Amendment 02--RFP LBNF-368455-BF 7.2.25.pdf

AMENDMENT TO SOLICITATION

AMENDMENT NO.

DATE OF AMENDMENT:

July 2, 2025

SOLICITATION NO.

RFP LBNF-368455-BF

DATE ISSUED:

July 2, 2025

PROJECT NO.

N/A

PROPOSAL DUE DATE:

August 8, 2025

TITLE OF PROJECT:

Long-Baseline Neutrino Facility/Deep Underground Neutrino Experiment Central Monorail Hoist Commissioning

1. 6/26/2025 Preproposal Meeting-documented Questions and Answers.

2. Additional Drawings of the Beams and the underground structural chambers.

3. Optional “On Site” Visit and Underground Tour/ Fermilab Badging Requirements.

4. RFP Questions extended through 8/1/2025 at 5:00pm MT.

5. RFP Proposals extension through 8/8/2025 at 5:00pm MT.

1. This amendment is to provide the documented Questions and Answers from the Preproposal meeting on 6/26/2025.

2. Additional Drawings are provided to provide clarity on beams and underground structural questions.

UG-FD-SS-802.pdf Crane Monorail Beam drawings UG-FD-SS-801.pdf FSCF Excavation underground structural chambers 1-4

3. Optional “On Site” visit and underground tour has been added on July 23, 2025. This includes the Fermilab badging requirements for the visit. Fermilab badging acceptance must be completed prior to your visit to be able to come “On Site”.

4. RFP Questions extension to Friday, August 1, 2025, at 5:00pm MT.

RFP Proposal extension to Friday, August 8, 2025, at 5:00pm MT.

Fermi Forward Discovery Group, LLC.

630 East Summit Street Lead, SD 57754 M.S 123

Bridget Fugett LBNF Procurement Specialist (815)-245-9847

Question Answer

Does FFDG understand the potential lead-time for new hoists? Yes

What percentage is required for load testing? 125%

Does both hoist need to be tested together? no

What equipment does FFDG have available to list the monorail hoists to their place at their 35 feet level onto the beams for installation?

FFDG has hooks place above the beam that can be used for lifting.

No equipment is provided by FFDG to lift the Hoists into position.

Will FFDG have equipment to move the Monorail Hoists to the cavern to be installed?

Yes, FFDG has a small forklift that can move the monorail hoist to the area for installation. Installation will be the Subcontractor responsibility. The monorail hoist can be moved to the ledge above near the elevator. The elevator can manage 13,500 Lbs. SURF will take the monorail hoist underground through the Ross shaft to the cavern where it is to be installed. FFDG will have 5000 LB forklifts available for use.

Is there Power on top to be able to use rigging equipment to move the Monorail Hoists into position?

Yes

What is the specific issue with the Beams? Is the fabrication of the Beam incorrect?

UG-FD-SS-802.pdf Crane Monorail Beam drawings, and UG-FD-SS- 801.pdf FSCF Excavation underground structural chambers 1-4 will be provided with the amendment to the Q&As. Note that the outer beams have the same profile.

8 Should both beams be inspected?

Yes. We may convert outside rails to monorail hoists but, this would be a new procurement and not part of this scope.

9 What is FFDG looking for in inspection criteria?

Inspection on the existing outer rails is required in the SOW to ensure that they can manage the hoist modifications.

Is there a JLG available to use from the Subcontractor on site?

No, the current general Subcontractor, KAJV is under a separate Subcontract for a different phase of this project, and does not allow use of their equipment outside of their Sub-Subcontractor agreements.

Is there a ledge on both ends?

Yes, however the Subcontractor will not be able to install from the other end. There is only minimal extension over the ledge (approx.

10'). It could be used to run a robotic tool to get specification only.

Will FFDG provide specifics on what needs to be changed on the wheels for the monorail hoists?

No, the Monorail Beam drawings and the FSCF Excavation drawings are provided with this amendment. The changes required will be the responsibility of the Subcontractor to determine. The hoist wheels are designed for the patented track and they do not meet the requirement for the completed rails.

Is there any costs to the Subcontractors from SURF to bring the Monorail Hoist onsite and transfer underground?

No.

Who is going to be the main general Subcontractor for the next phase? Would the Subcontractor be able to take the equipment apart for transport underground?

No. This will be the Subcontractors responsibility, and should be included in the assumptions.

Confirm ESH provided equipment The Onseco and cap lamps are the only ESH provided equipment per RFP.

16 What clothing shirt length is required for this phase Long sleeves.

July 2, 2025

Subject: Letter of Instruction “On-Site” Visit and Underground Tour for RFP LBNF-368455-BF Central Monorail Hoist Installation and Commissioning

Dear Offerors, Fermi Forward Discovery Group, LLC (FFDG) invites interested Preproposal Meeting Participants for (RFP) No. LBNF-368455-BF concerning the Central Monorail Hoist Installation and Commissioning for the underground Long-Baseline Neutrino Facility (LBNF)/Deep Underground Neutrino Experiment (DUNE) Project. The mandatory preproposal meeting was on June 26, 2025. For the participants that attended this meeting, Fermi Forward Discovery Group is extending an invitation to visit the site, including an underground tour at the Sanford Underground Research Facility (SURF), Lead, South Dakota.

1. Optional “On-Site” Visit Details Date: July 23, 2025

• Time: 8:00 AM – 2:30 PM MST

• Location for badging and ESH/Safety Training: 206 Ellison Ct, Lead, SD 57754 o Badging 8:00 am MT o Training 9:00 am MT

• Underground Tour Location: 168 Ross Street, Lead, SD 57754 (parking is limited, consolidate vehicles.)

o Distribution of ESH Equipment 11:30 am MT o Cage down 12:00 pm MT o Cage up 1:30 pm MT o Questions 2:00 to 2:30 pm MT

3. RSVP Requirements All offerors must confirm attendance no later than Wednesday July 9, 2025 at 5:00 PM MST by email to all three of the following contacts:

• Bridget Fugett – bridget@fnal.gov

• Jace Stocker- JStocker@fnal.gov

• Jodi Campbell- jodic@fnal.gov

Please include the following in your RSVP:

• Full legal name and email address for each attendee (including lower-tier subcontractors)- (Limited to two individuals per company due to underground cage restriction) mailto:bridget@fnal.gov mailto:JStocker@fnal.gov mailto:jodic@fnal.gov

4. Safety, PPE, and Training Requirements

• PPE Required: Hard hat, steel-toe boots, safety glasses, and reflective safety vest and long sleeve shirts.

• Self-Rescuers: Self-rescuers will be provided by FFDG for all participants entering the underground site

• Prequalification Safety Training: Will be conducted onsite by FFDG on the morning of the visit – no pre-training is required before arrival. Training time beginning at 10:00 am MT at 206 Ellison Ct, Lead, SD 57754

5. Site Access Instructions For all onsite attendees, Fermilab site access approval is required in advance. Each attendee must:

• Complete the Fermilab Access Request Form, (Access Request Form) see answers below

• Provide a REAL ID-compliant ID (REAL ID-compliant document) and visa documentation (Visa documents) if applicable when you arrive

Access Request Form Instructions Reason for access request Business Visitor Have you visited the lab before? If yes, find previous information What Fermilab affiliation will you be visiting? LBNF - Long Base Neutrino Facility Point of Contact (click on magnifying glass) Jace Stocker Purpose of Visit Procurement Meeting Description of visit Optional “On-Site” visit and underground tour Is your request onsite or virtual “On-site” From (Date) 07/23/2025 To (Date) 07/23/2025 What Fermilab site will you be visiting Lead, SD What Building will you be visiting South Dakota Enter your personal information Enter your personal information

6. Additional Notes

• Questions asked during the “On-Site” visit will be documented and included in an RFP Addendum

• Proposals question date is extended to 08/01/2025, the proposal due date is 8/15/2025, at

5:00 PM MST.

• Preproposal meeting was already completed on 6/26/2025. Attendance to the “On-Site” visit and underground tour is optional.

We thank you for your interest in supporting the LBNF/DUNE Project and look forward to your participation.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://publicpoint.fnal.gov/get-connected/Shared%20Documents/Documents/REALID-Compliant-Documents.pdf https://get-connected.fnal.gov/documents/

On Site Visit for RFP