RFP75A50226R00024.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

624230

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORASPR-HQ

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/24/2026 1700 ET

09/19/2026

TONYA SPRATT-WILLIAMS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75A50226R00024

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WASHINGTON DC 20024

HEADQUARTERS CONTRACTING

ADMIN FOR STRATEGIC PREPAREDNESS AND RESPONSE

US DEPT OF HEALTH & HUMAN SERVICES

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$41.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

ASPR-HQ WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance:

Base Year: TBD Option Period 1: TBD Option Period 2: TBD Option Period 3: TBD Option Period 4: TBD

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

COMBINED SYNOPSIS/SOLICITATION

Solicitation No. 75A50226R00024

Emergency Response Wraparound Services

Part I- The Schedule

SECTION A- SOLICITATION

SECTION B - SERVICES GENERAL REQUIREMENTS

Article B.1 Type of Contract

This requirement is a single award Indefinite Delivery Indefinite Quantity (IDIQ) to provide

Emergency Response Support Services (ERSS) to the US Government for a period of five (5) years, consisting of a twelve (12) month Base Period with four (4) twelve (12)-month Option Periods. The contract type will be a Firm Fixed Price (FFP) base IDIQ (for labor categories) and FFP, Time &

Materials (T&M), Cost Reimbursement (CR), or Labor Hour (LH) Task Orders (TO).

This solicitation is issued as a Request for Proposal (RFP) utilizing Federal Acquisition Regulation, Part 15, Contracting by Negotiation.

The North American Industry Classification System (NAICS) Code for this requirement is 624230 –

Emergency Response and Other Relief Services.

This IDIQ does not obligate funds. The Government is obligated only to the extent of authorized orders actually made against the IDIQ. The Government reserves the right to reject any or all proposals and make no award if such action is in the best interest of the Government.

Article B2. Maximum/Minimum IDIQ Limitation

a. This will be a Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract as contemplated by FAR 16.504. The total minimum of services will be $2,500 not to exceed a maximum contract value of $TBD.

b. The prices set forth in the ARTICLE will cover the contract period of TBD through TBD.

c. No funds are obligated on the basic IDIQ contract. Funds will be obligated on each Task Order.

Article B3. Task Order (TO) Placement Procedures

The disaster recovery technical assistance requirements will be obtained on an as-needed basis, through the issuance of TOs, during emergency responses.

SECTION C - DESCRIPTION OF WORK/SPECIFICATIONS

Independently and not as an Agent of the Government, the Contractor will furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the

Government as needed to perform the SOW, set forth in SECTION J list of attachments, attached hereto and made a part of this Solicitation (See SECTION J – Attachment 1).

SECTION D - PACKAGING AND MARKING

All deliverables will be packaged and packed in accordance with normal commercial practices to meet packing requirements of the carrier, including that which is necessary to prevent deterioration and damage to the hazard of shipping, handling and storage. The Government is not responsible for any shipping issues. The Contractor is required to have shipping insurance if applicable, for any shipping that may be needed under this requirement.

SECTION E - INSPECTION AND ACCEPTANCE

Inspection and acceptance will be made at destination by the Government.

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, TBD is the authorized Contracting Officer’s Representative

(COR).

c. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August

1996).

FAR Clause 52.246-5, Inspection of Services – Cost Reimbursement

(April 1984)

FAR Clause 52.246-6, Inspection-Time-and-Material and Labor

Hour (May 2001).

SECTION F - DELIVERIES OR PERFORMANCE

The period of performance will be a twelve (12)-month Base Period, with four (4) twelve (12)-month

Option Periods, from the effective date of contract award. Task Orders may be issued at any time during the period of performance. The performance periods will be specified in the Task Orders.

The performance under this requirement will be performed throughout the Continental United States

(CONUS) to include its territories, and Outside the Continental United States (OCONUS), and other host nations.

ARTICLE F.1. Period of Performance

The period of performance of this contract will be from:

Base Period: TBD through TBD

Option Period 1: TBD through TBD

Option Period 2: TBD through TBD

Option Period 3: TBD through TBD

Option Period 4: TBD through TBD

SECTION G – CONTRACT ADMINISTRATION DATA

ARTICLE G.1. Contracting Officer

The Contracting Officer (CO) is the only individual authorized to redirect the effort or in any way, amend or modify any of the terms of this requirement/IDIQ/Task Orders. Only the CO can make any changes to the SOW or give any direction to the contractor that is not in accordance with the SOW.

Any changes to the IDIQ/task order will be provided by a modification to the IDIQ/task order by the

CO.

Only the Contracting Officer at ASPR, Center for Administration, Office of Head of Contracting

Activity, Division of Operational Contracting is authorized to issue Task Orders against the IDIQ.

The Contracting Officer (CO) for this IDIQ is identified below:

TBD

The Contract Specialist (CS) for this IDIQ is identified below:

ARTICLE G2. IDIQ/Task Order Ombudsman

The Department of Health and Human Services (HHS) Competition Advocate will be assigned as the

Ombudsman.

ARTICLE G3. Contracting Officer's Representative

The Contracting Officer’s Representative (COR) will be designated in writing on authority of the CO to monitor and coordinate all technical aspects and assist in the administration of the overall IDIQ.

The COR will be identified at award.

The Government COR for this IDIQ is identified below:

ARTICLE G4. Invoicing

HHSAR 352.232-71 Electronic Submission of Payment Requests (Aug 2026) (RFO Deviation)

(a)Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements in

FAR 32.905(b) and the applicable payment clause included in this contract.

(b)Submission instructions. Except as provided in paragraph (c) of this clause, the Contractor must submit payment requests electronically using the Department of Treasury Invoice Processing

Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c)Alternate submission procedures. The Contractor may submit payment requests using other than

IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d)Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the Contractor must include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

ARTICLE G5. Wage Determination

As the exact locations where work will be performed are unknown at time of solicitation issuance, the

Government will utilize the two-step wage determination process outlined in 29 C.F.R. § 4.4(a)(3).

ARTICLE G6. Key Personnel

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor will notify the Contracting Officer and will submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract. If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor will provide the maximum notice practicable under the circumstances.

The Contractor will not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

The following individual(s) is/are considered to be essential to the work being performed hereunder:

Name Title

TBD TBD

ARTICLE G7. Method of Ordering

a. Orders issued under this contract may be placed as follows:

[x] in writing

[ ] via telephone

[ ] via facsimile (fax)

[x] via electronic mail (e-mail)

[x] Oral [Oral Orders will be confirmed in writing within 10 days of issuance.]

[ ] Other Specify:

b. The Contracting Officer is authorized to issue orders and provide written confirmation of oral orders, if applicable, under the contract.

ARTICLE G.8. Post Award Evaluation of Contractor Performance

a. Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with RFO FAR Subpart 42.11. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared annually as follows at the end of the base and option periods.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting

Officer, whose decision will be final. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

b. Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

http://www.cpars.gov

SECTION H – SPECIAL CONTRACT REQUIREMENTS

ARTICLE H.1. Disclosure Requirements

The contractor must disclose any planned or potential use of AI, including Generative AI (GenAI) tools in the performance of this contract. If the contractor plans to use, or may use, AI technologies at any point during contract performance, the contactor must submit an AI compliance and risk management plan, in accordance with the Deliverables section of this contract.

Required Elements of the AI Compliance and Risk Management Plan Deliverable

The plan must:

• Identify the specific tasks or functions where AI will be used.

• Explain how AI-generated data will be stored, used, retained or deleted.

• State whether the AI technologies are open-source, proprietary, or any other type.

• Include applicable model cards or system documentation describing AI technologies used.

http://www.cpars.gov/

• Describe how bias in AI models an outputs will be identified, monitored, and mitigated, including the origin, quality, and weighting of data.

Explain the AI safeguards in place, including compliance and risk management practices, protections against unauthorized data access, and steps taken to manage bias and reduce risk in alignment with applicable AI policies and directives.

• Describe internal policies governing AI use, including transparency, accountability, data integrity, accuracy, protection of sensitive or proprietary information, foreseeable risks, and potential social impacts.

• Explain how the contractor will assess and prevent unfair or disparate impacts, address privacy, civil rights, and civil liberties concerns, and prevent misuse, unauthorized use, or corruption of AI systems.

• Confirm that the AI solution will not make or support decisions based on unlawful discrimination in violation of federal civil rights laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and the Age Discrimination in Employment Act (ADEA).

• Describe how applicable technological or voluntary consensus standards will be incorporated to reduce acquisition and operational risk.

Review and Approval

The Government reserves the right to review and approve or disapprove the proposed use of AI technology under this contract. The contractor must obtain written approval from the contracting officer for the AI compliance and risk management plan before using any AI tools or technologies.

Deliverable Timeline

The contractor must submit the AI compliance and risk management plan before implementing any AI technologies under the contract. The Government will review the plan prior to authorizing AI use. If the contractor later proposes to use new or different AI technologies, an updated plan must be submitted and approved by the contracting officer before those technologies are implemented. The contractor must provide the Artificial Intelligence (AI) compliance and risk management plan within 15 days after the contract award and on reoccurring basis as directed by the contracting officer. The contractor will provide an updated AI compliance and risk management plan if any changes to the use of AI take place outside of established timeline.

ARTICLE H.2. Acknowledgment of Federal Funding

The Contractor will clearly state, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money: (1) the percentage of the total costs of the program or project which will be financed with Federal money; (2) the dollar amount of Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.

ARTICLE H.3. Dissemination of False or Deliberately Misleading Information

The Contractor will not use contract funds to disseminate information that is deliberately false or misleading.

ARTICLE H.4. Restriction on Pornography On Computer Networks

The Contractor will not use contract funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography.

ARTICLE H.5. Contractor Performance

Contractor Performance Evaluation

The COR and Contracting Officer will prepare reports required by FAR 42.11 and described in the POST

AWARD EVALUATION OF CONTRACTOR PERFORMANCE Article in SECTION G of this contract to determine the Contractor's overall contract performance. Unless specifically identified as a rating criterion in the "Contractor Assessment Report/Performance Indicators and Standards," this evaluation report will not be used in the Award Term determination.

ARTICLE H.6. Reporting Requirements

HHS requires reporting and data as detailed below. HHS holds non-exclusive, fully paid rights to hold, use, distribute, transfer such data, and to modify such data for its use. HHS’ rights are perpetual in duration and worldwide in scope. The Contractor must provide HHS with electronic copies of all such data upon its request if the data is not otherwise available in the aggregate to HHS as a matter of course.

ARTICLE H.7. Subcontracting Requirements

a. Small Business Subcontracting Plan

The Small Business Subcontracting Plan, dated ___________ is attached hereto and made a part of this contract.

1. The failure of any Contractor or subcontractor to comply in good faith with FAR

Clause 52.219-8, entitled "Utilization of Small Business Concerns" incorporated in this contract and the attached Subcontracting Plan, will be a material breach of such contract or subcontract and subject to the remedies reserved to the

Government under FAR Clause 52.219-16 entitled, "Liquidated Damages-

Subcontracting Plan."

b. Subcontracting Reports

The Contractor will submit the following Subcontracting reports electronically via the

"electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov .

http://www.esrs.gov/

1. Individual Subcontract Reports (ISR)

Regardless of the effective date of this contract, the Report will be due on the following dates for the entire life of this contract:

April 30th

October 30th

Expiration Date of Contract

2. Summary Subcontract Report (SSR)

Regardless of the effective date of this contract, the Summary Subcontract Report will be submitted annually on the following date for the entire life of this contract:

October 30th

For both the Individual and Summary Subcontract Reports, the

Contracting Officer/Contract Specialist will be included as a contact for notification purposes at the following e-mail address:

[Contracting Officer/Contract Specialist – TBD]

ARTICLE H.7. Reporting Matters Involving Fraud, Waste and Abuse

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in HHS funded programs is encouraged to report such matters to the HHS Inspector General's Office in writing or on the Inspector General's Hotline. The toll free number is 1-800-HHS-TIPS (1-800-447-8477). All telephone calls will be handled confidentially. The website to file a complaint on-line is:

http://oig.hhs.gov/fraud/hotline/ and the mailing address is:

US Department of Health and Human Services

Office of Inspector General

ATTN: OIG HOTLINE OPERATIONS

P.O. Box 23489

Washington, D.C. 20026

ARTICLE H.8. Hotel and Motel Fire Safety Act of 1990 (P.L. 101-391)

Pursuant to Public Law 101-391, no Federal funds may be used to sponsor or fund in whole or in part a meeting, convention, conference or training seminar that is conducted in, or that otherwise uses the rooms, facilities, or services of a place of public accommodation that do not meet the requirements of the fire prevention and control guidelines as described in the Public Law. This restriction applies to public accommodations both foreign and domestic.

Public accommodations that meet the requirements can be accessed at: http://apps.usfa.fema.gov/hotel/.

http://oig.hhs.gov/fraud/hotline/ http://oig.hhs.gov/fraud/hotline/ http://apps.usfa.fema.gov/hotel/

ARTICLE H.9. Use of Funds for Promotional Items

The Contractor will not use contract funds to purchase promotional items. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. This includes items or tokens given to individuals as these are considered personal gifts for which contract funds may not be expended.

ARTICLE H.10. Mergers, Acquisitions, Novations, and Change-Of-Name Agreements

If a Contractor merges, is acquired, or recognizes a successor in interest to Government contracts when

Contractor assets are transferred; or recognizes a change in a Contractor’s name; or, executes novation agreements and change-of-name agreements by a CO other than the Task Order CO, the Contractor must notify the CO and provide a copy of the novation or any other agreement that changes the status of the

Contractor.

ARTICLE H.11. Meaningful Relationship Commitment Letters

If applicable, Meaningful Relationship Commitment Letter(s) (MRCL) establishes the relationship and commitments of performance for Contractors who share Systems, Certifications, and Clearances from other affiliates, divisions, or subsidiaries within a Contractor’s internal corporate structure.

If applicable, the Contractor must maintain and honor each MRCL for the entire term of this contract. The

Contractor will notify the PCO in writing if there are any changes in the status of their internal corporate relationships or commitments and provide the reasons for the change.

If applicable, the Contractor’s MRCL are incorporated by reference into the contract.

Part II- Contract Clauses

SECTION I- APPLICABLE PROVISIONS & CLAUSES

Notice of Use of Revolutionary FAR Overhaul (RFO) Provisions

The Government is conducting this acquisition using the Revolutionary FAR Overhaul (RFO) framework and associated revised Federal Acquisition Regulation (FAR) coverage, as implemented and in effect on the date of issuance of this solicitation. Accordingly, this solicitation may incorporate updated FAR parts, provisions, clauses, definitions, procedures, and terminology that differ from the legacy FAR structure and numbering convention.

Offerors are responsible for reviewing and complying with all solicitation instructions, evaluation criteria, provisions, and clauses as incorporated herein, including any RFO-specific prescriptions or deviations identified in this solicitation. References to FAR citations in this solicitation shall be interpreted consistent with the RFO version in effect for this procurement unless otherwise expressly stated.

In the event of any inconsistency between legacy FAR language and the RFO-based solicitation text, the solicitation text and incorporated RFO provisions shall control for purposes of this acquisition. Offerors are encouraged to carefully review all solicitation attachments and clause matrices to ensure full understanding of applicable requirements under the RFO framework.

FAR (RFO) Optional/Agency-Specific Task Order Provisions and Clauses

The following additional provisions and clauses apply to this task order:

Provisions and Clauses Incorporated by Reference

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. In addition, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov and https://www.acquisition.gov/far-overhaul https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

ARTICLE I.1. General Clauses for a Negotiated Fixed-Price Service Contract

This solicitation incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

In addition, the full text of a clause may be accessed electronically as follows: FAR Clauses at:

http://www.acquisition.gov/far/ and https://www.acquisition.gov/far-overhaul . HHSAR Clauses at:

http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html.

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAUSES:

FAR

CLAUSE NO.

DATE TITLE

52.202-1 Jun 2020 Definitions

52.203-3 Apr 1984 Gratuities

52.203-6 Nov 2021 Restrictions on Subcontractor Sales to the Government – Alt I

52.203-11 Sep 2024 Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions

52.203-12 Jun 2020 Limitation on Payments to Influence Certain Federal Transactions

52.203-13 Nov 2021 Contractor Code of Business Ethics and Conduct

52.203-17 Nov 2023 Contractor Employee Whistleblower Rights

52.203-19 Jan 2017 Prohibition on Contracting with Entities That Require Certain

Internal Confidentiality Agreements

52.204-10 Nov 2025 Reporting Executive Compensation and First-Tier Subcontract

Awards (Deviation)

52.204-13 Nov 2025 System for Award Management Maintenance (Deviation)

52.204-15 Nov 2025 Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Deviation)

52.204-19 Dec 2014 Incorporation by Reference of Representations and Certificates http://www.acquisition.gov/ http://www.acquisition.gov/far/ http://www.acquisition.gov/far/

CLAUSE NO.

DATE TITLE

52.209-6 Nov 2025 Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment, or

Voluntarily Excluded (Deviation)

52.209-9 Nov 2025 Updates of Publicly Available Information Regarding

Responsibility Matters (Deviation)

52.209-10 Nov 2025 Prohibition on Contracting with Inverted Domestic Corporations

(Deviation)

52.212-4 Nov 2025 Contract Terms and Conditions – Commercial Products and

Commercial Services - Alt I (Deviation)

52.215-2 Nov 2025 Audit and Records - Negotiation (Deviation)

52.215-8 Nov 2025 Order of Precedence - Uniform Contract Format (Deviation)

52.219-8 Nov 2025 Utilization of Small Business Concerns (Deviation)

52.219-9 Nov 2025 Small Business Subcontracting Plan (Deviation)

52.219-16 Nov 2025 Liquidated Damages - Subcontracting Plan (Deviation)

52.219-28 Nov 2025 Postaward Small Business Program Rerepresentation (Deviation)

52.222-3 Nov 2025 Convict Labor (Deviation)

52.222-19 Nov 2025 Child Labor – Cooperation with Authorities and Remedies

(Deviation)

52.222-35 Nov 2025 Equal Opportunity for Veterans (Deviation)

52.222-36 Nov 2025 Equal Opportunity for Workers with Disabilities (Deviation)

52.222-37 Nov 2025 Employment Reports on Veterans (Deviation)

52.222-40 Nov 2025 Notification of Employee Rights Under the National Labor

Relations Act (Deviation)

52.222-41 Nov 2025 Service Contract Labor Standards (Deviation)

52.222-43 Nov 2025 Fair Labor Standards Act and Service Contract Labor Standards-

Price Adjustment (Multiple Year and Option Contracts) (Deviation)

52.222-49 Nov 2025 Service Contract Labor Standards-Place of Performance Unknown

(Deviation)

52.222-50 Nov 2025 Combating Trafficking in Persons (Deviation)

52.222-51 Nov 2025 Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or Repair of

Certain Equipment-Requirements (Deviation)

52.222-53 Nov 2025 Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services-Requirements

(Deviation)

52.222-54 Nov 2025 Employment Eligibility Verification (Deviation)

52.222-55 Nov 2025 Minimum Wages for Contractor Workers Under Executive Order

14026 (Deviation)

52.222-62 Nov 2025 Paid Sick Leave Under Executive Order 13706 (Deviation)

52.224-3 Jan 2017 Privacy Training

52.225-5 Nov 2023 Trade Agreements

52.226-5 Nov 2025 Restrictions of Subcontracting Outside Disaster or Emergency Area

(Deviation)

52.226-6 Nov 2025 Promoting Excess Food Donation to Nonprofit Organization

(Deviation)

52.227-1 Jun 2020 Authorization and Consent

52.227-2 Jun 2020 Notice and Assistance Regarding Patent and Copyright

Infringement

52.228-3 Jul 2014 Workers’ Compensation Insurance (Defense Base Act)

CLAUSE NO.

DATE TITLE

52.228-5 Jan 1997 Insurance-Work on a Government Installation

52.229-3 Feb 2013 Federal, State and Local Taxes

52.232-1 Apr 1984 Payments

52.232-7 Nov 2021 Payments under Time-and-Materials and Labor-Hour Contracts

52.232-8 Feb 2002 Discounts for Prompt Payment

52.232-9 Apr 1984 Limitation on Withholding of Payments

52.232-11 Apr 1984 Extras

52.232-17 May 2014 Interest

52.232-23 Apr 1984 Assignment of Claims, Alt I

52.232-33 Oct 2018 Payment of Electronic Funds Transfer-System for Award

Management

52.232-39 Jun 2013 Unenforceability of Unauthorized Obligations

52.232-40 Mar 2023 Providing Accelerated Payments to Small Business Subcontractors

52.233-1 Nov 2025 Disputes (Deviation)

52.233-3 Nov 2025 Protest After Award (Deviation)

52.233-4 Nov 2025 Applicable Law for Breach of Contract Claim (Deviation)

52.242-5 Jan 2017 Payments to Small Business Subcontractors

52.242-13 Jul 1995 Bankruptcy

52.243-1 Nov 2025 Changes - Fixed-Price, Alternate I (Deviation)

52.243-3 Nov 2025 Changes- Time and Materials and Labor Hours (Deviation)

52.244-2 Jun 2020 Subcontracts

52.246-2 Aug 1996 Inspection of Supplies-Fixed-Price

52.246-4 Aug 1996 Inspection of Services-Fixed Price

52.246-6 May 2001 Inspection-Time-and-Material and Labor-Hour

52.246-16 Apr 1984 Responsibility for Supplies

52.246-25 Feb 1997 Limitation of Liability - Services

52.247-34 Jan 1991 F.o.b. Destination

52.247-64 Nov 2025 Preference for Privately Owned U.S. -Flag Commercial Vessels

(Deviation)

52.249-2 Apr 2012 Termination for Convenience of the Government (Fixed-Price)

52.249-8 Apr 1984 Default (Fixed-Price Supply and Service)

52.249-14 Apr 1984 Excusable Delays

52.252-2 Feb 1998 Clauses Incorporated by Reference

52.253-1 Nov 2025 Computer Generated Form (Deviation)

HHSAR Provisions and Clauses Incorporated By Reference

NUMBER DATE TITLE

352.231-70 Feb 2026 Salary Rate Limitation (RFO Deviation)

352.233-70 Dec 2015 Choice of Law (Overseas)

352.237-70 Dec 2015 Pro-Children Act

352.237.71 Dec 2015 Crime Control Act – Reporting of Child Abuse

352.237-72 Dec 2015 Crime Contract Act – Requirement for Background Checks

ARTICLE I.2. Additional Contract Clauses

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract will be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the start date of the basic IDIQ through the end date of the basic IDIQ.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract will control.

(c) A delivery order or task order is considered "issued" when—

(1)If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2)If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3)If sent electronically, the Government either—

(i)Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii)Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $10M;

(2) Any order for a combination of items in excess of $10M; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor will honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

https://www.acquisition.gov/sites/default/files/current/far/html/52_216.html#wp1115057

52.216-22 Indefinite Quantity (Nov 2025)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance will be made only as authorized by orders issued in accordance with the

Ordering clause. The Contractor will furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the

“maximum.” The Government will order at least the quantity of supplies or services designated in the

Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period will be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract will govern the Contractor’s and Government’s rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract’s ordering period; provided, that the Contractor will not be required to make any deliveries under this contract after the expiration date of the contract.

(End of clause)

52.217-5 – Evaluation of Options (Nov 2025)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interest, the Government will evaluation offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Provision)

52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder will not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

NOTE: FAR 52.217-8 will be evaluated through the evaluation of rates proposed for the contract period of performance. Contractors should assume that if the Government exercises clause 52.217-8 to extend performance, that the option will be priced at the rates in effect when the option is exercised.

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the

Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 48 months.

(End of Clause)

52.233-2 – Service of Protest (Nov 2025)

(a) Protests (as defined in FAR 33.102) that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO) must be served on the Contracting

Officer identified in the solicitation by obtaining written and dated acknowledgement of receipt from them.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

HHSAR Clauses Incorporated in Full Text

352.203-70 Anti-Lobbying (Jun 2026) (RFO Deviation)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor must not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in paragraphs (a), (b), and (c) of this clause include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

352.204-72 Records Management (Feb 2024) (Deviation)

(a) Applicability. This clause applies to contracts that include Federal records, as defined in paragraph (b).

(b) Definition. As used in this clause—

Federal record means all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. See 44 U.S.C. 3301.

(1) The term Federal record—

(i) Includes HHS records;

(ii) Does not include personal materials;

(iii) Applies to records created, received, or maintained by Contractors pursuant to their contract; and

(iv) May include deliverables and documentation associated with deliverables.

(2) Recorded information means all traditional forms of records, regardless of physical form or characteristics, including information created, manipulated, communicated, or stored in digital or electronic form. (See 44 U.S.C. 3301.)

(3) Personal materials means documentary materials belonging to an individual that are not used to conduct agency business. Personal files are excluded from the definition of Federal records and are not owned by the Government. (See 36 CFR 1220.18.)

(c) Requirements.

(1) The Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the

Federal Records Act (44 U.S.C. chapters 21, 29, 31, 33), NARA regulations at 36 CFR chapter XII subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all Federal records, regardless of form or characteristics, mode of transmission, or state of completion.

(2) In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), and the Privacy Act of 1974 (5 U.S.C. 552a), and must be managed and scheduled for disposition only as permitted by statute or regulation.

(3) In accordance with 36 CFR 1222.32, the Contractor shall maintain all Federal records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

(4) The Contractor is responsible for preventing the alienation or unauthorized destruction of Federal records, including all forms of mutilation. Federal records may not be removed from the legal custody of

HHS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Contracting Officer. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. The

Contractor shall report to the Contracting Officer any unlawful or accidental removal, defacing, alteration, or destruction of Federal records.

(5) The Contractor shall immediately notify the Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that appropriate personnel are trained to adhere to these contract requirements, and that applicable, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of information, data, documentary material, Federal records and/or equipment is properly protected. The Contractor shall not remove Federal Records from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Contracting Officer. When information, data, documentary material, Federal records and/or equipment are no longer required, it shall be returned to HHS control or the

Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or as otherwise directed by the Contracting Officer. Destruction of Federal records is expressly prohibited unless in accordance with paragraph (c)(4).

(6) The Contractor shall only use Government information technology equipment for purposes specifically authorized by the contract and in accordance with HHS policy.

(7) The Contractor shall not create or maintain any Federal records containing any non-public HHS information that are not specifically authorized by the contract.

(8) The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

(9) All Contractor employees assigned to this contract handle Federal records are required to take HHS-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

(d) Subcontract flowdown. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract.

352.204-73 Contractor Personnel Security and Agency Access. (Feb 2024) (Deviation)

(a) Definitions. As used in this clause—

Agency access means access to HHS facilities, sensitive information, information systems or other HHS resources.

Applicant means a contractor employee for whom the Contractor applies for an HHS identification card.

Contractor employee means a prime contractor and subcontractor employee who requires agency access to perform work under an HHS contract.

Identification card (or "ID card") means a government issued or accepted identification card such as a

Personal Identity Verification (PIV) card, a PIV-Interoperable (PIV-I) card from an authorized PIV-1 issuer, or a non-PIV card issued by HHS, or a nonPIV card issued by another Federal agency and approved by HHS. PIV and PIV-1 cards have physical and electronic attributes that other (non-PIV) ID cards do not have.

Issuing office means the HHS entity that issues identification cards to contractor employees.

Local security servicing organization means the HHS entity that provides security services to the HHS organization sponsoring the contract.

(b) Risk and sensitivity level designations. For contracts requiring access to HHS facilities, sensitive information, information systems or other HHS resources, contractor employees will be required to complete background investigations, identity proofing, and government identification card application procedures to determine suitability for access. HHS will assign a risk and sensitivity level designation to the overall contract and/or to contractor employee positions by category, group or individual. The risk and sensitivity level designations will be the basis for determining the level of personnel security processing required for contractor employees. The position sensitivity designation levels that apply will be identified in the contract. The following risk and sensitivity level designations and associated level of processing are required, and each level includes the prior levels—

(1) Low risk level: National Agency Check with Written Inquiries (NACI);

(2) Moderate risk level: Minimum Background Investigation (MBI); and

(3) High risk level: Background Investigation.

(c) Security clearances. Contractor employees may also be required to obtain security clearances (i.e., Confidential, Secret, or Top Secret). National Security work designated "special sensitive," "critical sensitive," or "non-critical sensitive," will determine the level of clearance required for contractor employees. Personnel security clearances for national security contracts in HHS will be processed according to the HHS Personnel Security and Suitability Program, HHS Instruction 731-1, and the

Department of Defense National Industrial Security Program Operating Manual (NISPOM).

(d) Pre-screening of contractor employees. The Contractor must pre-screen individuals designated for employment under any HHS contract by verifying minimal suitability requirements to ensure that only candidates…