2023-1.v3.04082026 RFP – Agency Solicitation Specifications Page 1 of 6 Revised 4/8/2026

RFP27007067 - AGENCY SOLICITATION SPECIFICATIONS

TITLE: STATE OF RHODE ISLAND MOBILE EMERGENCY OPERATIONS

CENTER (MEOC)

SECTION A: BACKGROUND

The State of Rhode Island Department of Administration, acting by and through the Rhode Island Emergency Management Agency (RIEMA), is seeking proposals from qualified custom specialty vehicle manufacturers ("Vendor") to design, engineer, fabricate, deliver, and warrant one (2), custom Mobile Emergency Operations Center (MEOC) FEMA Type 1.

The primary mission of this vehicle is to serve as a self-contained, rapidly deployable Mobile Emergency Operations Center (MEOC) capable of executing state level and localized command and control, multi-agency interoperability, dispatch center and real-time situational awareness during severe weather events, public safety incidents, and state-declared emergencies. Meeting requirements of Type 1 Mobile Emergency Operations Center by FEMA typing standards.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

MINIMUM VENDOR QUALIFICATIONS

• Single-Source Manufacturer: The bidder must be the primary builder of the vehicle body and integrator of the technology. Subcontracting the primary coachwork or shell build to a third party is strictly prohibited.

• Proximity Service Criteria: The bidder must maintain a factory-authorized warranty and service center with emergency vehicle technicians (EVT) and ASE certifications located within 100 miles of the State of Rhode Island.

• Experience: The vendor must demonstrate a minimum of ten (10) consecutive years of experience in fabricating heavy-duty custom command or tactical vehicles for federal, state, or municipal public safety agencies.

2.3 TECHNICAL & MECHANICAL SPECIFICATIONS

The technical requirements and mechanical specifications are attached to the solicitation.

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SECTION C: PROPOSAL MATERIALS

1. Technical

Narrative and Format

Bidders must submit a technical proposal which addresses each of the following elements and is limited to 20 pages (excluding appendices and resumes of key staff providing services covered by this request).

The proposal must be organized in the order listed below and explicitly detail how the vendor will meet the operational, technical, and architectural requirements of the State of Rhode Island.

A. Staff Qualifications

Provide comprehensive staff resumes/CVs and describe the qualifications, certifications, and direct experience of key personnel who will be actively involved in this project.

• Required Criteria:

o Project Leadership: Identification of a dedicated Project Manager with a minimum of five (5) years of experience managing complex, high-value specialty vehicle or emergency apparatus builds.

o Technical and Engineering Expertise: Detailed qualifications of the lead structural engineers, master electrical/RF technicians, and systems integrators responsible for the vehicle's design and technological layout. Provide documentation that meets the requirement of the single manufacturer with 10 consecutive years of experience.

o Mobile Command Post Experience: Documented experience of the core team in the successful construction, integration, and delivery of Mobile Command Posts or Emergency Operations center vehicles for local, state, or federal public safety entities.

• Evaluation & Measurement: Staff Qualifications will be evaluated on depth of their team’s experience with emergency vehicle manufacturing, relevant professional certifications (e.g., PMP, EVT, ASE, or specialized communications certifications), and the percentage of time key staff will be dedicated to this specific contract.

B. Capability, Capacity, and Qualifications of the Vendor

Please provide a detailed description of the Vendor’s corporate profile, manufacturing infrastructure, and specialized expertise in the design, building, and technological equipping of Mobile Command Posts.

• Required Criteria:

o Manufacturing Infrastructure: Description of the vendor’s physical manufacturing facility, quality control protocols, and capacity to handle a custom vehicle built within the required timeline without production bottlenecks.

o Warranty and Service Center: Identify the factory-authorized warranty and service center with emergency vehicle technicians (EVT) and ASE certifications located within 100 miles of the State of Rhode Island.

2023-1.v3.04082026 RFP – Agency Solicitation Specifications Page 3 of 6 Revised 4/8/2026 o Past Performance: A proven track record of delivering custom public safety command vehicles that feature complex power generation, climate control, and ruggedized communication systems.

o References: List a minimum of three (3) relevant client references for similar Mobile Command Post builds completed within the last five (5) years. For each reference, include:

Client agency name and physical address.

Contact name, email address, and phone number.

Dates of service, contract value, and vehicle specifications/type of services provided.

• Evaluation & Measurement: Capability, Capacity, and Qualifications of the Vendor will be evaluated based on the scale and success of past projects, the operational stability of their business, and the verifiable satisfaction, timeliness, and build-quality reported by their references.

C. Work Plan

Please describe in detail the framework, timeline, and phase-by-phase execution plan within which the custom Mobile Command Post construction and integration services will be performed.

• Required Criteria: The work plan must incorporate a detailed Gantt chart or critical path schedule addressing the following milestones:

1. Phase I: Kickoff & Initial Design Review: Collaborative meetings with state stakeholders to finalize floor plans, rack layouts, slide-out configurations, and weight distribution schematics.

2. Phase II: Chassis Procurement & Shell Construction: Timeline for sourcing the specified chassis and executing structural fabrication, welding, insulation, and exterior body reinforcement.

3. Phase III: Mechanical, Electrical, and HVAC Integration: Implementation of redundant power systems (generator, shore power, inverters), commercial-grade climate control systems, and pneumatic mast/stabilizer installations.

4. Phase IV: Communications & Technology Outfitting: Detailed plan for the installation of public safety radio networks (including interoperable state network compatibility), satellite downlinks, AV routing matrixes, dispatch consoles, and cellular aggregation systems.

5. Phase V: Quality Assurance & Inspections: Detailed schedule for mid-build inspections and final factory acceptance testing (FAT) prior to delivery.

• Evaluation & Measurement: The Work Plan will be evaluated on its realism, logical sequencing, risk mitigation strategies for supply chain delays, and how thoroughly it integrates the State’s review and approval milestones.

D. Approach/Methodology

Define the specific methodology to be used for engineering design validation, systems integration, and post-delivery operational readiness.

• Required Criteria:

o Systems Integration & Interoperability: Define the technical approach to ensuring all onboard radio, data, and video systems interface seamlessly with

2023-1.v3.04082026 RFP – Agency Solicitation Specifications Page 4 of 6 Revised 4/8/2026 existing state emergency management structures and regional interoperable communications networks.

o Quality Control & Safety Standards: Detail the manufacturing methodology used to ensure compliance with Federal Motor Vehicle Safety Standards (FMVSS), National Electrical Code (NEC), and NFPA standards for emergency vehicles.

o Testing, Training, and Warranty Support: Define the methodology for conducting comprehensive end-user training for state operators, providing ongoing technical support, and managing bumper-to-bumper warranty claims and field service maintenance.

• Evaluation & Measurement: Approach/Methodology will be evaluated on the sophistication and rigor of their engineering standards, their specific plan to ensure maximum technical uptime, and the comprehensiveness of their operational training curriculum.

Note: Bidders must achieve a minimum technical score of 60 points (85.7%) out of the 70 available technical points to be considered responsive and qualify for the opening of their Cost Proposal.

2. Cost Proposal

The cost proposal will be evaluated as a total lump sum, including the options for extended warranty and maintenance years 4 and 5. However, the options will be exercised at the sole discretion of the State.

Milestone Payment Schedule

To align expenditures with project progress, the bidder must provide a fixed cost for each of the critical milestones in the price schedule, which will be used to process payments. Payments will only be issued upon physical inspection, verification, and formal sign-off by the State's project manager for each completed phase.

Extended Warranty and Maintenance Options

Provide annual pricing for extended warranty coverages and preventative maintenance agreements beyond the mandatory base warranty period. Note: These costs will be evaluated for value but may be opted into at the State’s sole discretion.

Year 4 Comprehensive Vehicle & Tech Support Year 5 Comprehensive Vehicle & Tech Support

Cost Evaluation and Scoring Criteria

The Cost Proposal will be evaluated out of a total of 30 points (bringing the total RFP score to 100 points when combined with the 70-point Technical Proposal).

The contract will be evaluated using a strict mathematical formula to ensure absolute objectivity.

The lowest responsive, qualified total cost submitted will receive the maximum 30 points. All other cost proposals will receive points proportional to how close they are to the lowest bid.

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3. Supplemental Bidder Attestation Form

See Appendix A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign and submit this form with their overall proposal.

4. ISBE Proposal

See Appendix B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Proposals will be reviewed by a technical evaluation committee component-by-component.

Technical proposals must receive a minimum of 60 (85.7%) out of a maximum of 70 points to advance to the cost evaluation phase. Technical proposals scoring less than 60 points shall not have the accompanying cost or ISBE (Interstate Small Business Enterprise) participation proposals opened or evaluated; such proposals shall not receive further consideration.

Technical proposals scoring 60 points or higher shall have the cost proposals evaluated and assigned up to a maximum of 30 points, bringing the total potential evaluation score to 100 points. As total possible evaluation points are determined, vendor ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria Possible Points Staff Qualifications 15 Points Capability, Capacity, and Qualifications of the Vendor 20 Points Work Plan 20 Points Approach/Methodology 15 Points

Total Possible Technical Points 70 Points Cost Proposal 30 Points

Total Possible Evaluation Points 100 Points ISBE Participation 6 Bonus Points

Total Possible Points 106 Points

Additional evaluation criteria can be found at:

• For those with an OSP account, see the “Requirements” tab of this solicitation in OSP for additional information on the evaluation and selection process in the “RFP Standard Specification” section.

• For those without an OSP account, public access to the full bid can be found at https://ridop.ri.gov/vendors/bidding-opportunities. Search for this solicitation, open the https://ridop.ri.gov/vendors/bidding-opportunities

2023-1.v3.04082026 RFP – Agency Solicitation Specifications Page 6 of 6 Revised 4/8/2026 record, click on the “Print/Download Solicitation Summary” button in the upper right corner for all the solicitation requirements and supporting documents are found at the bottom of the page in the “Solicitation Attachments” section.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC