINESS:

VETERAN-OWNED SMALL BUSINESS:

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS:

HUBZONE SMALL BUSINESS:

SMALL DISADVANTAGED BUSINESS:

WOMEN-OWNED SMALL BUSINESS:

LARGE BUSINESS:

In accordance with FAR 19.502-2, awards greater than $3,000 and less than $150,000 to large businesses will include documentation which supports the

Small Business Subcontracting Plan 3 decision to award to other than small business. Preference will be given to small business awards for purchases between $3,000 and $150,000 awarded through small purchase/simplified acquisition procedures where there is a reasonable expectation that bids, competitive as to price quality and delivery, will be obtained from two or more responsive small business concerns.

j. The following method was used in developing subcontract goals:

Determined that $__ will be spent on supplies and services subcontracted. $__ is currently identified to be awarded to small business concerns.

(i) The following methods were used to identify potential sources for solicitation purposes: Existing competitive contracts, items that will be procured under small dollar procurement rules and types of items/svs needed and small business local to the area able to provide the item/svs.

(ii). Indirect costs (check one below):

have been, have not been included in the goals specified above.

3. PROGRAM ADMINISTRATOR

The following individual will administer the subcontracting program:

Name:

Title:

Address and Telephone:

This individual's specific duties, as they relate to the firm's subcontracting program, are as follows:

General overall responsibility for this company's Small Business Program, the development, preparation and execution of individual subcontracting plans, and for monitoring performance relative to contractual subcontracting requirements contained in this plan.

Small Business Subcontracting Plan 4

[The offeror will include a specific list of this individual's duties. These duties may include:

(a) Developing and maintaining bidders lists of small and small disadvantaged business concerns from all possible sources.

(b) Ensuring that procurement packages are structured to permit small and small disadvantaged business concerns to participate to the maximum extent possible.

(c) Assuring inclusion of small and small disadvantaged business concerns in all solicitations for products or services, which they are capable of providing.

(d) Reviewing solicitations to assure that no statements or clauses are included which may tend to restrict or prohibit small/small disadvantaged business participation.

(e) Ensuring that corporate proposal reviewers document reasons for not selecting low bids submitted by small and small disadvantaged business concerns.

(f) Ensuring the establishment and maintenance of records of solicitations and subcontract award activity.

(g) Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

(h) Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of Public Law 95-507.

(i) Monitoring attainment of proposed goals.

(j) Preparing and submitting periodic subcontracting reports required.]

4. EQUITABLE OPPORTUNITY

The following efforts will be taken to assure that small business, veteran-owned, service-disabled veteran owned, HUBZone small business, small

Small Business Subcontracting Plan 5 disadvantaged business and women-owned business concerns will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

[The offeror will include a list of specific efforts to be taken. Such efforts may include:

(a) Maintenance of small, small disadvantaged and women-owned small business concerns source lists, guides, and other data identifying small, veteran-owned, service-disabled veteran owned HUBZone, small disadvantaged and women-owned business concerns and utilized by buyers in soliciting subcontracts.

(b) Utilization of small, veteran-owned, service-disabled veteran owned, HUBZone, small disadvantaged, and women-owned business sourcelists by buyers.

(c) Internal efforts to guide and encourage buyers:

(i) Attendance at small and small disadvantaged workshops, seminars, and training programs.

(ii) Monitoring of activities to assure compliance with subcontracting plan.]

5. FLOW-DOWN CLAUSE

The Contractor agrees to include the provisions under FAR 52.219-8 entitled "Utilization of Small Business Concerns" will be included in all subcontracts which offer further subcontracting opportunities. All subcontractors (except small business concerns) who receive subcontract in excess of $650,000 (1,500,000 for construction) will be required to adopt and comply with a subcontracting plan similar to this one. Such plans will be reviewed by comparing them with the provisions of FAR 52.219-9, and assuring that all minimum requirements of an acceptable subcontracting plan has been satisfied.

The acceptability of percentage goals shall be determined on a case-by-case basis depending on the supplies/services involved and the availability of potential small business subcontractors. Once approved and implemented, plans will be monitored through the submission of periodic reports, periodic

Small Business Subcontracting Plan 6 visits to subcontractors facilities to review applicable records, and subcontracting program progress.

6. REPORTING AND COOPERATION

The Contractor provides assurance of (1) cooperation in any studies or surveys that may be required by the contracting agency or the Small Business Administration; (2) submission of periodic reports which show compliance with the subcontracting plan; (3) submission of semi-annual reports to provide acquisition forecast data for subcontracting opportunities;

(4) submission into the Electronic Subcontracting Reporting System (eSRS) of the Individual Subcontracting Report (ISR) and Summary Subcontracting Report (SSR), in accordance with the requirements of the eSRS; and (5) ensuring that large business subcontractors with subcontracting plans agree to submit the Individual Summary Report and Summary Subcontracting Report, in accordance with the requirements of the eSRS.

7. RECORD KEEPING

The contractor agrees to maintain at least the following types of records to document compliance with this subcontracting plan:

(a) Source Lists (e.g. PRO-Net), guides, and other data that identify small business, veteran-owned, service-disabled veteran owned, HUBZone, small business, small disadvantaged business, and women-owned small business concerns.

(b) Organizations contacted in an attempt to locate sources that are small business, veteran-owned, service-disabled veteran owned, HUBZone, small business, small disadvantaged business, or women-owned business concerns.

(c) Records on each subcontract solicitation resulting in an award of more than $150,000, indicating on each solicitation.

(i) Whether small business concerns were solicited, and if not, why not;

(ii) Whether veterans-owned small business concerns were solicited, and if not, why not;

(iii) Whether service-disabled veterans-owned small business concerns were solicited, and if not, why not;

Small Business Subcontracting Plan 7

(iv) Whether HUBZone small business concerns were solicited, and if not, why not;

(v) Whether small disadvantaged business concerns were solicited, and if not, why not;

(vi) Whether women-owned small business concerns were solicited, and if not, why not; and

(vii) If applicable, the reason award was not made to a small or small disadvantaged business concern.

(d) Records of any other outreach efforts to contact trade associations, business development organizations, and conferences and trade fairs to locate small, veteran-owned, service-disabled veteran-owned, HUBZone small, small disadvantaged, and women-owned small business concerns.

(e) Records of internal guidance and encouragement provided to buyers through workshops, seminars, and training programs; and monitoring of performance to evaluate compliance with program requirements.

(f) On a contract-by-contract basis, records to support award data including the name, address and business size of each subcontractor.

This subcontracting plan was submitted by ___.

SIGNATURE: _____________________

Name:

Title:

Date Prepared:

Phone Number:

This subcontracting plan was accepted by:

APPROVAL: _____________________

Prime Contractor: Ames Laboratory Typed name: Andrea Spiker Date Approved: __________________ Phone Number: __________________