RFP-26-15

RReeqquueesstt ffoorr PPrrooppoossaall for

PEST CONTROL SERVICES

Canaveral Port Authority 445 Challenger Road Suite 301 Cape Canaveral, FL 32920

(321) 783-7831

RFP Issue Date: August 18, 2026 RFP Due Date: September 8, 2026 @ 2:00PM (EDT) Prepared By: The Canaveral Port Authority Checked By: The Canaveral Port Authority Approved By: The Canaveral Port Authority Published Date: August 12, 2026

Pest Control Services

PART I – INTRODUCTION/INFORMATION

PURPOSE

Canaveral Port Authority (CPA) is soliciting a Request for Proposals (RFP) from qualified, licensed pest control contractors to provide comprehensive integrated pest management (IPM), exterior rodent management, and bird/pigeon deterrent services at the Port's facilities as described hereinل Pest Control contractors will provide all personnel and equipment (including vehicles) and supplies to perform the required services.

CPA reserves the right to reject any and all proposals with or without cause, waive technical informalities, and award to the proposal that best serves the interests of the Port.

CPA does not discriminate in the choice of suppliers and the award of bids/contracts based on race, color, religion, sex, sexual orientation, gender identity, or national origin.

BACKGROUND

Port Canaveral is the ocean gateway to Central Florida. As a cargo port, we facilitate goods in and out of our region for businesses and consumers. As a cruise port and recreation destination, we attract visitors who spend their time and dollars across Central Florida. Our growth strengthens the region, and a strong regional economy helps us grow.

All business functions of the Canaveral Port Authority are self-supporting from a revenue and expenditure perspective. In other words, although authorized by Florida statute to levy Ad Valorem tax, the CPA does not and receives no taxpayer revenue from any of its operating entities. All revenue is derived from the operations and businesses that lease or use the CPA owned and operated facilities and services.

Additional information about the CPA can be found by visiting its website at www.portcanaveral.com

MINIMUM CRITERIA

As a minimum, proposing Contractors shall have been in the continuous pest control business for a minimum of five (5) years under the same company name. Contractor must demonstrate that they have all the resources (i.e., personnel, vehicles, equipment, etc.) needed to fulfill the required scope of services.

Contractor must be licensed to do business in the State of Florida, must have and maintain all required Florida Department of Agriculture and Consumer Services (FDACS) licensing outlined in RFP Section 6

– Licensing & Compliance Requirements, must be able to meet CPA insurance requirements and must be acceptable to CPA.

Contractor must be able to self-perform all work outlined in the Scope of Services section of this RFP.

Contractor must be located within reasonable proximity to the CPA and demonstrate that they would be able to provide services in a timely manner.

SECTION 1 - SCOPE OF SERVICES

1.1 Scope Overviewك

• Interior pest management (IPM) for all CPA-owned facilities listed in Section 2: Facilities and

Locations.

• Exterior rodent bait station management for terminals, administration, and park buildings

• Bird and pigeon deterrent program at all cruise terminal gangways and primary public entrances

• Tenant building pest management (separate invoice) for 710 Mullet Rd., 720 Mullet Rd., and 405

Atlantis Rd.

• Park Services pest management (separate invoice) for all Park locations.

• Scheduled call-back services at no additional charge for infestations occurring between regular service dates

• Pricing for premium call-backs, additional one-time treatments, and fumigation (if required)

1.2 Service Schedule

All interior and exterior services shall be performed EVERY WEDNESDAY. The Contractor shall provide a fixed, written service schedule to the Port Facilities Manager prior to the first visit. Deviations must be approved in advance in writing by the Port Facilities Manager.

Note: Service to active cruise terminal buildings must occur only when vessels are not in homeport and terminals are not in active cruise operations. Contractor is responsible for coordinating terminal-specific access with the Port Facilities Manager.

1.3 Site Visit

A non-mandatory pre-bid site visit is scheduled for August 26, 2026 at 9:00 AM at the Maritime Purchasing Center, 399 Challenger Rd., Cape Canaveral, FL 32920. Prospective bidders are strongly encouraged to attend to understand the scope and complexity of services required.

SECTION 2 – FACILITIES & LOCATIONS

Services are required at the locations listed below.

2.1 Port Facilities (Primary Scope – Bid Items 1)

Location / Facility Address Approx.

Sq. Ft.

Interior Pest

Rodent (Ext.)

Bird Mgmt

Cruise Terminal 1 9050 Discovery Rd. 146,809 ✓ ✓ ✓

Cruise Terminal 2 180 Christopher Columbus Dr

100,842 — ✓ —

Cruise Terminal 3 220 Christopher Columbus Dr

125,674 ✓ ✓ ✓

Cruise Terminal 5 9425 Charles M. Rowland Dr.

51,442 ✓ ✓ —

Legend: ✓ = Required — = Not Applicable Bird Mgmt column applies only to terminal gangways and main public entrances

(CT-1, 3, 5, 6, 8, 10).

2.2 Tenant Buildings (Separate Invoice – Bid Item 2)

Location / Facility

Address Approx. Sq.

Ft.

Interior Pest Rodent (Ext.) Bird Mgmt

Tenant Building 710 Mullet Rd.

(all units)

20,000 ✓ — —

Tenant Building 720 Mullet Rd.

(all units)

20,100 ✓ ✓ —

Tenant Building 405 Atlantis Rd.

(all units)

6,046 ✓ — —

Location / Facility Address Approx.

Sq. Ft.

Interior Pest

Rodent (Ext.)

Bird Mgmt

Cruise Terminal 6 9241 Charles M. Rowland Dr.

99,949 ✓ ✓ —

Cruise Terminal 8 9155 Charles M. Rowland Dr.

72,000 ✓ ✓ —

Cruise Terminal 10 9005 Charles M. Rowland Dr.

70,117 ✓ ✓ —

IMOC Building & Kennel 640 Magellan Rd. 7,200 ✓ ✓ —

Fire Station 54 680 Magellan Rd. 8,000 ✓ — —

Maritime Purchasing Ctr. 399 Challenger Rd. 36,504 ✓ ✓ —

Maritime Trade Ctr.

(MTC)

445 Challenger Rd. 32,969 ✓ ✓ —

Fire Station 52 8970 Columbia Road ✓ ✓ —

2.3 Park Services Buildings (Separate Invoice – Bid Item 3)

Location / Facility

Address Approx. Sq.

Ft.

Interior Pest Rodent (Ext.) Bird Mgmt

Jetty Park Camp Store

Campground Circle

9,498 ✓ ✓ —

Jetty Park Cabins (8)

Campground Circle

1,328 ✓ — —

Jetty Park Restrooms / Lifeguard

393 Jetty Park Drive

859 ✓ — —

Jetty Park Restrooms / Playground

Christopher Columbus Dr

600 ✓ — —

Jetty Park Booth 240 Jetty Park Drive

125 ✓ — —

Rodney Ketcham Park Restrooms

Restrooms 625 ✓ — —

Freddie Patrick Boat Ramp Restrooms

Next to Jetty Park

440 ✓ — —

Pavillion Restrooms

400 Jetty Park Drive

1500 ✓ — —

SECTION 3 – TECHNICAL REQUIREMENTS

3.1 Interior Pest Management (Bid Item 1, 2, 3)

3.1.1 Covered Pest Species

The contract shall cover, at minimum, the following pest species without additional charge:

• Ants (Crazy, Carpenter, Ghost, Pharaoh, Fire, Argentine, Odorous House)

• Cockroaches (American, German, Oriental, Smoky brown)

• Silverfish and Firebrats

• Spiders (including Brown Recluse and Black Widow identification/removal)

• Earwigs

• Wasps, Hornets, Yellow Jackets, and Mud Daubers (15 feet and under)

• Stored-product pests (weevils, beetles, moths) in food-adjacent spaces

3.1.2 Dietary and High-Priority Zones (Monthly Treatment Required) All dietary, moisture-driven, and high-pest-pressure areas shall receive interior treatment on every weekly visit. These include but are not limited to:

• Breakrooms, kitchen areas, and vending zones in all terminals and administrative buildings

• Housekeeping closets, janitorial rooms, and mop sink areas

• Restrooms and locker rooms

• Loading docks and trash holding areas

• Jetty Park camp store food-service and storage areas

• All cabin interior spaces at Jetty Park

3.1.3 Non-Dietary Areas (Quarterly Interior Inspection / As-Needed Treatment) General office spaces, conference rooms, and non-food storage areas shall be inspected quarterly and treated as pest pressure warrants, with findings documented in the service log.

3.1.4 Treatment Methods

The Contractor shall utilize an IPM approach combining:

• Liquid crack-and-crevice applications with residual chemistry

• Gel and granular bait applications targeted to pest harborage areas

• Insect monitoring stations (glue boards) with documented inspection of each station

• Dusting applications in wall voids and electrical conduit areas where appropriate

• Webstering of spider webs, wasp nests, and mud dauber nests (interior and overhang zones)

3.2 Exterior Pest Management (Included in Bid Items 1 & 3)

3.2.1 Exterior Perimeter Treatment

Contractor shall perform a full exterior perimeter treatment on every scheduled Wednesday visit at all Port facilities in Bid Items 1 and 3. Methods shall include:

• Power spray liquid application to all foundation lines, eaves, window frames, and door frames

• Granular bait application to landscaped beds, ant mounds, and harborage zones

• Webstering along all eaves, overhangs, and structural transitions

• For Jetty Park Campground– Annual Preventative Maintenance for Fleas, Ticks and Fire Ants

3.3 Exterior Rodent Management (Bid Item 1 & 3)

3.3.1 Bait Station Program

Contractor shall install, service, and document exterior tamper-resistant rodent bait stations at all Port facilities included in Bid Item 3. Minimum station counts and placements shall be proposed by the Contractor as part of their bid submission.

• A minimum of 20 exterior rodent bait stations per cruise terminal (CT-1, 2, 3, 5, 6, 8, 10)

• A minimum of 6 exterior rodent bait stations each at IMOC, Kennel, Fire Station 54, MTC, MPC, Jetty Park Camp Store

• Appropriate exterior stations at Rodney Ketcham Park Restrooms and Freddie Patrick Park

Restrooms

• All stations shall be tamper-resistant, locked, and compliant with FDACS Chapter 482 requirements

3.3.2 Service Protocol

• Inspect and rebait all stations on every weekly Wednesday visit

• Record station activity levels (0–3 scale or equivalent) in the on-site logbook and digital system

• Replace damaged, compromised, or missing stations within 48 hours of discovery

• Contractor shall maintain a site map with all station numbers and GPS coordinates

3.3.3 Interior Rodent Control

When active rodent infestation is identified or suspected inside any Port facility, Contractor shall:

• Deploy interior snap traps, live traps, and/or glue boards as appropriate to the situation

• Return for daily inspection of live traps until activity ceases

• Document all captures and disposals in writing

• Provide rodent exclusion recommendations in writing within 5 business days of discovery

3.4 Bird and Pigeon Management (Bid Item 4)

3.4.1 Scope of Bird Management

Bird deterrent services are required at 2 cruise terminals (Cruise Terminal 1 and 3). Targeted areas include gangway boarding zones, covered main building entrances, and overhead structural elements near passenger flow areas.

3.4.2 Required Methods

Contractor shall propose a comprehensive bird management program that may include, but is not limited to:

• Physical exclusion: netting, wire, spike strips, and ledge modifications where structurally compatible

• Optical and audio deterrents (e.g., reflective tape, bird repellent gel, distress call devices)

• Sanitation: removal of bird waste and nesting materials during each visit

• Population monitoring and documented activity logs per terminal per visit

All methods must be humane, compliant with the Migratory Bird Treaty Act, and approved by the Port Project Manager in writing prior to installation of permanent hardware.

3.4.3 Documentation

Contractor shall provide a bird pressure assessment report for each terminal quarterly, including photographic documentation of active deterrent measures and population trends.

SECTION 4 – CALL-BACK & ADDITIONAL SERVICES PRICING

4.1 Standard Call-Back Services (No Additional Charge) (Bid Item 5) For any pest sighting or infestation occurring between regularly scheduled Wednesday visits, Contractor shall respond within one (1) business day at no additional cost. Response shall include treatment, documentation, and a written recommendation if structural or sanitation conditions are contributing to re-infestation.

4.2 Premium / Emergency Call-Back (Bid Item 6)

Response outside of normal business hours (weekends, holidays, or same-day urgent requests) shall be available at the per-occurrence rate listed in the pricing schedule (Bid Item 6).

• Emergency response time should be within 30 minutes to an hour.

• 5-6 Emergency calls should be built into the monthly pricing. This will cover all services outside the normal service window.

• Emergency Calls may consist of:

o Black widow spiders o Brown recluse spiders o Poisonous snakes o Jetty Park Cabin Treatments

4.3 Pricing Schedule

Bidders shall provide fixed unit pricing as outlined on Attachment A. USE CPA FORM PROVIDED – NO OTHER FORM WILL BE ACCEPTED. These rates shall remain firm for the contract period and any renewal period:

SECTION 5 – OPERATIONAL REQUIREMENTS

5.1 On-Site Logbook

Contractor shall maintain a physical service logbook on-site at each location (or a master logbook at the Port's primary facilities office). The logbook shall contain:

• Annualized treatment schedule and site maps with device locations

• Printed service invoices after each visit with technician signature and Port representative acknowledgment

• All SDS/MSDS records for chemicals used on-site

• Trending analysis reports (quarterly)

• Call-back logs and resolution documentation

5.2 Digital Reporting

Contractor shall have the capability to provide a digital customer portal or equivalent electronic reporting system that allows Port staff to access:

• Service history and upcoming service dates

• Device scan records with pest type, location, and timestamp

• Chemical application records by location

• Account balance and invoice history

5.3 Post-Service Communication

At the conclusion of each weekly visit, Contractor's technician shall notify the designated Port Project Manager (or designee) verbally and submit a written service summary via email no later than the end of the same business day. The summary shall include:

• Locations serviced and technician name(s)

• Pest activity observed (species, location, severity rating)

• Treatments applied (product name, EPA registration number, application rate, location)

• Any conducive conditions identified with photographic documentation

• Recommended corrective actions by CPA facilities staff

5.4 Quality Assurance & Auditing

Contractor's management shall conduct a minimum of one (1) formal quality assurance site visit per quarter at CPA facilities. During each QA visit, Contractor shall:

• Run trending analysis on all rodent devices and pest monitors

• Inspect any prior call-back areas to verify resolution

• Meet with the Port Project Manager to review program performance

• Evaluate technician performance and program efficacy

• Provide a written QA report within 5 business days of each visit

5.5 Site Conditions & Safety

• Contractor staff shall police all work areas and leave them clean, neat, and orderly

• Any chemical spills shall be immediately reported to the Port Project Manager

• Contractor may not store any materials, equipment, or vehicles on Port property between service visits

• All work shall comply with applicable OSHA standards, EPA label requirements, and FDACS

Chapter 482

• Contractor is responsible for identifying and avoiding any sensitive areas (food contact surfaces, passenger boarding zones, marine environments)

5.6 TWIC Badging

TWIC (Transportation Worker Identification Credential) cards are required for all service technicians operating in TWIC-restricted areas of the Port. Contractor is responsible for the cost and acquisition of all required TWIC badges for their personnel.

SECTION 6 – LICENSING & COMPLIANCE REQUIREMENTS

6.1 State Licensing

Contractor and all assigned technicians must hold valid licenses issued by the Florida Department of Agriculture and Consumer Services (FDACS) Bureau of Licensing and Enforcement under Chapter 482, Florida Statutes, for the following categories as applicable to services performed:

• General Household Pest and Rodent Control

• Lawn and Ornamental (if exterior granular applications are performed)

• Wood Destroying Organism Inspection (if WDO services are quoted)

• Fumigation endorsement (if fumigation services are bid)

Copies of all current licenses for the company and all assigned field technicians must be submitted with the bid proposal and maintained on file with the Port throughout the contract period.

6.2 Experience Requirements

• Contractor must demonstrate a minimum of five (5) years of commercial pest control experience

• Experience with port, marine, cruise, or large-scale institutional facilities is strongly preferred

• Contractor shall provide a list of three (3) references for work of similar scope

(commercial/institutional, multi-building accounts with comparable square footage) with the bid submission

6.3 Environmental Compliance

Contractor shall provide current SDS/MSDS documentation for all chemicals proposed to be used on the account. Once awarded, if any chemical products are changed, all documentation must be updated within 5 business days. All pesticide applications shall comply with federal, state, and local requirements, and must adhere to EPA label directions. Once applied, chemicals should take a no more than 2-4 hours to dissipate.

SECTION 7 – CONTRACT TERMS & CONDITIONS

7.1 Contract Period & Renewal

The initial contract period is October 1, 2026 through September 30, 2028. Upon mutual agreement, the Port may extend the contract for three (3) additional one-year periods with no increase in the base bid rates for the first two (2) years. Quality of task performance and availability of funds determines the viability of exercising such renewal. The Authority will require the right to terminate the contract if the service level falls below required levels outlined in this proposal request.

7.2 Assignment and Subcontracting

Any award issued pursuant to this Scope of Work is not assignable nor may it be subcontracted without prior written authorization from the Port.

7.3 Payment Terms

Invoices for Port facilities (Bid Items 1, 3, and 4) shall be emailed monthly, on or before the first day of each month, to CPA.AP@portcanaveral.com with a copy to the Port Project Manager. Invoices shall include the purchase order number, all locations serviced that month, and the dates of treatment.

Tenant building (Bid Item 2 – 405 Atlantis Rd., 710 and 720 Mullet Rd.) and Park Services (Bid Item 1&

3) invoices shall be submitted on a separate monthly invoice to CPA.AP@portcanaveral.com.

7.4 Award

Award will be made by written contract. Contractor shall not commence work until a purchase order has been received. The Port reserves the right to award to one or multiple contractors by location or service category at its sole discretion.

7.5 Cancellation

Either party may terminate this agreement with thirty (30) calendar days written notice. The Port reserves the right to terminate for cause immediately upon written notice if Contractor fails to perform services, fails to maintain required licenses or insurance, or creates a health or safety hazard.

CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS

The Proposer acknowledges and agrees that CPA, when applicable to the services to be performed, may use federal funds to pay or reimburse its expenses for equipment or services provided pursuant to the awarded contract. Accordingly, in such event, CPA shall notify the Contract holder when authorizing the services and Contract holder will comply with the applicable requirements included in the Terms and Conditions for Public Assistance Federal Grant Funded Contract Requirements (EXHIBIT B), as said Terms and Conditions may be amended from time to time by applicable authority.

COMMUNICATIONS AND QUESTIONS

This solicitation is governed by CPA Policy POL-2016-002-PUR-3, Establishment of a Limited Communications Period with Respect to Procurement Procedures. Proposers should read this policy carefully and conduct themselves accordingly. Improper communications may result in disqualification from the solicitation process.

Failure by a potential respondent to ask questions or request changes by the dates indicated shall constitute the respondent's acceptance of the requirements set forth in this process.

Submission of all questions through VendorLink is required. No answers given in response to questions submitted shall be binding upon this solicitation process unless released in writing through VendorLink.

The deadline for questions is September 1, 2026.

mailto:CPA.AP@portcanaveral.com

SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services must submit paper proposals including one (1) original, marked “ORIGINAL” and six (6) copies, marked “COPY” to the address listed in the DELIVERY OF PROPOSAL PACKAGE section of the RFP. Also, by specified proposal due date and time, a complete electronic copy (tabbed pdf format) of the submittal package must be uploaded through VendorLink. The vendor name of the VendorLink upload must match the vendor name on the proposal.

DELIVERY OF PROPOSAL PACKAGE

All proposal packages, whether mailed or delivered in person, shall be submitted neatly organized in bound files with divider tabs. Packages shall be submitted in a single sealed envelope or box that clearly bears on the outside the title of the solicitation as identified below, due date and time, and the respondent’s name, address and telephone number. Respondent shall also upload an electronic version of their proposal package to VendorLink (see Submittal Requirements section).

PROPOSAL PACKAGE FOR: PEST CONTROL SERVICES

PROPOSAL NUMBER: RFP-26-15

PROPOSAL DUE DATE: September 8, 2026 @ 2:00 PM EDT PROPOSAL PACKAGE FROM: (Name of Firm) CONTACT: (Name of Person representing Firm) CONTACT PHONE & E-MAIL: (Phone number & e-mail address of Contact)

Deliver To: Kaleigh Stanley, Senior Purchasing Specialist

Maritime Purchasing Center 399 Challenger Road Cape Canaveral, FL 32920

Hand-carried packages must be turned in at the Canaveral Port Authority, Maritime Purchasing Center, 399 Challenger Rd., Cape Canaveral, Florida 32920. The Maritime Purchasing Center is open weekdays from 8 AM to Noon and from 1 PM to 5 PM.

The responsibility for delivering the Proposal Package to the Canaveral Port Authority on or before the stated time and date is solely the responsibility of the Proposer. The Canaveral Port Authority is not responsible for delays caused by the mail service or any other occurrence. Delivery of a package to any Canaveral Port Authority location other than the Maritime Purchasing Center does not constitute an official receipt by the Canaveral Port Authority.

Proposal time is scrupulously observed. Under no circumstances will late packages be accepted. Any late packages will be returned to the Proposer unopened. Proposer shall not include information or responses to proposal requests for more than one project in any one envelope or box.

Failure to provide the required copies and information may result in the proposal not being considered.

Each respondent should ensure that they have received and read any/all addenda and amendments to this process before submitting their proposal. All questions/answers and addenda are issued through VendorLink.

ECONOMY OF PRESENTATION

Each proposal package shall be prepared simply and economically, providing a straightforward, concise description of the Respondent’s capabilities to satisfy the conditions and requirements of this RFP.

Submittals shall be indexed by subject, typed on letter size paper and individually bound. Fancy bindings, colored displays, and promotional material are not desired. Elaborate and verbose proposals are discouraged. Special and elaborate printing of proposals beyond that, which is normal for your profession, is discouraged. Information in addition to that specifically requested (i.e. videotapes, photographs, in-depth Firm history, lengthy and repetitive resumes, etc.) is strongly discouraged. The information requested should be submitted in a concise, easy to read format. Emphasis in each proposal package must be on completeness and clarity of content. To expedite the evaluation of proposal packages, it is mandatory that Respondents follow the format and instructions contained herein. The Canaveral Port Authority is not liable or responsible for any costs incurred by any Respondent in responding to this RFP including, without limitation, costs for presentations and/or demonstrations if requested. Proposals that do not comply with the instructions, including information outlined in the Proposal Package Guidelines, will not be considered. All information received will be maintained with the project file and cannot be returned.

PROPOSAL PACKAGE GUIDELINES – GENERAL

1. To facilitate analysis of its proposal package, the Respondent shall prepare its proposal package in accordance with the instructions outlined in this section. If the Respondent’s proposal package deviates from these instructions, such proposal package may, in the Port’s sole discretion, be rejected. In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

2. The Canaveral Port Authority emphasizes that the Respondent concentrates on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the proposal package. Information required for evaluation of proposals, which is not found in its designated section, will be assumed to have been omitted from the proposal package.

4. Glossary of Abbreviations and Acronyms - Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. The text size shall be 11 point or larger. Use at least three-quarter inch (3/4”) margins on all sides. Pages shall be numbered sequentially by section.

6. The maximum number of pages shall not exceed 50 pages, including tables of contents, text, photos, charts, glossaries and appendices. Covers and backs will not be considered part of the 60-page count. Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

7. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen (17) inches in size. Foldout pages shall fold entirely within the section, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text.

8. Binding and Labeling - All sections of the qualifications package should be bound (spiral or notebook), with section tabs, which shall permit the proposal package to lie flat when opened.

Staples shall not be used.

PROPOSAL PACKAGE GUIDELINES –TABBED SECTIONS (MUST USE THIS REQUIRED FORMAT)

To expedite the evaluation of proposal packages, it is mandatory that Proposers follow the format and instructions contained herein. Proposals that do not comply with the instructions, including information outlined in the Proposal Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

All Proposers must address each tab below in sufficient detail to allow the CPA to evaluate their proposal.

Failure to provide information listed under this section will be grounds for disqualification of proposal.

Tab 1 General Information (Non-Scored)

Title page shall show the name of your firm, proposal contact name, address, telephone number, email, website address and date. Any addenda received shall be noted on this page.

Limit one printed page.

Tab 2 Letter of Introduction (Non-Scored)

Include background information on firm including address of office(s) that would support CPA contract(s). State understanding of the related work to be done and provide a positive commitment to perform the work. Describe knowledge and familiarity of Port Canaveral.

Tab 3 Experience with Commercial / Port / Marine Facilities (25 Points)

Provide details on three (3) contracts within the last five (5) years that bidder has provided or is providing services similar in scope and complexity to this RFP. List the contracts (including the Client/Customer) which best illustrate the experience of the Proposer and current staff which are assigned to Contracts listed. Specifically, include:

1. Name and location of the contract/project.

2. List the contact name, position, entity name, email address and telephone number. CPA will contact references listed in the submittal. Results will be provided to the Selection Committee.

3. Contract start and end.

6. Annual Dollar value of Contract.

7. Work for which Proposer was responsible.

8. Present status of the Contract/project.

Tab 4 Pest Management Program Approach & IPM Plan (25 Points)

The Contractor shall provide details on their CPA-specific Pest Management Program and IPM Plan and how this program will be implemented and maintained throughout the term of the contract.

Tab 5 Bird/Pigeon Management Methodology (15 points)

The Contractor shall provide details on their bird/pigeon methodology and how it will be implemented and maintained throughout the term of the contract. Provide details of demonstrated experience.

Tab 6 Pricing Schedule (35 Points)

Include Attachment A: Pricing Schedule in this tab.

Pricing will be objectively scored. The lowest priced proposal receives the maximum points for the price criteria. Other proposals will receive a percentage of the total points based on the percentage differential between the lowest proposal and the other proposals.

Tab 7 Insurance (Non-Scored)

Consultant agrees to maintain, on a primary basis and at its sole expense, the following insurance coverages, limits, including endorsements described herein during the term of performance of services. The requirements contained herein, as well as Owner’s review or acceptance of insurance maintained by Consultant is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Consultant under this Agreement. Provide proof of required insurance (via a Certificate of Insurance) or provide proof of insurability (via Broker correspondence) of the required insurance levels.

1. Commercial General Liability: Consultant agrees to maintain Commercial General Liability coverage with a limit of not less than One-Million Dollars ($1,000,000.00) Each Occurrence combined single limit for bodily injury and property damage. Consultant agrees its coverage will not contain any restrictive endorsement(s) excluding or limiting Product/Completed Operations, Independent Consultants, Broad Form Property Damage, Contractual Liability or Cross Liability.

2. Business Automobile Liability: Any Consultant coming on the to port property to conduct business or provide services, agrees to maintain Business Automobile Liability coverage at a limit of not less than Three Hundred Thousand Dollars ($300,000.00) Each Occurrence combined single limit for property damage and bodily injury. Coverage shall include liability for Owned, Non-Owned, Hired and Any Auto if applicable.

3. Worker’s Compensation Insurance and Employers Liability: Any Consultant coming on port property to conduct business or provide services, agrees to maintain Worker’s Compensation Insurance per Chapter 440, Florida Statutes, as amended from time to time, “Workers’ Compensation Law” of the State of Florida and all applicable federal laws including USL&H and Jones Act Insurance if required by applicable law. Policy shall include Employers Liability Insurance with minimum limits of One Million Dollars ($1,000,000.00) each accident. Note: Elective exemptions or coverage through an employee leasing arrangement will satisfy this requirement.

4. Crime/Fidelity coverage with third party coverage: To cover Owner for losses related to employee theft, dishonesty, or fraud. Coverage limit not less than One-Million Dollars ($1,000,000.00) per claim.

5. Contractors Pollution Liability Insurance with limits of not less than $1,000,000 each claim and $2,000,000 aggregate, covering sudden, accidental, and gradual pollution conditions arising from the application, storage, transport, handling, and disposal of pesticides, herbicides, fumigants, rodenticides, and other chemicals utilized in the performance of the services. Coverage shall include cleanup costs, third-party bodily injury, property damage, and environmental damage claims. Coverage may be written on either an occurrence or claims-made basis. If written on a claims-made basis, the Contractor shall maintain coverage, or provide an extended reporting period, for a minimum of three (3) years following completion of the services.

6. Additional Insured: Consultant agrees to endorse Canaveral Port Authority as additional insured with either a CG 2020 Additional Insured — Owners, Lessees, or Consultants or CG 2026 Additional Insured — Owners, Lessees, or Consultants –Scheduled Person Organization endorsement, or similar endorsements, to the Commercial General Liability.

7. Waiver of Subrogation: Consultant agrees by entering this Contract to a Waiver of

Subrogation in favor of Canaveral Port Authority for each required policy herein. When required by the insurer or should a policy condition not permit Consultant to enter into a pre-loss agreement to waive subrogation without an endorsement, then Consultant agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others or its equivalent.

8. Consultant’s Bond: The Canaveral Port Authority may require the consultant to provide financial assurances that the project be satisfactorily complete within the given timeframe.

9. Evidence of Insurance: The Consultant shall file with the Owner prior to commencing any Services under this Agreement, and at such other times requested by the Owner, a Certificate(s) of Insurance evidencing the insurance coverage required herein. Any Acceptance of Certificates of Insurance by Owner shall in no way relieve Consultant of any duty or responsibility under this Agreement. Prior to commencing any Services under this Agreement and thereafter upon the Owner’s request, Consultant shall promptly furnish or cause to be furnished to the Owner complete copies of all policies of insurance procured and maintained by Consultant and its Subconsultants of any tier in connection with Consultant’s insurance obligations under this Agreement. Failure to comply within 15 days may result in termination of the award and agreement. The Certificates of Insurance shall be forwarded directly to the following:

Risk Management Department

445 Challenger Road, Suite 301 Cape Canaveral, FL 32920

10. Subconsultants’ Insurance: Consultant shall require and ensure that its Subconsultants of any tier procure and maintain insurance in like form and amounts.

11. Notice of Cancellation and Renewal of Insurance: The insurance policies shall provide a specific endorsement that the insurance policy shall not be canceled or reduced in an amount or coverage below the requirements of this Agreement, without at least thirty (30) days’ advanced written notice to the Owner as Additional Insured. In the event any insurance coverage expires prior to the completion of the Services, renewal Certificates of Insurance shall be furnished to Owner by no later than thirty (30) days prior to the date of expiration.

Tab 8 Non-Collusion Clause (Non-Scored) USE CPA FORM PROVIDED – NO OTHER FORM WILL

BE ACCEPTED

Complete the non-collusion clause form included in this package.

Tab 9 Public Entity Crimes (Non-Scored) USE CPA FORM PROVIDED – NO OTHER FORM WILL

BE ACCEPTED

Complete the sworn statement on public entity crimes form included in this package.

Tab 10 Conflict of Interest Disclosure Form (Non-Scored) USE CPA FORM PROVIDED – NO OTHER

FORM WILL BE ACCEPTED

Complete the conflict of interest form included in this package.

Tab 11 Certificate Regarding Debarment (Non-Scored)

Complete the certificate regarding debarment included in this package.

MAXIMUM POINTS POSSIBLE: 100

(Scoring by each Evaluator is subjective. There is no model for scoring.)

SELECTION PROCESS

A selection committee comprised of staff members as appointed by the CEO shall meet to review the proposals against the evaluation criteria outlined in the RFP and prepare proposed rankings/selections per service category for all proposals.

Upon completion of the evaluation, rating and ranking/selections, the selection committee may choose to conduct oral presentation(s) with the proposer(s) which the selection committee deems to warrant further consideration based on the best-rated proposals providing the highest quality of service to the CPA. Upon completion of the oral presentation(s), the selection committee will re-evaluate, re-rate and re-rank/select the proposals remaining in consideration based upon the written documents combined with the interviews conducted.

The final rankings/selections shall be submitted to the Canaveral Port Authority Board of Commissioners for consideration and approval with a recommendation to proceed to contract. The CPA reserves the right to negotiate the final terms, conditions, and pricing of the contract as may be in the best interest of the

CPA.

TERMS AND CONDITIONS

1. CPA has the sole discretion and reserves the right to cancel this RFP, to reject any and all submittals, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the CPA to do so.

2. CPA reserves the right to make award to the response deemed to be most advantageous to the

Port.

3. The successful Firm shall complete a full Vendor Security Questionnaire prior to execution of the contract documents.

4. CPA reserves the right to award the Contract to the next most qualified Firm if the successful Firm does not begin the contracted services within the prescribed time period or if an acceptable fee cannot be negotiated.

5. The successful Firm shall not discriminate against any person in accordance with federal, state, or local law.

6. CPA reserves the right to award the Contract to a single Firm or make multiple awards to multiple firms.

7. Firms will be notified in writing as to whether or not they have been selected for this Contract.

8. By submitting a proposal on this solicitation, Respondents agree to the General Terms and Conditions provided within this RFP document and the Purchase Order Terms and Conditions (IT Rev 1/15/19) attached to this RFP document (EXHIBIT A).

9. Proposal shall remain irrevocable for a period of ninety (90) days from the proposal closing date.

10. Pursuant to Florida Statutes 287.05701, the Canaveral Port Authority shall not request documentation regarding, consider, or give preference based upon, a vendor’s social, political, or ideological interests when determining the vendor’s qualifications.

DISCLOSURE OF PROPOSAL CONTENT All material submitted becomes the property of the Canaveral Port Authority and may be returned only at the Port’s option. The Canaveral Port Authority has the right to use any or all ideas presented in any reply to this Request for Proposal.

EXPENSES INCURRED This invitation does not commit the Canaveral Port Authority to award a contract.

Nor shall the Canaveral Port Authority be responsible for any cost or expense incurred by any Respondent in preparing and submitting a reply, nor for any cost or expense incurred by any Respondent prior to the execution of a contract agreement.

AMERICANS WITH DISABILITIES ACT Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings and meetings should contact the Canaveral Port Authority Purchasing Department; Karen Pappas, 445 Challenger Road, Suite 301 Cape Canaveral, FL 32920. kpappas@portcanaveral.com, phone 321-394-3219.

DEFINITIONS

Canaveral Port Authority Board of Commissioners - The Canaveral Port Authority Board of Commissioners, its successors, and assigns.

Consultant - Independent cs who are considered to have education, specialized knowledge, experience or abilities not generally available within the Port. This includes but is not limited to:

accountants, actuarial, appraisers, architects, artists, auditors, counselors, designers, economists, educators, engineers, financial analysts, management and systems analysts, medical practitioners, planners, promoters, researchers, scientists, sociologists, surveyors, trainers, and other professionals as designated by the Purchasing Director.

Contract – Agreement between the Respondent and the Canaveral Port Authority for services as defined in the Scope of Services.

CPA - The Canaveral Port Authority.

Firm - Any individual, or corporation submitting a proposal for the project, acting directly or through a duly authorized representative. For the purpose of this RFP, Firm shall mean the same thing as Proposer, Respondent, Consultant, or Concessionaire once a Contract has been awarded.

Florida Statutes - A permanent collection of state laws organized by subject area into a code made up of titles, chapters, parts, and sections. The Florida Statutes are updated annually by laws that create, amend, or repeal statutory material.

Insurer – Insurance Company who provides insurance coverage as specified in this RFP.

Owner - The Canaveral Port Authority and Board of Commissioners and/or designated representative(s).

The Entity with whom the Firm has entered into the Agreement and for whom the work is to be performed.

Canaveral Port Authority, Florida the public body, agency or instrumentality for which contract is to be performed. In all respects hereunder, the Canaveral Port Authority’s performance is pursuant to its’ position as the Owner of the project. In the event the Canaveral Port Authority exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the Port's authority as a governmental body and shall not be attributable in any manner to the Port as a party to the Contract.

Port – The Canaveral Port Authority.

Project - All work associated with the scope of services.

Purchasing Representative –Purchasing Director or designee for the Canaveral Port Authority.

Respondent - The person, Firm, or corporation who submits a response.

Scope of Services - The complete details of the services involved in the investigation, evaluation, reporting, design, coordination, and administration of a project's deliverables into a working product.

Selection Committee - A group of at least 3 individuals assigned by the CPA to review and rank the proposals.

SOLICITATION SCHEDULE

Wednesday

Wednesday

August 12, 2026

August 26, 2026

Legal Advertisement

Non-Mandatory Pre-Bid Site Visit

Tuesday September 1, 2026 Question Deadline Due 5:00 PM

Tuesday

Tuesday

September 8, 2026

September 8, 2026

Response to RFP due 2:00 PM

Submittals Distributed to Selection Committee Members for Review

Monday September 14, 2026 Selection Committee Meeting to Review and Rank Written Proposals

Monday September 14, 2026 Notification to Proposers of Ranking Results

Wednesday September 23, 2026 Approval of Final Ranking - Canaveral Port Authority Board of Commissioners Meeting

NON-COLLUSION CLAUSE

By signing this offer, the Proposer certifies that this offer is made independently and free from collusion.

Proposer shall disclose below, to the best of his or her knowledge, any Canaveral Port Authority officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1), Florida Statutes, who is an officer or director, of, or has a material interest in the Proposer's business and who is in a position to influence this procurement. Any Canaveral Port Authority officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest in he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this proposer.

Failure of a Proposer to disclose any relationship described herein shall be reason for disqualification and/or termination in accordance with the provisions of the Canaveral Port Authority.

NAME RELATIONSHIPS

If the Proposer does not indicate any relationship by leaving the above section blank, it shall be deemed to be an affirmation by the Proposer that no such relationship exists.

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to ____________________________ (print name of the public entity) by ________________________________________________________ (print individual’s name and title) for ________________________________________________________ (print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: _____________ ____.)

2. I understand that a “public entity crime” as defined” in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the united States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or conviction” as defined in Paragraph 287.133(1)(b), Florida

Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(1)©, Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

________Neither the entity submitting this sworn statement nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

________The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

________The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.