RFP LBNF-368455 Monorail Hoist Commissioning Complete File.pdf

FFDG RFP No. LBNF-361672-BF LBNF Rigging Services

Fermi National Accelerator Laboratory Lead, South Dakota 1

RFP LETTER

June 17, 2025

Subject: Request for Proposal (RFP) No. LBNF-368455-BF Proposal

Due Date: July 25, 2025

Fermi Forward Discovery Group LLC (FFDG) requests a proposal for the Long-Baseline Neutrino Facility Deep Underground Neutrino Experiment (LBNF/DUNE-US) Central Monorail and Hoist Commissioning in accordance with this RFP and the enclosed Proposal Preparation Instructions, Sample Subcontract, and other enclosures.

There will be a mandatory Pre-Proposal Conference (see the Proposal Preparation Instructions).

SCHEDULE

It is expected that the South Dakota Rigging Services will have a base year and options for two additional years. FFDG anticipates an award date of September 1, 2025, with a period of performance for the Base Year: September 1, 2025, through March 31, 2026.

SUMMARY OF SUBCONTRACT WORK

The excavation of the caverns at LBNF has been completed. A contractor has installed the central monorail beams in both the North and South Caverns. Due to discrepancy in specifications, the beams were not installed in compliance with CMAA guidelines for straightness. Fermi Forward Discovery Group LLC is now requesting proposals from qualified crane and hoist contractors who are interested in performing the Central Monorail Hoist Installation Statement of Work (SOW) Introduction modification, installation, and commissioning of the new hoists/trolley assembly on the existing beams in both the North and South caverns.

Two 20-ton CMCO electric monorail hoist and trolley assemblies have been purchased and are currently warehoused in Rapid City, SD. These two hoists will need to be installed on the South Cavern central rail to facilitate movement of materials underground. Supporting documentation for the hoists is provided in Appendix B. The existing trolleys will need to be modified to fit onto the installed central rail once a proper rail survey has been performed.

Two more 20-ton electric monorail hoists and trolley assemblies will be purchased through this contract.

These two additional hoists will be installed on the North Cavern central rail to facilitate movement of materials underground.

SUBMITTAL OF PROPOSALS

Complete written proposals must be submitted electronically to the undersigned Procurement Specialist listed below no later than 5:00 PM Mountain Time on July 25, 2025. FFDG reserves the right to extend the due date for proposals and to accept late proposals if it is in the best interest of FFDG and the U.S.

Department of Energy (DOE).

Bridget Fugett Email: bridget@fnal.gov Phone: (815)245-9847

The proposals shall be valid for a period of 180 days from the proposal due date. FFDG reserves the right to reject any and all proposals, to waive any minor irregularities in any proposal, or to cancel this RFP at mailto:bridget@fnal.gov

Lead, South Dakota 2 any time prior to award without cost to FFDG. FFDG will not reimburse any firm for any preparation costs incurred or any other costs related to the participation in or preparation of this RFP.

EVALUATION AND SELECTION

FFDG will evaluate each proposal to ensure that it meets the Mandatory Requirements as identified in the RFP. The Offeror will be required to provide evidence (along with its proposal) indicating the Mandatory Requirements identified have been met. If the proposal does not meet the Mandatory Requirements, FFDG Procurement may, at their discretion, contact the Offeror to clarify any omissions or exceptions. If an Offeror cannot meet or does not address compliance in writing with the mandatory technical requirements, the proposal may be considered non-responsive and not be evaluated further consideration for award of a Subcontract. Proposals that meet all the Mandatory Requirements in the solicitation will be further evaluated based on the Technical Evaluation criteria stated in the RFP.

FFDG will make a selection for award based on the principles of lowest price technically acceptable.

Offerors are cautioned that any proposal may be rejected as nonresponsive if it is materially unbalanced as to the costs. FFDG may determine that a proposal is materially unbalanced when it is based on costs that are significantly less than cost for some work and costs that are significantly overstated for other work.

More information about the selection criteria and process is provided in the Proposal Preparation Instructions document.

FUNDING AVAILABILITY

FFDG’s obligation under this Subcontract is contingent upon the availability of appropriated funds from which payment for Subcontract purposes can be made. No legal liability on the part of FFDG for any payment may arise until funds are made available to FFDG for this Subcontract and until the Subcontractor receives notice of such availability, to be confirmed in writing by the Procurement Specialist. See FFDG General Terms & Conditions for Construction at SURF (Attachment J-3).

PRE-PROPOSAL CONFERENCE

Offerors must attend a Virtual Pre-Proposal Conference that will be scheduled on Thursday, June 26, 2025, 1:00-2:30pm MST via Zoom. FFDG will present additional information about the project, which should be of interest to all Offerors. FFDG will provide further information on the Pre-Proposal Conference via a meeting invite. Offerors that do not attend the Pre-Proposal Conference will not be eligible for award and any submissions provided will not be evaluated.

Offerors shall inform the FFDG Procurement Specialist (bridget@fnal.gov) no later than Friday, June 23, 2025, by 5:00 PM Mountain Time. The Offerors should provide their attendees name, title, email address and telephone number for each person who will be attending the Pre-Proposal Conference, including any lower-tier Subcontractors, and the company they will be representing.

mailto:(bridget@fnal.gov

Lead, South Dakota 3

FFDG FORMS FOR SUBMISSION

The Offeror shall complete the following forms referenced within the Request for Proposal Submittals Checklist and submit them with the proposal:

• PUR-466 Proposal Certifications

• PUR 568 Cost Accounting Standard (CAS) Notices and Certificate

• Exhibit A Environment, Safety, and Health Certification (ESHC)

• SARC Subcontractor Annual Representations and Certifications

• Subcontractor Injury and Illness Data Questionnaire, including OSHA 300A logs and

Experience Modification Rating (EMR) documents

• Organizational Conflicts of Interest Form (FL-11 & FL-57B)

• Small Business Subcontracting Plan, in accordance with FAR Clause 52.215-9, Small

Business Subcontracting Plan (June 2023). Small businesses are exempt from this requirement. See attached FL-55 form.

• Unit Price Sheet/Fully Burdened Hourly Rate Sheet

OTHER SUBMISSION REQUIREMENTS:

In addition to the items above provided by FFDG for the Offeror to utilize in their response, the following items must also be submitted with the proposal:

• Quality Assurance Program

• Corporate Environment Health and Safety Plan

FFDG has included the RFP Submittals Checklist for use by Offerors to aid in their preparation of proposals, attached to this letter.

This solicitation is governed by procurement policies and procedures established under FFDG’s Prime Contract with the U.S. Government, represented by the Department of Energy (“DOE”), for the management and operation of Fermi National Accelerator Laboratory (FNAL/Fermilab). Proposals submitted will be treated as offers, and any resulting award(s) will be a Subcontract under the Prime Contract between the selected Offeror and FFDG; such a relationship shall not create a contractual relationship between the Subcontractor and the DOE.

If there are any questions, please contact me by phone at (815) 245-9847, or by email at bridget@fnal.gov.

Bridget Fugett LBNF Procurement Specialist

Request for Proposal Number LBNF-368455-BF for

LBNF/DUNE-US Central Monorail and Hoist Commissioning

This Request for Proposal consists of a model subcontract in Sections A through J and Request for Proposal Sections K through M.

Subcontract Number ____________ for

LBNF/DUNE-US Central Monorail Hoist Commissioning

Section A - Award

A1. Identification of Parties

This Subcontract is between Fermi Forward Discovery Group, LLC (FFDG) and the party identified below as the Subcontractor (“Subcontractor”).

A2. Subcontract Issued Under Prime Contract

This Subcontract is issued under Prime Contract No. 89243024CS000002 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and FFDG for the management and operation of the Fermi National Accelerator Laboratory (“FNAL or Fermilab”) and the performance of research and development work.

A3. Relationships

Nothing in this Subcontract shall be deemed as creating any relationship between FFDG and Subcontractor other than that of contractor and subcontractor or buyer and seller. Subcontractor shall not interpret any clause contained herein as being binding or purporting to bind the United States Government, its officers, or its agents.

A4. General Purpose of the Subcontract

The general purpose of this Subcontract is for the acquisition of LBNF/DUNE-US Central Monorail Hoist Installation as further described herein.

A5. Order of Precedence

Any inconsistency in this Subcontract shall be resolved by giving precedence in the following order: Section B, C, F, A, G, H, I, J and E.

A6. Agreement

The parties agree to perform their respective obligations in accordance with the sections, terms and conditions, the documents referenced or incorporated herein, which constitute the entire Subcontract and shall supersede all prior negotiations, representations, or agreements, whether verbal or written.

A7. Signature

The parties have caused this Subcontract to be executed by their duly authorized agents by their signatures below.

Subcontractor

TBD Fermi Forward Discovery Group, LLC

Signature: Signature:

Name: Name

Title: Title:

Date: Date:

Section B - Supplies or Services and Prices

B1. Prices

The Subcontractor shall provide the required services and supplies at the firm fixed price shown below.

Subcontract Line Item Number Description Firm Fixed Price

1 Central Monorail Hoist Installation in Accordance with Statement of Work $___________________

B2. Firm Fixed Prices (FFP) The Firm Fixed Prices are not subject to any adjustments by the Subcontractor. Only the FRA Procurement Specialist is authorized to change the Firm Fixed Prices.

B3. Unit Prices for Change Orders

Attachment J Labor and Fully Burdened Hourly Rates Sheet shall be utilized in the creation of firm fixed price change orders where the priced elements reflect items indicated in these two sheets. In no circumstances will the supplier perform work on a Time & Materials basis.

Section C - Description of Work

C1. Standards of Performance

The Subcontractor shall perform the work under this Subcontract by using its best efforts and know-how and its performance shall be accomplished in a workmanlike manner by qualified, careful and efficient personnel, in accordance with professional standards of care.

C2. Technical Reports

The Subcontractor shall prepare and submit to the FFDG Technical Representative and/or distribute, as directed by the FFDG Technical Representative, such reports concerning technical aspects of work under this Subcontract, in such quantity and form (including detail) and at such times, as may be specified in this subcontract, or as may otherwise be specified by the FFDG Technical Representative.

C.3 Conduct of Employees

The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. The Subcontractor shall immediately remove from the work under this Subcontract any employee of the Subcontractor who, in the sole discretion of FFDG, is found to be unsatisfactory in technical performance or personal conduct.

C4. Statement of Work

The Subcontractor shall perform the work in accordance with the Statement of Work in Attachment J-2.

Section D - Packaging and Marking

Reserved

Section E - Inspection and Acceptance

E1. Inspection and Acceptance

Inspection and acceptance shall be in accordance with the Statement of Work in Attachment J-2 and applicable clauses in Section I.

Section F - Deliveries or Periods of Performance

F1. Period of Performance

The period of performance of this Subcontract is from the date of award through March 31, 2026.

Section G - Subcontract Administration Data

G1. Subcontract Administration

a. The FFDG Procurement Representative for this Subcontract is shown below. The FFDG Procurement Representative or his designate is the only person authorized to make changes in the terms, conditions and requirements of this Subcontract or make modifications to this Subcontract including changes or modifications to the Statement of Work. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the FFDG Procurement Representative at the following address:

FFDG Procurement Representative Attention: Bridget Fugett Email: bridget@fnal.gov Phone: 815-245-9847

Fermi Forward Discovery Group, LLC Kirk Road & Wilson Street

P.O. Box 500 – Mail Station #123 Batavia, IL 60510-0500

b. Any notices and approvals required by this Subcontract from FFDG to the Subcontractor shall be issued by the FFDG Procurement Representative.

c. FFDG’s Technical Representative for this Subcontract is shown below. The Technical Representative is the person designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Technical Representative is not authorized to make changes to the work or modify any of the terms and conditions, including the schedule and the pricing of this Subcontract.

FFDG Technical Representative Attention: Jace Stocker Email: jstocker@fnal.gov Phone: 330-432-2147

Fermi Forward Discovery Group, LLC Attn: Jace Stocker 420 W Main Street Lead, SD 57754

d. Technical reports required by the Subcontract shall be submitted to the FFDG Technical Representative.

Unless otherwise stated in the Subcontract, the reports shall be submitted by email.

G2. Notification of Potential Changes

The Subcontractor shall provide notification to FFDG of potential changes to this Subcontract. The primary purpose of this clause is to obtain prompt reporting by the Subcontractor of circumstances or FFDG actions that the Subcontractor considers to constitute a change to this Subcontract. The Subcontractor shall notify the FFDG Procurement Representative in writing of any actions, inactions, or communications by FFDG that the Subcontractor regards as a potential change to the Subcontract. This notice requirement does not apply to formal change orders identified as such in writing and signed by the FFDG Procurement Representative pursuant to the Subcontract’s Changes clause. The Subcontractor shall provide the notice promptly, but no later than ten calendar days from the date that the Subcontractor identifies the potential change. Based on the most accurate information available to the Subcontractor, the notice shall state:

(1) The date, nature, and circumstances of the conduct regarded as a change;

(2) The name, function, and activity of each FFDG individual and Subcontractor official or employee involved in or knowledgeable about such conduct;

(3) The identification of any documents and the substance of any oral communication involved in such conduct;

(4) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose; and

(5) The elements of Subcontract performance for which the Subcontractor may seek an equitable adjustment under this clause.

G3. Invoices

All invoices shall be emailed to apinvoices@fnal.gov with a copy to the FFDG Procurement Representative at bridget@fnal.gov. The subject line of the email shall state the Subcontractor’s name and the Subcontract number.

If the Subcontractor is unable to submit an invoice by email, it may submit the invoice to the following address:

FFDG Accounts Payable

P.O. Box 500 – Mail Station 112 Batavia, IL 60510

G3.1 General Invoice Requirements

Invoices shall be sent electronically to APINVOICES@FNAL.GOV.

Invoices shall contain the following information:

1. Subcontractor name as stated in the Subcontract

2. Remittance address

3. Telephone number and/or email address of person requesting payment

4. Subcontractor's statement that the invoice is correct

5. FFDG subcontract number

6. Invoice number

7. Invoice date

8. Total invoice amount

9. Description, price, and quantity of materials, property, or services delivered or completed

10. For services: a detailed description of services provided and dates of service

11. For goods received: date shipped or date of delivery

12. Payment terms

13. Other documentation as required by the Subcontract

G3.2 Special Invoice Requirements

a. Invoices shall be submitted monthly.

mailto:apinvoices@fnal.gov mailto:APINVOICES@FNAL.GOV

b. All invoices shall be emailed to apinvoices@fnal.gov and to the FFDG Procurement Representative at bridget@fnal.gov. The subject line of the email shall state the Subcontractor’s name and the Subcontract number.

c. All invoices shall include Subcontract number; Subcontractor’s name (including business heading or logo); invoice date; unique invoice number; and remittance address; and should sufficiently identify and support the payment requested.

G4. Reserved

G5. Closeout

The Subcontractor shall, as a condition of full payment, assist FFDG after the completion of the work in accomplishing the administrative closeout of this Subcontract, including, as necessary or required, the furnishing of documentation and reports, the disposition of property, the disclosure of any inventions, the execution of any required assignment or release documents, the performance of any audits, and the settlement of any interim or disallowed costs.

mailto:apinvoices@fnal.gov

H - Special Subcontract Requirements

H1. Supervision

FFDG employees shall not direct or supervise Subcontractor's employee, either directly or indirectly. The Subcontractor is solely responsible for directing and supervising its employee.

H2. Technical Direction

(a) Performance of the work under this Subcontract shall be subject to the technical direction of the FFDG Technical Representative. The term "technical direction" is defined to include, without limitation:

(1) Providing direction to the Subcontractor that redirects Subcontract effort, shift work emphasis between work areas or tasks, require pursuit of certain lines of inquiry, fill in details, or otherwise serve to accomplish the subcontract Statement of Work.

(2) Providing written information to the Subcontractor that assists in interpreting drawings, specifications, or technical portions of the work description.

(3) Reviewing and, where required by the Subcontract, approving, technical reports, drawings, specifications, and technical information to be delivered by the Subcontractor to FFDG.

(b) Jace Stocker is the FFDG Technical Representative.

(c) Technical direction must be within the general scope of work stated in the Subcontract. The FFDG Technical Representative does not have the authority to, and may not, issue any technical direction that—

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the Subcontract clause entitled "Changes;"

(3) In any manner causes: an increase or decrease in the firm fixed price of the Subcontract; an increase or decrease in or changes to the period of performance of the Subcontract specified in Section F.

(4) Changes any of the expressed terms, conditions or specifications of the Subcontract; or

(5) Interferes with the Subcontractor's right to perform under the terms and conditions of the Subcontract.

(d) The Subcontractor must proceed promptly with the performance of technical direction duly issued by the FFDG Technical Representative in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Subcontractor, any instruction or direction by the FFDG Technical Representative falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Subcontractor must not proceed and must notify the FFDG Procurement Representative in writing within five

(5) working days after receipt of any such instruction or direction and must request that the FFDG

Procurement Representative modify the subcontract accordingly. Upon receiving the notification from the Subcontractor, the FFDG Procurement Representative must—

(1) Advise the Subcontractor in writing within thirty (30) days after receipt of the Subcontractor's correspondence that the technical direction is within the general scope of the Subcontract effort and does not constitute a change under the Changes clause of the Subcontract;

(2) Advise the Subcontractor in writing within a reasonable time that FFDG will issue a written change order; or

(3) Advise the Subcontractor in writing within a reasonable time not to proceed with the instruction or direction of the FFDG Technical Representative.

(e) A failure of the Subcontractor and FFDG Procurement Representative either to agree that the technical direction is within the general scope of the Subcontract or to agree upon the Subcontract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

H3. Additional Requirements

Subcontractor compliance with all the orders, regulations, plans, manuals, and other directives listed in the Statement of Work and in the incorporated documents is a material term of this Subcontract.

Section I - Subcontract Clauses

I1. General Clauses

The terms and conditions for this Subcontract are as contained in Attachments J-3 through J-7. The clauses contained in Attachment J-3 shall be applicable to this Subcontract as stated therein based on the value of the Subcontract, the status of the Subcontractor, and the nature and location of the work. The Subcontractor shall flow down to sub-tier subcontractors the clauses as specified in those attachments.

Section J - List of Documents, Exhibits, and Other Attachments

J1. Incorporated Documents

The following documents are incorporated as a part of this Subcontract.

Number Description/Title Date J-1 Price Sheet: Fully Burdened Hourly Rate Sheet June 16, 2025

J-2 Monorail Hoist SOW Statement of Work V5 June 05, 2025 J-3 FFDG General Terms and Conditions for Construction Performed at

SURF.

January 2025

J-4 Insurance Requirements for FFDG Subcontracted Work at SURF Risk Category 3

January 2025

J-5 SDSTA Risk Transfer Protocols Manual for Contractors and Project Participants

July 12, 2024

J-6 Exhibit A 7020 Services SURF Leased Services January 6, 2025 J-7 Davis Bacon Wage Determination Number SD20250016, Mod 2 TBD

Section K – Representations and Certifications

K1. PUR-466 Proposal Certifications Rev1- (06-03-2025) K2. SARC Subcontractor Annual Representation and Certifications Rev4) K3. PUR-568 Cost Accounting Standard (CAS) Notices and Certifications Rev 1-(08-17-2021)

Section L – Instructions, Conditions and Notices to Offerors

The following requirements must be adhered to for the Offeror’s submission of a proposal to FFDG in support of this specific requirement:

L1. INSTRUCTIONS FOR PROPOSAL:

The Offeror shall submit a proposal via email in pdf format. The proposal shall contain:

A. The cost/price information specified in the Cost Proposal Preparation Instructions below.

B. The documents specified in the Contractual Proposal Preparation Instructions below.

Cost Proposal Preparation Instructions:

A Firm Fixed Price type of subcontract with a period of performance from subcontract award through March 31, 2026, is contemplated.

The cost proposal shall contain a basis of estimate explaining the rationale for the proposed direct costs and indicating the direct labor, direct material and other direct costs necessary to perform to the requirements of the Statement of Work in Attachment J-2 of the RFP.

The Offeror shall provide a fully burdened cost estimate supported by cost or pricing data in accordance with the instructions in FAR 15.408, Table 15-2.

The Offeror shall provide the amount of profit included in the proposed price.

Contractual Proposal Preparation Instructions:

The contractual proposal shall include the completed:

• Representations and Certifications forms provided in Section K of this RFP including:

o Subcontractor Annual Representations and Certifications (SARC) form.

o Proposal Certifications (PUR-466) form.

o Cost Accounting Standards (CAS) Notices and Certifications (PUR-568) form

• List of authorized negotiator(s) and contact information.

• List of sub-subcontractors.

• Any written exceptions or proposed changes to the terms and conditions or requirements of the model Subcontract contained in this RFP.

L2. PROPOSAL EVALUATION:

After the initial FFDG review and evaluation of the proposal, FFDG may engage the Offeror in discussions regarding the proposed firm fixed prices and Completion Dates.

L3. PROPOSAL RESPONSE AND DUE DATE AND TIME

A) The Offeror shall submit its proposal via e-mail to Bridget Fugett at bridget@fnal.gov no later than

July 25, 2025.

mailto:keichten@fnal.gov

B) Representations and Certifications must be:

• Submitted on the forms furnished by FFDG or on copies of those forms which have been manually signed and scanned.

• The Offeror’s Representations and Certifications shall be signed by an authorized representative of the company.

C) Submit an e-mail with one scanned pdf copy of the technical proposal (exclusive of price), and one pricing proposal.

L4. INQUIRIES AND QUESTIONS:

Direct all price/contractual and technical questions that you may have concerning this RFP in writing via e-mail to bridget@fnal.gov. The Offeror shall reference the solicitation number in the subject line of the e-mail correspondence. The person designated below shall be the only contact for all inquiries regarding any aspect of this Request for Proposal (RFP) and its requirements.

Fermi Forward Discovery Group, LLC Attention: Bridget Fugett FFDG Procurement Representative Cell Phone: (815)-245-9847 Email: bridget@fnal.gov

Responses to written questions, which involve an interpretation or change to this RFP, will be issued in writing by an RFP amendment. All such amendments issued by FFDG prior to the time that the proposal is received shall be considered part of the RFP. Only additional information provided by formal written amendment shall be binding. Oral and other interpretations or clarifications will be without legal effect.

L5. ADDITIONAL TERMS & CONDITIONS:

The articles, terms, conditions, and provisions provided herein generally conform with those normally issued by this office and are compliant with FFDG’s Prime Contract with the U.S. Department of Energy (DOE) or with public law. Significant exceptions to the sample subcontract and the FFDG General Terms and Conditions, requested changes or requests for waivers by the Offeror may delay any resultant award. There is no certainty that any requested changes will be incorporated in the awarded subcontract.

L6. AMENDMENT:

FRA reserves the right to issue amendments to the RFP at any time prior to the due date, for any reason.

L7. RELEASE OF CLAIMS, LIABLITY AND PREPARATION EXPENSES:

Under no circumstances shall FFDG be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs or damages, of whatever nature incurred as a result of Offeror’s participation in this RFP process. Offeror understands and agrees that the Offeror submits its proposal at its own risk and expense and releases FFDG from any claim for damages or other liability arising out of the RFP and awards process.

L8. EXCEPTIONS:

If exceptions are taken to the FFDG General Terms and Conditions or sample Subcontract, the Offeror shall identify the Section or Attachment of the RFP and paragraph or clause designation which the Offeror is taking exception to. The reason for any exception(s) shall be clearly stated in the Offeror’s proposal. Substantive exceptions may cause your offer to not be accepted.

L9. AUTHORIZED NEGOTIATORS:

mailto:keichten@fnal.gov

The Offeror shall provide the name of the person or persons authorized to negotiate on its behalf with FFDG in connection with this request for proposal (list names, titles, e-mail addresses and telephone numbers of the authorized negotiators).

L10. ERRORS IN PROPOSALS:

FFDG shall not be liable for any errors in the Offeror’s proposal. Except during negotiations initiated by

FFDG, no modifications to proposal shall be accepted from the Offeror after the Submittal Date. Offeror is responsible for careful review of its entire proposal to ensure that all information, including pricing, is correct and complete. The Offeror is liable for all errors or omissions contained in the Offeror’s proposal.

L11. RESPONSIBLE OFFEROR:

FFDG reserves the right to award a Subcontract only to a responsible Offeror. A responsible Offeror is defined as a company that demonstrates the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform the Subcontract. FFDG determination of whether the Offeror is responsible is at FFDG’s sole discretion.

L12. ISSUANCE OF RFP AND AWARD PROCESS:

FFDG may award a subcontract based on the proposal initially submitted, without discussion, clarification, or modification or based of negotiation with the Offeror.

L13. SUBCONTRACT AWARD:

Issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject the Offeror’s proposal if that is determined to be in its best interest. A decision may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms.

Proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of FFDG. Any subsequent award issued by FFDG shall be constituted in writing from authorized representatives of the Procurement Department.

No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding. The authorized Procurement Department official is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement.

L14. PROJECTED AWARD DATE:

For information purposes, FFDG expects to make an award on or about September 1, 2025.

L15. SUBCONTRACTING:

Unless otherwise specified, the Offeror shall be responsible for performance of any lower tier subcontractor that may perform work under this subcontract. Performance by a lower tier subcontractor employees are subject to FFDG consent. The FFDG Subcontractor must ensure that any lower-tier subcontractor abides by all terms and conditions and requirement of the FFDG Subcontract.

L16. NOTIFICATION OF AWARD:

If FFDG awards a Subcontract as a result of this RFP, FFDG will deliver to the Offeror a notice of award.

The resulting Subcontract shall consist of:

(1) The terms, conditions, specifications and requirements in the model subcontract contained in this

RFP.

(2) Any amendments issued to the model subcontract by FFDG pursuant to this RFP.

(3) Any mutually agreed upon written modifications to the terms, conditions, specifications, and requirements to this RFP or to the proposal.

Section M – Evaluation Factors for Award

1.0 Basis for Subcontract Award

1.1 FFDG expects to award a Subcontract to an Offeror who is deemed responsible’ whose proposal conforms to the solicitation requirements, and whose proposal is judged to represent the lowest price technically acceptable to FFDG.

1.2 FFDG expects to award one Subcontract as a result of this solicitation. However, FFDG may reject any or all proposals and not make any award based on the solicitation.

1.3 FFDG may waive any informality or minor irregularity in proposal(s) received at its sole discretion. At its discretion, FFDG may accept a proposal that does not conform to the prescribed format if FFDG determines that it is in the best interests of FFDG and the DOE.

1.4 FFDG reserves the right to award without discussions with Offerors. Accordingly, Offerors should submit their best proposals.

2.0 Mandatory Requirements

2.1 The following are the Mandatory Requirements. Unless otherwise indicated, these requirements refer to the Offeror as a company, not specific individuals.

1. Submittal of all items listed under Enclosures in the RFP Cover Letter.

2. Evidence of annual revenues greater than $500,000 for each of the past three (3) years. If partnering with other firms, show total amount of all firms to demonstrate compliance with this requirement.

3. Submit their Corporate ESH Plan and the Fermilab Subcontractor Injury & Illness Data Questionnaire which shall include 3 years of EMR data less than 1.00.

4. Corporate Quality Assurance Plan.

5. Attendance via Zoom at mandatory Pre-Proposal Conference.

2.2 The Offeror will provide evidence that it has met the Mandatory Requirements as identified above.

If an Offeror’s proposal does not meet the Mandatory Requirements, The FFDG Procurement Specialist, at their discretion, may contact the offeror to clarify any omissions or exceptions. If an Offeror cannot meet or does not address compliance in writing with the mandatory technical requirements, the proposal may be considered non-responsive and not be evaluated further. FFDG will notify the Offeror that its proposal will not be evaluated.

3.0 Technical Evaluation Factors

Each proposal shall be evaluated relative to the following factors. The evaluation factors are listed in descending order of importance. All evaluation factors other than cost or price, when combined, are of equal importance to cost or price.

Criterion 1: Past Experience and Past Performance

Offeror shall provide summaries of three previous overhead crane projects within the last three years that are consistent with the requirements of this Statement of Work and have a minimum value of $500,000 each. Include:

• Project customer(s) and contact information

• Project deliverables

• Overall Project value, including overhead crane(s) specific value

• Duration of project

• Number of millwrights/technicians provided for each project

Criterion 2: Comprehensive summary of how the training and certification is provided, including monitoring, maintaining compliance consistent with SOW.

Offeror shall provide a comprehensive summary of how your company provides, monitors, and maintains the training/certifications for all levels of your staff consistent with the requirements of this Statement of Work and describe how the offeror verifies training remains current, and discuss your company personnel training/certifications, which should include at a minimum:

A. Required Training/Certifications:

o Rigging qualifications or certifications o Fall protection o Lock-out/Tag-out Training

B. Compliance with OSHA, NFPA 70E, ANSI and ASME standards and how do you verify that company personnel training remains current

i. How do they verify training remains current

Criterion 3: ESH Corporate Program and Quality Assurance Corporate Program

Offeror shall provide corporate safety plan, which includes past three years of EMR. The Offeror shall complete the Fermilab Subcontractor Injury & Illness Data Questionnaire.

The Offeror shall provide their Corporate Environmental, Safety, and Health (ESH) Plan. Total Recordable Case Rate (TRC), Days Away, Restricted, or Transferred (DART) Case Rate and Experience Modification Rate data as requested in the questionnaire including support documentation. FFDG will evaluate that the Offeror has provided a comprehensive ESH plan. FFDG will review the Offeror’s Total Recordable Case Rate (TRC), Days Away, Restricted, or Transferred (DART) Case Rate, and EMR data based on information provided in the Fermilab Subcontractor Injury & Illness Data Questionnaire. The Offeror must have maintained an Experience Modification Rate (EMR) of less than 1.00 for the current and previous two years.

A. ES&H Program:

The Offeror shall submit their Corporate Environmental, Safety and Health Program. The elements of each Offeror’s ES&H Program will be reviewed and evaluated based on the scope of work and evidence of compliance with DOE 10CFR851 Subpart C which include OSHA 29CFR1910. The Subcontractor ESH Program shall also be in compliance with DOE Standard 1090-2020 Hoisting and Rigging.

B. QA Corporate Program:

The Offeror shall submit their QA Corporate Program. The Offeror will be evaluated on its Quality Assurance plan specific to the requirements of the Statement of Work for continued surveillance of the functional areas affecting the quality of contract operations, for reviewing established procedures with the goal of their continuous improvement and focusing on activities with the highest potential to have an adverse impact on accomplishing the mission.

4.0 Evaluated Cost

4.1. FFDG will evaluate cost by considering the total cost to FFDG of the proposed offer.

4.2. Offerors are cautioned that any proposal may be rejected as nonresponsive if it is materially unbalanced as to the costs. FFDG may determine that a proposal is materially unbalanced when it is based on costs that are significantly less than cost for some work, and those that are significantly overstated for other work.

RFP No. LBNF‐368455-BF Central Monorail and Hoist Commissioning

Lead, South Dakota 1

Request for Proposal Submittals Checklist Central Monorail Hoist Commissioning

Date:

To: Bridget Fugett

Procurement Specialist LBNF Procurement bridget@fnal.gov

Project: LBNF Central Monorail Hoist Commissioning

Item Description if submitted

1. RFP Letter listed Enclosures/Submittals A. Price Sheet (Fully Burden Hourly Rates)

B. PUR-466 Proposal Certifications.

C. Exhibit A Environment, Safety, and Health

Certification (ESHC).

D. SARC-Subcontractor Annual Representations and Certifications.

E. Subcontractor Injury and Illness Data Questionnaire, including OSHA 300A logs and EMR Documents (7010-F1-2).

F. Organizational Conflicts of Interest Form

(FL-57A & FL-11).

H. Small Business Subcontracting Plan

(FL-55) SMALL BUSINESS

SUBCONTRACTING PLAN dated (6/23).

RFP Section M 2.0 Mandatory Requirements

2. A. Submittal of all items listed under Enclosures in Request for Proposal Cover Letter.

B. Evidence of annual revenues greater than $500,000 for each of the past 3 years. If partnering with other firms, show total amount of all firms to demonstrate compliance with this requirement.

Central Monorail and Hoist Commissioning

Lead, South Dakota 2

C. Corporate Quality Assurance/Quality Control Plan in accordance with an internationally recognized standard (ISO9001 or equivalent).

D. Corporate Environmental Health and Safety Plan. Including Experience Modification Rating (EMR) less than 1.0.

E. Attendance via Zoom at mandatory Pre- Proposal conference.

RFP Section M 3.0 Technical Evaluation Factors

3. Criterion 1:

Past Experience and Past Performance.

Three previous overhead crane projects within the last three years consistent with the SOW and a minimum value of $500,000 each.

Criterion 2:

Provide a comprehensive summary of the training and certification Provided, including monitoring, maintaining compliance.

Criterion 3:

Provide Environmental Safety and Health (ESH) and Quality Control Corporate Program that will be evaluated based on the SOW.

ESH must be complaint with DOE 10CFR851 Subpart C which include OSHA 29CFR1910 and Standard 1090-2020 Hoisting and Rigging.

[END OF CHECKLIST]

Section J- Attachments

Fully Burdened Rate Schedule

Hourly Burdened Rates Hourly Burdened Overtime Rates

Description Cost (List here)

**Offeror shall propose any other direct cost and the Unit of Measure including rates that could be utilized for any Subcontract change order work.

Labor Category Apprentice Millwright Millwright Millwright Foreman Mechanical Engineer

Other Direct Costs.

(List here)

**Burdened rates shall include all additional costs including overhead, profit, fringe, and G&A

1&[Date]8:30 AM

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

LBNF/DUNE-US

Central Monorail Hoist Installation

Statement of Work (SOW)

3/19/2025

Document Number: DUNE-doc-33438

Central Monorail Hoist Installation Statement of Work (SOW)

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page ii

Document Approvals

Signatures Required Signature & Date Approved

Originator: Jace Stocker

Approver: Joshua Willhite

Approver: Michael Andrews

Approver: Marcel Borcean

Approver: Kurt Vetter

Approver: Susan Underwood

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iii

Revision History

This document can be identified by the revision date as indicated in the Version Control Table below.

The current approved version is always available in DocDB or EDMS.

Author Revision

Date Location (DocDB) Description of Changes

J. Stocker 3/19/2025 DUNE-doc-33438 Original

J. Stocker 6/4/2025 Additional language for 2 extra hoists

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iv

Acronyms and Abbreviations

Acronym Definition

CMCO Columbus McKinnon Company

LBNF Long Baseline Neutrino Facility

SURF Sanford Underground Research Facility

SDSTA South Dakota Science and Technology Authority

DUNE Deep Underground Neutrino Experiment

FFDG Fermi Forward Discovery Group

Central Monorail Hoist Installation Statement of Work (SOW) Introduction

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US 1-1

1 Introduction

1.1 Background

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute

US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermilab (in Batavia, Illinois) as the host laboratory, and the Sanford

Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located.

Figure 1 illustrates the general underground work area at the SURF (far) site.

1.2 Purpose of SOW

The excavation of the caverns at LBNF has been completed. A contractor has installed the central monorail beams in both the North and South Caverns. Due to discrepancy in specifications, the beams were not installed in compliance with CMAA guidelines for straightness. Fermi Forward Discovery Group LLC is now requesting proposals from qualified crane and hoist contractors who are interested in performing the

Figure 1: DOE Underground Leased Space at SURF

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US 1-2 modification, installation, and commissioning of the new hoists/trolley assembly on the existing beams in both the North and South caverns.

Two 20-ton CMCO electric monorail hoist and trolley assemblies have been purchased and are currently warehoused in Rapid City, SD. These two hoists will need to be installed on the South Cavern central rail to facilitate movement of materials underground. Supporting documentation for the hoists is provided in

Appendix B. The existing trolleys will need to be modified to fit onto the installed central rail once a proper rail survey has been performed.

Two more 20-ton electric monorail hoists and trolley assemblies will be purchased through this contract.

These two additional hoists will be installed on the North Cavern central rail to facilitate movement of materials underground. The required specifications for these two hoists can be found in Appendix C of this document.

1.3 Assumptions

▪ Work is to be performed at the Sanford Underground Research Facility in Lead, SD. The address for the facility is: Fermilab

100 Ross Ave.

Lead, SD 57754

• The hoists and trolley assemblies may be shipped to the sub-contractor’s own workshop or warehouse (at the expense of the Subcontractor) to facilitate the installation of the new trolley wheels before installation at the Fermilab facility in South Dakota.

▪ All access to the work site is provided through the Ross Shaft which conveys personnel, materials, and equipment from the surface to the 4850 Level.

▪ All equipment, tools, and support items must be able to be disassembled into pieces and fit within the Ross Shaft Load Envelope, Appendix “A” in order to be transported underground. (See

Appendix A)

▪ The work is to be performed in the North Cavern (4850-33) and South Cavern (4850-37). The entry into this cavern provides sufficient room to transport tools and equipment.

▪ Access to the work area is available 7 days per week, 24 hours per day but must be coordinated with the overall project schedule.

▪ Material movement and Bull-Gang support is provided from 7 AM – 5 PM and from 7 PM – 5 AM on both surface and underground 7 Days per week.

▪ The contractor has the responsibility to deliver tools, materials and equipment to the Ross Shaft at the Sanford Underground Research Facility in Lead, SD; SDSTA has the responsibility of transporting material through the shaft and unloading the materials at the 4850L. FFDG transport crews will move tools and equipment to the “Ledge” of the North and South Cavern. Materials

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US 1-3 should not be delivered to site or transported loose but condensed into steel “gang boxes” or other tool storage. The contractor is responsible for proper packaging and consolidation of their materials and tooling.

▪ A 30’ Section of Monorail extends into the “ledge” of each cavern. This will permit assembly work to be performed at 35 feet above the floor surface.

▪ All electrical work associated with providing power to bus bars, and installing the bus bars for the monorail hoist, will be performed by FFDG’s Electrical Contractor. Interested firms must confirm that the bus bars are compatible with the hoists.

▪ In addition to the scheduled holidays, expect various work stoppages due to extreme weather conditions. In South Dakota, on average, these additional work stoppages equate to approximately 7 days per year.

▪ Equipment agreements and custody of the hoist and trolley assemblies will be coordinated with

FFDG’s General Contractor.

▪ Pictures and the technical specifications of the hoists and trolleys are noted in Appendix “B”

1.4 Timeline

This SOW is intended to cover a targeted performance period for rail inspection, hoist trolley modifications, hoist installation, commissioning and load testing from August 1st 2025 to November 1st

2025. An 2nd installation period of 2 weeks is expected once the additional hoists are procured and delivered.

An official Kick-off Meeting (KOM) will be scheduled at a mutually agreed upon date, time, and location as soon as practical after award of subcontract. The primary purpose for this meeting is to confirm that the project participants understand the terms and conditions of the subcontract, the SOW, the specifications and drawings, the safety and the quality assurance requirements, and the work activities involved with each task.

2 Applicable Documents

Reference documents that aid in defining tasks are included in this SOW below.

Appendix A: Ross Shaft Hoist Envelope

Appendix B: Hoist Information

Appendix C: New Hoist Specifications

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US 1-4

These documents are provided as attachments to the SOW documentation.

The LBNF/DUNE ESH Plan will be provided as an addendum to this SOW.

3 SOW Performance Requirements

The Subcontractor shall furnish all properly qualified management, personnel, facilities, materials, supplies, tools, transportation, and equipment with appropriate accessories (except as provided by FFDG) and shall plan and coordinate with LBNF/DUNE-US project management to assure effective performance of all construction and/or services described in this SOW. The Subcontractor shall provide all labor, equipment, supplies, materials, supervision, shop facilities, testing personnel, taxes, fees, management personnel, required sub-tier vendors, software, hardware, and office space for completing this scope of work.

The scope of work for this project includes the rail inspection, any identified trolley modifications/replacements, trolley and hoist procurement, installation and associated electrical work.

This work is described below and in Appendix B for more detail. The schedule to perform the work should be done at the earliest convenience. The proposal to perform this work is to include all labor, travel expenses, materials, equipment, and supervision necessary to complete the work.

4 Required Tasks

4.1 Task 1: Preparation of an Environmental Safety and Health (ESH) Plan

The Environmental, Safety, and Health (ESH) requirements for LBNF/DUNE construction subcontractors working at the Sanford Underground Research Facility (SURF) are addressed in the Fermilab 013100 - ESH

Requirements for Leased Space. As part of the Fermilab 013100 the Environmental, Safety, and Health

Certification (ESHC) will be provided to the Subcontractor…