RFP27006808 Appendix C Deliverables Summary.xlsx

This is an Appendix C Deliverables Summary document for RFP27006808 issued by the Rhode Island Department of Environmental Management (DEM) for a Reservation and Registration Management System. The RFP solicits a vendor to provide software and management services for reservation and registration systems across the Department, including camping reservations, parking, golfing, special use permits, scientific collector and wildlife permits, events and programs scheduling, and lifeguard certification programs. Key deliverables include an initial kick-off meeting within ten business days of purchase order receipt, submission of key personnel information within five business days, an emergency problem escalation plan with 24/7 availability, and a comprehensive project schedule due within ten business days. The vendor must complete end-to-end performance, functional, and unit testing by February 1, 2027, execute data conversion and migration by March 1, 2027, and achieve full system functionality across all modules by May 1, 2027, with a transition-out plan due 120 days prior to contract end date.

The file does not specify pricing terms, set-asides, incumbent vendor information, or detailed funding requirements and sources. The document emphasizes that the vendor assumes responsibility for data accuracy during conversion of existing reservation records and financial transactions, with all systems required to be fully functional and accessible to the public by their respective go-live dates. The vendor must provide required hardware, installation assistance, a toll-free customer service number with adequate staffing, and system and financial reporting capabilities including wire transfers and revenue backup as outlined in the RFP. The document notes that this summary may not list every contractually required deliverable and directs potential vendors to review the complete RFP thoroughly for all contract requirements.